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American Society for Reproductive Medicine
Preparation of Effective PowerPoints
Preparation of Effective PowerPoints
PowerPoint tips for inexperienced speakers and those with lots of experience too.
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American Society for Reproductive Medicine
AcknowledgementsAcknowledgements
The American Society for Reproductive Medicine
has reproduced, in part, this educational PowerPoint presentation, with the kind permission of
Peter Greenhouse, Susan Butler
and
Pacific Coast Reproductive Society
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American Society for Reproductive Medicine
The following slides may be of some assistance to those who are preparing their first, or 100th, presentation.
You’d be surprised…
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American Society for Reproductive Medicine
Please Note: ACCME compliance requires all presentations contain a disclosure slide.
Additionally, please refrain from using company trade names, logos, or institution logos.
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American Society for Reproductive Medicine
PowerPoint tips for inexperienced speakers and those with lots of
experience too.
PowerPoint tips for inexperienced speakers and those with lots of
experience too.There are few hard and fast rules about what makes a good presentation. Yet, most people know when they’ve seen one, and have switched off shortly after the start of a poor offering.Your presentation style is an extension of your personality and creativity.The most important rules are: 1 – Keep it short2 – Make it legible.
The following slides may help to illustrate some pitfalls and potential improvements to aid legibility and assist the flow of the talk. Some of the points are a matter of personal taste, but most are self-explanatory…
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American Society for Reproductive Medicine
Beware:Beware:
Conference rooms can be up to 110 feet deep, so small, or indistinct, typefaces, charts with large amounts of numerical data, or graphs, with very thin lines, will not be legible from the back of the room.
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American Society for Reproductive Medicine
•Lighting varies, room to room and venue to venue.
•Keep in mind a light background, with contrasting type, will work best under most conditions.
Backgrounds:Backgrounds:
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American Society for Reproductive Medicine
a Very Boring Slidea Very Boring SlideLet’s
start
with…Let’s start
with…
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American Society for Reproductive Medicine
DON’T do this…DON’T do this…
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Very Boring Slide
• Lots of text or technical information• In very small, serif typeface• With poorly contrasting colours• Difficult to read from the back of the room• Solid block of text appearing all at same time• Only one minor point worth emphasizing• Almost impossible to spot the relevant bit• Laser pointer waving vaguely…
revealing severe hand tremor from nervous speaker
Let’s sta
rt with
a…
NB: Don’t use red text against ablue background (red lines are OK)
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American Society for Reproductive Medicine
an Even Worse Slidean Even Worse SlideNow here’s…
Now here’s…
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American Society for Reproductive Medicine
DEFINITELY…DEFINITELY…
DON’T do this!DON’T do this!
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Even Worse Slide
• This slide has even more text than the previous slide.• No attempt has been has been made to précise the sentences by
removing the definite or indefinite article or excising unnecessary verbs.
• The sentences spill over the lines creating ‘orphan’ words (as shown above) taking up more space and decreasing legibility.
• Is there anything MORE annoying or distracting than having the bullet points fly in?
• The slide has been written in an even smaller serif typeface.• This black on white ‘Times’ typeface is almost impossible to read
from halfway down the room.• It would be unimaginably tedious if the speaker then proceeded to
read the entire slide verbatim !!!• By now, the audience has gone to sleep or is reading the next
speaker’s abstract – especially if their first language isn’t English.• A laser pointer is virtually invisible when projecting at distance on a
white background – but nobody’s looking by now anyway…
Now here’s an…
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American Society for Reproductive Medicine
a Slightly Better Slidea Slightly Better SlideAnd
now…And
now…
Remember:
The room could be too dark for a black or blue background…
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Slightly Better Slide
• Precise sentences wherever possible• Avoid ‘orphan’ words by condensing text to fit single line• Increase typeface size• Don’t bother with full stops• Fancy slide transformations & fly-ins distract severely• Simple ‘appear’ or wipe down / across is neater• Don’t read quotes on slides if you can avoid it because…
audience will be seriously annoyed – especially if their first language is English
• If you MUST use white on black (NOT PREFERABLE), dark red contrasts best
Slightly (Not Much) Better Slide
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American Society for Reproductive Medicine
Less Boring Slide Less Boring SlideAnd an
even…And an
even…
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American Society for Reproductive Medicine
Less Boring SlideLess Boring Slide
• Brighter background
• Better contrasting colors
• Line spacing appropriate to page
• Most relevant part highlighted
• Brighter background
• Better contrasting colors
• Line spacing appropriate to page
• Most relevant part highlighted
• Less text• Sans Serif typeface
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American Society for Reproductive Medicine
Even Less Boring SlideEven Less Boring SlideAnother
…Another
…
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Another Less Boring Slide
• Less text
• Larger, sans serif typeface
Better contrasting colors
• Condensed text where needed to fit
• Most relevant part highlighted
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American Society for Reproductive Medicine
Graphic PresentationsGraphic PresentationsAlternate
…Alternate
…
The following two slides contain the same information.
One is legible, the other is not…
Can you tell which is not?
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American Society for Reproductive MedicineCases of gonorrhoea seen in GUM clinics England and Wales, 1918 to 1998
0
10000
20000
30000
40000
50000
60000
70000
1918 1924 1930 1936 1942 1948 1954 1960 1966 1972 1978 1984 1990 1996
Num
ber o
f cas
es
Male
Female
Total
Original Source: PHLS Slide Set
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Gonorrhoea (E+W) 1925 - 2000
0
5000
10000
15000
20000
25000
30000
35000
40000
1925 1930 1935 1940 1945 1950 1955 1960 1965 1970 1975 1980 1985 1990 1995 2000
Num
ber o
f cas
es
MaleFemale
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American Society for Reproductive Medicine
Present Graphics
Effectively
Present Graphics
Effectively
Other ways
to…Other ways
to…
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SEXUAL INFECTION
Feel - WELLSee - NOTHINGPartner - SAME
Had it before you met?
Fancy slide transformations (eg. the following ‘checkerboard’ pattern) are only usefulwhen words, or a diagram, are very similar, with different text – such as in translation
Fundamental point of information in health promotion about STI*
*from: Greenhouse P. Destigmatising sexual health clinics Brit J Sexual Med 1996; 23 (5): 12-16
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Tubal Damage
Vaginal Abnormal Discharge Bleeding
PrePre-menopause-menopause
Hormonal Milieu
Infection
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Tubalni Šteta
Vaginalni
Abnormalno Iscjedak Krvarenje
PrePre-menopause-menopause
Hormonalna Sredina
Zaraza
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American Society for Reproductive Medicine
DON’T…read your slides
DON’T…read your slides
A tip…A tip…
rather, look at your audience, while you elaborate on the content.
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American Society for Reproductive Medicine
DO...know your slides
DO...know your slides
Another tip…
Another tip…
duplicate a slide, instead of scrolling back to refer to a previously viewed slide.
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American Society for Reproductive Medicine
Two Ways to
Finish
Two Ways to
Finish
In
conclusion…In
conclusion…
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American Society for Reproductive Medicine
DON’T do this…DON’T do this…
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American Society for Reproductive Medicine
• Don’t try to write the full text of your conclusion on the slide.
• Please don’t read your conclusion verbatim from the slide.
• Don’t spend ages thanking all your co-workers by name as in an Oscar acceptance speech– a simple credit slide at the beginning or end will do.
• Do practice the talk & its timing in front of colleagues• Do précis data & text on slides wherever possible• Remember – you’ve only got 35 or 45 minutes• Get a colleague to think of some difficult questions &
work out brief answers yourself.• If you don’t know the answer – just say so! It’s a great
way of disarming the questioner & you can move on to the next point quickly…
Don’t fly text
in…
Don’t cram too much onto one
slide…
Don’t follow all this advice to
the letter…!
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American Society for Reproductive Medicine
DO do this…DO do this…
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Better Conclusion Slide• Summarize with bullet points
• Don’t read from slide
• Don’t use full sentences on slide
• Speak full text over slide bullets
• Finish with most significant finding
…or raise an unanswered question
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Finally• Leave a blank slide at the end to help
the switch-over to the next presentation
Like this…
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American Society for Reproductive Medicine
We appreciate any suggestions, or additions, to this presentation that you
think will improve the learning experience and the quality of faculty presentations.
We appreciate any suggestions, or additions, to this presentation that you
think will improve the learning experience and the quality of faculty presentations.
Please e-mail suggestions or comments to
Please e-mail suggestions or comments to