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Online Scheduling
Presented byBarbara AndersonKarin ReadelTrent Nelson
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Why We Chose Online Scheduling
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Barbara’s Top 3 Low CostAutomatic Reminder EmailsSmart Phone Friendly
Side Note
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Acuity Scheduling
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How a student schedules
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Side Note
Use Webtools to shorten the web address.
Mine is: go.illinois.edu/advising
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Using Webtools to shorten a web address
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Step up from the Advisor Side
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BIG WINSyncs with your Google, Outlook, iCal, or
Office 365 calendar
Note: Does not sync with your kitchen wall calendar from 1998
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Canceling Appointments
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Pros• Syncs with Outlook• Low cost, $110 a
year• Automatic
reminder emails (and texts)
• Smart phone friendly
• Can create a survey for student to fill out before appointment
• Easy to cancel appointments
Cons• Not linked to
undergrad recs• No easy email lists
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Undergrad Records/Portal•URL: https://my.media.illinois.edu •Used to
▫Review student information ▫Attach documents or leave notes about
individual students for future reference▫Schedule Advising Appointments
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Customizing• The schedule option can be customized for each office based
on their need• If in a bigger office then everyone there has to use the same
options• Options that can be changed:
▫ Length of appointment▫ Number of times students can sign up▫ Length before appointment that a student can sign up and/or
cancel their appointment• Example – Media
▫ Can only sign up for 1 appointment▫ Meeting length is 30 minutes▫ Can only sign up and cancel an appointment 24 hours in
advance
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• Change status for students who no longer need an appointment, are abroad or graduating.
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Benefits/Downfalls• Benefit:
▫ Connects directly with undergrad records
▫ Track the students advisor has met with
▫ Email feature▫ Traits can be altered▫ Have a survey attached to
see issues before student comes in
▫ Email option
• Downfalls▫ Cost $250 to use▫ IT support is not on
campus▫ Doesn’t connect with
outlook▫ Not customizable for
individuals in larger departments
▫ Email option can be a little buggy
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Using Google Docs for Sign up Sheets1) Set up a Google Apps Account - seehttps://answers.uillinois.edu/illinois/550492) Log in at http://docs.g.illinois.edu
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Create a New Document
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Similar to editing in MS Word
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Share link
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Use Webtools to Create Short URL•Go to https://illinois.edu/toolbox and
create a short URL to send to students▫Ex.: http://go.illinois.edu/infoadvising
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Other things I do:•Periodically
download sheet as pdf
•Update with new dates & times
•Quick comparison with Calendar
•View Revision History
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Pros:•Free•Easy•Mobile-friendly•Available to anyone (UG students,
prospective students, grad students)
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Cons•No calendar integration•Only does one thing