Northern California Women’s Hockey League
General Membership Meeting
March 1, 2014
NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
Agenda
• 2:00 – 2:05 Welcome
• 2:05 – 2:25 2013 Goals & Accomplishments
• 2:25 – 2:30 2014 Goals
• 2:30 – 2:35 Vice President’s Report
• 2:35 – 2:40 Treasurer’s Report
• 2:40 – 2:45 Elections
• 2:45 – 2:50 Dates to Remember
• 2:50 – 3:00 Questions and Answers
• 3:00 – 3:20 Raffle
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NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
2013 Goals
Enhance League Member Experience• Continue inter-division engagement
• Support ongoing skill development
• Enhanced registration and invitation experience
• Explore new approaches: playoffs and new division
• Off-ice NCWHL activities
Maintain Player Registration• Increase publicity and league exposure
• GHATD player conversion
• Player retention
• Publicize and continue NCWHL Assistance Fund
• Offer best league value in Bay Area
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NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
2013 Goals: Enhance League Member Experience
Continue inter-division engagement Held 15 League-wide scrimmagesHeld 8 divisional scrimmagesIce Oasis Holiday TournamentAnnual PicnicFacebook Page
Support ongoing skill developmentContinued pre-eval skills sessions
Enhanced registration and invitation experienceIn progress
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NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
2013 Goals: Enhance League Member Experience
Explore new approaches: playoffs and new division
Summer 2013 playoffs in Maroon
Winter 2013-14 playoffs in Red, Maroon, and Blue
New division unpopular
Summer 2014 trial run of “In-season Evals” in Maroon
Off-ice NCWHL activities
Picnic!
Bulls game in 2013
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NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
• Seeding: based on the end of the season record. Ties will be broken by goals for/goals against.
• Subbing: no same division subbing, you may only retrieve subs from lower divisions.
• Goalies: goalies will be assigned at the discretion of the goalie coordinator. Every effort will be made to ensure fairness.
• End of Regulation Ties: three player shootout, then alternating shooter until all shooters have gone (sorry, no TJ Oshie/International rules).
Playoffs: Rules and Guidelines
NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
• Why?o 8 Maroon teams, parity issue across skaterso Goal is to create a more equal division o Risk of hurt feelings weighed against the benefit of a Maroon
division that more closely matches the evaluation standards
• Division Coordinators, Board Members, Captains spent the past year working on best practice for in season evaluations.
• February vote in Maroon divisiono 85% of division votedo 81% voted to have In Season Evals in Summer 2014 o 19% voted against
• Evaluations will be held in Summer 2014 season; resulting re-evaluations will occur in Winter 2014-15 evaluation sessions
In-Season Evals: Maroon, Summer 2014
NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
• Unpaid volunteers will evaluate players in Maroon games throughout the Summer 2014 season.
– Goal is to have players/teams watched 3-4 times throughout the season.
• Evaluators will NOT be assigned players to watch, just report if there are players that are not able to keep up with play. This is not always about speed, but the player as a whole.
• Evaluators will NOT be “connected” to players in that division. – They will, by and large, be current or former USAH officials who are familiar
with our league and our divisions. – They will report to the Maroon Coordinator the players who they feel are in
need of a reevaluation. The DC will report these players to the board and the Evaluation Coordinators.
– They will not be announced at games. They can and will show up throughout the season.
– The evaluators names, games attended, and recommendations will be available to the board.
In-Season Evals: Evaluator Guidelines
NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
• Who will be asked to re-evaluate?o If a player is identified by 2 different evaluators at 2 different games, they
will be asked to be re-evaluated for Maroon in the Winter 2014-15 evaluations (i.e., they will become a Maroon Hopeful)
o If that player does not play in the Winter season, she will still need to be re-evaluated in the Maroon evaluations when she does return to the league.
• Re-evaluation Processo If that player does not attend Maroon evaluations, she will be placed in the
Red Division. o If that player re-evaluates and is placed in Maroon, she will be exempt from
being asked to re-evaluate via In-Season Evals for three seasons.o Any players who are placed in Maroon via the standard evaluation process
will be exempt from being asked to re-evaluate via In-Season Evals for three seasons.
In-Season Evals: Evaluation Process
NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
2013 Goals: Maintain Increased Player Registration Increase publicity and league exposure
GHATD player conversionGHATD Discounts: 16 discounts in 2013 and 66 given for the last seven seasonsGreen division is still small
Player retentionLeague has grown ~30% since Winter 2007; average 90% returning skatersMaintaining division growth: 3 teams in Green, 6 teams in Red, 7 teams in Maroon, 4 teams in Blue
Publicize and continue NCWHL Assistance Fund 7 awards in 2013; 50 awards in 6 years
Offer best league value in Bay Area
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NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
Automated Scheduler
• In early 2013, we realized that the schedule complexity had reached a point where we needed to automate it
• Approach: Try to find the “most fair” way to balance competing requirementso Slot Parity: same number of ice slots per skatero Slot Parity: each skater plays equally at each rink / sloto Time between games: try to equalize across the seasono Matchups: try to mix up opponents and home/awayo Ref coordination: match divisions playing in back-to-back ice slotso Special events: playoffs, practices, evening pain during big
tournament weekends (MLK, CAHA)o Note: due to Thanksgiving, Christmas, Vegas, and in-house travel
leagues, Winter is a much harder season to get consistency across the ice slots
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NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
Comparison of Bay Area Adult Hockey Leagues
Notes: 1.Prices as of March 2014 for the previous / winter season2.NCWHL ice slots assumes Winter 2013-14 team breakdown (3 Green, 6 Red, 8 Maroon, 4 Blue)3.Price for Sharks Ice and PHA can change depending on the number of players a team chooses to put on its roster. The costs above are calculated based on 13 players per team, the NCWHL maximum.4.For Sharks Ice and PHA, playoffs are not guaranteed. This calculation assumes 1 playoff game.5.Ice Oasis calculations assume 2 even 6-month seasons with 1/game per week with zero bye weeks
League RinksIce Slots /
SeasonCost /
SeasonCost / Ice
Slot
NCWHLBelmont, Fremont,
Redwood City22 $550 $25.00
Sharks Ice Adult Hockey League
Oakland, San Jose, Fremont
24 plus playoffs $739 $29.53
Pacific Hockey Association
Cupertino, San Mateo
16 plus playoffs $577 $33.93
Ice Oasis Redwood City 26 (including playoffs) $839.10 $32.27
NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
Comparison of Bay Area Adult Hockey Leagues, cont.
League Schedule Type Ice times
NCWHL Rotating schedule through fixed slots
Tuesdays @ 8:15Fridays @ 9:30Saturdays @ 6:00, 6:45, 7:30Sundays @ 11:15, 4:15, 5:30, 5:45, 7:00, 9:35
Sharks Ice Adult Hockey League
Rotating schedule and slots
Any day of the week, most games start between 7:45 and 11:15 PM, some weekend daytime games
Pacific Hockey Association Rotating slots, fixed day
Sundays @ 4:45, 6:15, 7:45, 9:15, 10:45Mondays @ 9:15, 10:45Wednesdays @ 9:15, 10:45
Ice Oasis Rotate slots, fixed day Monday through Sunday @ 7, 8:15, 9:30, 10:45
NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
Delivering the Best Value: Administrative Update
Summer 2013 changes delivered over $13,000 to league bottom line•Reduced the costs associated with administering evaluations•Discontinued the referral bonus program•Raise price of pickups and divisional scrimmages to $20/skater•Eliminated early bird incentives•Change gear sale price to $10
In Winter 2013-14, we continued to refine our approach•Eliminated Active.com registration (over $2500/season)•Reinstated early registration price•Changed cost of GHATD to $25
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NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
2014 Goals
Enhance League Member Experience• Continue inter-division engagement • Support ongoing skill development• Enhanced registration and invitation experience• Explore new approaches: playoffs and in-season evals• Off-ice NCWHL activities
Maintain Player Registration• Increase publicity and league exposure• GHATD player conversion• Player retention• Publicize and continue NCWHL Assistance Fund• Offer best league value in Bay Area
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NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
NCWHL Organization – March 2013 to Feb 2014
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Nora Grasham
President
NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
• Awards & Inventory Coordinator – Lucinda Yang
• Coach Coordinator – Holly Kreuter
• Goalie Coordinator – Nicky Robinson
• Party Coordinator – Holly Kreuter
• Placement Coordinator – Jenn Lo & Liz Doughty Tan
• Recruitment Coordinator – Jennie Van Heuit
• Referee Coordinator – JJ Nakaso
• Scorekeeper Coordinator – Tami Devine
Vice President’s Report
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NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
GHATD
Saturday, March 8, 2014
and
Saturday, March 15, 2014
Belmont Iceland
5:00 to 8:00 PM
Tell your friends, and get them on the ice!
We still need gear!!!
Contact Jennie at:
NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
Treasurer’s Report
Current Bank Balance: $57,226.67Anticipated March Expenses: $30,187.75Ending Bank Balance: $27,038.92Anticipated April Expenses: ~$30,000.00
Ice Costs continue to increase every season. Fremont has gone up $50 in the last 3 years, we anticipate annual increases between $10-$15/hour moving forward, which is a cost increase of ~$1,500-$2,250 each year.
Fremont ice costs 45% more than Ice Oasis and 42% more than Belmont.
* These statements have not been verified or audited
NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
Treasurer’s Report: Where Does the Money Go?
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NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
Elections
President
Nominee(s): Nora Grasham
Vice President
Nominee(s): Laura Rinde
Secretary
Nominee(s): Viv Kam
Treasurer
Nominee(s): Katherine Yoshii
Blue Division Coordinator
Nominee(s): Char Shimada
Maroon Division Coordinator
Nominee(s): Meredith Shyy
Red Division Coordinator
Nominee(s): Andrea Tan
Green Division Coordinator
Nominee(s): Tami Devine
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NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
Dates to Remember
• This Weekend – Summer 2014 Registration is Open!!!!Season starts Friday, April 4!
• Saturday, March 8; Belmont @ 5:00 – GHATD 1
• Saturday, March 15; Belmont @ 5:00 – GHATD 2Gear sale …
• Sunday, March 23 – Assistance Fund Application Deadline
• Friday, April 5 – Summer 2014 Evaluations BeginEvaluation schedule will be posted by March 101 eval skills session for hopefuls3 pickups for returning playersSummer 2012 season runs Friday, April 5 – Sunday, Aug 31, 2014
• Friday, April 18, 2014 – Summer 2014 games begin
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NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
Q&A
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NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
Raffle
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HATRIC 341hatric341.com
HockeyGianthockeygiant.com
San Jose superstore opening soon: 1290 Tully Road #50, San Jose, CA 95122
Northern California Women’s Hockey League
General Membership Meeting
March 1, 2014
NCWHL GENERAL MEMBERSHIP MEETING --- March 2014
Treasurer’s Report: P&L*
Winter 2012-13 Summer 2013 Totals
Income $77,464.56 $98,319.28 $175,783.84
Expense $97,783.98 $116,743.32 $214,527.30
Profit/Loss -$20,319.42 -$18,424.04 -$38,743.46
Current Bank Balance: $57,226.67Anticipated March Expenses: $30,187.75Ending Bank Balance: $27,038.92
* These statements have not been verified or audited
UPDATE