PATTAN PANCHAYAT
KHANAPUR
RIGHT TO INFORMATION
ACT-4(1)(b)
Right to Information Act 2005
2017-18
Chapter 1
Organisation, Functions and Duties
[Section 4(1)(b)(i)]
Particulars of the organization, functions and duties :
Sl.
No
Name of the Office / employee
Address Functions and Duties
Town Panchayat,
Khanapur
Town Panchayat,
Khanapur
The Town Panchayat, Khanapur consists of 16
Councilors elected from the Wards, 3 Councilors
nominated by Govt. and the jurisdictional
MP/MLA/MLC as Members. After the Delimatation
ward has extended to 20 wards. The head of the
Council is the President elected from among the
Councilors of the Wards. There is also a Vice-
President elected from among the Councilors to
exercise such powers delegated to him by the
President. The commissioner appointed by the Govt.
is the executive head of the Council.
The Municipality has
Engineer/Engineers/Health Inspectors /FDA/SDA/
Bill Collectors and Pourkarmikas.
The Council has obligatory functions such as
maintenance of roads, markets, public toilets, drainage,
supply of drinking water, cleaning of streets, removal
of garbage, regulation of buildings, slaughter houses,
public hygiene, prevention of contagious diseases,
registration of births and deaths, street lighting, etc.,
and discretionary functions like maintenance of parks,
gardens, libraries, hospitals, providing entertainment in
public places, slum up gradations, promotion of
cultural, educational and aesthetic aspects urban
forestry maintenance of destitute homes and
implementation of urban poverty alleviation program
sponsored by Govt. etc.,
Chapter 2
Power and Duties of Officers and Employees
[Section 4(1)(b)(ii)]
Please provide details of the powers and duties of officers and employees of the authority by
designation as follows:
Sl.
No
Name of the Officer
/ employee Designation Duties and Power allotted
1 Shri. Ashok C Mathad Chief Officer 1) The Chief Officer as the executive head
shall exercise such powers as may be
delegated to him by the Municipal
Council under the provisions of the
Karnataka Municipalities Act 1964.
2) He shall have the powers to grant, give or
issue under his signature all license and
permission, extracts of the public
documents/certificates which may be
granted under the provisions of the
Municipal Act. 1964.
3) He is also empowered to with hold or
suspend or withdraw such license if
found to be against the interest of public
or the Municipality.
4) He has powers to operate municipal
funds, to receive, recover and credit to
the municipal fund, all fees, taxes
collected by the Municipality and to
make payment towards execution of
works and procurements, disbursement of
salaries to the staff and the
honorarium/Meeting fees etc., to the
Members of the Council.
5) He can invite tenders through public
notice for execution of works or
procurements of materials required by the
municipal council.
6) He can entered into a contract of behalf
of the council.
7) He also has the powers to transfer rights
of the properties in favor of the
transferees in the municipal registers.
8) He has powers to enter and inspect
buildings and to remove unauthorized
constructions, encroachments,
advertisements, prevent nuisance,
hazardous activities etc.,
2 Others Engineers, Junior Engineers To enter any land un construct or repair Shri. Ravindra Gadad Municipal drains there in under section 194 (2) to inspect drains Privies etc., under section
204(1) to make entry under section 267.
3 --- Accountant a) To maintain a concurrent supervision
over municipal incomes and expenditure;
b) To satisfy himself (i) that all expenditure
is covered by a provision in the
sanctioned budget of the Municipal
council; (ii) that no expenditure has
been incurred except with proper
sanction; (iii) that all sums due to and
received by the Municipal Council have
been brought to account without delay,
and (iv) that all receipts and payments
are correctly classified;
c) To examine all pay bills of permanent
and temporary establishments and for
fixed grants-in-aid and to see that none
but sanctioned charges are disbursed;
d) To examine-all bills for articles
purchased and to see that they are
supported by suitable
acknowledgements, that the articles have
been received and brought on the stock
registers where necessary;
e) To examine all bills for charges on
account of original works, petty repairs
and other expenditure and see that proper
certificates are furnished in support of
them;
f) To examine all receipt and
disbursements made, to see that each
payment is sufficiently vouched for, and
to initial each voucher that has been
examined by him;
g) To exercise a thorough check of the
registers, books, accounts challans, etc.,
of all the departments and branches of
the Municipality;
h) To see that the balances of stores in the
Stores Department and the dead stock in
all the Departments are verified once a
year;
i) To examine the comparative statement of
tenders received for supply of materials
or execution of Municipal works and
furnish his opinion;
j) To deal with Audit note and objection
statements of the Government Auditor,
taking immediate steps to ensure that the
irregularities brought to light are
removed without undue delay, and that
they do not recur in future;
k) To examine and certify all accounts,
returns, statements and accounts as may
be referred to him by the Chief Officer or
Municipal commissioner;
l) To sign all abstracts, bills, account and
all subsidiary documents connected with
them that may have been examined by
him;
m) To adopt all measures and precaution to
secure the Municipality against loss or
harm arising from dishonesty, error or
irregularity;
n) To complete the examination of the
monthly account within the first fortnight
of the ensuing month, and to submit it to
the Municipal Commissioner with the
following certificate the last clause being
dropped in case there is no disput4ed
item.
4
-
Environmental Engineer Supervision Sanitation taking preventive
measures to control communicable diseases,
supervision and granting permission to O & D
trades. Works pertaining to SWM and KMRP
Scheme.
5 - Office Manager The Karnataka Municipalities (Delegation of
powers, executive functions, Duties, Powers and
Determination of staff (Amendment-1) Rules,
1975, the Govt. have not specifically substitute
the power and duties of the Office Manager but,
Director, Director of Municipal Administration,
Bangalore Circular No.DMA:ESE:CR 05: 199- 99
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6
-
_
Where the Municipal Council employs a
Revenue Officer, the Revenue Officer shall
subject to the general or special orders of the
Municipal Commissioner shall be responsible for
the collection of all Municipal revenues
including the property and vehicles taxes, cesses,
octroi dues, license fees; rents from buildings
and other miscellaneous items;
The Revenue Officer shall check each month
five percent of the original receipts issued in
order to prevent and detect cases of fraud in tax
collections.
7 Shri. Rajeshwari R Vernekar
Community Affairs
Officer
Implementing DAY-NULM and other poverty
eradication programmes.24.75%, 7.25% and 3%
8 Formation and
organizations
functioning or community
10 Shri . Vinod M sanadi Accountant ನನನನನನನನನನ ನನನನನನನನ ನನನನನನನನನನನ ನನನನನನನನ ನನನ ನನನನ ನನನನನನನನ ನನನನನನ:ನನನನನ:ನನನನನನನನನ:ನನನನನ1: 2005-06 ನನ:13.02.2006 ನನನನನನನ ನನನನನನನ ನನನನನನನನ ನನನನನನನನ ನನನ ನನನನನ ನನನನನನನನನನನ ನನನನ ನನನನನನ
ನನನನನನ. 11
_
Sr. Health Inspector
Supervision of all sanitation work, take
preventive measures to control communicable
disease and inspection and reporting in granting
of O & D trades.
12
Shri. S R Patil
Junior Health Inspector
1) to supervise the work or registration of
births and deaths and vaccination within
the municipal limits;
2) to maintain proper registers of vital
statistics of vaccination and cases of
deaths from (infections) diseases;
3) to prepare periodical statistics and returns
of vaccination and infectious diseases
and to submit them to the Municipal
Council and the Health Department;
4) to arrange for proper cleaning and
disinfection of localities affected by
infectious diseases;
5) to supervise burial grounds and
cemetries;
6) to assist the Health officer in his duties
and maintain and submit to him a regular
diary of his outdoor work every week;
7) to control and supervise public markets,
slaughter houses, privies, (burial grounds
and bathing places) and to enforce (bye-
law) in respect thereof 6t5o supervise
sale of unwholesome food or drink, to
report nuisances, encroachment and other
breach of (by-law) relating to sanitation.
He shall maintain the muster roll of the
several establishments, permanent and
temporary working under him and
produce the same before the Municipal
Commissioner or Chief Officer whenever
required.
(i) To inspect buildings to issue notices
and requisition under section 187 (7)
(ii) To enter the Municipal Buildings,
and land cleaning under section 232
to search for and seize articles unfit
for human food.
(iii)
12 Shri. Vithal N Patil Bill Collectors
To serve notices and bills under section 262.
13
-
Other Staff
All other staff of the Municipal Council do not
have individual powers but assist the Chief
Officer to carry out his duties and functions.
14 Shri. Ramesh S Hireholi
FDA
Managing Establishment section and Revunue
Inspector (Incharge)
Chapter 3
Procedure Followed in Decision making Process
[Section 4(1)(b)(iii)]
Describe the Procedure followed in decision making by the public authority.
The proposals received by the Town Panchayat Council in the matters of execution / repairs of
infrastructure works are processed and examine by the Commissioner in terms of the provisions of the
Karnataka Municipalities Act / the instructions of the Govt. and placed before the Council for necessary
approval. The council ordinarily meets once in a month. In urgent matters it can meet frequently. The
Commissioner is required to prepare the agenda for the meeting of the Council in consultation with the
President and send to all the members at least 7 days in advance. After approval of the proposal by the
Council the Commissioner can implement the decision of such decisions are within the powers of the
Council in such reasonable time as may be required. If the decisions required the approval of higher field
officers or the Govt. the Commissioner will accordingly seek the approval. The Deputy Commissioner
and the Director of Municipal Administration are vested with the supervisory power and these officers can
suspend / set aside the decisions if found to be contrary to the provisions of the Karnataka Municipalities
Act. The Council and the Commissioner are accountable for all happenings in the municipality.
Chapter 4
Norms set for the Discharge of Functions
[Section 4(1)(b)(iv)]
Please provide the details of the norms/standards set by the public authority for the discharge of its
functions/delivery of services.
The Town panchayat Council functions within the norms stipulated in the
Karnataka Municipalities Act 1964, and the Rules framed there under.
Chapter 5
Rules, Regulations, Instructions, Manual and Records, for Discharging Functions
[Section 4(1)(b)(v)&(vi)]
Please provide list and gist of rules, regulations, instructions, manuals and records, held by public
authority or under its control or used by its employees for discharging functions in the following
format.
1) The Karnataka Municipal Taxation Rules 1966.
2) Karnataka Municipalities (Election of Councilors) Rules,
3) The Karnataka Municipalities (President and Vice president) Elections Rules.
4) The Karnataka Municipalities (Powers and Expenditure) Rules, 1986.
5) The Karnataka Municipalities (Accounts) Rules.
6) The Karnataka Municipalities (Limitations on the powers of Contract) Rules, 1966
7) The Karnataka Municipalities (Preparation of plans and Estimates and Execution of Municipal
Works) Rules, 1966.
8) The Karnataka Municipalities (Guidance of Officers, Grant of Copies and Miscellaneous
Provisions) Rules, 1966.
9) The Karnataka Municipalities (Procedure and Conduct of Business) Rules 1977
10) The Karnataka Municipalities (Recruitment of Officers and Employees) Rules, 2004
11) The Karnataka Municipalities (Conditions of Service) Rules 1987.
12) The Karnataka Municipalities Accounts Rules 1965.
13) Bye-laws to regulate buildings.
14) Circular Instructions issued by the Govt. from time to time with regard to implementation of Govt.
sponsored programmes.
15) The Map/ Notifications with regard to Constitution of the Municipality and the Council.
16) The details such as extent, type of use and name of the owners of all the properties situated with in
the limits of the Municipalities.
17) Records of Births and Deaths of persons within the Municipalities. Basic data such as No. of
streets length of roads, No. of properties, play grounds, schools, hospitals, post offices, banks,
public offices etc.,
Chapter 6
Categories of Documents held by the Public Authority under its Control
[Section 4(1)(b)v&(i)]
Provide information about the official documents held by the public authority or under its control.
Sl No
Register / Books
1 KMF No.01 Cash Book
3 KMF No.03 Bank Book
5 KMF No.05 Ledger
7 KMF No.07 Monthly Classified Abstract of Receipts & Payment
9 KMF No.09 Payment voucher
11 KMF No.11 Journal Voucher
13 KMF No.13 Summary Statement of Demand Raised or Income Accrued
15 KMF No.15 Register of Cheques Received
17 KMF No.17 Chitta
19 KMF No.19 Summary of Daily Cheque Collection
21 KMF No.21 Departmental Register of Bills Received
23 KMF No.23 Register of Bills Received By Accounts Department
25 KMF No.25 Special Demand Collection & balance (DCB) Register
27 KMF No.26A Demand Collection & balance (DCB) Register (License Fees0
Sl No
Register / Books
2 KMF No.02 Register of Cash drawn and Disbursed
4 KMF No.04 Journal Book
6 KMF No.06 Classified Register of Receipts and Payment
8 KMF No.08 Receipt Voucher
10 KMF No.10 Contra Voucher
12 KMF No.12 Voucher Number Register
14 KMF No.14 Receipt
16 KMF No.16 Collection Register
18 KMF No.18 Summary of Daily Cash Collection
20 KMF No.20 Summary of Daily Collection Through Bank / Treasury
22 KMF No.22 Payment Order
24 KMF No.24 Demand Collection & Balance (DCB) Cum Forma III Register
26 KMF No.26 Miscellaneous Demand Collection & balance (DCB) Register
28 KMF No.27 Monthly Statement of Change in Demand or Adjustments
30 KMF No.29 Register of Civil Sults
32 KMF No.31 Form of License
34 KMF No.33 Register of Ticket Books
Issued to Collection Staff
36 KMF No.35 Grant Register
38 KMF No.37 Progress Report on the Project
Undertaken Under Delegated Loans for the
Month
40 KMF No.39 Nominal Muster Roll
42 KMF No.41 Register of Public Works
44 KMF No.43 Royal Register
46 KMF No.44A Register of Land Under
Roads
48 KMF No.46 Register of Movable Properties
50 KMF No.48 Proposition Statement for
Revision of Establishment
52 KMF No.50 Pay Bill Cum Acquaintance
Roll of Permanent or Temporary
Establishment of the
54 KMF No.51 Periodical Increment Certificate
56 KMF No.53 Register of the Stores
58 KMF No.55 Material Issue Note
60 KMF No.57 Half yearly Statement of
Closing Stock
62 KMF No.59 Detail Bill of Other Expenditure
64 KMF No.61 Register of Advances
66 KMF No.63 Permanent Advance Register
68 KMF No.65 Stationary Stock Register for the Year
70 KMF No.67 Register of Deposits
72 KMF No.69 Deposit Re-fund / Adjustment /
laps Advice
74 KMF No.71 Register of Loans
76 KMF No.73 Earmarked Funds Register
78 KMF No.75 Trail Balance
29 KMF No.28 Suspense Register
31 KMF No.30 Register of Decrees
33 KMF No.32 Stock Register of Ticket
Books for the year
35 KMF No.34 Register of Miscellaneous
Sales or Auction
37 KMF No.36 Advice Showing The
Details of Delegated Loan Raised
39 KMF No.38 Contractors Bill (Facing
Sheet)
41 KMF No.40 Daily Labour Report
43 KMF No.42 Summary Statement of
Status of Capital Works in progress
45 KMF No.44 Register of Land
47 KMF No.45 Register of Immovable
Properties (Other Than Land)
49 KMF No.47 Register of Sinking Fund
for Asset Replacement
51 KMF No.49 Scale Register
53 KMF No.50A Abstract of Pay Bill Cum
Acquaintance Roll
55 KMF No.52 Details Statement of the
Permanent / Temporary Pension able
and Non pension able Establishment of
the
57 KMF No.54 Material Receipt roll
59 KMF No.56 Summary of Material
Issued to the Other Department for the
Month of
61 KMF No.58 Log Book for Vehicles
63 KMF No.60 Statement of Bills Pending
Approval
65 KMF No.62 Register of Interest on
Loans and Advances to Employees for
the Year
67 KMF No.64 Stamps Register
69 KMF No.66 Register of Investments for
the year
71 KMF No.68 Register of Bank
Guarantees
73 KMF No.70 Register of Securities
75 KMF No.72 Register of Sinking funds
77 KMF No.74 Receipts and Payments
Chapter 7
Arrangement for Consultation with, or Representation by, the Members of the Public in relation to the Formulation of Policy
or Implementation thereof
[ Section 4(1)(b)viii ]
Describe arrangements by the public authority to seek consultation/ participation of public or its
representatives for formulation and implementation of policies?
The programmes and policies of the Town Panchayath are formulated by members of the Town
Panchayath who are none other than public representatives. The Town Panchayath in certain occasions
does consult the members of the public 8/ local welfare association / NGOs wherever necessary.
80 KMF No.77 Balance Sheet
82 KMF No.79 Budget Summary Statement
84 KMF No.81 B1. Estimate of Revenue
Payment (Function Wise)
86 KMF No.83 C2 Estimate of Capital
Payment
88 KMF No.85 D2 Estimate of Extra-Ordinary
payments
90 KMF No.87 Stock Book of Forms, Receipts
Book and Cheque Books
Account for the Year
79 KMF No.76 Consolidated Statement of
Demand Collection and Balance for the
Month of
81 KMF No.78 Income And Expenditure
83 KMF No.80 B1. Estimate of Revenue
Receipts (Function Wise)
85 KMF No.82 Ci. Estimate of Capital
Receipts
87 KMF No.84 D1. Estimate of Extra-
Ordinary Receipt
89 KMF No.86 Application for Addition
Allotment by Transfer on Account of
Expenditure not Provided for in the
Budget Estimate
Chapter 8
Boards, Councils, Committees and other Bodies constituted as part of Public
Authority
[Section 4(1)(b)v(iii)]
Please provide information on boards, councils, committees and other bodies related to the public
authority in the following format.
1) Under Karnataka Municipalities Act 1964, section 63 standing committee, “ In every Municipal
Council there shall be a standing committee, which will deal with the following subjects, namely:-
a) Taxation, finance and appeals ;
b) Public health, education and social justice ;
c) Town planning and improvement ;
d) Accounts.
2) The members of the standing committee shall hold office for a period of one year.
3) The President and the Vice-President shall not be eligible for election as members of the standing
committee.
4) The standing committees shall exercise the functions allotted to them under this Act and subject to any
limitations specified by the municipal council especially in this behalf or generally by rules made under
clause (a) of sub-section (2) of Section 323, and to the provisions of Chapter XIV shall exercise all the
powers of the municipal council.
1) In Khanapur Town Panchayat there is a standing committee.
Chapter 9
Directory of Officers and Employees
[Section 4(1)(b)(ix)]
Please provide information on officers and employees working in different units or offices at
different levels and their contact.
Sl.
No.
Name of the officer / employees
Designation
Office address
Contact
Numbers E-
mail ID
1 Shri. Ashok C Mathad Chief Officer T.P Khanapur 08336 222240
2 Smt. R B gadad Junior Engineer T.P Khanapur 08336 222240
3 Shri . Vinod M Sanadi KMRP Accountant T.P Khanapur 08336 222240
4 Shri. Raghavendra P sarathi Junior Programmer T.P Khanapur 08336 222240
5 Shri. Vijay Terani Computer Operator T.P Khanapur 08336 222240
Chapter 10
Monthly Remuneration received by Officers and Employees, including the System
of Compensation as provided in Regulations
[Section 4(1)(b)(x)]
Provide information on remuneration and compensation structure for officers and employees in the
following format April 2017
Sl.
No. Name of the Official Working Designation
Remuneration
per month
1 Shri. Ashok C Mathad Chief Officer 39378
2 Smt. R B gadad Junior Engineer(on deputation) ----
3 Shri .Vinod M Sanadi KMRP Accountant 14934
4 Shri. Raghavendra P sarathi Junior Programmer 9937
5 Shri. Vijay Terani Computer Operator 11777
Chapter 11
Budget Allocated to Each Agency including Plans etc.,
[Section 4(1)(b) xi]
Provide information about the details of the plans, programmes and schemes undertaken by the
public authority for each agency.
Rs. In lakhs
Description
(site adder / location where available at http://www.khanapurtown.mrc.gov.in/
Chapter 12
Manner of Execution of Subsidy Programmes
[Section 4(1)(b) xii]
1. Describe the activities/ programmes/ schemes being implemented by the public
authority for which subsidy is provided 2008-09.
2. Provide information on the nature of subsidy, eligibility criteria for accessing subsidy
and designation of officer competent to grant subsidy under various programmes /
schemes.
Chapter 13
Particulars of Recipients of Concessions, Permits or Authorisation Granted by the
Public Authority
[Section 4(1)(b) xii]
Provide the name and addresses of recipients of benefits under each programme/ scheme separately
in the following format.
------ NIL ------
Chapter 14
Information Available in Electronic Form
[Section 4(1)(b) (iv)]
Please provide the details of information related to the various schemes of the department which are
available in electronic formats.
(Floppy, CD, VCD, Web site, Internet etc.
Sl.
No
Electronic Description
(site adder / location where
available etc.,
Contents or
title
Designation and
address of the
custodian of
information
held by whom?
1 --- http://www.khanapurtown.mrc.gov.in/
Accounting Records can be maintained in Government readymade software
Chapter 15
Particulars of Facilities available to Citizens for Obtaining Information
[Section 4(1)(b) xv]
Describe the particulars of information dissemination mechanisms in place / facilities available to
the public for accessing of information:
Sl. No.
Facility Description (Location of
Facility / Name etc.,
Details of Information
made available
1
Chapter 16
Names, Designation and other Particulars of Public Information Officers
[Section 4(1)(b) xvi]
Please provide contact information about the Public Information Officers and Assistant Public
Information Officers designated for various offices / Administrative units and Appellate Authority/
Officer for the public authority in the following format.
PUBLIC INFORMATION OFFICER :
Sl.
No
Name of the Office /
Administrative Unit
Name of
Designation of
Office Tel.
Residence Tel. E-mail
PIO Fax
1 T.P Khanapur Smt. Shobha
Pattar
Office:
08336 222240
m
Asst. PUBLIC INFORMATION OFFICER :
Sl.
No
Name of the Office /
Administrative Unit
Name of
Designation of APRO
Office Tel.
Residence Tel. Fax
1 - - Office:
08336 222240
m
APPELLATE AUTHORITY :
Sl.
No
Name of the Office /
Administrative Unit
Name of
Designation of
Appellate
Authority
Office Tel.
Residence Tel.
Fax
1 T.P Khanapur Shri A. C Mathad Office:
08336 222240
m
Chapter 17
Other Useful Information
[Section 4(1)(b) xvii]
Please give below any other information or details of publications which are of relevance or of use to
the Citizens.
----- NIL ---