Download - Parliamentary Procedure Presentation
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CCICCIParliamentary Procedure
How can I survive a formal meeting?
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Use the KISS Method
Keep It Simple Stupid!
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What is Parliamentary Procedure?
Set of rules and guidelines that allow the following:following:
Majority rulesMi it i h dMinority is heardHandling one item at a timeM i i dMaintains order
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History of Parliamentary Procedure
Thomas Jefferson, A Manual of Parliamentary Practice 1801Parliamentary Practice, 1801Robert’s Rules of Order, written by Henry M R b t i 1876M. Robert in 1876.First revised in 1915.Extensively Revised in 1970.Last revised in 2011.Last revised in 2011.
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How do we get things done?
Moving Main MotionsU i b idi tiUsing subsidiary motionsUsing privileged motionsUsing incidental motionsUsing unclassified motionsUsing unclassified motions
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Terminology
The floor: point where attention of meeting should be focusedshould be focused.Germane: discussion or motion pertains to
i ti b i id dmain motion being considered.Quorum: amount of members present required to conduct a meeting.
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Other considerations
The taps of the gavel (symbol of leadership, represents chair’s authority)represents chair s authority).
1 tap: be seated, announce vote.2 t ll t d2 taps: call to order3 taps: all riseS i f dSeries of taps: restore order
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Other Considerations
Types of votes:Simple majorit : one more than half the otesSimple majority: one more than half the votes cast.Super majority: required majorities that areSuper majority: required majorities that are greater than a simple majority.Plurality: the most votes received but notPlurality: the most votes received, but not always a simple majority.2/3 vote on certain motions2/3 vote on certain motions
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Other Considerations
The two-thirds vote:Motions that req ire a t o thirds ote are thoseMotions that require a two-thirds vote are those that limit or eliminate the members’ rights in some way.some way.
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Main Motions
Means of introducing business to a meeting.R iRequires:
SecondIs debatableIs amendableMajority vote
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Anatomy of a Main Motion
Always starts with “I move…”M b f dMay be prefaced
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Seconding a motion
Seconding ensures the following:Get on record as s pporting motionGet on record as supporting motion.Puts the motion to a vote.
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Debating a motion
Raise concerns about the motion.P d th t t thPersuade others to vote one way or another.Provide information about motion.Debate must be germane to the motion.Motion maker has first right to debate.Motion maker has first right to debate.
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Amending a MotionAll f h i iAllows for changes to a main motion to appease both sides or improve the motion.A d b h iAmendment must be germane to the main motion.F i dl d b h dl d hFriendly amendments must be handled the same as any amendment unless there is unanimous consentunanimous consent.To Substitute is a motion to amend and must be germane to the original motionmust be germane to the original motion.
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Voting on a Motion
Can be done by the following means:VoiceVoiceVisualB ll tBallotRoll callMechanical device
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Privileged motions
Motions that fulfill individual needs or the interest of the group individuallyinterest of the group individually.Motions do not pertain directly to the b i b i di dbusiness being discussed.
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Privileged Motions
Include the following:Fi Time to Which to Adjo rnFix Time to Which to AdjournAdjournRRecessRaise a Question of PrivilegeCall for Orders of the Day
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Fix Time to Which to Adjourn
Set date and time to hold next meetingR iRequires:
SecondNON-DebatableAmendableMajority Vote
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Adjourn
Privileged motion that ends current meeting immediatelyimmediately.Requires:
SecondNon-debatableNon-amendableMajority vote
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Recess
Temporary break in a meeting.R iRequires:
SecondNon-debatableAmendable to time onlyMajority vote
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Raise a question of Privilege
Secures comfort/convenience for members.R iRequires:
Nothing. Question posed by member is decided b th h iupon by the chair.
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Call for Orders of the Day
Demand compliance with agenda, or seek information on order or agendainformation on order or agenda.Requires:
Nothing. Addressed by chair when posed by member.
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Subsidiary Motions
Motions that alter, change or dispose of main motionsmain motions.
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Subsidiary Motions
Include the following:La on the TableLay on the TableExtend or Limit DebateC ll f P i Q tiCall for Previous QuestionPostpone DefinitelyRefer to a CommitteeAmendPostpone Indefinitely
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Lay on the Table
Delays motion briefly, until taken from tabletable.Requires:
SecondNon-debatableNon-amendableMajority vote
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Call for Previous Question
Ends debate immediately.R iRequires:
SecondNon-debatableNon-amendable2/3 vote
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Extend or limit debate
Sets a limit on debate time or number of debatesdebates.Requires:
SecondNon-debatableAmendable2/3 vote
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Postpone Definitely
Delays motion to a certain time.R iRequires:
SecondDebatableAmendableMajority vote
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Refer to a Committee
Assign main motion to a committee.R iRequires:
SecondDebatableAmendableMajority vote
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Refer to a Committee
Two types of committees:StandingStanding.Ad Hoc, or special committee appointed by the chairchair.
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Refer to a Committee
Reasons for referring to a committee:Gather more informationGather more informationAct on a motion
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Amend
Changes or alters a main motion by:Striking o tStriking outInsertingSt iki t d i tiStriking out and insertingSubstituting
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Amend
No more than two amendments can be considered at one timeconsidered at one time.Requires:
SecondDebatableAmendableMajority Vote
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Postpone Indefinitely
Kills motion without a direct vote.R iRequires:
SecondDebatableNON-AmendableMajority Vote
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Incidental Motions
Motions that:Correct ill ad ised actionsCorrect ill-advised actions Correct improper use of parliamentary procedureprocedure.
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Incidental MotionsInclude the following:
Object to the Withdraw a MotionObject to the Consideration of Question
Suspend the RulesCall for Division of the HAppeal from the
Decision of the ChairRise to a Point of
HouseRise to Parliamentary InquiryRise to a Point of
OrderInquiryDivision of the question
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Object to the Consideration of Question
Stops offensive or inappropriate measures.R iRequires:
NO SecondNon-DebatableNon-AmendableTwo-thirds Vote
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Appeal the Decision of the Chair
Allows members to overrule chairR iRequires:
SecondYes/No - Debatable only if motion being overruled was debatable
O A d blNON-AmendableMajority Vote
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Point of Order
Have parliamentary errors corrected.R iRequires:
Nothing. Error presented by member is decided b th h iby the chair.
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Rise to Parliamentary Inquiry
Check on parliamentary questions, or ask how to carry out a parliamentary abilityhow to carry out a parliamentary ability.Requires:
Nothing. Question presented by member is address by the chair.
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Division of the House
Requires countable vote, if voice vote was announced incorrectly by chairannounced incorrectly by chair.Can only be called for after vote has been
dannounced.Requires:
Nothing. Addressed by chair upon being called.
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Withdraw a Motion
Retracts motion proposed. Can only be moved by motion makermoved by motion maker.Requires:
Nothing. If chair asks for objections and there is none, withdraw stands. If there is an objection a majority vote is needed forobjection, a majority vote is needed for passage.A motion can not be withdrawn after debateA motion can not be withdrawn after debate
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Suspend the Rules
Make exceptions to by-laws of organization’s constitutionorganization s constitution.Requires:
SecondNon-DebatableNon-AmendableTwo-thirds Vote
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Division of the question
Divide a 2 part motion into separate motions to be dealt with individuallymotions to be dealt with individually.Requires
SecondNon-debatableAmendableMajority vote
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Unclassified Motions
Motions that do not fit other parliamentary categoriescategoriesMotions usually pertain to actions already t k t i titaken at previous meetings.
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Unclassified Motions
Include the Following:ReconsiderReconsiderRescindT k f th T blTake from the Table
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R idReconsiderCorrect ill-advised or erroneous action.Member who moves to reconsider must have been on prevailing side of motion being
id dreconsidered.Must be done on the same day or following day
Requires:SecondY /N D di if i b iYes/No - Depending if motion being reconsidered was debatableNON-AmendableNON AmendableMajority Vote
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Rescind
Revoke or nullify previous action.R iRequires:
SecondDebatableAmendableTwo-thirds Vote
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Take from the Table
Resume consideration of tabled motion.R iRequires:
SecondNon-debatableNon-amendableMajority Vote
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CCICCIParliamentary Procedurey
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