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Presentation Skills
Hiwa Aziz Mansurbeg
18/12-2013
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Objectives for TodayBy the end of the session, you will be able to…
utilize eye contact, body language and voice to your advantage in a presentation,
apply the 3 A’s in preparing content for a presentation,develop good instructional design properties, and
respond to questions in an effective manner.
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Podium Panic
For some people, the thought of giving a presentation is more frightening than falling off a cliff, financial difficulties, snakes and even death!
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Dealing with Podium Panic
Audiences are forgiving
Nervousness is usually invisible
Be yourself
Practice deep breathing/ visualization/imagination-techniques
Begin in your comfort zone
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Check out the room in advance
Concentrate on the message
Begin with a slow, well prepared intro; have a confident and clear conclusion
Be prepared and practice
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Eye Contact
Never let them out of your sight.
Looking them in the eye makes them feel that they are influencing what you say.
Eye contact allows the presentation to approximate conversation—the audience feels much more involved.
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Body Language
NO-NO’sLean on or grip the podium
Rock or sway in place
Stand immobile
Examine or bite your fingernails
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Body Language
NO-NO’s
Cross your arms in front of your chest
Chew gum or eat candy
Click or tap your pen, pencil or pointer
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Body LanguageNO-NO’sLean into the microphoneShuffle your notes unnecessarilyTighten your tie or otherwise play with
your clothingCrack your knucklesJangle change or key in your pocket
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VoiceVoice Intelligibility(clearness)
ArticulationPronunciationGrammar
Voice VariabilityRate of speechVolumeToneEmphasis
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Preparing Content
Analyze your AUDIENCE.
Define what ACTION you want them to take.
Arrange your ARGUMENT.
3 A’s
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Analyze Your Audience
What are their names, titles, backgrounds, reasons for attending, etc…?
What are their big concerns?
What are their objectives, fears, hot buttons, and attitudes?
What are their questions likely to be?
How much detail do they need?
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Define What Action
What action do you want the audience to take?
What will they feel, believe, and do after hearing your talk?
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Arranging Your Argument
1. Shake hands with the audience.
2. Get to the point.
3. Present your theme.
4. Develop your agenda point by point.
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Your turn!
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Visual Aids
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Visual Aids
(not the stars of the show)
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Design Concepts
•Big
•Simple
•Clear
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Big
•Should be able to read everything from the back row
•At least 28 pt, preferably 36
•Use the floor test
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Simple
•No more than 6 lines
•No more than 7 words per line
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Clear•Arial, Helvetica or Calibri
•Blue background with yellow text
•Avoid overuse of red, shadows, animation and transitions
•Beware of busy backgrounds
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Myths about Time Myths about Time ManagementManagementTime management is nothing but common
sense. I do well in school, so I must be managing my time effectively.
Time management
? I work better under
pressure.
It takes all the fun out of
life!!!
No matter what I do, I won’t have
enough time!
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Clear
•Clip art should add to the content
•Ditto on sound clips
•Use a different background only to emphasize one slide
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Visual Aids
should be
on the
speaker’s
left.
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Your turn!
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Questions & Answers
“Does anyone have any questions for my answers?”
-Henry Kissinger
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Questions & AnswersBeginning of a whole new
interactive presentation
Opportunity to make a point
Most presentations are won or lost here
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Questions & Answers Anticipate lines of
questioning
Rehearse
Don’t rank questions
Keep answers brief
Be honest
Avoid negative words
Don’t repeat negative questions
Clarify question
Move your eyes off questioner
If negative, end your response focused on somebody else
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NEVER argue with a member of
the audience.
THE RULE
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Instead…Look at the questioner.
Listen to the whole question.
Pause before you respond.
Address the questioner, then move your eyes to others.
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Easy as A B C
“I can’t Answer that question Because …, but I Can tell you…”
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“Better to keep your mouth shut and appear ignorant than open it and remove all doubt.”
-Mark Twain
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“Make sure you have finished speaking before your audience has finished listening.”
-Dorothy Sarnoff
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“The biggest problem with communication is the illusion that it has been accomplished.”
-George Bernard Shaw
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“I always think a great speaker convinces us not by force of reasoning but because he is visibly enjoying the beliefs he wants us to accept.”
-W.B. Yeats