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CONCEPT, DESIGN, FABRICATION,
SUPPLY & INSTALLATION OF
SCIENCE BASED
GATE STRUCTURE
TN/PGSC/2013-14/7/GATE STRUCTURE
AT
PUSHPA GUJRAL SCIENCE CITY
KAPURTHALA (PUNJAB)
Head Office:
Pushpa Gujral Science City
SCO 60 – 61, 3rd Floor, Sector 34 – A
Chandigarh 160022
Telephone: 0172 – 5077073 /
2603183
Fax: 0172 – 2612914
Site:
Pushpa Gujral Science City
Jalandhar – Kapurthala Road,
Kapurthala, Punjab
Telephone: 01822 – 501963 /
501964
Pushpa Gujral Science City: / Gate Structure Page 2
Pushpa Gujral Science City Jalandhar – Kapurthala Road, Kapurthala
TABLE OF CONTENTS
S. No. Particulars Page
1. Advertisement 3
2. Covering Letter 4
3. Particulars of Tender 5
4. Scope of Work 6 – 8
5. Instruction 9 – 11
6. General Conditions of contract 12 – 15
7. Price Schedule of Work 16
ANNEXURES
9. General Particulars of Tenderer (Annexure: I) 17
10. Drawing of Main Entry Gate (Annexure: II) 18
11. View of Main Entry Gate (Annexure: III) 19
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ADVERTISEMENT
PUSHPA GUJRAL SCIENCE CITY SCO 60-61, 3rd Floor, Sector 34-A, Chandigarh
Tel. No.: 0172-5077073, 2603183 Fax: 0172-2612914
TENDER FOR
SCIENCE BASED: GATE STRUCTURE
Sealed offers are invited from experienced and reputed Agencies, Architects, Artists for
CONCEPT, DESIGN, FABRICATION, SUPPLY & INSTALLATION of SCIENCE BASED GATE
STRUCTURE representing various facets of science & technology at the entry of Science
City, Kapurthala, Punjab. Earnest Money: Rs. 20,000/-; Time Period: 03 Months,
Detailed Document is available from PGSC, Chandigarh or can be downloaded from
www.pgsciencecity.org.
Pre-bid Meeting at PGSC, Chandigarh: July 17, 2013 (1500 hours) Last Date for Submission at PGSC, Chandigarh : July 26, 2013
(1430 hours)
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COVERING LETTER
From,
(Full name and address of the tenderer)
M/S…………………………………………….. ……………………………………………..
…….……………………………………………. …………………………………………………..
To,
The Director General,
Pushpa Gujral Science City,
S.C.O. No. 60-61, 3rd Floor Sector 34-A,
Chandigarh.
Subject: CONCEPT, DESIGN, FABRICATION, SUPPLY &
INSTALLATION of SCIENCE BASED GATE STRUCTURE at
Main Entry Gate in the Science City.
Sir,
We hereby submit our offer in full compliance with terms &
conditions of the attached tender. The tender is submitted in three separate
and sealed envelopes marked Part-I, Part-II & Part-III.
(Signature of tenderer)
With seal
Pushpa Gujral Science City: / Gate Structure Page 5
Particulars
CONCEPT, DESIGN, FABRICATION, SUPPLY & INSTALLATION of SCIENCE
BASED GATE STRUCTURE and associated civil, electrical & mechanical work
etc required to complete the work at PGSC, Kapurthala.
Date for Pre-Bid Meeting : July 17, 2013 (1500 Hours)
Place for Pre-Bid Meeting : Pushpa Gujral Science City,
SCO 60 –61, 3rd Floor,
Sector 34 – A, Chandigarh
Last Date for submission of Offer : July 26, 2013 (1430 Hours)
Place for submission of Offer : Pushpa Gujral Science City,
SCO 60 –61, 3rd Floor,
Sector 34 – A, Chandigarh
Validity of the Offer : 3 (Three) Months from the last date of
submission of Tender
Time Schedule for completion of
work
: Three (3) months from the award of work.
Earnest Money Deposit : Rs.20,000/- (Rs. Twenty Thousand Only)
Through Demand Draft in favour of
“Pushpa Gujral Science City”, payable at
Chandigarh
Budget: : Rs. 10 Lakhs (Approximately)
Particulars of Tenderer : Tenderer is requested to fill their general
particulars as per Annexure: I
NOTE:
Agencies who had earlier done any job / work for Pushpa Gujral Science City in the
past have to compulsorily submit a Certificate of Satisfactory Performance
otherwise tender will be rejected.
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SCOPE OF WORK
Concept, Design, Fabrication, Supply and Installation of Science based Structure
(Entrance Gate) representing various facets of science & technology for the main
entry to the Pushpa Gujral Science City, Kapurthala along with all associated works
of civil, electrical, plumbing and mechanical on turnkey basis.
Location:
At the main entry to the Science City from Jalandhar – Kapurthala Road. Please
find enclosed drawing for the existing security posts at the entrance Annexure: II
and view of the gate Annexure: III for your reference.
Concept and Design:
Concept and Design of the structure should represent various facets of science &
technology. Basically symbolizing what science city holds for the visitors inside.
The subjects such as Space, Aviation, Health, Bio-technology, Basic Physics,
chemistry, Mechanics, Computers, evolution of earth, dinosaurs, man and
environment may be taken into consideration while designing the structure.
The Gate Structure should include at least 3 subjects.
The Gate Structure may be erected as an entirely separate entity without using the
existing structures (security posts). It will be stand-alone structure.
or
The Gate Structure may make use of the existing structures (security posts) as part
of the design. Though the security posts are constructed with pillars at the corners,
still they have limited load bearing capacity. The load bearing capacity of pillars is
not known. Therefore, load bearing capacity of existing posts has to be judged by
the tenderer. The complete responsibility will lie with the tenderer. Minor changes
can be done to the existing structures.
Designs approved by PGSC will become the property of Pushpa Gujral Science City
and all the copy rights will be held by PGSC.
Agency can submit more than one design option. Each design has to be submitted
along with corresponding separate financial bid.
Dimensions:
The structure should be conspicuous, attractive and iconic for the Science City, so
that visitors as well as the persons commuting on the Jalandhar-Kapurthala
highway acknowledge the structure. This structure should give them glimpse what
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Science City holds for them. The structure should have such dimensions that it is
stupendously visible and grace its existing surroundings, landscaping.
The suggestive dimensions are
Minimum clearance height: 6 meters (20 feet)
Minimum length span: 20 meters. (Covering the Gate Span)
Width: As per suggested design, which can support the structure as per
above mentioned two dimensions
Materials:
The materials which can be used are as follows:
STAINLESS STEEL (SS), Aluminum Composite Panel (ACP), Mild Steel (MS)
or combination of these materials. The material should be rust proof, well
coated with primer and painted. The materials to be used for fabrication should be
of ISI standards, wherever applicable. The material should be able to stand all the
weather conditions viz. rain, sun light (UV protection), hot and cold) of this region.
Fabrication:
Workmanship and fabrication should be of high class and technical standards.
Installation:
All the associated works required for the installation Gate structure such as civil
works, electrical works, mechanical works and plumbing works etc is the
responsibility of the bidder. Electric Power is however, available at the existing
structure and will be made available free of cost. The required transportation /
cranes for the installation of the are the responsibility of the bidder.
If any damage occurs to existing objects / items while on-site fabrication or
installation of the structure, the Agency will get the damaged things rectified at
their own cost immediately.
If any mishappening occurs, while accomplishing the work, PGSC will not be held
responsible and entire responsibility will be of the Agency.
Warranty:
Agency has to give minimum 3 years of warranty from the date of successful
installation of the structure to the satisfaction of PGSC. The warranty would be
against the manufacturing defects, cracks, colour fading or any other discrepancies
found from the approved design. The Agency will provide warranty for the same in
the form of Bank Guarantee.
Budget:
Budget for the above mentioned work is Rs. 10 Lakhs (Approximately)
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Note:
Agency representatives are advised to:
Visit the site (Pushpa Gujral Science City, Jalandhar-Kapurthala Road,
Kapurthala, Punjab) before designing the structure on any working day
between 1000 hours to 1700 hours.
Check the dimensions of the existing objects and items in the surroundings.
Take the photographs from all the angles of the site for reference.
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INSTRUCTIONS
CONCEPT, DESIGN, FABRICATION, SUPPLY & FIXATION of GATE
STRUCTURE at Entry Gate, Pushpa Gujral Science City, Kapurthala, Punjab.
1. The offer should be submitted in three separate envelopes.
Part - I (Envelope - I): containing Earnest Money Deposit
Part – II (Envelope - II): containing Technical Bid / DESIGNS
Part – III (Envelope - III): containing Financial Bid
2. The procedure for submitting the tender shall be as under: -
ENVELOPE – I: superscribed “EARNEST MONEY DEPOSIT” should contain
Earnest Money Deposit in the form of Demand Draft
Tender submitted without the Earnest Money will be summarily rejected.
The earnest money deposited with PGSC will be refunded to the
unsuccessful tender after finalization and the award of work as per terms
& conditions of the contract.
In case of successful Tenderer, the Earnest Money will be retained as part
of the Security Deposit/ Retention Money for satisfactory execution of the
contract. In case the Tenderer does not return the signed copy of the
work order within 15 days of the award of work, the earnest money shall
be forfeited by the PGSC.
No interest will be payable on the EMD.
ENVELOPE - II: superscribed “DESIGN / TECHNICAL BID” should contain
Company Profile
General Particulars of Tenderer (Annexure: I)
Experience (Relevant Project(s) completed)
Other related Documents in support of work already done by the
company.
Design should have the following information:
o Sketch design
o 3D View of Design
o Photographic morphed representation of Gate Structure along
with the actual surroundings and objects.
o Explanation of design’s objective
o Dimensions
o Materials to be used with technical specifications
o A power point presentation
Agency can submit more than one design option (Option: I, II ,..). Each
design has to be submitted along with corresponding separate financial
bid (for Option: I, II ,..). Only one common earnest money need to be
sent.
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ENVELOPE III: superscribed “FINANCIAL BID” should contain only the
price bid. The price bid shall be opened on the date and time as decided by
the Committee to be constituted by the PGSC for this purpose.
Budget: Rs. 10 Lakh (Approximately).
However, the Committee has the right to accept higher bids than the
budgeted amount mentioned in the tender document depending upon the
selected design, suggested materials and overall appeal of the design.
All the envelopes mentioned above should be submitted in a larger envelope
double-sealed cover, super-scribing the Tender for CONCEPT, DESIGN,
FABRICATION, SUPPLY & INSTALLATION of SCIENCE BASED GATE
STRUCTURE at Pushpa Gujral Science City, Kapurthala, Punjab.” within due
date.
3. PROCEDURE
The procedure of opening the tender shall be as follows:
Envelope – I shall be opened in first instance. Bids without proper Earnest
Money shall be out rightly rejected and Envelope – II and III shall not be
opened.
Envelope – II shall only be opened with Earnest Money in Envelope–I as
required.
The Design /Technical Bid will be evaluated by Technical Evaluation
Committee.
Selected Agencies will be requested to make power point presentation
before the committee on a date and time to be decided by the
Committee.
Envelope - III of only that bidder(s) shall be opened who have been
qualified by the Technical Evaluation Committee.
Conditional bids will be out rightly rejected.
4. SELECTION CRITERIA
The Financial Bids of only those companies will be opened who will be
recommended by the Technical Evaluation Committee. The overall score of the
Agencies (Technical, Presentation and Financial) will be calculated as under:
4.1 TECHNICAL SCORE (ST): MAXIMUM MARKS: 25
The criterion for evaluation of Technical proposal submitted by the Agencies
is as follows:
Evaluation Criteria Maximum
Marks 25
Tenderer to submit following
documents the Technical Bid.
1. Past Relevant
Experience
20 Satisfactory Completion Work /
Experience Certificates. Attach copies
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Photographic Reference of earlier
relevant works such as dioramas,
fibre glass models, exhibits
2. Number and Profiles of
Personnel constituting
the Design team
05 Copies of CV of persons Constituting the
Design team and their profiles and
experience.
TOTAL 25
Note: The bidders may please note that their offers will be evaluated as per the
documents submitted along with their tenders. However, PGSC reserve the
right to such clarifications / additional documents after opening at the bids.
4.2. EVALUATION OF DESIGN SCORE (SD): MAXIMUM MARKS: 50
The presentation would include:
i. Science based Design of Sculpture 25 marks
Design -Sketch
3D View of Design
Explanation of Designs Objective
Subjects Covered
ii. Structure, Appeal, Appearance with total ambience 25 marks
Structure’s dimensions, engineering and robustness
Appearance with total ambience - Morphed Photograph
representation of structure along with actual surroundings
Overall Appeal
Agencies will make presentation before the Technical Evaluation Committee
as and when asked for.
Note: A soft / hard copy of the presentation would be submitted at the time
of presentation.
4.3 FINANCIAL SCORE MAXIMUM MARKS: 25
Financial Scores (SF) will be calculated as under:
SF = (100 x Fm / F) x 0.25
Fm – Lowest bid received.
F – Price quoted by the bidder under consideration.
4.5 OVERALL SCORE (SO) MAXIMUM MARKS: 100
The sum of Technical Score & Presentation Score and Financial Score.
SO = ST + SD + SF
The agency having maximum overall score will considered for award of
work.
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GENERAL CONDITIONS OF CONTRACT
1. WORKING CONDITIONS
1.1 The contracting firm has to work under the guidance / supervision of the
officer(s) authorised by the Director General / Director, PGSC.
1.2 The standard quality of materials / components and ISI marked, wherever
applicable, will only be allowed for use in the fabrication.
2. Inspections
2.1 Should any inspected or tested goods fail to conform to the specifications, the
PGSC may reject them and the supplier shall either replace the rejected
goods or make all alternations necessary to meet specifications requirements
free of cost to the purchaser.
3. PAYMENT SCHEDULE
3.1 No advance payments will be made at the time of placing of firm order.
3.2 90% payment of the quoted amount will be released after the supply and
installation of the Gate Structure at PGSC, Kapurthala to the satisfaction of
the PGSC.
3.3 Remaining 10% payment will be retained as performance warrantee for a
period of three (3) years and would be released after receipt of Bank
Guarantee of equivalent amount valid for next three (3) years.
3.4 TDS and/or any other tax will be deducted as per rules.
4. TIME SCHEDULE AND DELAYS
4.1 Contract time: The time of completion of the work would be 3 months from
the award of work.
4.2 Within one fortnight of the occurrence of any of the following, which the
contractor might regard as impediments in the progress of work, the
contractor shall apply in writing to the Director, PGSC for extension of time,
setting out the reasons for delays sought to be condoned.
a. Addition, alteration or substitution ordered in the work, which could
have a significant time impact and issued to the contractor under an
official change order only.
b. Act of God or force majure, i.e. a situation arising out of any
occurrence totally beyond the control of the contractor, and explicitly
excluding consequences of actions of the contractor or his staff or
agents.
c. Forced closure of the works by a general political strike and unrest not
related to contractor’s labour or personnel.
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4.3 The contractor’s application for extension of time in any of the above
circumstances shall be considered by DG, PGSC and his decision shall be final
and binding.
4.4 The granting of any extension of time shall not entitle the contractor to claim
any additional remuneration or consideration whatever for costs incurred as a
result of such delays or due to cost escalation.
4.5 Compensation for Delay: The time allowed for carrying out the work as
entered in the Tender shall be strictly observed by the Contractor and shall
be reckoned from the date on which the order to commence work is given to
the Contractor. The work shall throughout the stipulated period of the
Contract be proceeded with all due diligence and the contractor shall pay as
Liquidated Damages and not by way of penalty an amount equal to one
percent of accepted Tender for every week or part of a week that the
work remains uncommenced or unfinished after the expiry of the
completion date.
Provided always that the entire amount of compensation to be paid under the
provisions of the clause shall not exceed ten percent of the value of the
accepted Tender. Director General, PGSC may on representation from the
Contractor reduce the amount of compensation and his decision in writing
shall be final.
5. PGSC RIGHT TO TAKE OVER WORK OR TERMINATE CONTRACT
5.1 PGSC shall be entitled to take possession of the site and works and to
remove the contractor giving to the contractor seven days notice under any
of the following circumstances:
i. If in the opinion of the PGSC, the contractor has failed to proceed with
the work with due diligence and failed to make such progress as would
enable the works to be completed within the stipulated time.
ii. The Contractor has suspended the work in contravention of the
conditions of the contract and failed to resume the work within seven
days of a receipt of such notice from the Director, PGSC.
iii. The contractor has abandoned the work.
iv. The contractor has neglected or failed persistently to implement
instructions of the Director after due written warnings.
v. The contractor has sub-let or assigned the work or any part thereof
without the written consent of the Director.
vi. The contractor has become or is adjudged to be insolvent.
5.2 Use of completed portions: PGSC shall have the right to take possession
of any use any completed or partially completed portion of the work not
withstanding that the time for completing the entire work may not have
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expired. Possession and use shall not be deemed acceptance of any work
completed in accordance with the terms of this contract.
5.3 In the above circumstances the contractor shall neither claim compensation
of the use of his property by PGSC nor other agency completing the work,
nor shall he claim any losses on account of damage to or wear and tear to his
property.
5.4 Should it become necessary for PGSC to take over the works under the
above circumstances the contractor shall be liable to make good all
construction costs exceeding the agreed rates in the contract and also
incidental expenditure of every nature incurred in completing the Work and
duly certified by the Director.
5.5 The total sum payable by the contractor to PGSC by way of costs incurred in
completing the works, damages, and compensation shall be deducted from
amounts payable to the contractor. If the amount payable to the contractor
is not sufficient to cover the sum due to PGSC, the contractor is bound to pay
the difference to PGSC.
6. PERFORMANCE WARRANTY
6.1 In case the structure develop cracks or defects within 3 years from the date of
supply the Tenderer will have to replace / rectify the same without claiming
extra charge whatsoever. A specific undertaking to the effect is to be included
along with the tender.
6.2 The decision of the DG, PGSC will be conclusive and binding on the tenderer in
so far as the quality of the goods / material and installation and of
workmanship are concerned.
WARRANTY / QUALITY: 6.3 The Warranty period shall be 3 years after successful installation of the Gate
Structure at the site. 6.4 The supplier firm shall rectify defects developed in the system within
guarantee period within 5 days of occurrence of any fault promptly. In case the supplier firm does not rectify with the defects in further 10 days, PGSC shall have full liberty to restore the system in working condition. The
expenditure so incurred by PGSC shall be deducted from the supplier firm pending claims, security deposit or in other law full manner.
7. PATENT RIGHT AND ROYALTIES:
The tenderer shall indemnify the PGSC against all third party claims of
infringement of patent, royalties’ trademark or industrial design rights arising
from use of the goods or any part thereof.
Pushpa Gujral Science City: / Gate Structure Page 15
8. GENERAL
8.1 Director General, PGSC reserves the right to increase or decrease the quantity
or delete some of the items depending on the needs of the institute.
8.2 The Director General, PGSC reserves the right to reject any or all tenders
without assigning any reason whatsoever.
8.3 All damaged or unapproved goods shall be returned at the risk and cost of the
tenderer and the incidental expenditure thereupon shall be recovered from the
concerned party.
8.4 Any damage which may occur on the Site, while transporting, installation of
will have to be rectified by the firm or paid in lieu of, as decided by the
competent authority.
8.5 Water and Electricity will be supplied free of cost at the site.
8.6 Legal jurisdiction will be judicial courts of Kapurthala District.
8.7 No accommodation shall be provided by PGSC for storage of materials or for
labour and the Agency shall have to arrange it at its own cost.
8.8 All disputes and differences arising out of or in connection with, touching or
concerning this work shall be referred to the sole Arbitrator appointed for the
purpose by the Director General. The decision of the Arbitrator shall be final
and shall be binding on both the parties subject to the provisions of the Indian
Reconciliation and Arbitration Act, 1996 or any statutory modifications or
reenactment there of and the rules made thereunder and for the time being in
force shall apply to the arbitration proceeding under this clause.
8.9 Clean up of the site after completion of work will be the entire responsibility of
the contractor.
Pushpa Gujral Science City: / Gate Structure Page 16
FINANCIAL BID
Option:_____
Concept, Design, Fabrication, Supply and Installation of GATE STRUCTURE
at Main Entry Gate, PGSC, Kapurthala
Amount in Indian Rs.
Item of work Amount in
Figures
Amount in Words
Concept, Design, Fabrication, Supply and Installation of Gate Structure at
the Main Entry Gate, Pushpa Gujral Science City, Kapurthala, Punjab as
per specifications
Concept & Design Cost:
Fabrication Cost:
Installation Cost:
Any other Charges:
(including taxes,
transportation etc.)
1.
2.
3.
4.
5.
TOTAL
The above quoted prices will be NET PAYABLE AND SHALL BE INCLUSIVE
OF ALL TAXES AND DUTIES ETC.
Name, Signature & Seal of Tenderer
Note:
1. The Employer (PGSC) reserves to itself the right of omitting altogether or any
item of work at the time of award of the work or at later date and the contractor
shall not be entitled for any compensation due to this omission.
2. Conditional Bids may be out rightly rejected.
Pushpa Gujral Science City: / Gate Structure Page 17
Annexure: I
GENERAL PARTICULARS
Use Additional Sheet if necessary
S.No
1 Name of Agency
2 Postal Address
E-mail address
Telephone No.
Fax No
3 Name and designation of the
representative of the Agency to whom all
references shall be made
Mobile No.
4 Has the tenderer executed similar
nature of work? (attach copies of work
orders & references and photographs)
5 Has the contractor/firm been ever debarred
/ black listed by any Government
Department /Undertaking? Give details.
6 Details of the offer. Please mention number
of pages and number of drawings attached
with the Tender.
(Name & Signature of Agency)
With Seal
Pushpa Gujral Science City: / Gate Structure Page 18
Annexure:II
Drawing the Main Entry Gate showing proposed location of
Pushpa Gujral Science City: / Gate Structure Page 19
Annexure: III
View of Main Entry Gate