Download - Portfolio Planning Done Right
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Agenda
Housekeeping
State of the (Portfolio Planning) Union
Five Steps Towards Better Portfolio Planning
Solution: Predictive Planning
Demo: Innotas Predictive Portfolio Analysis (PPA)
Live Q&A Session
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Housekeeping Items
40 minutes of presentation
15 minutes of Q&A
All lines are on mute
Enter questions into chat box
Event is being recorded
Slides will be shared post
presentation
3
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Your Presenters
Speaker: Tushar Patel SVP of Marketing, Innotas
Speaker: Kristen Davis VP of Solutions Consulting, Innotas
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Project Road Trip Make only 3 stops oFood, Restrooms, Gas oEstimate 4 stops
8 Total Hours oEstimate 10 hours
Average 68 MPH oEstimate 65 MPH
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Project Road Trip Make only 3 stops oFood, Restrooms, Gas oEstimate 4 stops
8 Total Hours oEstimate 10 hours
Average 68 MPH oEstimate 65 MPH
What’s Wrong
With This Situation?
Under Budget
On-Time
Productive
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Project Road Trip - What’s Wrong?
Did Not Understand Why
Used Dated / Inaccurate Information
Continuous Checking To Ensure “On-track”
Focused on the Output, not the Outcomeo Los Angeles vs. Seattle
Execution Was Flawless,Planning Took a Back Seat
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State of the (Portfolio Planning) Union
Industry is “execution” focused o Measured on delivery and output, not outcomes o Focus on project-level planningo Portfolio & resource planning is commonly a challenge
Inadequate toolso Relying on spreadsheets
Every project is “high-priority” o Front end process is less mature
Lack of resources and/or budgetso First in, first out
Portfolio Planning Can Be Improved
In Every Organization
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#1 – Eliminate Manual & Labor Intensive Processes
Current or On-going Projects
Approved Projects
Planned or Anticipated
Future Projects
Innotas © 2016
#1 – Eliminate Manual & Labor Intensive Processes
Current or On-going Projects
Approved Projects
Planned or Anticipated
Future ProjectsStrategic Value
Strategic Value
Strategic Value
Innotas © 2016
#1 – Eliminate Manual & Labor Intensive Processes
Current or On-going Projects
Approved Projects
Planned or Anticipated
Future ProjectsStrategic Value
Strategic Value
Strategic Value
Priority
Priority
Priority
Innotas © 2016
#1 – Eliminate Manual & Labor Intensive Processes
Current or On-going Projects
Approved Projects
Planned or Anticipated
Future ProjectsStrategic Value
Strategic Value
Strategic Value
Priority
Priority
PriorityRank Rank Rank
Innotas © 2016
#1 – Eliminate Manual & Labor Intensive Processes
Current or On-going Projects
Approved Projects
Planned or Anticipated
Future ProjectsStrategic Value
Strategic Value
Strategic Value
Priority
Priority
Priority
Rank
Rank
Rank
Agreement Across
Stakeholders
Agreement Across
Stakeholders
Agreement Across
Stakeholders
Innotas © 2016
#1 – Eliminate Manual & Labor Intensive Processes
Current or On-going Projects
Approved Projects
Planned or Anticipated
Future ProjectsStrategic Value
Strategic Value
Strategic Value
Priority
Priority
Priority
Rank
Rank
Rank
Agreement Across
Stakeholders
Agreement Across
Stakeholders
Agreement Across
Stakeholders
Resources & Budgets
Resources & Budgets
Resources & Budgets
Collecting data through manual “round robin” approaches
Never ending spirals of meetings to collect data Focus on gathering the data, instead of analysis or
decision-making Inefficient and highly manual
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#2 – Reduce Inaccurate & Stale Data
Static data – it becomes inaccurate quickly and just a “historical snapshot”
“The moment you put a plan down on paper, it is out of date”
Intermittent updates create moments of increased accuracy
Bottleneck: Manual process to collect the data
Result: Politically or agenda-driven updates to the plan
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#3 – Increase Organizational Agility
Commonly see “set it and forget it” mode
Critical success factor is alignment with business need, learn how to adapt
Continuous planning versus annual planning changes are okay!
According to Project Management Institute (PMI), organizations have 25% more successful projects when they can demonstrate alignment to business strategy
Source: PMI’s Pulse of the Profession, 2015
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#4 – Make Resources & Budgets Your Focal Point
Your current approach focuses on what you desire to complete, not what you can actually complete
Typical shortfalls:o Focusing on number of projectso Guessing if you have enough of the “right” resourceso Resource efficiency is not optimized o In ability to re-allocate resources when changes occur
Prioritize based on business value (desire) around your resource & budget constraints (actuality)
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#4 – Make Resources & Budgets Your Focal Point (continued)Can you answer these questions with high confidence?
Do you have enough and the right amount of resources to complete the prioritized projects?
What role or resource type creates bottlenecks to fulfill this plan or do more?
If given a budget to hire additional resources to execute your plan, what roles would you hire first?
What type of resource will make the biggest impact in your ability to add value to the organization?
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#5 – Become More Predictive, Not Reactive
Common Approach: Look at historical data to make forward looking decisions
Ideally, your planning process should predict the following:o The highest value projects o The best time to start projectso Which resources you should put on projects o Your resource gaps and future hiring needs
Requires culture change throughout the entire organization
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#5 – Become More Predictive, Not Reactive (continued)
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#5 – Become More Predictive, Not Reactive (continued)
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#5 – Become More Predictive, Not Reactive (continued)
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#5 – Become More Predictive, Not Reactive (continued)
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The Solution: Predictive Planning
Combines your data with an algorithmic recommendation engine to automate portfolio and resource planning
Maximizes portfolio value (business impact) while achieving peak usage of resource capacity
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Innotas Company Overview
Cloud portfolio management solutions to improve value contribution by connecting planning & execution
Disruptive technology and a history of market “firsts” – most recently Predictive Portfolio Analysis (PPA)
500+ customers, including proven enterprise-wide deployments in Healthcare, Financial Services, Technology, Government, and Education
Project Portfolio ManagementEffectively manage project requests, resources, budgets and projects
Application Portfolio ManagementAnalyze and manage IT tasks needed to sustain existing operations
Predictive Portfolio AnalysisPredict, plan, and re-plan your highest value portfolio that aligns with business goals
Resource ManagementProductive alignment of IT resource capabilities and availability
Four-Time“Leader”
“Leader” Cloud-nativeMulti-tenant
“Leader”
Demo
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Contact Innotas
Phone: +1 866-692-7362
Email: [email protected]
Twitter: @innotas
LinkedIn: http://www.linkedin.com/company/innotas
Blog: blog.innotas.com
Learn More: www.Innotas.com/resources