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Port Wallace Public Participation Committee
• Welcome & Introductions
• Project overview & schedule
• Committee mandate, roles & operation
• Q&A
Dartmouth East Community Centre
September 8, 2014
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Welcome! • Starting at hello - your
name, your street, share
one highlight of your
summer
• What brings you here?
PW PPC Orientation September 8, 2014
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Goals of today’s session
• Orientation to roles, responsibilities and
mandate
• Review project purpose & schedule
• Develop an understanding of group process
– formal and less formal
• Identify other training/orientation needs
• Q&A
PW PPC Orientation September 8, 2014
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• Contact Information & Terms of Reference
• Public Appointments Policy
• Project Schedule
• Community Engagement Presentation & Summaries
(June 2014)
• Port Wallace Community Profile
• Staff reports (Nov. 14, 2013 & Feb. 11, 2014)
Your Orientation Package
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PURPOSE AND MANDATE
PW PPC Orientation
“guide the
preparation of the
Planning Documents
for the Port Wallace
Secondary Planning
Strategy”
September 8, 2014
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Municipal Planning Strategy What is it?
• A plan which provides detailed direction for how a
community is to develop
• Guided by the vision & policies of the Regional Plan
• Must include public consultation
• May contain policies regarding:
– environmental protection
– land development (where and what can happen)
– infrastructure needs and how the services are to be
paid for
– design guidelines for streets, buildings, public
amenities etc.
PW PPC Orientation
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Why Port Wallace?
• Port Wallace is one of six sites identified for
potential greenfield development over the
life of the Regional Plan (2006 to 2031)
• Opportunity for a fully-serviced, mixed use,
complete residential community
• Opportunity to develop more detailed
community design standards consistent with
RP+5
PW PPC Orientation
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Regional Council Initiation
& Watershed
Study
Community Kick-off & Workshop
Formation of the Public
Participation Committee
Land Suitability Analysis & Vision
Community Design Review
Impact Assessment
of Design Alternatives
Draft Secondary
Plan
Community Council
Recommendation
Regional Council
Approval
Port Wallace Community
Planning Process
We are here
2010 June – Sept. 2014 Oct. 2014 Mar. – July 2015 Dec. 2015
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Port Wallace PPC Mandate
• Provide input to staff and consultants during the
preparation of studies, reports, policies and
regulations
• Ensure that property owners and interested parties
have adequate opportunities to participate and
express their opinion
• Make recommendations to the North West
Community Council and the Harbour East- Marine
Drive Community Council
PW PPC Orientation
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Planning Staff • Provide professional expertise and advice
• Lead and assume responsibility for the overall project
schedule and deliverables
• Be the “public face” of the project
• Lead public consultations and respond to public input
• Manage and review the work of consultants
• Provide liaison with the HRM and Halifax Water Steering
Committee
• Receive input and provide support to the PPC
• Prepare planning documents and reports for
consideration by Council
PW PPC Orientation
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Consultants for the Landowners
• Will provide studies, reports and professional
advice to the PPC and the public
• Undertake the Land Suitability Assessment
• Develop concept plans for consideration by HRM,
Halifax Water, HRM consultants, the PPC and the
public.
PW PPC Orientation September 8, 2014
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Nova Scotia Utility and Review Board
• Approve the Capital Cost Contributions
proposed for water, wastewater and
stormwater
PW PPC Orientation September 8, 2014
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Council
• Community Councils
– receive staff and PPC recommendation
– make recommendations to Regional Council
• Regional Council
– holds public hearing
– makes the final decision on proposed policies
and regulations subject to final approval by the
Province
PW PPC Orientation
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COMMITTEE OPERATION
PW PPC Orientation
• Formal requirements
• Building an effective team
Forming
Storming
Norming
Performing
Celebrating!
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Committee of Council • Guided by:
– Public Appointments Policy
– Administrative Order 1
– Regional Council Public Participation Resolution
PW PPC Orientation
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Committee of Council • Serve and be seen to serve in a manner that is:
– Conscientious
– Diligent
– Respectful of difference and diversity
– Accommodates access by diverse communities
– Transparent
– Promote public confidence
– Serves public interest
PW PPC Orientation
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If you need to step down…. • Notify the Committee and Municipal Clerk if you:
– accept an office or employment with HRM
– have a conflict of interest that is incompatible with
continued service on the PPC
– cease to reside in HRM, or
– cease to meet the general requirements of the
appointment
PW PPC Orientation
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Meeting procedures • Open to the public
• Provide opportunities for community presentations
• Agendas, meeting notes & documents available on project website
• Simply majority required to make decisions
• Typically operate by consensus but vote on key decisions
• Resignation deemed if absent at more than 3 consecutive meetings without reason
• Select Chair/Vice Chair
– Work with staff to develop agendas
– Chair meetings
PW PPC Orientation
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Role of a Chair
• provide leadership
• work with staff to plan agenda meetings
• chair and facilitate meetings
• ensure that meetings stay focused (on-task, on-time)
• represent the committee at community meetings
• act as a spokesperson for the committee where
appropriate
PW PPC Orientation
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What are you looking for in a
good chair?
How would you like to select your
chair/vice chair?
PW PPC Orientation
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Staff Commitments • Provide the best professional advice
• Uphold the policies of the Regional Plan
• Use the PPC’s time as efficiently as possible
• Respect and value PPC’s input
• Work towards a process that is respectful, fair and transparent
• Provide clear and timely communication
• Work with the PPC to develop a robust and inclusive public
consultation process
• Offer training and information to the extent possible
• Provide agenda packages one week in advance of the
meeting
• Provide PPC operational/logistical support
PW PPC Orientation
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Staff Requests • Advice on best ways to engage community
• Identify community stakeholders
• Bring questions, issues or concerns to staff’s attention
• Communicate key issues & requests through
committee/chair
• Positively represent the process in the community
• Defer questions on technical issues to staff
• Send regrets one day in advance if unable to attend
meetings
PW PPC Orientation
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Group agreements
What can we do to ensure that
this Committee is effective in
fulfilling its mandate?
What other training/orientation
would be helpful?
PW PPC Orientation
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A few tips on process….
September-9-14
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Positive Inquiry
• “Problem solving" tends to hold back
analysis, understanding, and limits
discussion of new models
• Positive Inquiry starts with “the best of what
is” in order to imagine what “could be”, and
how to implement it.
PW PPC Orientation
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Consensus • Inclusive
• Participatory
• Co-operative
• Solution-minded
• Focus on moving the process forward
• May not be your first choice but considers the interests
of the whole group
• Encourages as much agreement as possible
• Allows for dissenting views
• Decide on how you are going to reach the final decision
(e.g. vote, thumbs-up etc)
PW PPC Orientation
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Conflict/Disagreement as
Opportunity
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Responses to conflict
Source: Edu Articles
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• What is important vs who is right
• Seek out opportunities vs focussing on the problem/barriers
• Do more of what is working well and less of what is not
• What we are for vs what we are against
• Questioning what would it be like if we did not have the
problem
Conflict/Disagreement as
Opportunity
Source: Adapted from Breakthrough
Centre
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What is your hope for this
process?
What is your one take-away from
tonight’s session?
PW PPC Orientation
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Thank You Questions and Comments?
Paul Morgan
Senior Planner
902-490-4482
Kasia Tota
Community Developer
902-90-5190
www.halifax.ca/planhrm
http://shapeyourcityhalifax.ca/port-wallace