![Page 1: Pre-conf - Using Google Docs, Kathryn Evatt (SfEP 27th conference, 10-12 September 2016)](https://reader035.vdocuments.us/reader035/viewer/2022070519/58ef2ebd1a28abf05b8b45b3/html5/thumbnails/1.jpg)
Google DocsKathryn Evatt
![Page 2: Pre-conf - Using Google Docs, Kathryn Evatt (SfEP 27th conference, 10-12 September 2016)](https://reader035.vdocuments.us/reader035/viewer/2022070519/58ef2ebd1a28abf05b8b45b3/html5/thumbnails/2.jpg)
Tips - Why Google Drive?• Open via Chrome ( easier access to everything you need) –
CHROME + GOOGLE DRIVE = easier life
• Integrates automatically with all the Apps, gmail, google docs • You need a ‘gmail’ email address to access google docs
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Tips - Accessing your google docs
• You need a ‘gmail’ email address to access google docs
For todays session this has been created for you.
Think of it as needing a password to get access to all your files on your computer.
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Tips - Accessing google docs
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Accessing Docs Click on the Google Apps button to access all google apps
You can access Google docs in 2 ways:
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Accessing Docs
Still in the Google Drive homescreen, click ‘more’To access more google apps. This is where ‘docs’ exists
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Accessing Docs
Still in the Google Drive homescreen, click ‘more’To access more google apps. This is where ‘docs’ exists
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Accessing your google docs Today, we will use drive.
You will see why this is a better option
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Google Drive
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Google Docs Tool bar
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Editing features:EDIT TAB:
Find and replace
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Research Tool
Click
Tools >Research
OR
Highlight word and right click to get this menu
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Research Tool
Hover over article for Insert link / cite to appear
Type in search criteria in Research dialog box
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Research Tool
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Research Tool – inserting link /citation
Hover over text to bring up the weblink
Citation appears
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Installing Add-onsStep 1:On the Menu Toolbar Add-ons>Get add-ons….
Step 2:The Apps page will appear Select ‘Thesaurus’ Most are ‘free’
Step 3:Now you are in the App, click the + button
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Install Add-ons
Step 4:Click on each option and select OKAfter selecting all 4, click Allow
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Install Add-ons
Step 5:This will now appear in the Add-ons tab
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Formatting – Document Styles
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Tips – to save time• Clear formatting Highlight offending text Format > Clear Formatting
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Comments featureStep 1: Highlight the text you wish to comment on and right click to get the dialog box and select Comment
Step 2: This box will appear where you can make comments
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Comments feature After you ‘post’ it , it shows on the screen who has posted something and the selected text is yellow
Step 3: If you click on the ‘Comments’ box you reply or resolve the comment
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Revision History
Step 1: File>See revision history
Step 2: A panel appears on the right hand side of the screen, you may click ‘Show more detailed revisions’
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Revision History
Step 4: If you click on ‘Restore this revision it will revert back to this version.
And, you can still go back to your most recent changes by clicking on the relevant date.
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Sharing
Private to only me – means no one else can see this document
Step 1: Click the Share button in the top right hand corner
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Sharing
Step 2: Enter email addresses of people you want to share the document with
Tips – Can put Anybody’s email address, but:
• Only gmail account holders can edit and view
• Non-gmail account emails can only view
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Sharing - permission
Step 3:Choose which option you wish them to have
Tips
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Sharing - permission
ViewNot able to comment/editJust view contents
CommentCan view the file and comment on it – but cannot change the text
EditAble to make changes to document ( recorded in revision history)
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Sharing options
Add a note
Enter the email address
Send!Click for sharing settingsAdvanced
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Settingsharing permissions People that
can access the document can be changed
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Sharing settings
Recommended
https://support.google.com/drive/answer/2494893?hl=en&p=visibility_options&authuser=0&rd=1
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Sharing – The Recipient
Click on Shared with me to see any files that have been shared with you
The sender’s email
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Sharing – The Sender / Owner
Sharing Icon
Additional Icons appear when you click on the shared document – other ways to access sharing features!
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Link sharingLink Icon
Sharing settings
Turn Link sharing on/off
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Other icons