Download - Out-sourcing to a Virtual PA
Out-source your admin:Move your business forward
Free up valuable time and focus on what you do best
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Definition of a Virtual PA
Out-source your admin - Move your business forward
Out-sourced admin function Operates on an ad hoc basis Project specific tasks Pay-as-you-go Professional services
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Purpose of a Virtual PA
Out-source your admin - Move your business forward
Fill gap in existing framework Support during peak periods Absorb overflow from existing support Offer expertise in specialist area Support up-scaling / branching out Explore new opportunities
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Typical tasks for a Virtual PA
Out-source your admin - Move your business forward
Scheduling & logistics Document preparation Website, blogging, social media, newsletters
Event management Business development Database management Research & reporting Client communications Invoice management
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Qualities of a 5* Virtual PA
Out-source your admin - Move your business forward
Reliable Competent Discreet Professional Experienced Works well under pressure Ability to multi-task Self-motivated Knows when to check-in
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Ask yourself:What tasks absorb time and effort, but contribute little to the profit of my business?
What skills or knowledge are required to complete these tasks on my behalf?
Specify the role to find the right fit
Out-source your admin - Move your business forward
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Get off to a flying start
Out-source your admin - Move your business forward
Specify working arrangements Agree hourly rate or project fee Clarify method(s) of communication Set time period for check-in Provide clear instructions Group tasks into workable chunks Pin-point key (additional) skills Build towards greater delegation
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Confident and effective delegation
Out-source your admin - Move your business forward
“I can hand over as much or as little as I need to, as and when I want... I get everything back
in good time and the standard of work is superb.”
“In the past year, I’ve spent more time withclients and at networking events. I’ve even attended training to build my own business skills.”
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What’s in it for you?
Out-source your admin - Move your business forward
Good for the bottom-line Efficiency, organisation, control Committed, motivated contributor Business continuity Focus on moving business forward
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Look forward to ….
Out-source your admin - Move your business forward
Networking, attending training
Focusing on business-critical tasks
Developing strategy, forward-planning
11 Out-source your admin - Move your business forward
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