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Preparing for a Site Visit2020
PRO BOARD CONFERENCE
Julie Coffman and Bob Rand
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Introduction to Presentation Topics
•What will we cover in this session? • Before your Site Visit • During your Site Visit • After your Site Visit
•Questions, comments and concerns…
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Before the Site Visit
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Initial contact• Accreditation• You contact the
Accreditation
Manager
• Re‐Accreditation• Accreditation Manager or
COA Chair contacts you
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Start completing on-line system information?
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Start completing on-line system information?
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Process, Process and Process
•What are your processes?
•What are the steps in each of your processes?• Policies, procedures, and/or practices
•Do the above meet the criteria?
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Self Assessment Process
•Gather information about your agency •Review forms & documentation on the website
• www.theproboard.org
•Assess your program using the following:• Criteria
• Self Assessment document
• Ask yourself, “Does our agency meet this?”
• Get direction if you have questions – reach out!
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Where are the Forms?
•Application •Self Assessment
•Matrices
•Documents
•www.theproboard.org
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On‐line Application
•Application • What do I want to do?
• Profile information of agency
• Standards, editions, and levels being requested • Participation plan for certification registry• Note “Other Documents”
to submit, if applicable
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On‐line Self Assessment………
• Three Sections• Program Administration (PA)• Test Development (TD)• Test Administration (TA)
• Complete all sub‐criteria• Note documents to be available at site visit
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Top 5 Trouble Areas in the Self Assessment • PA2 #1• PA5 #1‐4• TD2 #2• TD3 General• TD4 Test Security in general
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On‐line Assessment Methodology Matrices
•Local validation of the test banks•Complete the matrices
•Review instruction sheets
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“Click submit”• Accreditation Manager receives initially
• Technical Reviewer (Julie)• Review for required pieces are in the package• Review responses to make sure they provide a picture
• Match matrices to levels, check for missing items
• Make judgment on meeting the criteria but not final decision
• Return to Accreditation Manager
• Accreditation Manager assigns to a COA Review Team
• Accreditation Manager assigns to a Site Team
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Site Team Assigned
•Site Team Leader contacts agency•Site Team Leader collects COA team comments
•Leader and agency determine site visit dates • Work through site visit logistics
• Discuss any concerns that might need to be addressed prior to
scheduling a site visit
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Site Visit Agenda • Introduction of process by Site Team Leader• Overview of the agency by agency representative
• Interviews of stake holders or current students• Facility tours• Review of Self Assessment (and COA Comments)
• Review of Matrices
• Observe test (optional)
• Exit Interview
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During the Site Visit
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First Day – Getting Started
• Introductions• Review agenda
• Make adjustments as needed
• Agency gives presentationP
Your agency’s chance to
brag
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Review of Documents
•Review Self Assessment and COA comments• Program Administration (PA)
• Test Development (TD)
• Test Administration (TA)
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Review of Assessment Methodology Matrices
•Review•Assessment Methodology Matrices•Test Banks and Score sheets•Any supporting documentation
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Other Agenda items
•Facility tour• Interviews of constituents
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Other considerations & logistics
•Hotels•Meals
•After hours
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Exit Interview
•Personnel and/or management available
•Verbal report• Noteworthy Elements
• Suggestions• Requirements
•Recommendation to the COA
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After the Site Visit
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Site Visit Report
• Written Report
• Draft to Accreditation Manager and COA Chair
• Final to COA and agency
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COA Decision (next meeting)
•Site team reports to COA• Site team reports the findings of the site visit • COA discusses
• COA votes on status of accreditation
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What about outstanding requirements?
• Agency works with Site Team to resolve these
• Agency submits required documentation
• When requirements are met• Site team amends the report to the COA
• Site team recommends accreditation/re‐accreditation
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Accreditation/Re‐Accreditation
• COA votes
• Agency is notified• Agency receives a certificate
(at the next conference)
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Questions or Comments?