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Presentation for:
New England Board of Higher Education
October 2008
National Student Clearinghouse
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We are a not-for-profit organization Founded in 1993 in affiliation with several educational associations including AACRAO, NASFAA, COHEAO, NCHELP, et-al.
Our Beginnings
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The Clearinghouse Mission
We serve the education community by facilitating the exchange and
understanding of student enrollment, performance, and
related information
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What We Do For Schools
Report Federal FA Enrollments Verify Enrollment & Degree StatusCollect Transcript Request dataExchange Electronic TranscriptsTrack Student Progress
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Participation Costs
All of our services are, or can be, provided
FREE OF COST
to collegiate institutions
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Guiding Philosophy
The users of data, not the providers, should pay the costs
To receive data, institutions must share the same data
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Participation
3,200+ colleges and universities
92% of nation’s enrollment (16.2 million currently enrolled students)
2,000+ high schools
80+ million current and former students
Borrower records from guaranty agencies and most loan servicers
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Clearinghouse Data
We receive data that is …
Complete All enrolled students
CurrentData is received at least 4 times each enrollment period
ComprehensiveNot bound by state boundaries or institutional sponsorship
ConclusiveAuthentic, not survey or anecdotal
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Clearinghouse Services
Financial Aid Reporting
EnrollmentVerify
DegreeVerify
Student Self-Service StudentTracker
Transcript Ordering
ElectronicTranscript Exchange
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Partners
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Topics for Today
DegreeVerifyStudentTrackerTranscript OrderingElectronic Transcript Exchange
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DegreeVerify
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DegreeVerify Usage
2,000,000
(24 x 7 x 365)
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StudentTracker
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StudentTracker
A cost effective way to replace survey and
anecdotal information with documented
enrollment and degree data
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University of Washington
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Fall 2001
11,523 offered admission
5,382 enrolled
6,141 went to other institutions
Where did they go instead?
Minority Applicants
Morehouse
Harvard
Occidental
Seattle University
Howard University
Computer Science Majors
Tacoma Community College
Washington State University
University of California – San Diego
Yakima Community College
University of Colorado
Carnegie Mellon
Seattle University
Bellevue Community College
Tracking applicants who don’t enroll
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Increase Matching RateState System to a National System
Transfer-Out Rate
Measured transfer-out rate for 1996 cohort of first-time freshmen, comparing results using Maryland state data sharing arrangement and
Clearinghouse
30.8%
10.8%
0% 10% 20% 30% 40%
Aggregate ClearinghouseData Only
Unit MarylandState Data Only
Prince George’s Community College
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In 207Out 53In 214
Out 814 Year 2 Year
In State - 214Out of State - 81
In state – 207Out of State – 53
Transfer Institution type
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Are majors equally represented?
Are GPA’s evenly distributed?
Is there unequal gender representation?
What about ethnic groups?
Class Standing?
Providing Unit Data
For those who transfer out:
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VSA- Chart for University of Wisconsin-La Crosse
What the Chart Shows 84% of First-Time Full-Time Students who
entered UW-LAX had either completed a 4-year degree or were still enrolled at a 4-year institution 6 Years later
58.6% completed locally at UW-Lax (green) 15.3% Completed at a different 4-year
institution (lavender) 2.5% were still enrolled at UW-Lax (Yellow) 3.4% were still enrolled elsewhere (Orange)
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Transcripts Ordering
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How Transcript Ordering Works
1. Order placed on Clearinghouse secure web site
2. Order validated to ensure that it meets school’s requirements. Clearinghouse collects credit card payment information.
3. Order received by school via web, EDI or XML
4. School reviews order & prints/sends transcript(s) or transmits it via EDI to SPEEDE-enabled institutions
5. Clearinghouse remits monthly fees to school by check or electronic transfer
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Transcript Ordering Benefits
Benefits to Schools Free to schools
Reduces errors and processing costs
Enhances student and alumni service
Creates audit trail
Ability to accept credit cards
Without assuming the burden of processing costs
No cash handling
No consent form collection
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Transcript Ordering Benefits
Benefits to Student & AlumniSpeeds transcript order delivery
Online status updates
Online order history
Email problem notification
Credit and debit cards accepted
Order transcripts online 24/7
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Electronic Transcripts Exchange
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Exchanging Files
Sending Institution
ClearinghouseSecure FTP Mailbox
Recipient’sSecure FTP Mailbox
Create transcript
filePDF, XML, EDI,
etc. specify the
recipient
Clearinghouse sweepsMailboxes every 15 minutesAnd uploads transcript files
to secure FTP mailbox
Clearinghouse delivers transcript to recipient’s secure FTP mailbox
Recipient receives email
notification of new file
Receiving Institution
Recipient retrieves transcript file on own schedule
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Sign up with Clearinghouse
Specify the file formats that you are willing to accept (PDF, XML, EDI, etc.)
Specify the file formats that you are capable of creating
Check the registry when producing transcripts to determine if recipient participates
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Activation and Usage
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Institutions already familiar with and using Clearinghouse secure FTP service
Files are secure from sender to recipient
Multiple options for sending/receiving
All file formats supported
Trusted partner
Benefits
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Student Self-Service
Provide students with free access to enrollment
information and other services via school’s secure web
portal
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How Students Use Student Self-Service
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Audit Resource Center
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Audit Resource Center
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Questions and Comments
That’s us in a Nutshell !