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PowerPoint Presentations
What is a PowerPoint Presentation?
A PowerPoint presentation is a collection of electronic slides that can have text, pictures, graphics, tables, sound and video.
This collection can run automatically or can be controlled by a presenter.
The PowerPoint Window
Microsoft Office Button
Quick Access Toolbar
Title Bar
Ruler
Tabs
Slide
Place holder
Notes
Command GroupCommand Buttons
Launcher
Zoom
What are PowerPoint Presentations used for?
To enhance public speaking
To deliver lecturesTo present ReportsTo help improve the
quality and impact of classroom teaching.
To present sales and marketing ideas.
Popular PowerPoint Concepts
Slides
• A slide is a single ‘page’ in a slide shown on a screen to an audience.
Templates
• A template is a document written in a software package that can be used over and over again for various purposes.
Wizards
This is a short program within a software package that asks the user for the basic information and then creates a complete document of slide show.
Slide Layout
This is the arrangement of placeholders on a slide.
The Right Slide Layout The slide layout must relate to the
type of information being presented. Each slide should convey only one idea or piece of information.
When choosing a slide ask yourself these questions:I. What am I trying to achieve in
this presentation?II. Do I need to give a lot of
information?III. Would it be better to give the
information as text, images or diagrams?
Design Templates
Themes are design templates that can be applied to an entire
presentation that allows for consistency throughout the presentation.
Design templates are created so that even though
different slide types can have different layouts and
graphics, the whole presentation goes together as an attractive package.
How to Select A Design Template
Use the slide show you
have created,
click design in the
formatting toolbar.
Design Template
will appear on the task
pane.
Select the design you
want
You can change the
colour scheme from
any of the designs
When you are satisfied
with your selection save the
presentation.
Step 1
Step 2 Step 3
Step 4
Step 5
Formatting FeaturesSome Elements to consider when selecting a design are: Background Colour Font Styles, Colours and Sizes Extra Images used to make slide interesting
Background Styles
To change the background style of a theme:
Select the ‘Background Styles’ button on the design tab.
Theme Colours
To apply new colours to a thee: Click the ‘colours’ drop down arrow Chooses a colour set or click ‘Create
New Theme Colours’.
Font Formatting
To change the font of a slide: Select the text. Use the buttons on the formatting
toolbar to change to change the font type, style, size or colour.
Slide Headers and Footers
Go to insert then select ‘Header and
Footer.’
On the ‘slide’ tab in the
dialogue box, select the ‘header’ or
‘footer’ check box.
Type in the text you wish to be displayed at the center
top/bottom of the slide.
To keep the text in the
header/footer from appearing
on the title slide, select the ‘Don’t
show on title slide’ check
box.
Special headers and footers can be created.
They will appear on every slide. The header an footer sit along the top and
bottom of each slide.
Step 1 Step 2 Step 3 Step 4
Slide MasterA Slide Master is a special slide where you can create your
own design.
Speaker NotesWhen you give your presentation, you
may need to refer to notes to elaborate on a slide's material, or to remind you to mention some detail.
In PowerPoint, you can write your speaker's notes while you work on your slides.
Simply go to the text box below the slide in the main window area that says "Click to add notes" and start writing.
Slide Animations
In order to animate a slide:
o Select the slide you wish to animate
o Click ‘Animations’ to the formatting toolbar.
o Select one of the available transitions or select ‘custom animation’.
Slide Graphicso Select the slide you wish to add graphics
to.o Go to the insert menu, click on ‘picture’
and click ‘select from file’.o Locate the picture on the hard drive and
click insert.o The picture can then be resized and
positioned the way you want it to be.o The buttons on the picture toolbar can be
used to crop the picture, border it and sharpen the contrast.
Manipulating Multiple Slides
Add Slides
• Select ‘Home’ on the toolbar.• Click ‘New Slide’• Select the slide template you wish to add.
Delete Slides
• Look on the left of the PowerPoint window in the ‘slides’ tab of the slides/outline pane.
• Select the slide you wish to delete and click ‘delete on the keyboard’.
Rearrange Slides
• Click view, then select ‘Slide Sorter’.• To change the position of a slide, select it and drag
it to its new position.
Slide Show ToolsThe Slide Navigator
Go to ‘Slide Show’ on the formatting toolbar.Select an option under ‘Start Slide Show’Click on ‘next’ or ‘previous’ to move between slides.Click ‘go to slide’ to jump to any slide in the slide
show.Click on ‘end slide show’ to return to the main
screen.
The Pointer
View the Slide Show.Right click anywhere on the screen.Select Pointer OptionsClick on one of the pens; this allows you to draw
and highlight on the slides.Go back to pointer options and then select arrow
when finished with the pen.You will be asked “Do you want to keep ink
annotations?”
The Screen Attributes
You use this when you want to blank out the screen so that your audience can concentrate on what you are saying.
View the Slide Show.Press ‘B’ on the keyboard to blank out the
screen. Press ‘B’ again to return to the slide show.
Press ‘W’ to turn the screen white.
The End