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ORIENTATION FOR OUTGOING ERASMUS STUDENTS
20.11.2015
Before, There, After
Riitta Kataja, Institutional Erasmus Coordinator
International Services 23.11.2015
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ORIENTATION
application – report- studies – language skills – cultural adaptation – reporting-
hidden competence
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ORIENTATION AGENDA
1. Introduction to Erasmus+
2. What you need to do and know before you go
3. When you are there
• Cultural adaptation, getting the most of it
4. When you are back
• Reporting, AHOT (RPL), Reorientation (paluuorientaatio)
• Internationalisation at home: Attend ESN, Cafe Lingua,
Become a tutor (Kummi) for exchange students in Oulu
• Start planning a new exchange
• Update your CV
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1. INTRODUCTION TO ERASMUS+
• Erasmus is the easiest way to go on exchange. Most students
get selected!
• University of Oulu has 428 Erasmus agreements. Browse
destinations and Feedback in SoleMOVE.
• You can go on exchange on both Bachelor Level and Master
Level, max 12 months/level, including Erasmus placements
• You get a grant from EU for each exchange.
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1. INTRODUCTION TO ERASMUS+
The Process
• Contact Faculty/Degree International Coordinator, Application
in SoleMOVE
• Application to destination/host institution
• Housing
• After acceptance you apply for Erasmus Grant in SoleGRANT
• After Exchange you need to report your exchange in SoleMOVE: • Learning Agreement, changes to Learning Agreement (signatures!)
• Letter of Confimation (signatures!)
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2. BEFORE YOU LEAVE
a) Plan your studies with your coordinator or
omaopettaja
• Learning Agreement needs to be signed by all
parties before exchange
• Study load:
Recommendation: 30 ECTS/Semester
KELA demands 5.0 ECTS/month
University of Oulu has no official requirement
• Host institution may have restrictions and
requirements
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International Services
2. BEFORE YOU LEAVE
SoleGRANT application
• Attach Acceptance letter or acceptance email from
host university
• Consult SoleGRANT Guide
Ulkomaan korotettu opintotuki
Look for extra funding: Rotary stipends, etc.
Register as ”PRESENT/LÄSNÄOLEVA” in the University of
Oulu, student union payment voluntary. Without
payment, registration not possible in WEBOODI, send an
email to: [email protected]
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2. BEFORE YOU LEAVE
EXTRA GRANTS
• Extra grant for parents of underaged children 200 e/month.
Certify in SoleGRANT application by a certificate issued by
officials (virkatodistus/extract from census or parish register).
The sum is 200 euros per month, regardless of the number of
underaged children.
• Additional funding can also be awarded when the person going
has a disability, illness etc. that will result in considerable
extra costs during the exchange, and the extra costs cannot be
covered by any other funding sources.
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2. BEFORE YOU LEAVE
GRANT
• Grant application can be made in SoleGRANT when you have an
acceptance from your host institution
• Grant is calculated according to the living costs of your
destination and the exact dates of exchange!
• FIND OUT THE SEMESTER DATES IN YOUR HOST UNIVERSITY
(academic calendar)
• See grant sums at:
• http://www.oulu.fi/yliopisto/opiskelu/vaihto-
opiskelu/apurahat • http://www.oulu.fi/english/studying/outgoing-student-
exchange/travel-grants
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2. SOLEGRANT APPLICATION
• https://saas.solenovo.fi/solemove/
• You received SoleGRANT Guide by email when you were
accepted, make sure you follow instructions.
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2. BEFORE YOU LEAVE
HOUSING/ACCOMMODATION • Look for accommodation options at the host university
website, ask your coordinator • Look for housing tips in the feedback from previous
students FEEDBACK: SoleMOVE frontpage: https://saas.solenovo.fi/solemove/ Exchange destinations abroad and Feedback
AND www.oulu.fi/yliopisto/opiskelu/vaihto-opiskelu/vaihtaripalautteet Vaihtoblogit: http://www.oulu.fi/yliopisto/opiskelu/vaihto-opiskelu/vaihtoblogit
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2. BEFORE YOU LEAVE
HOUSING/ACCOMMODATION • If you want to rent your flat in Oulu, see for tips at:
http://www.oulu.fi/english/studentexchange/housing PSOAS, Erasmate, etc
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2. BEFORE YOU LEAVE
HEALTH AND SECURITY, FINANCE • KELA provides eurooppalainen sairaanhoitokortti • Get insurance! • Vaccinations: http://www.ktl.fi , Matkailijan
terveysopas • Medicines
VISA
• Check if you need a visa or a residence permit
(especially foreign citizens)
MONEY
• Check tips in the Feedback from previous students
• Can you get an account?
• Need Visa/MasterCard?
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3.WHEN YOU ARE THERE
CULTURAL ADAPTATION • Be open. Get to know people! • Reflect your new experiences, yourself and your
background (eg. educational, cultural, religious variation, values)
• Give yourself time to adapt • You may also experience a cultural shock, with its
different phases: 1. tourist/honeymoon phase 2. crisis 3. adaptation 4. reorientation, coming home may be a schock
Make it a learning experience! It can give you a new perspective to your own culture. LAST: Do not forget to contact your family when you get there!
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3.BEFORE AND WHEN YOU ARE THERE
SAFETY Foreign Ministry keeps you updated http://formin.finland.fi/Public/default.aspx?nodeid=15735&contentlan=1&culture=fi-FI http://matkustusturvallisuus.fi/?utm_source=UM&utm_medium=juttu&utm_campaign=matkustusturvallisuus Submit a travel notification https://matkustusilmoitus.fi/public_html?command=browse&lang=fi https://matkustusilmoitus.fi/public_html?command=browse&lang=en
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3. WHEN YOU ARE THERE
HOST UNIVERSITY ”PAPERWORK” • No tuition fees • Other possible expenses (books, student union fees,
etc) CHANGES TO LA, EXTENSION OF STAY • Check the possible requirements of study load and
what courses are available • Make the changes in LEARNING AGREEMENT and send
it to your coordinator at home • If you wish to extend your stay, let the host and your
coordinator know • Make a new SoleGRANT
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3. WHEN YOU ARE THERE
Get updates, send pictures and news in Facebook and Instagram: @unioulu Attend Study Abroad Fairs, material found at: http://www.oulu.fi/yliopisto/opiskelu/vaihto-
opiskelu/esittelymateriaalia http://www.oulu.fi/english/studying/outgoing-
student-exchange/marketing-materials Accidents may happen • Contact the local International Office or us
• [email protected], • Tel. +358 294 48 4045
• Get insurance!
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4. WHEN YOU ARE BACK
• Participation in Erasmus+ is – it also means OBLIGATIONS!
• Checklist:
After Letter of Confirmation (with dates of study period)
After Transcript of Records
After Feedback
B & A NEW: Online Language Test before and after exchange
You will receive a license with email to do the test
• All forms found at:
http://www.oulu.fi/yliopisto/opiskelu/lomakkeet/vaihto-
opiskelu
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4. WHEN YOU ARE BACK
MANDATORY REPORTING • Transcript of Records
(säilytä myös kurssikuvaukset ja esseet!) • Transfer of Studies/Opintojen hyväksiluku • In the Faculty, ks. AHOT-prosessi • All documents uploaded in SoleMOVE ’After
Exchange’ –TAB (PAKOLLISIA, myös allekirjoitukset): 1. ERASMUS Learning Agreement & Changes to
Learning Agreement 2. Letter of Confirmation 3. Transcript of Records 4. Feedback
• Ellei raporttia tehdä ja liitteitä ladata SoleMOVEen, apuraha peritään kokonaisuudessaan takaisin!
• REPORT AND ATTACHMENTS ABSOLUTELY MANDATORY!
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SOLEMOVE MANDATORY ENCLOSURES
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4. WHEN YOU ARE BACK
• EU requirements: New online Language Test, to see how
your language skills have improved + SURVEY in Mobility
Tool
INTERNATIONALISATION AT HOME
• Reorientation/Paluuorientaatio (OYY)
• ESN (www.oyy.fi/esn)
• Tutoring for exchange students in Oulu
• International Master’ Degree Programme students
• http://www.oulu.fi/yliopisto/opiskelu/vaihto-opiskelu
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4. UPDATE YOUR CV
HIDDEN COMPETENCES
• What new did your learn about your field of study? How did
studying methods differ from UO?
• Language skills
• What did you learn about yourself? Motivation?
•Resistance to stress, resilience, intercultural competence
•My strengths? My weaknesses?
• Get ready for job interviews: what will you say when they
ask: What competences did you actually develop during your
exchange?
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QUESTIONS/KYSYTTÄVÄÄ?
Opiskelijakeskuksen
kansainvälisen vaihdon
palvelupiste/
Student Center
International Exchange Helpdesk
open Tues-Thurs 9-12
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HAVE A SAFE TRIP! BROADEN YOUR HORIZON!