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Retreat – Lets Go / Lets
Grow
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Retreat:• Withdraw from enemy forces
• An act of moving back or withdrawing
• A quiet secluded place in which one can rest
and relax
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THEIR CHALLENGE: Change the Language from………
◉Thank Goodness this retreat is over!!!!! ◉ to……………………………………………
A Team Helped with This Retreat
WOW, WHAT A GREAT RETREAT!!!!!
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Event Management Volunteer Mobilization Working Successfully with County
Extension Agents Web Based Resources & Where it Fits Something New that Everyone Needs to
Know Recordbooks! YIKES!
Building Consensus
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Up 2%
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Management Items
Two ways to go here!
What’s Ahead
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Management Items
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Changes / Updates for 2014-15
Texas 4-H Foundation Annual $5 Volunteer Fee Age / Grade Changes (2015-2016) 2014 Texas 4-H Summit – Who needs to attend 4-H Happenings will continue Possible changes in 4-H year for program planning
(Sept – Aug) More Marketing
◉ TEAM Texas 4-H◉ Signs◉ Membership Cards◉ Web Marketing
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Chartering Protects the name and emblem of 4-H in Texas and
America. Grants permission to local clubs/groups to operate
in the name of 4-H. Allows 4-H clubs/groups to operate under the 501c3
not for profit organization Texas 4-H Inc. All clubs should charter
2,154 - 4-H Clubs and Groups in Texas
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Budget and Finances We have to be in the GAME! Any club/group who has a bank account or accepts,
disburses, and/or manages any monies during the 4-H year will provide an annual budget for review by club.
Annually, the club/group will provide a copy of the most current bank statement for each of the accounts the club/group manages.
Bank accounts require a minimum of two (2) signatures and those two signatures have to be from more than one family.
Verification of account activity and/or signature card may be requested at any time by the Texas A&M AgriLife Extension Service.
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Lets talk
about some
good stuff!!!
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Are kids at the heart of the issue? What will our best employees think about the
decision? How will this impact our program? What is the message that is being sent by this
decision? Who was involved in making the decision? How much lead time was given?
What to ask…when considering 4-H Change
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70 new clubs ~ 1400 new youth Common topics: Fuel Up to Play,
Rocketry, Archery Some old clubs started SPIN?
Spin – Think of the Chicken
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Direction! Where are we? Big Data Volunteer Management Leadership
and Mobilization Unit Goals and Priorities
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POPULAR PROJECTS
Foods and Nutrition
Swine
Shooting SportsGoats (Meat)Photography
RabbitsHorseBeef
Clothing and Textiles
SheepConsumer Decision Making
Community ServiceLeadership
POPULAR C.E.Ag in the
Classroom / Science of Ag
Junior Master Gardener
Egg to ChickHealthy Living
(Fuel Up to Play / Balance Food and
PlayS.E.T.
Anti-Bullying (Take a Stand)
~ 53,000
~ 530,000
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Big Program Picture
Youth Livestock and
Ag
Healthy Living Youth Leadership / Volunteerism
Youth Natural Resources
S.E.T and Career
Development
Project Support (Sheep,
Goat, Beef, Swine, Horse)
Foods and Nutrition
4-H Club Management / Resource Developmen
t
Shooting Sports
Career Developme
nt
Texas Proud of Texas Ag
Fuel up 4-H Council Wildlife Ed Robotics
Science of Ag
Active Living / Exercise
Youth Leadership
Water Ed Rocketry
Healthy Ambassador
s
Discover Science Method
Technology
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Bigger Picture Courtney Dodd – Programming, Faculty / Staff
Development, 4-H Problems and Issues, Screening Toby Lepley – Texas 4-H Inc Liaison, Chartering,
Club Banking, Connect Darlene Locke – Leadership, Leadership,
Leadership Jill Martz – 50%, ADA, Title IX, Audits Greg Myles – Urban, Urban, Urban David Wright – Bigger than Military Larry Perez – Heifer Validation & Shooting Sports
Amy Dromgoole – Roundup is the largest PROGRAM in the agency.
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YOUTH
Photography
Science
PARENT
ChildSafe Environ
Science
Who are we marketing to?
FUN!
Photography
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Let the PROJECTS Drive It
But the key will still be
◉LOCATION | LOCATION | LOCATION And that means we need to work together in a
system that allows
◉TRUST and empowerment.REALITYBIGDATA
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Darker the Green, the higher 4-H participation
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Urban vs. Kind of RuralThey ALL Need To Be Served!
Urban ParticipationRural Participation
Darker the Green, the higher 4-H participation
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Google Analytics says this…. Science fair project ideas (4400) Science experiments (2400) Science experiments for kids
(1900) Cool science experiments (1000) Volunteer opportunities (880) Volunteering (880) After school programs (720) Community service ideas (720) Social skills (590) Community service Houston
(320) Leadership training (320) Community service Dallas (260)
Leadership development (260)
Community service Austin (170) Mentoring programs (170) Teen leadership (170) Volunteer organizations (140) Youth challenge program (110) Youth activities (70) Youth programs (50) Youth leadership (50) Youth camp (50) Social skills for kids (40) Youth development (40) Youth camps (30)
In the month of February
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The Next Step
Vol. Opp.
= 18
Youth Lead.
= 14
Science Fair
Projects. = 117
Science Fair
Projects. = 72
Youth Programs = 8
Teen Leadership
= 14
Leadership
Dev= 119
After School
Programs = 44
After School
Programs = 56
Mentoring
Programs = 23
Leadership Dev = 48
Teen Leadership
= 19
Youth Camps = 23
Youth Camps = 14
Youth Lead.
= 11
Youth Dev. = 8
And the last step:When it is Googled,WE come up as the
option
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VOLUNTEERISM
What Makes You Feel Good About “TRUSTING” a Volunteer?◉Point #1 – Their comments were focused on
people development at a rate of 3 to 1.
◉Point #2 – Content is important, but it is a must that we develop teaching points that deal with how volunteers work with people through caring and enthusiasm.
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CARING ENTHUSIASM
SUBJECT MATTER
PLANNING
Reliable, follow-through, dependable, responsible, consistent, invested, integrity, servant heart, pleasant
Motivated, determined, confident, willing, risk taker, proactive, self-starter, available
Educated, well-trained, experienced, knowledgeable/ matched to the task, have skills CEAs don’t
Organized, willing to follow instructions, knows what to communicate, listens to CEA PEOPLE
CONTENT
Successful Volunteers
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Texas 4-H Inc Liability Risk Management Insurance Chartering IRS
People Empowerment Flexibility Creativity Fun Engaging More Support
ENTHUSIASM
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Virtual Volunteer Conference - Overall Summary
4 sessions/8 days 44 workshops 660 contacts 342 people (duplicates removed)
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Workshop TopicsNovember February May July/August
Invitational Contests
4-H Record Books Teaching Public Speaking
Club Ed
Teen Retreat Tools of the Trade WHEP 4-H Community Service
Clothing & Textiles 4-H Conference Center
Summer Camp Opps Chartering 4-H Clubs
Consumer Decision Making
Educational Presentations
Robotics Recruiting Volunteers
4-H Update Photography Share-the-Fun Fundraising Do’s & Don’ts
Tax Filing Healthy Lifestyles Inv.
College Readiness 4-H Program Update
Ag Product ID 4-H Program Update
4-H Rallies & Sign-Up Nights
4-H CONNECT
Quiz Bowls Outdoor Challenge Social Media Marketing the Program
Volunteer Awards Golf SPIN Clubs Leaders 4 Life Where Volunteers Fit
Shooting Sports Financial Management
4-H Roundup
Scholarships Invitational Contests
Livestock Judging Basics
Food Challenge
How to Judge Record Books
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Participation Summary
November
February May July/August
# of Workshops 11 11 13 9
# of Contacts: 250 157 188 65
# of Participants (duplicates removed):
151 69 94 25
Lunch-time Participation:
151 108 144 65
Evening Participation:
99 49 44 N/A
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Feedback
Loved the whole virtual conference experience – was able to pick sessions relevant to the interests of my club members, and able to ‘attend’ without having out-of-town travel. Thanks so much – I look forward to future sessions.
Excellent method to distribute information to the field. Should be a standard practice. Very informative.
Very good way to get information out to the volunteers. Sure saved lots of time and money from not having to travel to get this information.
I love these virtual conferences. It enables me to participate at a time that is convenient for me and I don’t have to travel.
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Volunteer Focus Groups
Representation 27 Faculty represented
◉ 6 CEA-Ag/NR◉ 6 CEA-FCS◉ 6 CEA-4-HYD◉ 4 CEA-Horticulture◉ 4 RPLs◉ 1 Specialist
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What is currently working?
Virtual conferences 4-H App 4-H Happenings Social Media Club Ed LAB & Committee guides
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What additional training and resources are needed for leading volunteers?
State Conference of Volunteer Administrators Leadership training Risk management Revitalizing programs and volunteer base New and fresh ideas on recruiting Awareness of non-Extension training opportunities
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Why are some agents able to build stronger volunteer bases than others?
Greater understanding of volunteers’ strong point and where they fit
Length of time in county ◉ Relationships◉ Community involvement◉ Ability to build network
Trust Maturity
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What type of training format do we need to utilize? Virtual conferences Close to home Develop a toolkit for volunteers
◉ Online training◉ Orientation
◉Reporting requirements – need a universal system for volunteers to use and increased expectations for agents to report volunteer impact
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Common things we hear:◉Overworked◉Don’t know that is available◉We MUST empower them to
LEAD! But how???
Less than 1%
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The content can come from anywhere, by anyone, at any time (as long as they are a trusted source).
Communication is easy.
What Does this Mean?
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Weekly Blog 4-H Standard Emails (all day / every day) Text Messaging 4-H App Virtual Trainings Leadership Lives / Tweetups Facebook WE HAVE NEVER BEEN BETTER COMMUNICATORS
And Boy do we Communicate
Yet, the statement I get the most:
I didn’t know yall even did that…
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Part of Our Agenda this Week is to
Determine how to Best Communicate
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Communicating
Cooperating
CONNECTING
What is happening here?
And here?
And here?
And what about here?
Collaborating
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Connections! Most workplaces are FAILING to provide
connection & people in the workplace feel unconnected with each other.
81% of employees say leaders DON’T listen 82% say their leader doesn’t provide feedback 28% of employees rarely or never discuss future
goals and tasks with their boss. 70% wish they did. 36% of employees rarely or never receive
performance feedback. 67% wish they did People who feel connected to their colleagues and
LEADER are more likely to feel good about their jobs. And when connection happens, employees stay with their organizations.
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Texas 4-H is no Different! CONNECT Listen Constructive Criticism Positive Reinforcement Show Energy Contagious enthusiasm
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Where does this room fit? Are we promoting volunteer utilization?
Are we celebrating volunteer empowerment?
◉NOT just the volunteer, but the CEA leading the effort. Is it in the Perf review domain (at a high enough level)? Is it in career ladder? Does utilization go passed planning with volunteers?
Can we LET GO?
Questions to Ponder?
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Where does this room fit?
◉Individually ◉As an Unit
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Take out your envelope. Review your goals you
submitted for performance review?
How are you doing?
First Exercise!
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How can the Unit Better Serve the Agency?
Continue to be an example of positivity, through user friendly,
innovative, FUN programs that are driven by our clientele (youth) We are doing it…. – Creating a culture of change….Think BIG ALWAYS.
We need to foster a value of BIG THINKING at the local level,
Promote risk taking and failing forward Model a concise, efficient, and effective method of
communicating with CEAs and clientele.
Work better on content development with departments for youth
Be seen as leaders in youth development research – and carefully balancing that with the implementation of youth activities.
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Top 10 Thoughts for Us
to Consider
!
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TOP 10!
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Empty your cup! Find ways to
pour into people around you!
◉Andy Stanley
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Good leaders are accountable; they have nothing to hide.
◉Archbishop Desmond Tutu
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Create a “beyond you” moment.
Share threads of kindness
*Laura Schroff
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Children may not listen, but they are very good at imitating!
Laura Bush
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Responsibility begins at the top. Don’t just ask what’s wrong with them, but what’s wrong with their leaders.
◉ Malcolm Gladwell
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If you pick up someone’s trash, it changes how you are viewed by everyone in your neighborhood. It could have been anyone, but it was you!
*Randall Wallace
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The only thing leaders can control in an organization is environment.
◉Simon Sinek
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Leadership is like exercise. You cant measure it on a daily basis because you don’t see the impact daily
* Simon Sinek
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Leadership begins and ends with the customer! So, simplify the product.
*Bill McDermott, SAP
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I believe the true secret to transformation is a closely CONNECTED culture
*Angela Ahrendts
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Can’t Never Could Cause He Never Tried Its Never Too Late to Try Words That Are So True, The Only Way Out is
Through Tell Me What You Are, Not What You Are Not Connecting beats Communicating Every Time The Windshield is Bigger Than The Review
Mirror Its Better to Give than to Receive
A Few More
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DRAKO
The Dogs of Ron Burns – A Tribute to the Dogs of 9/11
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It’s embedded in
every single one of
us,
Like Drako, we are
committed to service!
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