District 2-0 Herbicide Application Contract 2018 Specifications Exhibit A
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PENNDOT DISTRICT 2-0
Specifications for Pesticide Application
Equipment and Personnel
I. Description
A. This work shall consist of furnishing all specified materials, equipment, personnel,
liability insurance, safety equipment and practices necessary for the professional
application of herbicides to roadsides or other areas in accordance with the PA
Pesticide Act, and as specified in Chapter 13.4 of the current PennDOT Maintenance
Manual Pub. 23, and listed within Chapter 5 (Definitions) of the current PennDOT
Highway Foreman’s Manual Pub. 113, or as otherwise directed by the District 2-0
Roadside Specialist (DRS). This work will be conducted as part of the ANNUAL
WORK PROGRAM throughout District 2-0 as specified or required.
District 2-0 consists of the following nine (9) counties: Centre, Clearfield, Clinton,
Cameron, McKean, Potter, Mifflin, Elk and Juniata. (See Exhibit B)
ANNUAL WORK PROGRAM SUMMARY
Item 1: 7711 Preventive Growth Regulator (PGR) Application
Districtwide; primarily at cable guiderail locations
Currently, 6 sites that total 11,480 linear feet; additional sites may be
installed
Minimum of 1 crew complement available
Materials may be provided by PennDOT or under the material
contingency item
Vendor provides all required shadow vehicles
Paid hourly
Item 2: 7712 Bare ground Application
Districtwide
Minimum of 4 crew complements available
Paid by the road centerline mile
Vendor provides materials
Vendor provides all required shadow vehicles
End result based payment: 60%, 20%, 20%
Item 3: 7713 Select Weed and Brush Application w/Regular Spray Truck
Districtwide
Minimum of 2 crew complements available
PennDOT provides materials
Paid hourly
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Item 4: 7713 Select Weed and Brush Application w/Long Shot Boom Spray
Truck
Anticipated use in Counties with 4-lane roadways
Vendor provides all required shadow vehicles as part of complement
PennDOT provides materials
Paid hourly
Item 5: 7714 Krenite/High Brush Application w/ Regular Spray Truck
Districtwide
Minimum of 2 crew complements available
PennDOT provides materials
Paid hourly
Item 6: 7715 Low Volume / Basal Application Complement Truck
Districtwide
Minimum of 2 crew complements available
PennDOT provides materials
Paid hourly
Item 7: 7713 and 7714 Supplemental Shadow Vehicle (for items 3 and 5)
As required in Counties with 4-lane roadways to accommodate the regular
complement
Paid hourly
Item 8: 7711, 7713, 7714 and 7715 Material Contingency
Districtwide
Vendor provides materials as needed and bills at the end of each program
(7711, 7713, 7714 and 7715)
Paid at cost + 10% markup
ANTICIPATED PROGRAM NEEDS 7711 Program At a minimum, one (1) pesticide application truck as described
herein, with all shadow vehicles as outlined in Publication 213, will be required
for the hourly preventive growth regulator program. The work will occur at
cable guiderail sites within the District.
7712 Program At a minimum, four (4) pesticide application trucks as described
herein, with shadow vehicles as outlined in Publication 213, will be required for
the end result bare ground program. The number of application trucks may be
negotiated between the Department and the Contractor prior to the start of the
work to ensure effective and timely applications.
7713/7714 Programs At a minimum, two (2) pesticide application trucks as
described herein, with shadow vehicles as outlined in Publication 213, will be
required for the balance of the hourly herbicide (select-low brush and Krenite-
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high brush) programs. An additional shadow vehicle will be required on 4-lane
roadways when applicable.
7715 Program At a minimum, two (2) 2-man back pack complements
consisting of at least one PA licensed pesticide applicator will be required for the
hourly basal work program. The crew foremen will be a PA licensed pesticide
applicator. The second individual may be either a licensed pesticide applicator or
licensed technician.
B. The Department reserves the right to request additional pesticide application
complements under the hourly contracted bid items which are equivalent,
comparable, or capable of performing the same task as approved by the District
Roadside Specialist if deemed necessary to complete work under this Contract.
Payment for any additional complements will be at the same contracted unit bid price.
Any complements will be made available to the Department within ten (10) calendar
days of a written request or other mutually agreed upon date.
C. The number of hours each complement will work is dependent on satisfactory work
performance, program demands, and funding. The Department reserves the right
to increase or decrease the quantities planned or scheduled on an active
purchase order or to terminate work entirely for reasons as determined by the
District Roadside Specialist.
D. Renewal Options: This is a one year Contract. By mutual consent of both parties,
this Contract is renewable for four (4) additional one-year periods. Each renewal will
receive a two percent (2 %) increase over the previous year’s contracted unit prices.
Example:
Bare Ground Bid Price $100 / mile
First Renewal……..@ 2% $102 / mile
Second Renewal…..@ 2% $104.04 / mile
Third Renewal……@ 2% $106.12 / mile
Final Renewal…….@ 2% $108.24 / mile
E. The herbicide program for each County will be outlined and available for review at
the District Roadside Specialist’s Office. However, all inquiries relative to this
specification or other technical aspects of the program shall be communicated to the
purchasing point of contact listed.
F. Prior to the start of any work, the Contractor will be required, at his expense, to
assemble his proposed equipment and personnel within 14 days of the bid opening for
inspection. In addition, the Contractor must also demonstrate to the satisfaction of
the District Roadside Specialist that his equipment and personnel meet these
specification requirements. This demonstration shall take place within the District 2-
0 boundaries at a time and place determined by the DRS.
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II. Application Schedule
The Department recognizes the importance of application timing for optimum control of
some species. Consequently, the following program schedule will be implemented for the
Contractor to follow. Work for the specified program will be completed within this time
window. Prior written permission must be obtained from the DRS to vary from these
dates otherwise liquidated damages in the amount of $500 per day per
County/Organization will be assessed until the work is complete.
A. 7711 PLANT GROWTH REGULATOR (PGR) PROGRAM
District 2-0 will communicate closely with the Contractor to establish a start date for
this program each spring. Typically, weather conditions and growing degree days
determine an appropriate effective start date. The duration of this program is
anticipated to be very short.
B. 7712 BARE GROUND PROGRAM
District 2-0 will communicate closely with the Contractor to establish a start date
each spring. Typically, weather conditions determine an appropriate effective start
date.
COUNTY START DATE END DATE
2-1 Centre County Early April June 1st
2-2 Clearfield County Early April June 15st
2-3 Clinton County Early April June 1st
2-4 Cameron County Mid-April May 15th
2-5 McKean County Mid-April June 15th
2-6 Potter County Mid-April June 1st
2-7 Mifflin County Early April May 15th
2-8 Elk County Mid-April June 15th
2-9 Juniata County Early April May 15th
C. 7713 SELECT/LOW BRUSH PROGRAM
Earlier applications may be required with efforts related to targeting vetch stands.
However, in a typical season, most county programs would start after July 1 (Fiscal
Year).
COUNTY START DATE END DATE
2-1 Centre County July 1st September 15th
2-2 Clearfield County July 1st September 15th
2-3 Clinton County July 1st September 1st
2-4 Cameron County July 1st September 1st
2-5 McKean County July 1st September 1st
2-6 Potter County July 1st September 1st
2-7 Mifflin County July 1st September 1st
2-8 Elk County July 1st September 1st
2-9 Juniata County July 1st September 1st
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D. 7714 HIGH BRUSH (KRENITE) PROGRAM
COUNTY START DATE END DATE
2-1 Centre County Late July October 1st
2-2 Clearfield County Late July October 1st
2-3 Clinton County Late July October 1st
2-4 Cameron County Late July September 15th
2-5 McKean County Late July September 15th
2-6 Potter County Late July September 15th
2-7 Mifflin County Late July October 1st
2-8 Elk County Late July September 15th
2-9 Juniata County Late July October 1st
E. 7715 BASAL BARK PROGRAM
Basal bark work can occur anytime. Ideally, we would like this work completed prior
to the leaf drop in late Fall so the targets are more easily identifiable.
III. Materials and Supplies
GENERAL CONDITIONS
A. Herbicide Labels- A set of current specimen labels and material safety data sheets
(MSDS) and/or safety data sheets (SDS) for all herbicides in use shall be kept on all
trucks during the application season. Additionally, the vendor will provide a list of
herbicides, the product labels, their application rates, and MSDS/SDS’s to the DRS
prior to the start of work.
B. Water- Water used for pesticide application shall be from a source mutually agreed
upon by the Contractor’s representative and the District Roadside Specialist.
Permission to use a public water source is the responsibility of the Contractor.
C. Misc. Supplies- All equipment, tools, pumps, measuring devices (if not included) and
lubricants, antifreeze, and fuels shall be furnished by the Contractor.
D. Herbicides:
1. PENNDOT SUPPLIED MATERIALS (Hourly Contract Option)
It is anticipated that herbicide concentrates will be furnished to the Contractor at the
respective County Maintenance Organizations for all 7711, 7713, 7714 and 7715
hourly contracted work.
However, the Department may on occasion, when in their best interest, utilize the
MATERIAL CONTINGENCY OPTION as listed below.
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2. VENDOR SUPPLIED MATERIALS
a. 7712 Program: American-made herbicide concentrates will be furnished by
the Contractor in accordance to Section X below for all road
mileages/acreages treated during the District’s Bare Ground (7712)
Program. The 7712 Planned Work Table (See below) can be used to identify
the potential amount of herbicide work that may be required on an annual
basis.
b. Material Contingency Contract Option:
The material contingency option of this Contract will be utilized as
needed to acquire pesticide concentrates, fertilizers or other items
necessary to complete the work required within District 2-0’s Annual
Work Program. These items may not be on PennDOT inventory or
readily available to the Department.
All material costs will be paid at invoice cost + a 10% markup. Vendor
must provide a copy of their original invoice to the District Roadside
Specialist to ensure proper pricing. Such materials will be documented
daily on the Roadside Activity Report M-609 and paid accordingly. The
awarded Contractor will be responsible to deliver the materials to the
appropriate job site or County organization as directed by the District 2-
0 Roadside Specialist. Payment of used materials will occur at the
end of each respective project or program.
Organization Est. Acres * Est. Planned Miles**
2-1 Centre County 232 677
2-2 Clearfield County 224 845
2-3 Clinton County1 120 334
2-4 Cameron County2 68 109
2-5 McKean County 99 387
2-6 Potter County2 97 435
2-7 Mifflin County 86 264
2-8 Elk County 93 299
2-9 Juniata County 77 378
* As recorded in the 2016 Bare Ground Program
** Road Miles = the centerline miles of work per county as reported on the 2015 Statewide
Mileage Network Report. Four lane interstates and lookalike routes are also considered in
the total.
1 Clinton County currently treats approximately 330 miles annually. A few routes are
typically eliminated by County Management to meet their local needs.
7712 Planned Work
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2 Cameron and Potter Counties have been selectively not treating certain routes that are
planned for shoulder cutting activities each year. Consequently, these total mileages of
treatment may be reduced annually.
IV. Liability
A. As required in the attached exhibit entitled, “Insurance Requirements (OS-52)”. (See
Exhibit C)
B. An insurance certificate verifying the insurance coverage specified in paragraph “A”
shall be furnished to the District Roadside Specialist prior to the start of contracted
operations in the District.
C. Except as otherwise herein above specified, the Contractor shall also be responsible
for damage claims as provided for in Section 107.14 of the current PennDOT
Specifications, PUB 408.
D. Additional insurance certificate to indemnify and save harmless the state, the
Department, and all of its officers and employees from all units, action, or claims is
required. Refer to Section 107.14 of the current PennDOT Specifications, PUB 408.
V. Safety
A. The Contractor shall provide flashing arrow board(s) with all necessary warning
lights, flags, top mounted rotating amber flashing lights and signs mounted on the
spray trucks and/or shadow vehicle(s). The Contractor shall exercise all precautions
to minimize interference with the normal flow of traffic. Where reasonably feasible,
all pesticide application operations shall be conducted from off the traveled lanes. All
traffic control shall be in accordance with Publication 213 and any supplements.
B. A shadow vehicle will be required when applying pesticide along all routes.
1. All shadow vehicles shall be equipped with a lockable, fully enclosed storage box
for pesticide storage. It is suggested this storage box will be at a minimum 48”
long by 30” wide by 30” high. These storage boxes shall be mounted on the truck
bed so as the top of the box is not higher than 36” from the truck bed. These
boxes are to be watertight.
2. By execution of the Contract, the requirement for a shadow vehicle is
acknowledged and shall not be used as an excuse for non-compliance. The
Contractor will use the appropriate shadow vehicle(s) as required by Publication
213.
3. The Contractor may use more than is required for the protection of traffic;
however, the Department will only pay for the item that is required and/or
specified.
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C. The Contractor shall comply with all State and Federal laws and to OSHA safety
requirements.
D. The Contractor’s applicator is responsible for notifying individuals on the current
hypersensitivity list and any future updates of anything relevant to the Department’s
Herbicide Program. Additionally, applicators need to be aware of no spray areas
through discussions with County Maintenance Managers and the District Roadside
Specialist.
E. All vehicles in the complement will be equipped with an approved spill kit and Spill
and Incident Response Plan (See Section IX).
VI. Non-Compliance
A. If for any reason, the Contractor fails to comply with the requirements of this
Contract, Section 108.09 of the current PennDOT Specifications, PUB 408, shall
prevail.
B. Under no circumstance, will the complement operate when one member is missing.
The Contractor shall be responsible to promptly notify the County Maintenance
Manager or their designee and/or District Roadside Specialist of any absenteeism
within the first two hours from their scheduled start time on the day of the
occurrence.
C. Each crew complement Foreman shall report daily or other arranged interval at the
Department’s discretion to either a County representative and/ or the District
Roadside Specialist by 8:00 am. Failure to do so shall result in a $100 penalty per
complement, per occurrence.
D. All work shall be completed as listed in the Application Schedule (See Section II).
Failure to meet the identified deadlines as listed or negotiated will result in
Liquidated Damages in the amount of $500.00 dollars per day per purchase order.
Deductions will be made from payments due.
VII. Basis of Payment
A. INVOICE AND BILLING INSTRUCTIONS
The Contractor shall complete a Roadside Activity Report (Form M-609) at the
completion of each day’s work. The schedule for submission of the M-609 to the
Department will be established during the pre-service meeting by the DRS.
NOTICE—IMPORTANT CHANGE IN CONTRACT ADMINISTRATION
While the Department reserves the right to request submission of the M-609 in other
formats, the Department has a mobile application (hereinafter the “application”)
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replacing the paper form, effective immediately for this procurement. To that end,
the following requirements apply:
1. The Contractor shall become a PennDOT Business Partner obtain credentials to
utilize the application and follow Exhibit D, titled “Accessing PennDOT iPad
Applications for Business Partners.” Exhibit D provides guidance on registering
to become a Business Partner and using the application.
2. The Contractor shall be responsible for the purchase, maintenance and operation
of all hardware, including devices such as, but not limited to, compatible cellular
telephones or tablets, necessary to utilize the application.
3. The Contractor shall submit all Form M-609s to Department via the application.
4. Once registered as a Business Partner, the Contractor shall have the ability to use
the application statewide for roadside maintenance work and, as directed by the
Department and its authorized personnel, including without limitation the DRS,
complete Form M-609 electronically, with the same binding legal effect as though
certified in writing.
A completed Confirmation of Services Form (Form OS-501), as well as all related M-609’s shall
be submitted by the Contractor to the DRS and County Management, for review and verification,
on a monthly basis. The DRS and/or County Management will notify the Contractor if
corrections are needed. Each Form OS-501 shall be itemized, include sufficient detail, and
coordinate with the line items on the Purchase Order. Untimely or incomplete submissions of
Form OS-501 and required supporting documentation (including M-609s) may delay processing
of a “proper invoice” as required by the Payment Section of the Terms and Conditions.
Invoices shall be submitted by the Contractor on a monthly basis. For further instructions
regarding invoicing, see the Billing Requirements Section of the Terms and Conditions.
The Department reserves the right, throughout the life of the Contract, to make changes to Forms
M-609 and/or OS-501, including their instructions, content, and all other requirements.
B. Form M-609 (Daily Roadside Activity Report) shall be prepared by the Contractor’s
representative. All payrolls and invoices that are submitted shall be correlated with
the M-609 report and processed through the Department’s established procedures for
payment as work is completed.
C. No payment will be made for travel time to and from the site of daily work, or for
hours not worked due to breakdowns or repairs, inclement weather, or other causes.
Travel time will be paid at the contracted hourly rates for all reasonable time
incurred while moving the specified equipment and personnel from the initial work
site (County Office or Stockpile) to the end work site during a work day.
D. End Result Work Payments
1. End result payments for mileage work, Item 2, will be made upon completion
of spraying the designated routes and documenting all work on the M-609’s.
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The Contractor will be paid sixty (60%) percent of the lump sum price for all
miles treated and documented.
2. An additional twenty (20%) percent payment can be requested by the
Contractor after July 31st. The Department reserves five (5) working days
from the date the invoice is received to conduct a final inspection to
assure that ninety (90%) percent control has been obtained for all
targeted areas.
3. The final twenty (20%) percent payment can be requested and be made after
August 31st. Again, the Department reserves five (5) working days from
the date the invoice is received to conduct a final inspection to assure that
ninety (90%) percent control has been maintained for all targeted areas
for the entire season.
VIII. Contract Administration
A. The Contractor shall assign one person as the Department’s sole contact person for all
Contract related activity. This person will be the District Roadside Specialist’s Contact
person for all scheduling, programming and other related Contract activities. This
person shall have the authority to make all Contract related decisions and other
Contractor personnel shall not change these decisions.
B. The Contactor shall notify the District Roadside Specialist in writing of any change of
status regarding this position within 5 work days.
IX. Spill and Incident Response Plans
A. A hard copy of the Contractor’s Spill and Incident Response Plans shall be submitted
to the DRS. In addition, each Pesticide Spray Vehicle working on this Contract must
have a hard copy in the vehicle at all times. The Spill and Incident Response Plan
shall summarize the following procedures at a minimum:
1. Background and Applicable Regulations;
2. Incident Reporting Chain of Command;
3. Spill Preparedness Checklist;
4. Spill Response/Control Methods; and
5. Spill Response Procedures.
B. The Contractor is responsible for all cleanup activity and costs resulting from any
contamination caused by the accidental or intentional spilling, leakage, or dumping of
any pesticides, additives, fuels, oils, or any other contaminants from Contractor-
supplied equipment.
C. The Contractor shall reimburse PennDOT for all PennDOT supplied pesticide
application materials that are spilled accidentally or intentionally. PennDOT will not
pay for any spilled Contractor supplied water or tank mixes.
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X. PennDOT’s (NPDES Permit NO: PA0270792) Requirements
A. The Contractor is responsible in helping the Department with satisfying the National
Pollutant Discharge Elimination System(NPDES) Permit # PA0270792 regulations
through record keeping, and by documenting the Contractor’s herbicide work.
B. The NPDES PERMIT NO: PA0270792 (including Renewals or Replacement
Permits) Requirements are made a part of this contract.
C. The Contractor must do the following to help maintain this permit:
1. Adhere to the current approved PennDOT herbicide list. All approved materials
are listed by EPA registration number and updated annually.
2. Prepare and submit annual herbicide usage totals to the District by November 30th
of each year when conducting end-result work
3. Request any “new” additional herbicides to be added to the master permit
herbicide list for which they want to use during the next season (year) by
November 30th of the current year. This list is updated and submitted annually to
the Pennsylvania Department of Environmental Protection.
XI. General Equipment Requirements
A. The Contractor shall provide all equipment utilized on this Contract in sound
mechanical condition, good working order, with a uniformly painted neat and clean
appearance.
B. The Contractor shall notify the District Roadside Specialist of all equipment related
lost working time.
C. The Contractor shall repair all minor equipment malfunctions within forty-eight (48)
hours of their occurrence.
D. The Contractor shall notify the District Roadside Specialist of any major equipment
malfunctions upon their occurrence and provide a timetable for the repair. The
Contractor then must have the equipment back into service by the agreed upon time.
Nevertheless, all work must be completed by the dates as outlined within the
application schedule. (See Section II Application Schedule).
E. The Department reserves the right to remove unreliable equipment from this Contract
and the Contractor shall replace the unreliable equipment with equipment that meets
the requirements of these specifications. This replacement shall occur within five
calendar days of the Department’s request.
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XII. General Work Requirements
A. End Result Work -- 7712-Bare ground
Non-selective spraying will occur at the following targets:
1. Guiderail - from edge of pavement to one (1) foot behind rail including all
end treatments (variable widths)
2. Sign and Delineators Posts
3. Joints and Cracks - located in traffic islands, raised medians, curb areas,
concrete under overpasses and etc.
4. Medians - Rock and earth medians that have been maintained as bare
ground previously
5. Sound walls, jersey barriers, retaining walls, etc. – treat as applicable
6. Overhead Structures– (such as signs and HARS) treat around piers.
7. Overpasses – Concrete/rock under overpasses - as applicable
8. Inlets and Headwalls - as applicable
9. Anti-icing Structures - as applicable
IMPORTANT NOTES:
Cable guiderail that is located in median areas shall not be treated during
the bare ground program unless specifically requested by the District
Roadside Specialist.
All “No Spray Areas” shall not be treated unless specifically requested by
the District Roadside Specialist and /or County Management.
Targets such as guiderail, sign posts or delineators that are along sections
of roadways where the public is actively maintaining (primarily in
residential areas) shall not be treated as part of the program whether or not
they are signed as a “No Spray Area”.
When the Department determines that the results do not meet the required level of
control at the targets listed above the Contractor shall perform all necessary re-
treatments at their expense. The Department reserves the right to require all re-
treatments prior to 8/15 to have a residual component in the herbicide mix.
Payments will occur once the Contractor performs any required retreats and
provides the corresponding M-609’s documenting the work.
XIII. Hours of Work
A. 7712-Bareground -- End Result Work
While working for the Department during the 7712 Bare Ground Program the
hours of work are at the discretion of the Contractor while performing
highway roadside spraying. Weekend work is permitted with prior approval
of the District 2-0 Roadside Specialist. The Department maintains the ability
to stop work due to unforeseen circumstances and weather if the contractor
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has not stopped work and the Department feels it’s in their best interest to do
so.
B. 7711- PGR, 7713-Select , 7714-Krenite and 7715-Basal – Hourly Work
The Department expects at a minimum forty hours (40) of production work
per application crew per week during the programmed application cycles if
hours and work is available. (See Section II Application Schedule)
The Department is fully aware of weather and equipment constraints
associated with the application of herbicides. Consequently, the Contractor
may be permitted to work an extended workday if the quality and quantity of
work delivered during the extended workday is acceptable to the District
Roadside Specialist, Contracting Officer and/or a designate and it’s in the best
interest of the Department. Additionally, the Contractor at the Department’s
discretion shall be permitted to work up to a six-day workweek.
The Department reserves the right to limit the workday to eight (8) hours if
the District Roadside Specialist, Contracting Officer and/or a designate
believes it is in the best interest of the Department.
Any additional hours worked beyond an eight (8) hour shift shall be paid at
the normal contracted hourly rates.
XIV. Documentation Requirements
The following information shall be supplied to the District Roadside Specialist prior
to each pesticide application season (March 15th):
1. Applicator and Licensing Record Form (Exhibit A Page 15).
2. Current copy of the vendor’s pesticide application business license.
3. A current copy of the vehicle registrations for vehicles that will be used within the
Contract.
XV. Meeting Attendance
The Contractor’s applicators shall attend the District’s Annual Regional Pesticide
Training Event each year (usually held in March) in the central part of the State.
Meeting attendance shall be considered an integral part of this Contract and no
payments will be made to the Contractor for this required attendance.
XVI. Communication
A. The Contractor shall provide each crew complement a cellular telephone that can be
used to communicate with the District Roadside Specialist and/or their designate and
capable of receiving calls and voice mail messages.
B. Telephone Reporting Requirement - Each crew complement Foreman shall report
daily or other arranged interval at the Department’s discretion to either a County
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representative or the District 2-0 Roadside Specialist by 8:00 am. The Foreman shall
be able to report location, planned activity, chemical issues, hours previously worked,
and any related issues or concerns. Failure to do so shall result in a $100 penalty per
complement, per occurrence.
C. The use of personal cell phones by crew members shall be kept to a minimum during
hours of work paid by the Department.
D. All the Contractor’s vehicles shall be equipped with communication systems capable
of communicating between vehicles within the complement. This may be CB radio
or another type system that the Contractor feels is appropriate.
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APPLICATOR AND LICENSING RECORD FORM
Contractor’s Current Pennsylvania Pesticide Application Business License Number_________
List of current Pennsylvania certified commercial applicator’s names and license numbers.
NAME LICENSE NO. CATEGORY EXPIRATION DATE
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
CONTRACTOR’S SIGNATURE DATE
_____________________________ ___________________________
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XVII. Container Management/Disposal
All pesticide material containers and materials that are not designated returnable / refillable
containers under this Contract must be disposed of in accordance with label instructions.
This includes disposal at Department facilities with the District Roadside Specialist’s
approval.
1. The Department will likely use some returnable / refillable pesticide material
containers under this Contract. Consequently, the Contractor shall as an integral
part of this Contract, provide per complement the following equipment for
handling of these containers:
i. Lockable, truck mounted container-holding brackets designed so the
returnable / refillable container fits inside and remains stable under driving
conditions for each complement.
ii. An electric material handling pump capable of pumping a minimum of
four (4) gallons per minute (4 GPM) with pressure switch, necessary
suction and discharge hose and all special connections as required should
be installed to empty material from the required containers.
2. The preferred location of the above-mentioned equipment is on the spray trucks.
3. The Contractor shall provide a means of safely loading bulk pesticide containers
onto their equipment. Currently some materials come in 15 gallon drums
however, industry standards of size and shape may change and the Contractor
must meet these needs.
4. The Contractor will be held financially responsible for the care of returnable /
refillable pesticide material containers while they are in their possession.
XVIII. Equipment Requirements
The following section consists of Parts A through E and describes the types of equipment
the Department will utilize for the herbicide application program, as well as, the personnel
requirements to operate the equipment.
PART A – Pesticide Spray Truck Complement
1. Equipment
A. One truck of sufficient size to legally haul all required equipment and supplies:
truck bed of sufficient size to accommodate sprayer(s). All equipment shall be in
accordance with, Section XI, General Equipment Requirements.
B. This work will require a 1000 gallon or larger capacity truck mounted sprayer.
The tank will be equipped with mechanical or hydraulic agitation. A high volume
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–low pressure pump powered by a minimum twelve horsepower engine, capable
of discharging the required quantity of spray mixture at the specified pressure.
C. All plumbing shall be assembled to function as recommended by the spray head
manufacturer and the computer flow control system manufacturer.
D. Unit to be equipped with a sprayer control system (TASC 6300 or approved
equal) capable of automatically maintaining application rate, a vehicle speed
sensor which is either connected to the vehicle speedometer or a radar type
sensor, a minimum of seven separate boom widths: two different application
ratios and a manual setting for spot spraying.
E. The spray unit shall have at least one hose connection point that is independent of
the computer flow control system. This port is to be used for handgun spot
treatment in conjunction with the other application systems.
F. Auxiliary refill system shall include a separate refill pump with adequate check
valves, capable of refilling tanks from roadside sources in less than 20 minutes.
G. All equipment must have a current Pennsylvania Pesticide Application Business
License number on the side of the vehicle. A copy of the Business license shall
be on file in the District Roadside Specialist’s office.
H. A nozzle system for applying non-selective herbicide to guiderail and other areas
as directed by the District Roadside Specialist. This system shall contain a check
valve on each individual nozzle assembly immediately preceding that nozzle
assembly. This system shall be capable of simultaneously spraying both the
guiderail and the roadway shoulder. This system shall be mounted on both sides
of the application unit with both sides able to be operated simultaneously.
I. The guiderail application system shall be constructed to utilize two nozzles
pointed toward the guiderail that can be set at up to approximately 70 degrees
from a point that is perpendicular to the direction of travel, to provide coverage
inside and behind guide rail posts.
J. The shoulder application system shall be constructed to utilize one nozzle to spray
a four to five-foot pattern under the truck from each side and be mounted behind
the rear wheels.
K. All nozzles shall be adjustable both in and out, up and down and must overlap
each adjacent nozzle. All nozzle assemblies shall be capable of extending out
from the side of the truck at least one foot.
L. The herbicide application unit is to be equipped with a seven boom nutating spray
head, using all brass or stainless steel nozzles capable of delivering a no streak
pattern of two feet to thirty-two feet. All booms shall operate independently and
District 2-0 Herbicide Application Contract 2018 Specifications Exhibit A
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simultaneously to apply the necessary spray widths as needed. The application
system shall have oscillating motion on booms one through four; these nozzles
must be electrically driven by a 12-volt system. The nutating spray head shall be
capable of applying up to fifty gallons per acre at vehicle speeds of up to 11 miles
per hour.
M. The sprayer shall be equipped with various size orifice nozzles for all application
devices and include two spare nozzles and caps if necessary of each required size,
nozzle plugs, one nut-driver or wrench sized for each nozzle used and an in-line
filter of the manufacturers recommended mesh must be installed.
The sprayer to be equipped with manufacturer recommended solenoid valves
and regulators to individually control each spray boom width. Two spray
heads shall be mounted (one on each side of the truck bed) per manufacturer’s
instructions.
The spray head is to be equipped with remote controlled swing (in-out); when
constructed the (in) setting of the spray head shall face the rear of the spray
vehicle, minimum rotation 90 degrees and an (up-down) movement, minimum
of 30 degrees. All required spray head movement shall be controlled from the
applicators seat through electrical or hydraulic controls.
N. Incidental equipment and tools required shall include: two hundred feet of ½
inch, (minimum 600 psi), reel mounted hose, wands, handguns and booms for
special projects.
2. Personnel
Unless authorized by the DRS, the certified commercial pesticide applicators
assigned to this Contract shall not be replaced, during the duration of the
Contact while the Contactor employs them in an applicator position.
A. Two personnel are required with this item. The applicator shall possess a current
Pennsylvania certified commercial applicator’s license with valid certification in
Categories 10 and 23. A copy of each applicators license shall be on file in the
District Roadside Specialist’s office prior to the start of spraying operations. The
applicator must demonstrate the ability to operate, calibrate and perform field
maintenance on all equipment associated with the spraying complement.
B. One person shall be responsible for the following:
Varying the rates of application based upon all site conditions such as spray
material, pest being controlled, weather, speed of equipment, wind speed,
direction of traffic and other factors in accordance with the product label.
District 2-0 Herbicide Application Contract 2018 Specifications Exhibit A
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Recording routes completed on County Maps provided by the District
Roadside Specialist as needed.
Scheduling the pesticide application within each county after coordinating
with the District Roadside Specialist and the County Maintenance Manager.
Reviewing work with the County Maintenance Manager or District Roadside
Specialist, prior to working in a County, and determining the tentative
pesticide application sequence of the routes or areas to be treated and
respective traffic controls and protection equipment and devices required.
Having a complete understanding of the procedure for reporting work
progress using Form M-609 and its updates.
C. The Foreman or the operator shall be qualified and licensed to drive the
equipment.
D. At least one member of the crew must possess knowledge and ability to maintain
and make field adjustments to the equipment in order to attain a continuous and
productive operation. Assigned personnel must also be able to distinguish
between desirable and undesirable vegetation as specified by the District
Roadside Specialist.
E. Training of all Contractor applicator personnel in computer flow control
programming and operation, spray head set-up/nozzle adjustment and proper
calibration is mandatory.
F. The Department reserves the right to question applicators on the proper use of the
required spray equipment. The Contractor’s Contract Administrator may be
present; but may not assist the applicator. An applicator’s failure to properly set
up and calibrate their equipment shall result in their removal from all application
work on a spray unit until they demonstrate to the DRS that their ability has
increased to an adequate level.
PART B – Low Volume / Basal Truck Complement
1. Equipment
A. One truck of sufficient size to legally haul all required equipment, supplies and an
herbicide storage container (see below) shall be provided. All equipment shall be
in accordance with Section XI, General Equipment Requirements.
B. A minimum of two (2) Birchmeier or (approved equal) backpacks are required.
All backpacks shall be equipped with quick couple devices so the Contractor can
District 2-0 Herbicide Application Contract 2018 Specifications Exhibit A
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switch between application devices. One each for low volume foliar, low volume
basal and the general use wand supplied with the backpack.
Low volume foliar application: capable of instantaneously switching
between a minimum of two different
application patterns.
Low volume basal application: ultra low volume wand with shutoff
within unit tip
C. A lockable, fully enclosed storage box for pesticide storage is required. The
recommended minimum size of this storage box will be 48” long by 30’ wide by
30” high. These storage boxes shall be mounted on the truck bed so as the top of
the box is not higher than 36” from the truck bed. These boxes are to be water
tight.
2. Personnel
Unless authorized by the DRS, the certified commercial pesticide applicators
assigned to this Contract shall not be replaced, during the duration of the
Contact while the Contactor employs them in an applicator position.
A. Two persons are required with this item; one person must possess a current
Pennsylvania certified commercial applicators license with valid certification in
Categories 10 and 23.
B. Additionally, another shall be at a minimum a pesticide application technician
with the required training in low volume basal, low volume foliar, and equipment
applications.
C. A copy of Department of Agriculture technician registration card shall be required
prior to the start of work for any Registered Technician working on this Contract.
D. Training of all Contractor applicator personnel in computer flow control
programming and operation, spray head set up/ nozzle adjustment and proper
calibration is mandatory.
E. The Department reserves the right to question applicators on the proper use of the
required spray equipment. The Contractor’s Contract Administrator may be
present; but may not assist the applicator. An applicator’s failure to properly set
up and calibrate their equipment shall result in their removal from all application
work on a spray unit until they demonstrate to the DRS that their ability has
increased to an adequate level.
District 2-0 Herbicide Application Contract 2018 Specifications Exhibit A
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PART C – Articulated Spray Boom Truck Complement
1. Equipment
A. The boom truck will hold a minimum 25,000 pound GVW rating and have a
tank mounted on the truck with a capacity of at least 800 gallons.
B. The boom shall be mounted on the centerline of the truck and be capable of
moving 90 degrees to the left and right.
C. The boom shall be a minimum of 18 feet in length when full extended and
capable of conducting spraying operations at a distance of at least 50 feet and
have a vertical arc of a minimum of 80 degrees.
D. The pivot points and associated linkage on the boom section must include
rotary pins and bronze bushings. The main boom will be 4-inch minimum
square steel tubing attached to a heavy duty, freestanding, turret and pedestal.
The boom turret will rotate in two, heavy duty tapered, roller bearings and
include an integral friction clutch type breakaway. The stick boom section
must be constructed from 3-inch square steel tubing. Lifting, lowering or
rotating either boom section must be accomplished with direct mount, double
acting, hydraulic cylinders. The stick boom shall rotate hydraulically a
minimum of 180 degrees from storage position, parallel to the underside of
the main boom to full extension.
2. Personnel
Unless authorized by the DRS, the certified commercial pesticide applicators
assigned to this Contract shall not be replaced, during the duration of the
Contact while the Contactor employs them in an applicator position.
A. This item will consist of a minimum of three individuals. One being the
Foreman/Applicator. The remaining individuals will complete the complement
requirement and drive the application vehicle and all required shadow vehicles
per Publication 213.
B. The applicator shall possess a current Pennsylvania certified commercial
applicator’s license with valid certification in Categories 10 and 23. A copy of
each applicators license shall be on file in the District Roadside Specialist’s office
prior to the start of spraying operations. The applicator must demonstrate the
ability to operate, calibrate and perform field maintenance on all equipment
associated with the spraying complement.
C. The operators shall be qualified and licensed to drive the equipment.
District 2-0 Herbicide Application Contract 2018 Specifications Exhibit A
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D. At least one member of the crew must possess knowledge and ability to maintain
and make field adjustments to the equipment in order to attain a continuous and
productive operation. Personnel must also be able to distinguish between
desirable and undesirable vegetation as specified by the District Roadside
Specialist.
E. Training of all Contractor applicator personnel in computer flow control
programming and operation, spray head set-up/nozzle adjustment and proper
calibration is mandatory.
F. The Department reserves the right to question applicators on the proper use of the
required spray equipment. The Contractor’s Contract Administrator may be
present; but will not assist the applicator. An applicator’s failure to properly set
up and calibrate their equipment shall result in their removal from all application
work on a spray unit until they demonstrate to the DRS that their ability has
increased to an adequate level.
G. One person shall be responsible for the following:
Varying the rates of application based upon all site conditions such as spray
material, pest being controlled, weather, speed of equipment, wind speed,
direction of traffic and other factors in accordance with the product label.
Recording routes completed on County Maps provided by the District
Roadside Specialist as needed.
Scheduling of pesticide spray within the individual county after coordinating
with the District Roadside Specialist and the County Maintenance Manager.
Reviewing work with the County Maintenance Manager or District Roadside
Specialist, prior to working in a County, and determining the tentative
pesticide application sequence of the routes or areas to be treated and
respective traffic controls and protection equipment and devices required.
Having a complete understanding of the procedure for reporting work
progress using Form M-609 and its updates.
PART D – Large Shadow Vehicles
Conditions for Use
The required use of trucks with TMA’s (Truck Mounted Attenuators) is
detailed in Publication 213 and are required on all freeways and expressways.
District 2-0 Herbicide Application Contract 2018 Specifications Exhibit A
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1. Equipment
A. One truck of sufficient size to legally haul all required equipment and supplies
shall be provided. All equipment shall be in accordance with Section IX,
General Equipment Requirements.
B. The large shadow vehicle will be equipped to meet the requirements of the
current Publication 213.
C. This equipment shall be available within forty-eight hours of verbal
notification to the crew foreman. Liquidated damages in the amount of five
hundred dollars ($500) will be deducted from payments due for each day this
equipment is not available, regardless of whether the crew performs other
work
3. Personnel
A. One person is required with this item. The driver will possess a current driver’s
license with all required endorsements as required by the current laws.
PART E – Standard Shadow Vehicles
1. Equipment
A. One truck of sufficient size to legally haul all required equipment, supplies and an
herbicide storage container (see below) shall be provided. All equipment shall be
in accordance with Section XI, General Equipment Requirements.
B. Seating space within the cab shall be provided for a Department Inspector if
assigned to this operation.
C. The standard shadow vehicle will be equipped to meet the requirements of the
current Publication 213.
D. A lockable, fully enclosed storage box for pesticide storage is required. The
recommended minimum size of this storage box will be 48” long by 30’ wide by
30” high. These storage boxes shall be mounted on the truck bed so as the top of
the box is not higher than 36” from the truck bed. These boxes are to be water
tight.
2. Personnel
A. One person is required with this item. The driver will possess a current driver’s
license with all required endorsements as required by the current laws.