116-03-2007
Permit to Fly:EASA Procedures for Approval of
Flight Conditions
Caroline Ruga Certification Policy Officer
European Aviation Safety Agency
16-03-2007 2Certification Policy and Planning Department
Table of contents
Application for Approval of Flight Conditions
Approval of flight conditions
Charging Scheme
European Aviation Safety Agency
16-03-2007 3Certification Policy and Planning Department
How to apply?
Forms EASA Form 37 Form 18B Supporting documents
Address Mailbox: [email protected] Fax: +49 221 89990 4440
European Aviation Safety Agency
16-03-2007 4Certification Policy and Planning Department
Scope application-approval
Flexible for individual S/N; or for series of aircraft but limited to one
type of aircraft
European Aviation Safety Agency
16-03-2007 5Certification Policy and Planning Department
Shared responsibility
Application Certification Manager the administrative follow-up of
Applications/Allocations; and The administrative closure of the file the financial closure of the file
Responsible Certification Manager (RCM) and/or EASA PCM technical investigation implementation of the certification procedures Approval of Form 18B (only by authorised EASA
staff)
European Aviation Safety Agency
16-03-2007 6Certification Policy and Planning Department
Technical Investigation
In principle: internally In-house PCM or RCM
Exception: outsourcing NAA State of Registry EASA PCM, outside EASA Contractual arrangements Subject to internal working procedure
European Aviation Safety Agency
16-03-2007 7Certification Policy and Planning Department
Fast Track vs Normal Track
Available turnaround time: maximum 20 working days
Ad-hoc evaluationRule: internally
Exception: outsourced
Responsible CM In-house PCM
Available turnaround time: exceeds 20 working days
Morning meetingRule: internally
Exception: outsourced
In-house PCM
Fast Track (1) Normal Track (1)
European Aviation Safety Agency
16-03-2007 8Certification Policy and Planning Department
Fast Track vs Normal Track (Cont.)
Statement Technical Satisfaction In-house PCM NAA State of Registry EASA PCM, outside
EASA
Form 18B (Approval Form Flight Conditions) In-house PCM or RCM
Statement Technical Satisfaction In-house PCM NAA State of Registry EASA PCM, outside
EASA
Form 18B (Approval Form Flight Conditions) In-house PCM or RCM
Fast Track (2) Normal Track (2)
European Aviation Safety Agency
16-03-2007 9Certification Policy and Planning Department
Applicant Administrative ProcessPlans and Programmes
Technical Investigation:1. Start checklist2. Verification of the supporting documents3. Check compliance4. Discuss open topics with applicant or request missing info5. Complete Statement of Technical Satisfaction
ACDB
- Registration application - Attribution P-number- First check eligibility – completeness application- Determine fast / normal track
- Task Allocation
Application Form (EASA Form 37)
Approval Form (Form 18b), if available
Supporting Documents Part 21A.709(b)
Task Allocation LetterConfirmation
E-mailMissing Info
If not yet done: - Approval Form (Form 18b)- Supporting Documentation
Evaluation: - application- workload - resources
Responsible CM
E-mail: action items & additional justifications
Technical ProcessExternally / EASA PCM
European Aviation Safety Agency
16-03-2007 10Certification Policy and Planning Department
Send advance Copy (pdf/fax) of EASA Approved Form 18B to applicant
Copy to NAA, upon request
applicant, urgent cases only
Applicant Administrative ProcessPlans and Programmes
Responsible CMTechnical Process
Externally
Externally: NAA/EASA PCMEASA PCM: in-house
Copy EASA Approved Form 18B
Financial closure project
Administrative closure project
Transmittal Letter
Form 18 B EASA Approved
Invoice
Complete and provide Statement Technical Satisfaction &Accounting Information
Submit: - Statement Technical
Satisfaction- Approval Form 18B
Sign, date, stamp Approval Form 18B
European Aviation Safety Agency
16-03-2007 11Certification Policy and Planning Department
Send advance Copy (pdf/fax) of EASA Approved Form 18B to applicant
Copy to NAA, upon request
applicant, urgent cases only
Applicant Administrative ProcessPlans and Programmes
Responsible CMTechnical Process
Internally
Externally: NAA/EASA PCMEASA PCM: in-house
Copy EASA Approved Form 18B
Financial closure project
Administrative closure project
Transmittal Letter
Form 18B EASA approved
Invoice
Complete Statement Technical Satisfaction &Accounting Information
Sign, date, stamp Approval Form 18B
Submit: - Statement Technical
Satisfaction- Approval Form 18B
European Aviation Safety Agency
16-03-2007 12Certification Policy and Planning Department
Charging Scheme
Regulation (EC) No 488/2005 amended by Regulation (EC) No 779/2006
Service: charges = real cost Hours performed by technical
experts of EASA and/or the Agency’s contractors (NAAs) are charged at an hourly rate
Administrative/management efforts: 1 w. hour
European Aviation Safety Agency
16-03-2007 13Certification Policy and Planning Department
Charging Scheme
Following hourly rates apply: For EASA staff, 197 € For NAA staff, the rate at which EASA has to
reimburse NAAs under the respective Framework Contracts
Travel costs are charged in full to the applicant EU travel:
– Transport costs– Per diem (hotel, daily allowance, incidental
expenses)
European Aviation Safety Agency
16-03-2007 14Certification Policy and Planning Department
Charging Scheme
Travel costs Non-EU travel:
– Transport costs– Per diem (hotel, daily allowance, incidental
expenses)– Time spent in means of transport
