Download - Preparing for the Visit – Putting it All Together Maureen McGlynn Chemeketa Community College
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Preparing for the Visit – Putting it All Together
Maureen McGlynn
Chemeketa Community College
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Goal – Preparing a Seamless Visit Pre-visit communication Assignment and duties of liaisons Committee room organization Exhibit collection Entry and exit preparation Scheduling Celebration!
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Pre-visit Activities
Calendaring
Annotated Timeline
Third Party Notification
strategy
Student Involvement
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Planning
Use the experts
Activate teams
Ensure secretarial support
Cite Committee Room
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Communication and Briefings Board of Education President’s Staff Steering and Standards Committee Individual role preparation Announcements and flyers Supervisor discussions All staff emails Thank you invitation and information
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Logistics
Hotel Transportation Liaisons Menus and options College Participation Schedules-clear calendars Welcome baskets
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The Committee Room
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Details…
Security – keys Meeting and work space Technology – from phone to shredder Food – snacks Supplies E-Work stations Nametags Materials and Supplies
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Supplies and Materials
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Exhibits – All Supporting Documentation Folder system Referenced and cross-
referenced to self-study report
Complete Standard 2 reports
Additional information Computer exhibits
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Opening Session - Breakfast
Location
Menu
Amenities
Audio
Invitations – contributors ++
Program
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Closing the Loop Logistics
Celebration
Timing
Invitations
Preparation
Exit Report
Location
Invitations
Preparation
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Committee Debrief – It’s all about us Who to invite
Food
Tone of appreciative inquiry
Honest “advisement” on process
improvements –
Commitments