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End to End Microsoft eDiscoveryin Office and Office 365
Quentin Christensen
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90% U.S. corporations currently engaged in litigation
147 Average number of active lawsuits for $1B+ companies
$1M Average per case cost of eDiscovery
Fulbright & Jaworski, Gartner
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Identify and
Preserve
Search and
ProcessReview Produce
eDiscovery Overview
Volume Relevance
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eDiscovery Challenges
Preservation
Search and reduction
Export
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Demo
Quick Investigation
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Quick Investigation
Early case assessment
Fast, real time search
Answers in minutes, not weeks
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eDiscovery simplified
Save time and money
Reduce risk
Key Takeaways
Advantages: in-place, real time, simple
Capabilities: In-Place Hold, Query, and Export
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eDiscovery as easy as 1, 2, 3.In-Place Hold: protect content in-place in real time
Query: find up to date and relevant content quickly
Export: transfer content for review and production
123Across: SharePoint, Exchange, Lync, and file shares on-premises and Office 365
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Demo
Compliance Center and Hold
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In-place hold: content stays in Exchange and SharePoint, less storage space, lower costs, higher fidelityLocation and query based: hold entire mailboxes, SharePoint sites, or apply a query to hold less content
No impact to users: seamlessly create, edit, and delete without knowing its on hold
1. In-Place Hold
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Lync ArchivingUser A Mailbox
Recoverable ItemsDeletions
Deleted Items
Inbox
Versions
Purges
DiscoveryHolds
Server side archiving
All Lync modalities captured (PC, mobile, web, OWA)
User A on holdHold state synced
Lync archives content into Exchange mailboxes when user is on In-Place HoldIncludes instant messaging and meeting content
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SharePoint In-Place Hold
Admins cannot delete the hold data or site
Lists, feeds, documents, and pages are covered
Version history is preserved if versioning is on
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User A Mailbox
Recoverable Items
Deletions
Inbox
Purges
Versions
Audits
Deleted Items
…
DiscoveryHold
Calendar Logging
(6) Messages purged by query based hold
(5) Message Edited
(3) Message deleted
(4a) Message “purged” by user (Litigation Hold / Single Item Recovery)
ExchangeLifecycle (4b) Message
“purged” by user (In-Place Hold)
(1) Message delivered
(2) Message moved to Deleted Items
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Demo
eDiscovery Center
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Real time: no need to wait for indexing, always live and up to date
Reduce: proximity search, rich query syntax
Make decisions: query and source statistics help you analyze
2. Query
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Keywords and PropertiesQuery Example Results
“Executive Briefing” Any content that contains the words “Executive Briefing” together, anywhere in the document, page, or message.
“Executive Briefing” AND “Summary”
Any content that contains the words “Executive Briefing” and “Summary”, anywhere in the document, page, or message
filename:budget Any file with budget in its filename, such as 2014 budget projections.docx, 2015 budget priorities.pptx, 2014 budget planning.xlsx, and so on.
filename:2014 budget filetype:xlsx
Excel worksheets that contain the phrase 2014 budget, such as “2014 budget planning.xlsx” and “2014 budget review.xlsx”.
Executive NEAR(20) Briefing Any content that contains the word “Executive” within 20 words of ”Briefing”.
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Demo
Export
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Easy: download from SharePoint, Exchange, and file shares whether on premises or in Office 365 all at onceEDRM XML Support: growing industry standard for data interchange, import into popular review tools
Take it offline: Native files, PSTs, pages as .MHT, lists and feeds as .CSV
3. Export
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EDRM XML 1.1 Support
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Local Data
SharePoint
File Shares
Exchange
What about all my other data?Local Data
SharePoint Online
Exchange OnlinePSTS Files PSTS Files
Exchange Online
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Provide a sketch of the data flow(s)
Detail here...
http://go.microsoft.com/fwlink/p/?LinkId=314072
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eDiscovery as easy as 1, 2, 3.In-Place Hold: protect content in-place in real time
Query: find up to date and relevant content quickly
Export: transfer content for review and production
123Across: SharePoint, Exchange, Lync, and file shares on-premises and Office 365
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Key Takeaways
eDiscovery simplified
Save time and money
Reduce risk
Advantages: in-place, real time, simple
Capabilities: In-Place Hold, Query, and Export