MUNICIPALITY OF ARRAN-ELDERSLIE COUNCIL MEETING Tuesday March 29th 2016 900 am Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley Ontario His Worship Mayor Paul Eagleson AGENDA 1 Adoption of Agenda 2 Disclosures of Pecuniary Interest and General Nature Thereof 3 Adoption of Minutes of Previous Meeting(s)
31 Regular Council Meeting C06-2016 held March 14th 2016 ndash pages 1 ndash 13
4 Business Arising from the Minutes ndash None
5 Public Meetings ndash None
6 Presentation(s) ndash None
7 Delegation(s)
71 (915 am) Harry Biermans ndash Zoning By-law Amendment ndash Z-07-201638 ndash Reconsideration of Decision ndash pages 15 ndash 16
8 Correspondence 81 Requiring Action
811 Multi-Municipal Wind Turbine Working Group ndash Support Huron County Health Unit Investigation ndash pages 17 ndash 19
812 Chesley amp Area Fire Department Joint Board ndash Recommendation ndash Invoicing ndash All Open Air Burns ndash page 21
813 Municipality of Brockton ndash Proposed Amendments ndash Automatic Aid Agreement ndash Paisley amp District Fire Department ndash page 23
Council March 29th 2016 Page ii
82 For Information
821 Town of Richmond Hill ndash Ontario Municipal Board Reform ndash pages 25 ndash 26
822 Chesley amp Area Fire Department Joint Board ndash Meeting Minutes ndash February 16th 2016 ndash pages 27 ndash 30
823 Saugeen Mobility and Regional Transit ndash Meeting Minutes ndash January 22nd 2016 ndash pages 31 ndash 33
824 Grey Sauble Conservation Authority ndash Meeting Minutes ndash January 13th 2016 ndash pages 35 ndash 49
825 Grey Sauble Conservation Authority ndash Meeting Minutes ndash February 10th 2016 ndash pages 51 ndash 72
826 Grey Sauble Conservation Authority ndash Summer Job Service Program Cuts ndash pages 73 ndash 74
827 Bruce County Planning ndash pages 75 ndash 81 Correspondence
a) A16-07 ndash Concession 5 Part Lots 35 and 36 (Arran)
83 EventsNotices 831 Notice ndash Change of Location ndash Public Meeting ndash BCOPA 204-
1600 ndash page 83
9 Staff Reports 91 Clerk-Administrator ndash Peggy Rouse
911 SRCLK1618 ndash Amendment to Procedural By-law ndash pages 85 ndash 87
912 SRCLK1619 ndash Bill 8 ndash Public Sector and MPP Accountability and Transparency Act 2014 ndash pages 89 ndash 101
92 Treasurer ndash David Hunks
921 Accounts Payable Voucher 06-2016 dated March 29th 2016 ndash pages 103 ndash 114
93 Works Manager ndash Scott McLeod
931 SRW1608- Award 2016 Water amp Sewer Construction Tenders ndash pages 115 ndash 116
94 Building Department ndash Patrick Johnston- None
95 Recreation Department ndash Ann McArthur
951 SRREC1605 ndash Approve Canada 150 Grant ndash Chesley Community Centre ndash Kitchen Renovations ndash pages 117 ndash 119
952 SRREC1606 ndash Accept Donation ndash Elmwood Smoke ndash Installation Dugouts ndash Chesley Ball Diamond No 1 ndash pages 121 ndash 122
953 SRREC1607 ndash 2017 Timbit Elementary School Curling Championship Bonspiel ndash page 123
96 Fire Departments ndash None
Council March 29th 2016 Page iii
97 Planning Department ndash None
10 Reports of Members 11 Health and Safety ndash None 12 Other Business 121 Proposed 2016 Operating and Capital Budgets 13 Notice of Motion 14 By-laws
141 19-2016 ndash Zoning By-law Amendment ndash Z-4-201638 ndash Concession 13 Part Lot 36 (Elderslie)
15 Resolution to Move into Closed Session and General Nature Thereof
(If Required)
16 Resolution to Reconvene in Open Session 17 Adoption of Recommendations Arising from Closed Session (If Any) 18 Confirming By-law 19 Adjournment List of Upcoming Council meetings
TIME OF MEETING DATE 900 AM Monday April 11th 2016 900 AM Monday April 25th 2016
Document Accessibility The Municipality of Arran-Elderslie is committed to providing information in the format that meets your needs We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format Please note that third party documents received and found within this document will not be converted to an accessible format by the Municipality of Arran-Elderslie However upon request we will attempt to obtain these documents in an appropriate accessible format from the third party For assistance or to make a request please call 519-363-3039 or email infoarran-elderslieca
MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - C06-2016 Monday March 14th 2016 900 am Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday March 14th 2016 at 900 am in the Council Chambers The following Members of Council were present Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present P Rouse Clerk-Administrator D Hunks Treasurer A McArthur Facilities Parks and Recreation Manager P Johnston Chief Building Official 1 Adoption of Agenda
Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved That the agenda for the Council Meeting of March 14th 2016 be received and adopted as distributed by the Clerk Carried Resolution 06 ndash 095 ndash 2016
2 Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time
3 Adoption of Minutes of Previous Meeting(s) 31 Regular Council Meeting C05-2016 held February 19th 2016
Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C05-2016 held Friday February 19th 2016 as circulated
Carried Resolution 06 ndash 096 ndash 2016
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 2 of 13
4 Business Arising from the Minutes
41 Resolution ndash Request Ontario Cancel RFP for Added Wind Power Generation Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Whereas The Independent Electrical System Operator under the Ministerial Directive issued an RFP for additional renewable energy generation including 300 MW of wind generation and is considering issuing further RFPs for 2016 and Whereas The December 2015 Auditor Generalrsquos report confirmed that Ontario is generating surplus electricity with capacity increasing by 19 in the last eight (8) years while demand fell by seven point five (75) percent in the same period Additional capacity is not required at this time and Whereas The Auditor General also reported that the existing Feed In Tariff (FIT) contracts mean that Ontario power consumers will pay a premium of $ 92 billion for renewable power with wind power pricing that is double the price paid in other jurisdictions and Whereas the Ontario Chamber of Commerce reports that h escalating price of electricity is undermining their membersrsquo capacity to grow hire new workers and attract investment and that Ontariorsquos electricity costs are among the highest in North America making the province uncompetitive for business growth and Whereas Wind power is an intermittent source of electricity generation meaning that it cannot be used to replace dependable generating capacity without natural gas as a backup The Ontario Society of Professional Engineers has estimated that wind with natural gas backup produces base-load electricity at about 200 grams of CO2 emissionskWh compared with the current system average level of 40 grams CO2 emissionskWh and Whereas Nature Canada reports that wind power facilities have a substantial negative impact on endangered species including migrating bats and birds as well as destroying habitat for species at risk therefore Be It Resolved That Council of the Municipality of Arran-Elderslie requests 1 That the Province of Ontario exercises its rights in Section
413(12) of the current LRPRFP to ldquocancel the process at any stage and for any reason and not issue any new wind generation contracts
2 That the Province of Ontario hold off any further renewable procurement process until the capacity is actually required and focus on sources that will actually reduce carbon emissions and
3 That the IESO review the outstanding FIT contracts that have not achieved ldquoCommercial Operationrdquo and vigorously enforce the terms of the FIT contract with a view to eliminating further expensive wind generation capacity being added to the grid
Carried Resolution 06 ndash 097 ndash 2016
5 Public Meeting(s) Councillor Dudgeon declared a pecuniary interest under the Municipal Conflict of Interest Act with the next item and did not participate in the decision or the vote 51 Zoning By-law Amendment ndash Z-4-201538 ndash Concession 13 Pt Lot
36 (Elderslie) The Mayor called the public meeting to order He stated the purpose of the public meeting was to consider a Zoning By-law Amendment Brian McHattie Planner for the Municipality of Arran-Elderslie provided an outline of the application for a zoning by-law amendment owned by Brian and Kim Dudgeon for properties known as Concession 13 Part Lot 36 (Elderslie) from lsquoA1 General
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 3 of 13
Agriculturersquo to lsquoA1 Agricultural Specialrsquo to limit livestock units to 05 nutrient units per hectare (124 units per acre) on a severed surplus farm lot and prohibit residential uses and permit a minimum lot area of 304 ha (751 ac) versus the required 39 ha (96) on the retained parcel The zoning amendment is required to facilitate a 14 ha (35 ac) surplus farm dwelling lot severance with two (2) sheds and a barn Mr McHattie reviewed the contents of Staff Report Z-4-201638 and the recommendation from the Planning Staff Mr McHattie noted that there has been no written comment from property owners that were circulated The Grey Sauble Conservation Authority requested updated IP Environmental Protection mapping in relation to regulated areas associated with the tributary of the Klages Thompson Drain and potential food prone areas and a wetland area on the south east corner of the retained parcel The regulated area on the northern portion of the property is also associated with the Tara Floodplain Provincially Significant Wetland (PSW) The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public Hearing no comments from the public Mayor Eagleson declared the public meeting closed Subsequent to further discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved 1) That Council receive the Staff report for Zoning By-law
Amendment Z-04-201638 (Dudgeon) for the property described as Concession 13 Pt Lot 36 (geographic Township of Elderslie) Municipality of Arran-Elderslie
2) That the application for Zoning By-law Amendment Z-04-201638 (Dudgeon) for the property described as Concession 13 Pt Lot 36 (geographic Township of Elderslie) be approved and
3) That the necessary by-law be prepared for consideration of adoption
Carried Resolution 06 ndash 098 ndash 2016 Deputy Mayor Davis declared a pecuniary interest under the Municipal Conflict of Interest Act with the next item and did not participate in the decision or the vote
52 Zoning By-law Amendment ndash Z-7-201638 ndash Concession 13 Part Lot
27 (Elderslie) The Mayor called the public meeting to order He stated the purpose of the public meeting was to consider a Zoning By-law Amendment Brian McHattie Planner for the Municipality of Arran-Elderslie provided an outline of the application for a zoning by-law amendment owned by Harry Biermans for properties known as Concession 13 Part Lot 27 (Elderslie) from lsquoA1 General Agriculturersquo to lsquoA1 Agricultural Specialrsquo to recognise a minimum lot frontage of 10 m (328 ft) versus required 100m (328 ft) limit livestock units to
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 4 of 13
05 nutrient units per hectare (124 units per acre) and recognise a Minimum Distance Separation of 260 m (853 ft) versus required 482 m (1581 ft) from the livestock facility to the east on the new non-farm dwelling lot and prohibit residential uses on the retained farm parcel recognise a minimum lot frontage of 10 m (328 ft) versus required 100 m (328 ft) and recognise a minimum lot area of 359 ha (888 ac) versus required 39 ha (96 ac) on the retained parcel The zoning amendment is required to facilitate a 12 ha (29 ac) surplus farm dwelling lot severance with a barn shop and shed Mr McHattie reviewed the contents of Staff Report Z-7-201638 and the recommendation from the Planning Staff Mr McHattie noted that there has been no written comment from property owners that were circulated The Bruce County Highways department has no issues with a mutual drive and would be in agreement with a shared entrance at this location The department requires an entrance permit application to be completed by the applicant when the time comes to provide access to the new parcel The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public Mr Paul Galbraith tenant of the subject property address Council noting that he has sheep in the barn Hearing no further comments from the public Mayor Eagleson declared the public meeting closed Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That Council receive the Staff report for Zoning By-law
Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) Municipality of Arran-Elderslie
2) That the application for Zoning By-law Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) be approved and
3) That the necessary by-law be prepared for consideration of adoption
Defeated Resolution 06 ndash 0 ndash 2016
6 Presentation(s) 61 Vernon Weppler former Public Works Manager
Mr Vernon Weppler addressed Council thanking them for his wonderful retirement luncheon that was held on February 19th 2016 at the Chesley Community Centre Mr Weppler first began working in the former Township of Arran in 1976 as a snowplow wing operator during the winter months After four (4) years Mr Weppler became a full-time grader operator in 1980 which he held for five (5) years When Arran Townshiprsquos Superintendent retired he was offered that job and then in 1999 when Arran Township amalgamated with the former Town of Chesley the Village of Paisley and Village of Tara and the Township of Elderslie Mr
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 5 of 13
Weppler became the Municipalityrsquos Public Works Manager After thirty-five (35) years on the job Mr Weppler decided to retired
7 Delegation(s) ndash None 8 Correspondence
81 Requiring Action 811 2016 Paisley Blues Festival ndash Request for Financial Support
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-
Elderslie hereby 1) Contribute $ 50000 to the 2016 Paisley River and
Blues Festival being held on June 3rd 4th and 5th 2016 and
2) That these funds are to be taken from Economic Development Reserve Account 01-1010-2194
Carried Resolution 06 ndash 100 ndash 2016 812 Letter ndash re Municipal Tile Drain
Mr Horst Warnke addressed Council regarding his letter about the existing broken tile draining system on his property Mr Warnke gave permission for municipal staff to enter his property to look at and make the necessary repairs Subsequent to discussion Council directed staff to meet with Mr Warnke regarding the repairs
813 Request ndash Waive Rental Fee ndash Chesley Community Centre Subsequent to discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Deputy Mayor Davis Whereas Council has been requested to waive the rental of the Chesley Community Centre to hold a benefit for the Rhody Family therefore Be It Resolved 1) That Council approve the request by the organizers of
the benefit for the Rhody Family on Saturday April 30th 2016 at the Chesley Community Centre to use that facility free of charge and
2) Cost of the rental in the amount of $ 48634 be charged to Account Number 01-1010-7600 ndash Council Donations
Carried Resolution 06 ndash 101 ndash 2016 814 Saugeen Mobility and Regional Transit ndash 2016 Approved
Operational Budget Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Saugeen Mobility and Regional Transit (SMART) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 22nd 2016 Board meeting therefore
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 6 of 13
Be It Resolved That Council of the Municipality of Arran-Elderslie advise SMART that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 102 ndash 2016
815 Multi-Municipal Wind Turbine Working Group ndash 2016 Annual
Membership Fee Subsequent to discussion Council passed the following resolution Moved by Seconded by Whereas The Multi-Municipality Wind Turbine Working Group at its meeting of February 11th 2016 passed a resolution recommending that the annual membership fee be reduced from $ 70000 to $ 50000 for the year 2016 therefore Be It Resolved That Council of the Municipality of Arran-Elderslie hereby 1) Approve that the annual membership fee for 2016
Multi-Municipal Wind Turbine Working Group be $ 50000 and
2) The membership for the Municipality of Arran-Elderslie be charged to Account Number 01-1010-7048 ndash Council Memberships
Carried Resolution 06 ndash 103 ndash 2016 816 Bruce Area Solid Waste Recycling ndash 2016 Operating Budget
Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Bruce Area Solid Waste Recycling (BASWR) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 21st 2016 Board meeting therefore Be It Resolved That Council of the Municipality of Arran-Elderslie advise BASWR that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 104 ndash 2016
82 For Information
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie receives notes and files correspondence on the Council Agenda for information purposes
Carried Resolution 06 ndash 105 ndash 2016 A recess was held at this time (1022 am ndash 1037 am)
83 EventsNotices
831 Notice of Public Meeting ndash Proposed Official Plan Amendment BC-OPA 204-1600
832 News Release ndash Municipality Approve Natural Gas Franchise Agreement with EPCOR
9 Staff Reports
91 Clerk-Administrator ndash Peggy Rouse
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 7 of 13
911 SRCLK1615 ndash Bruce County Fire School ndash Facility Agreement ndash Bruce Power P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That SRCLK1615 be received ndash Bruce County Fire
School ndash Facility Agreement ndash Bruce Power and 2) That Council hereby approve the Facility Agreement for
the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
Defeated Resolution 06 ndash 106 ndash 2016
912 SRCLK1616 ndash 2015 Council Remuneration and Expenses P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That SRCLK1616 be received ndash 2015 Council Remuneration and Expenses Carried Resolution 06 ndash 107 ndash 2016
913 SRCLK1617 ndash Request for Comments ndash B-11-201638 -
Molnar P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved 1) That SRCLK1617 be received ndash Request for Comments ndash
B-11-201638 ndashMolnar 2) That Council directs staff to submit to the County of Bruce
Planning and Economic Development Department the Municipalityrsquos position of no objection to permit a severance of the property owned by Steven Molnar described as Concession 1 E Part Lot 22 (Elderslie) Municipality of Arran-Elderslie and located at 1823 Bruce Road 19 by imposing the following conditions of granting for Consent File No B-11-201638 a) That a surveyorrsquos drawing be completed and a copy
filed with the Municipal Clerk the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce
b) That the Clerk of the Municipality provides written confirmation to the approval Authority that zoning amendment Z-15-201638 is in full force and effect and
c) That the retained lands be merged with the abutting parcel to the south that the applicantrsquos solicitor shall provide an undertaking to legally merge the retained parcel on title with the abutting parcel to the west (Concession 1 West Part Lot 22 (Geographic Township of Elderslie) roll 41-03-380-002-02900) and a copy of the deed to the retained lands and the abutting
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 8 of 13
parcel shall be filed with the County of Bruce Carried Resolution 06 ndash 108 ndash 2016
92 Treasurer ndash David Hunks
921 Accounts Payable Voucher 05-2016 D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That Accounts Payable Voucher 05-2016 dated March 14th 2016 in the amount of $ 116893054 be approved for payment as submitted by the Treasurer Carried Resolution 06 ndash 109 ndash 2016
922 SRFIN1604 ndash Lockerby Dam ndash Maintenance Levy
D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Steinacker Seconded by Councillor Kerr Be It Resolved 1) That SRFIN1604 be received ndash Lockerby Dam ndash
Maintenance Levy and 2) That Council hereby approve the payment of the 2015
Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
Defeated Resolution 06 ndash 110 ndash 2016
93 Works Manager ndash Scott McLeod 931 SRW1603 ndash Education Training for Works Department
Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRW1603 ndash Education Training for Works
Department ndash be received and 2) That Council authorize that three (3) municipal works
department staff based on seniority to attend three (3) different CS Anderson Road School courses being offered through the Ontario Good Roads Association this spring in Guelph
Carried Resolution 06 ndash 111 ndash 2016 932 SRW1604 ndash 2016 Capital Tender ndash Water and Sewer
Projects Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved That SRW1604 be received ndash 2016 Capital Tender ndash Water and Sewer Projects ndash for information purposes
Carried Resolution 06 ndash 112 ndash 2016 933 SRW1605 ndash Drinking Water Quality Management System
Representative Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 9 of 13
Moved by Deputy Mayor Davis
Seconded by Councillor bell Be It Resolved 1) That Report SRW1605 ndash Drinking Water Quality
Management System Representative ndash be received and 2) That Mark OrsquoLeary Water and Sewer Foreperson be
appointed as the Quality Management System Representative under the Drinking Water Quality Management System (DWQMS) who irrespective of other responsibilities shall i Administer the Quality Management System by
ensuring that processes and procedures needed for the Quality Management System (QMS) are established and maintained
ii Report to Top Management on the performance of the QMS and any need for improvement
iii Ensure that current versions of documents required by the QMS are being used at all times
iv Ensure that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the subject system and
v Promote awareness of the QMS throughout the Operating Authority
Carried Resolution 06 ndash 113 ndash 2016 934 SRW1606 ndash Hire Second Attendant ndash Arran Waste
Management Facility Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That Report SRW1606 ndash Hire Second Attendant ndash Arran
Waste Management Facility ndash be received and 2) Council authorize the Clerk-Administrator to proceed with
the recruitment for a second Landfill Attendant at the Arran Waste Management Facility
Carried Resolution 06 ndash 114 ndash 2016 935 SRW1607 ndash Garbage Collection Fee Increase
Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That report SRW1607 be received ndash Garbage Collection
Fee Increase 2) That Council hereby approve the increase of the annual
garbage collection fee to $9000 per household and 3) That the necessary by-law be prepared
Carried Resolution 06 ndash 115 ndash 2016
94 Building Department ndash Patrick Johnston 941 SRCBO1606 ndash February 2016 Building Permits
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1606 ndash Building Report ndash
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 10 of 13
February 2016 ndash be received for information purposes Carried Resolution 06 ndash 116 ndash 2016
942 SRCBO1607 ndash February 2016 By-law Enforcement
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1607 ndash By-law Enforcement Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 117 ndash 2016
95 Recreation Department ndash Ann McArthur 951 SRREC1602 ndash 2016 Summer Student Positions
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRREC1602 be received ndash 2016 Summer
Student Positions and 2) That Council approve the 2016 Summer Student positions
and wage rates contained in this report Carried Resolution 06 ndash 118 ndash 2016
952 SRREC1603 ndash Paisley Medical Clinic ndash Flooding in Basement
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Steinacker Be It Resolved 1) That Report SRREC1603 be received ndash Paisley Medical
Clinic ndash Flooding in Basement 2) That Council direct staff to install a new sump pump and
auto-dialer 3) That Council direct staff to negotiate a buy-out settlement
with the municipalityrsquos insurance company and 4) That the repairs required to be undertaken by municipal
staff Carried Resolution 06 ndash 119 ndash 2016
96 Fire Departments
961 Paisley ndash Incident Report ndash January 1st to February 29th 2016 Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Paisley Fire Department Incident Report ndash January 1st to February 29th 2016 ndash be received for information purposes
Carried Resolution 06 ndash 120 ndash 2016 962 Chesley ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council March 29th 2016 Page ii
82 For Information
821 Town of Richmond Hill ndash Ontario Municipal Board Reform ndash pages 25 ndash 26
822 Chesley amp Area Fire Department Joint Board ndash Meeting Minutes ndash February 16th 2016 ndash pages 27 ndash 30
823 Saugeen Mobility and Regional Transit ndash Meeting Minutes ndash January 22nd 2016 ndash pages 31 ndash 33
824 Grey Sauble Conservation Authority ndash Meeting Minutes ndash January 13th 2016 ndash pages 35 ndash 49
825 Grey Sauble Conservation Authority ndash Meeting Minutes ndash February 10th 2016 ndash pages 51 ndash 72
826 Grey Sauble Conservation Authority ndash Summer Job Service Program Cuts ndash pages 73 ndash 74
827 Bruce County Planning ndash pages 75 ndash 81 Correspondence
a) A16-07 ndash Concession 5 Part Lots 35 and 36 (Arran)
83 EventsNotices 831 Notice ndash Change of Location ndash Public Meeting ndash BCOPA 204-
1600 ndash page 83
9 Staff Reports 91 Clerk-Administrator ndash Peggy Rouse
911 SRCLK1618 ndash Amendment to Procedural By-law ndash pages 85 ndash 87
912 SRCLK1619 ndash Bill 8 ndash Public Sector and MPP Accountability and Transparency Act 2014 ndash pages 89 ndash 101
92 Treasurer ndash David Hunks
921 Accounts Payable Voucher 06-2016 dated March 29th 2016 ndash pages 103 ndash 114
93 Works Manager ndash Scott McLeod
931 SRW1608- Award 2016 Water amp Sewer Construction Tenders ndash pages 115 ndash 116
94 Building Department ndash Patrick Johnston- None
95 Recreation Department ndash Ann McArthur
951 SRREC1605 ndash Approve Canada 150 Grant ndash Chesley Community Centre ndash Kitchen Renovations ndash pages 117 ndash 119
952 SRREC1606 ndash Accept Donation ndash Elmwood Smoke ndash Installation Dugouts ndash Chesley Ball Diamond No 1 ndash pages 121 ndash 122
953 SRREC1607 ndash 2017 Timbit Elementary School Curling Championship Bonspiel ndash page 123
96 Fire Departments ndash None
Council March 29th 2016 Page iii
97 Planning Department ndash None
10 Reports of Members 11 Health and Safety ndash None 12 Other Business 121 Proposed 2016 Operating and Capital Budgets 13 Notice of Motion 14 By-laws
141 19-2016 ndash Zoning By-law Amendment ndash Z-4-201638 ndash Concession 13 Part Lot 36 (Elderslie)
15 Resolution to Move into Closed Session and General Nature Thereof
(If Required)
16 Resolution to Reconvene in Open Session 17 Adoption of Recommendations Arising from Closed Session (If Any) 18 Confirming By-law 19 Adjournment List of Upcoming Council meetings
TIME OF MEETING DATE 900 AM Monday April 11th 2016 900 AM Monday April 25th 2016
Document Accessibility The Municipality of Arran-Elderslie is committed to providing information in the format that meets your needs We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format Please note that third party documents received and found within this document will not be converted to an accessible format by the Municipality of Arran-Elderslie However upon request we will attempt to obtain these documents in an appropriate accessible format from the third party For assistance or to make a request please call 519-363-3039 or email infoarran-elderslieca
MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - C06-2016 Monday March 14th 2016 900 am Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday March 14th 2016 at 900 am in the Council Chambers The following Members of Council were present Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present P Rouse Clerk-Administrator D Hunks Treasurer A McArthur Facilities Parks and Recreation Manager P Johnston Chief Building Official 1 Adoption of Agenda
Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved That the agenda for the Council Meeting of March 14th 2016 be received and adopted as distributed by the Clerk Carried Resolution 06 ndash 095 ndash 2016
2 Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time
3 Adoption of Minutes of Previous Meeting(s) 31 Regular Council Meeting C05-2016 held February 19th 2016
Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C05-2016 held Friday February 19th 2016 as circulated
Carried Resolution 06 ndash 096 ndash 2016
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 2 of 13
4 Business Arising from the Minutes
41 Resolution ndash Request Ontario Cancel RFP for Added Wind Power Generation Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Whereas The Independent Electrical System Operator under the Ministerial Directive issued an RFP for additional renewable energy generation including 300 MW of wind generation and is considering issuing further RFPs for 2016 and Whereas The December 2015 Auditor Generalrsquos report confirmed that Ontario is generating surplus electricity with capacity increasing by 19 in the last eight (8) years while demand fell by seven point five (75) percent in the same period Additional capacity is not required at this time and Whereas The Auditor General also reported that the existing Feed In Tariff (FIT) contracts mean that Ontario power consumers will pay a premium of $ 92 billion for renewable power with wind power pricing that is double the price paid in other jurisdictions and Whereas the Ontario Chamber of Commerce reports that h escalating price of electricity is undermining their membersrsquo capacity to grow hire new workers and attract investment and that Ontariorsquos electricity costs are among the highest in North America making the province uncompetitive for business growth and Whereas Wind power is an intermittent source of electricity generation meaning that it cannot be used to replace dependable generating capacity without natural gas as a backup The Ontario Society of Professional Engineers has estimated that wind with natural gas backup produces base-load electricity at about 200 grams of CO2 emissionskWh compared with the current system average level of 40 grams CO2 emissionskWh and Whereas Nature Canada reports that wind power facilities have a substantial negative impact on endangered species including migrating bats and birds as well as destroying habitat for species at risk therefore Be It Resolved That Council of the Municipality of Arran-Elderslie requests 1 That the Province of Ontario exercises its rights in Section
413(12) of the current LRPRFP to ldquocancel the process at any stage and for any reason and not issue any new wind generation contracts
2 That the Province of Ontario hold off any further renewable procurement process until the capacity is actually required and focus on sources that will actually reduce carbon emissions and
3 That the IESO review the outstanding FIT contracts that have not achieved ldquoCommercial Operationrdquo and vigorously enforce the terms of the FIT contract with a view to eliminating further expensive wind generation capacity being added to the grid
Carried Resolution 06 ndash 097 ndash 2016
5 Public Meeting(s) Councillor Dudgeon declared a pecuniary interest under the Municipal Conflict of Interest Act with the next item and did not participate in the decision or the vote 51 Zoning By-law Amendment ndash Z-4-201538 ndash Concession 13 Pt Lot
36 (Elderslie) The Mayor called the public meeting to order He stated the purpose of the public meeting was to consider a Zoning By-law Amendment Brian McHattie Planner for the Municipality of Arran-Elderslie provided an outline of the application for a zoning by-law amendment owned by Brian and Kim Dudgeon for properties known as Concession 13 Part Lot 36 (Elderslie) from lsquoA1 General
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 3 of 13
Agriculturersquo to lsquoA1 Agricultural Specialrsquo to limit livestock units to 05 nutrient units per hectare (124 units per acre) on a severed surplus farm lot and prohibit residential uses and permit a minimum lot area of 304 ha (751 ac) versus the required 39 ha (96) on the retained parcel The zoning amendment is required to facilitate a 14 ha (35 ac) surplus farm dwelling lot severance with two (2) sheds and a barn Mr McHattie reviewed the contents of Staff Report Z-4-201638 and the recommendation from the Planning Staff Mr McHattie noted that there has been no written comment from property owners that were circulated The Grey Sauble Conservation Authority requested updated IP Environmental Protection mapping in relation to regulated areas associated with the tributary of the Klages Thompson Drain and potential food prone areas and a wetland area on the south east corner of the retained parcel The regulated area on the northern portion of the property is also associated with the Tara Floodplain Provincially Significant Wetland (PSW) The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public Hearing no comments from the public Mayor Eagleson declared the public meeting closed Subsequent to further discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved 1) That Council receive the Staff report for Zoning By-law
Amendment Z-04-201638 (Dudgeon) for the property described as Concession 13 Pt Lot 36 (geographic Township of Elderslie) Municipality of Arran-Elderslie
2) That the application for Zoning By-law Amendment Z-04-201638 (Dudgeon) for the property described as Concession 13 Pt Lot 36 (geographic Township of Elderslie) be approved and
3) That the necessary by-law be prepared for consideration of adoption
Carried Resolution 06 ndash 098 ndash 2016 Deputy Mayor Davis declared a pecuniary interest under the Municipal Conflict of Interest Act with the next item and did not participate in the decision or the vote
52 Zoning By-law Amendment ndash Z-7-201638 ndash Concession 13 Part Lot
27 (Elderslie) The Mayor called the public meeting to order He stated the purpose of the public meeting was to consider a Zoning By-law Amendment Brian McHattie Planner for the Municipality of Arran-Elderslie provided an outline of the application for a zoning by-law amendment owned by Harry Biermans for properties known as Concession 13 Part Lot 27 (Elderslie) from lsquoA1 General Agriculturersquo to lsquoA1 Agricultural Specialrsquo to recognise a minimum lot frontage of 10 m (328 ft) versus required 100m (328 ft) limit livestock units to
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 4 of 13
05 nutrient units per hectare (124 units per acre) and recognise a Minimum Distance Separation of 260 m (853 ft) versus required 482 m (1581 ft) from the livestock facility to the east on the new non-farm dwelling lot and prohibit residential uses on the retained farm parcel recognise a minimum lot frontage of 10 m (328 ft) versus required 100 m (328 ft) and recognise a minimum lot area of 359 ha (888 ac) versus required 39 ha (96 ac) on the retained parcel The zoning amendment is required to facilitate a 12 ha (29 ac) surplus farm dwelling lot severance with a barn shop and shed Mr McHattie reviewed the contents of Staff Report Z-7-201638 and the recommendation from the Planning Staff Mr McHattie noted that there has been no written comment from property owners that were circulated The Bruce County Highways department has no issues with a mutual drive and would be in agreement with a shared entrance at this location The department requires an entrance permit application to be completed by the applicant when the time comes to provide access to the new parcel The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public Mr Paul Galbraith tenant of the subject property address Council noting that he has sheep in the barn Hearing no further comments from the public Mayor Eagleson declared the public meeting closed Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That Council receive the Staff report for Zoning By-law
Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) Municipality of Arran-Elderslie
2) That the application for Zoning By-law Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) be approved and
3) That the necessary by-law be prepared for consideration of adoption
Defeated Resolution 06 ndash 0 ndash 2016
6 Presentation(s) 61 Vernon Weppler former Public Works Manager
Mr Vernon Weppler addressed Council thanking them for his wonderful retirement luncheon that was held on February 19th 2016 at the Chesley Community Centre Mr Weppler first began working in the former Township of Arran in 1976 as a snowplow wing operator during the winter months After four (4) years Mr Weppler became a full-time grader operator in 1980 which he held for five (5) years When Arran Townshiprsquos Superintendent retired he was offered that job and then in 1999 when Arran Township amalgamated with the former Town of Chesley the Village of Paisley and Village of Tara and the Township of Elderslie Mr
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 5 of 13
Weppler became the Municipalityrsquos Public Works Manager After thirty-five (35) years on the job Mr Weppler decided to retired
7 Delegation(s) ndash None 8 Correspondence
81 Requiring Action 811 2016 Paisley Blues Festival ndash Request for Financial Support
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-
Elderslie hereby 1) Contribute $ 50000 to the 2016 Paisley River and
Blues Festival being held on June 3rd 4th and 5th 2016 and
2) That these funds are to be taken from Economic Development Reserve Account 01-1010-2194
Carried Resolution 06 ndash 100 ndash 2016 812 Letter ndash re Municipal Tile Drain
Mr Horst Warnke addressed Council regarding his letter about the existing broken tile draining system on his property Mr Warnke gave permission for municipal staff to enter his property to look at and make the necessary repairs Subsequent to discussion Council directed staff to meet with Mr Warnke regarding the repairs
813 Request ndash Waive Rental Fee ndash Chesley Community Centre Subsequent to discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Deputy Mayor Davis Whereas Council has been requested to waive the rental of the Chesley Community Centre to hold a benefit for the Rhody Family therefore Be It Resolved 1) That Council approve the request by the organizers of
the benefit for the Rhody Family on Saturday April 30th 2016 at the Chesley Community Centre to use that facility free of charge and
2) Cost of the rental in the amount of $ 48634 be charged to Account Number 01-1010-7600 ndash Council Donations
Carried Resolution 06 ndash 101 ndash 2016 814 Saugeen Mobility and Regional Transit ndash 2016 Approved
Operational Budget Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Saugeen Mobility and Regional Transit (SMART) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 22nd 2016 Board meeting therefore
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 6 of 13
Be It Resolved That Council of the Municipality of Arran-Elderslie advise SMART that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 102 ndash 2016
815 Multi-Municipal Wind Turbine Working Group ndash 2016 Annual
Membership Fee Subsequent to discussion Council passed the following resolution Moved by Seconded by Whereas The Multi-Municipality Wind Turbine Working Group at its meeting of February 11th 2016 passed a resolution recommending that the annual membership fee be reduced from $ 70000 to $ 50000 for the year 2016 therefore Be It Resolved That Council of the Municipality of Arran-Elderslie hereby 1) Approve that the annual membership fee for 2016
Multi-Municipal Wind Turbine Working Group be $ 50000 and
2) The membership for the Municipality of Arran-Elderslie be charged to Account Number 01-1010-7048 ndash Council Memberships
Carried Resolution 06 ndash 103 ndash 2016 816 Bruce Area Solid Waste Recycling ndash 2016 Operating Budget
Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Bruce Area Solid Waste Recycling (BASWR) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 21st 2016 Board meeting therefore Be It Resolved That Council of the Municipality of Arran-Elderslie advise BASWR that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 104 ndash 2016
82 For Information
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie receives notes and files correspondence on the Council Agenda for information purposes
Carried Resolution 06 ndash 105 ndash 2016 A recess was held at this time (1022 am ndash 1037 am)
83 EventsNotices
831 Notice of Public Meeting ndash Proposed Official Plan Amendment BC-OPA 204-1600
832 News Release ndash Municipality Approve Natural Gas Franchise Agreement with EPCOR
9 Staff Reports
91 Clerk-Administrator ndash Peggy Rouse
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 7 of 13
911 SRCLK1615 ndash Bruce County Fire School ndash Facility Agreement ndash Bruce Power P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That SRCLK1615 be received ndash Bruce County Fire
School ndash Facility Agreement ndash Bruce Power and 2) That Council hereby approve the Facility Agreement for
the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
Defeated Resolution 06 ndash 106 ndash 2016
912 SRCLK1616 ndash 2015 Council Remuneration and Expenses P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That SRCLK1616 be received ndash 2015 Council Remuneration and Expenses Carried Resolution 06 ndash 107 ndash 2016
913 SRCLK1617 ndash Request for Comments ndash B-11-201638 -
Molnar P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved 1) That SRCLK1617 be received ndash Request for Comments ndash
B-11-201638 ndashMolnar 2) That Council directs staff to submit to the County of Bruce
Planning and Economic Development Department the Municipalityrsquos position of no objection to permit a severance of the property owned by Steven Molnar described as Concession 1 E Part Lot 22 (Elderslie) Municipality of Arran-Elderslie and located at 1823 Bruce Road 19 by imposing the following conditions of granting for Consent File No B-11-201638 a) That a surveyorrsquos drawing be completed and a copy
filed with the Municipal Clerk the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce
b) That the Clerk of the Municipality provides written confirmation to the approval Authority that zoning amendment Z-15-201638 is in full force and effect and
c) That the retained lands be merged with the abutting parcel to the south that the applicantrsquos solicitor shall provide an undertaking to legally merge the retained parcel on title with the abutting parcel to the west (Concession 1 West Part Lot 22 (Geographic Township of Elderslie) roll 41-03-380-002-02900) and a copy of the deed to the retained lands and the abutting
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 8 of 13
parcel shall be filed with the County of Bruce Carried Resolution 06 ndash 108 ndash 2016
92 Treasurer ndash David Hunks
921 Accounts Payable Voucher 05-2016 D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That Accounts Payable Voucher 05-2016 dated March 14th 2016 in the amount of $ 116893054 be approved for payment as submitted by the Treasurer Carried Resolution 06 ndash 109 ndash 2016
922 SRFIN1604 ndash Lockerby Dam ndash Maintenance Levy
D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Steinacker Seconded by Councillor Kerr Be It Resolved 1) That SRFIN1604 be received ndash Lockerby Dam ndash
Maintenance Levy and 2) That Council hereby approve the payment of the 2015
Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
Defeated Resolution 06 ndash 110 ndash 2016
93 Works Manager ndash Scott McLeod 931 SRW1603 ndash Education Training for Works Department
Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRW1603 ndash Education Training for Works
Department ndash be received and 2) That Council authorize that three (3) municipal works
department staff based on seniority to attend three (3) different CS Anderson Road School courses being offered through the Ontario Good Roads Association this spring in Guelph
Carried Resolution 06 ndash 111 ndash 2016 932 SRW1604 ndash 2016 Capital Tender ndash Water and Sewer
Projects Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved That SRW1604 be received ndash 2016 Capital Tender ndash Water and Sewer Projects ndash for information purposes
Carried Resolution 06 ndash 112 ndash 2016 933 SRW1605 ndash Drinking Water Quality Management System
Representative Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 9 of 13
Moved by Deputy Mayor Davis
Seconded by Councillor bell Be It Resolved 1) That Report SRW1605 ndash Drinking Water Quality
Management System Representative ndash be received and 2) That Mark OrsquoLeary Water and Sewer Foreperson be
appointed as the Quality Management System Representative under the Drinking Water Quality Management System (DWQMS) who irrespective of other responsibilities shall i Administer the Quality Management System by
ensuring that processes and procedures needed for the Quality Management System (QMS) are established and maintained
ii Report to Top Management on the performance of the QMS and any need for improvement
iii Ensure that current versions of documents required by the QMS are being used at all times
iv Ensure that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the subject system and
v Promote awareness of the QMS throughout the Operating Authority
Carried Resolution 06 ndash 113 ndash 2016 934 SRW1606 ndash Hire Second Attendant ndash Arran Waste
Management Facility Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That Report SRW1606 ndash Hire Second Attendant ndash Arran
Waste Management Facility ndash be received and 2) Council authorize the Clerk-Administrator to proceed with
the recruitment for a second Landfill Attendant at the Arran Waste Management Facility
Carried Resolution 06 ndash 114 ndash 2016 935 SRW1607 ndash Garbage Collection Fee Increase
Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That report SRW1607 be received ndash Garbage Collection
Fee Increase 2) That Council hereby approve the increase of the annual
garbage collection fee to $9000 per household and 3) That the necessary by-law be prepared
Carried Resolution 06 ndash 115 ndash 2016
94 Building Department ndash Patrick Johnston 941 SRCBO1606 ndash February 2016 Building Permits
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1606 ndash Building Report ndash
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 10 of 13
February 2016 ndash be received for information purposes Carried Resolution 06 ndash 116 ndash 2016
942 SRCBO1607 ndash February 2016 By-law Enforcement
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1607 ndash By-law Enforcement Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 117 ndash 2016
95 Recreation Department ndash Ann McArthur 951 SRREC1602 ndash 2016 Summer Student Positions
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRREC1602 be received ndash 2016 Summer
Student Positions and 2) That Council approve the 2016 Summer Student positions
and wage rates contained in this report Carried Resolution 06 ndash 118 ndash 2016
952 SRREC1603 ndash Paisley Medical Clinic ndash Flooding in Basement
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Steinacker Be It Resolved 1) That Report SRREC1603 be received ndash Paisley Medical
Clinic ndash Flooding in Basement 2) That Council direct staff to install a new sump pump and
auto-dialer 3) That Council direct staff to negotiate a buy-out settlement
with the municipalityrsquos insurance company and 4) That the repairs required to be undertaken by municipal
staff Carried Resolution 06 ndash 119 ndash 2016
96 Fire Departments
961 Paisley ndash Incident Report ndash January 1st to February 29th 2016 Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Paisley Fire Department Incident Report ndash January 1st to February 29th 2016 ndash be received for information purposes
Carried Resolution 06 ndash 120 ndash 2016 962 Chesley ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council March 29th 2016 Page iii
97 Planning Department ndash None
10 Reports of Members 11 Health and Safety ndash None 12 Other Business 121 Proposed 2016 Operating and Capital Budgets 13 Notice of Motion 14 By-laws
141 19-2016 ndash Zoning By-law Amendment ndash Z-4-201638 ndash Concession 13 Part Lot 36 (Elderslie)
15 Resolution to Move into Closed Session and General Nature Thereof
(If Required)
16 Resolution to Reconvene in Open Session 17 Adoption of Recommendations Arising from Closed Session (If Any) 18 Confirming By-law 19 Adjournment List of Upcoming Council meetings
TIME OF MEETING DATE 900 AM Monday April 11th 2016 900 AM Monday April 25th 2016
Document Accessibility The Municipality of Arran-Elderslie is committed to providing information in the format that meets your needs We have made every attempt to make documents for this meeting accessible but there may still be difficulty in recognizing all of the information Please contact us if you require assistance and we will make every attempt to provide this information in an alternative format Please note that third party documents received and found within this document will not be converted to an accessible format by the Municipality of Arran-Elderslie However upon request we will attempt to obtain these documents in an appropriate accessible format from the third party For assistance or to make a request please call 519-363-3039 or email infoarran-elderslieca
MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - C06-2016 Monday March 14th 2016 900 am Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday March 14th 2016 at 900 am in the Council Chambers The following Members of Council were present Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present P Rouse Clerk-Administrator D Hunks Treasurer A McArthur Facilities Parks and Recreation Manager P Johnston Chief Building Official 1 Adoption of Agenda
Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved That the agenda for the Council Meeting of March 14th 2016 be received and adopted as distributed by the Clerk Carried Resolution 06 ndash 095 ndash 2016
2 Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time
3 Adoption of Minutes of Previous Meeting(s) 31 Regular Council Meeting C05-2016 held February 19th 2016
Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C05-2016 held Friday February 19th 2016 as circulated
Carried Resolution 06 ndash 096 ndash 2016
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 2 of 13
4 Business Arising from the Minutes
41 Resolution ndash Request Ontario Cancel RFP for Added Wind Power Generation Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Whereas The Independent Electrical System Operator under the Ministerial Directive issued an RFP for additional renewable energy generation including 300 MW of wind generation and is considering issuing further RFPs for 2016 and Whereas The December 2015 Auditor Generalrsquos report confirmed that Ontario is generating surplus electricity with capacity increasing by 19 in the last eight (8) years while demand fell by seven point five (75) percent in the same period Additional capacity is not required at this time and Whereas The Auditor General also reported that the existing Feed In Tariff (FIT) contracts mean that Ontario power consumers will pay a premium of $ 92 billion for renewable power with wind power pricing that is double the price paid in other jurisdictions and Whereas the Ontario Chamber of Commerce reports that h escalating price of electricity is undermining their membersrsquo capacity to grow hire new workers and attract investment and that Ontariorsquos electricity costs are among the highest in North America making the province uncompetitive for business growth and Whereas Wind power is an intermittent source of electricity generation meaning that it cannot be used to replace dependable generating capacity without natural gas as a backup The Ontario Society of Professional Engineers has estimated that wind with natural gas backup produces base-load electricity at about 200 grams of CO2 emissionskWh compared with the current system average level of 40 grams CO2 emissionskWh and Whereas Nature Canada reports that wind power facilities have a substantial negative impact on endangered species including migrating bats and birds as well as destroying habitat for species at risk therefore Be It Resolved That Council of the Municipality of Arran-Elderslie requests 1 That the Province of Ontario exercises its rights in Section
413(12) of the current LRPRFP to ldquocancel the process at any stage and for any reason and not issue any new wind generation contracts
2 That the Province of Ontario hold off any further renewable procurement process until the capacity is actually required and focus on sources that will actually reduce carbon emissions and
3 That the IESO review the outstanding FIT contracts that have not achieved ldquoCommercial Operationrdquo and vigorously enforce the terms of the FIT contract with a view to eliminating further expensive wind generation capacity being added to the grid
Carried Resolution 06 ndash 097 ndash 2016
5 Public Meeting(s) Councillor Dudgeon declared a pecuniary interest under the Municipal Conflict of Interest Act with the next item and did not participate in the decision or the vote 51 Zoning By-law Amendment ndash Z-4-201538 ndash Concession 13 Pt Lot
36 (Elderslie) The Mayor called the public meeting to order He stated the purpose of the public meeting was to consider a Zoning By-law Amendment Brian McHattie Planner for the Municipality of Arran-Elderslie provided an outline of the application for a zoning by-law amendment owned by Brian and Kim Dudgeon for properties known as Concession 13 Part Lot 36 (Elderslie) from lsquoA1 General
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 3 of 13
Agriculturersquo to lsquoA1 Agricultural Specialrsquo to limit livestock units to 05 nutrient units per hectare (124 units per acre) on a severed surplus farm lot and prohibit residential uses and permit a minimum lot area of 304 ha (751 ac) versus the required 39 ha (96) on the retained parcel The zoning amendment is required to facilitate a 14 ha (35 ac) surplus farm dwelling lot severance with two (2) sheds and a barn Mr McHattie reviewed the contents of Staff Report Z-4-201638 and the recommendation from the Planning Staff Mr McHattie noted that there has been no written comment from property owners that were circulated The Grey Sauble Conservation Authority requested updated IP Environmental Protection mapping in relation to regulated areas associated with the tributary of the Klages Thompson Drain and potential food prone areas and a wetland area on the south east corner of the retained parcel The regulated area on the northern portion of the property is also associated with the Tara Floodplain Provincially Significant Wetland (PSW) The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public Hearing no comments from the public Mayor Eagleson declared the public meeting closed Subsequent to further discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved 1) That Council receive the Staff report for Zoning By-law
Amendment Z-04-201638 (Dudgeon) for the property described as Concession 13 Pt Lot 36 (geographic Township of Elderslie) Municipality of Arran-Elderslie
2) That the application for Zoning By-law Amendment Z-04-201638 (Dudgeon) for the property described as Concession 13 Pt Lot 36 (geographic Township of Elderslie) be approved and
3) That the necessary by-law be prepared for consideration of adoption
Carried Resolution 06 ndash 098 ndash 2016 Deputy Mayor Davis declared a pecuniary interest under the Municipal Conflict of Interest Act with the next item and did not participate in the decision or the vote
52 Zoning By-law Amendment ndash Z-7-201638 ndash Concession 13 Part Lot
27 (Elderslie) The Mayor called the public meeting to order He stated the purpose of the public meeting was to consider a Zoning By-law Amendment Brian McHattie Planner for the Municipality of Arran-Elderslie provided an outline of the application for a zoning by-law amendment owned by Harry Biermans for properties known as Concession 13 Part Lot 27 (Elderslie) from lsquoA1 General Agriculturersquo to lsquoA1 Agricultural Specialrsquo to recognise a minimum lot frontage of 10 m (328 ft) versus required 100m (328 ft) limit livestock units to
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 4 of 13
05 nutrient units per hectare (124 units per acre) and recognise a Minimum Distance Separation of 260 m (853 ft) versus required 482 m (1581 ft) from the livestock facility to the east on the new non-farm dwelling lot and prohibit residential uses on the retained farm parcel recognise a minimum lot frontage of 10 m (328 ft) versus required 100 m (328 ft) and recognise a minimum lot area of 359 ha (888 ac) versus required 39 ha (96 ac) on the retained parcel The zoning amendment is required to facilitate a 12 ha (29 ac) surplus farm dwelling lot severance with a barn shop and shed Mr McHattie reviewed the contents of Staff Report Z-7-201638 and the recommendation from the Planning Staff Mr McHattie noted that there has been no written comment from property owners that were circulated The Bruce County Highways department has no issues with a mutual drive and would be in agreement with a shared entrance at this location The department requires an entrance permit application to be completed by the applicant when the time comes to provide access to the new parcel The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public Mr Paul Galbraith tenant of the subject property address Council noting that he has sheep in the barn Hearing no further comments from the public Mayor Eagleson declared the public meeting closed Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That Council receive the Staff report for Zoning By-law
Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) Municipality of Arran-Elderslie
2) That the application for Zoning By-law Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) be approved and
3) That the necessary by-law be prepared for consideration of adoption
Defeated Resolution 06 ndash 0 ndash 2016
6 Presentation(s) 61 Vernon Weppler former Public Works Manager
Mr Vernon Weppler addressed Council thanking them for his wonderful retirement luncheon that was held on February 19th 2016 at the Chesley Community Centre Mr Weppler first began working in the former Township of Arran in 1976 as a snowplow wing operator during the winter months After four (4) years Mr Weppler became a full-time grader operator in 1980 which he held for five (5) years When Arran Townshiprsquos Superintendent retired he was offered that job and then in 1999 when Arran Township amalgamated with the former Town of Chesley the Village of Paisley and Village of Tara and the Township of Elderslie Mr
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 5 of 13
Weppler became the Municipalityrsquos Public Works Manager After thirty-five (35) years on the job Mr Weppler decided to retired
7 Delegation(s) ndash None 8 Correspondence
81 Requiring Action 811 2016 Paisley Blues Festival ndash Request for Financial Support
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-
Elderslie hereby 1) Contribute $ 50000 to the 2016 Paisley River and
Blues Festival being held on June 3rd 4th and 5th 2016 and
2) That these funds are to be taken from Economic Development Reserve Account 01-1010-2194
Carried Resolution 06 ndash 100 ndash 2016 812 Letter ndash re Municipal Tile Drain
Mr Horst Warnke addressed Council regarding his letter about the existing broken tile draining system on his property Mr Warnke gave permission for municipal staff to enter his property to look at and make the necessary repairs Subsequent to discussion Council directed staff to meet with Mr Warnke regarding the repairs
813 Request ndash Waive Rental Fee ndash Chesley Community Centre Subsequent to discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Deputy Mayor Davis Whereas Council has been requested to waive the rental of the Chesley Community Centre to hold a benefit for the Rhody Family therefore Be It Resolved 1) That Council approve the request by the organizers of
the benefit for the Rhody Family on Saturday April 30th 2016 at the Chesley Community Centre to use that facility free of charge and
2) Cost of the rental in the amount of $ 48634 be charged to Account Number 01-1010-7600 ndash Council Donations
Carried Resolution 06 ndash 101 ndash 2016 814 Saugeen Mobility and Regional Transit ndash 2016 Approved
Operational Budget Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Saugeen Mobility and Regional Transit (SMART) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 22nd 2016 Board meeting therefore
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 6 of 13
Be It Resolved That Council of the Municipality of Arran-Elderslie advise SMART that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 102 ndash 2016
815 Multi-Municipal Wind Turbine Working Group ndash 2016 Annual
Membership Fee Subsequent to discussion Council passed the following resolution Moved by Seconded by Whereas The Multi-Municipality Wind Turbine Working Group at its meeting of February 11th 2016 passed a resolution recommending that the annual membership fee be reduced from $ 70000 to $ 50000 for the year 2016 therefore Be It Resolved That Council of the Municipality of Arran-Elderslie hereby 1) Approve that the annual membership fee for 2016
Multi-Municipal Wind Turbine Working Group be $ 50000 and
2) The membership for the Municipality of Arran-Elderslie be charged to Account Number 01-1010-7048 ndash Council Memberships
Carried Resolution 06 ndash 103 ndash 2016 816 Bruce Area Solid Waste Recycling ndash 2016 Operating Budget
Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Bruce Area Solid Waste Recycling (BASWR) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 21st 2016 Board meeting therefore Be It Resolved That Council of the Municipality of Arran-Elderslie advise BASWR that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 104 ndash 2016
82 For Information
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie receives notes and files correspondence on the Council Agenda for information purposes
Carried Resolution 06 ndash 105 ndash 2016 A recess was held at this time (1022 am ndash 1037 am)
83 EventsNotices
831 Notice of Public Meeting ndash Proposed Official Plan Amendment BC-OPA 204-1600
832 News Release ndash Municipality Approve Natural Gas Franchise Agreement with EPCOR
9 Staff Reports
91 Clerk-Administrator ndash Peggy Rouse
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 7 of 13
911 SRCLK1615 ndash Bruce County Fire School ndash Facility Agreement ndash Bruce Power P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That SRCLK1615 be received ndash Bruce County Fire
School ndash Facility Agreement ndash Bruce Power and 2) That Council hereby approve the Facility Agreement for
the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
Defeated Resolution 06 ndash 106 ndash 2016
912 SRCLK1616 ndash 2015 Council Remuneration and Expenses P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That SRCLK1616 be received ndash 2015 Council Remuneration and Expenses Carried Resolution 06 ndash 107 ndash 2016
913 SRCLK1617 ndash Request for Comments ndash B-11-201638 -
Molnar P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved 1) That SRCLK1617 be received ndash Request for Comments ndash
B-11-201638 ndashMolnar 2) That Council directs staff to submit to the County of Bruce
Planning and Economic Development Department the Municipalityrsquos position of no objection to permit a severance of the property owned by Steven Molnar described as Concession 1 E Part Lot 22 (Elderslie) Municipality of Arran-Elderslie and located at 1823 Bruce Road 19 by imposing the following conditions of granting for Consent File No B-11-201638 a) That a surveyorrsquos drawing be completed and a copy
filed with the Municipal Clerk the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce
b) That the Clerk of the Municipality provides written confirmation to the approval Authority that zoning amendment Z-15-201638 is in full force and effect and
c) That the retained lands be merged with the abutting parcel to the south that the applicantrsquos solicitor shall provide an undertaking to legally merge the retained parcel on title with the abutting parcel to the west (Concession 1 West Part Lot 22 (Geographic Township of Elderslie) roll 41-03-380-002-02900) and a copy of the deed to the retained lands and the abutting
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 8 of 13
parcel shall be filed with the County of Bruce Carried Resolution 06 ndash 108 ndash 2016
92 Treasurer ndash David Hunks
921 Accounts Payable Voucher 05-2016 D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That Accounts Payable Voucher 05-2016 dated March 14th 2016 in the amount of $ 116893054 be approved for payment as submitted by the Treasurer Carried Resolution 06 ndash 109 ndash 2016
922 SRFIN1604 ndash Lockerby Dam ndash Maintenance Levy
D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Steinacker Seconded by Councillor Kerr Be It Resolved 1) That SRFIN1604 be received ndash Lockerby Dam ndash
Maintenance Levy and 2) That Council hereby approve the payment of the 2015
Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
Defeated Resolution 06 ndash 110 ndash 2016
93 Works Manager ndash Scott McLeod 931 SRW1603 ndash Education Training for Works Department
Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRW1603 ndash Education Training for Works
Department ndash be received and 2) That Council authorize that three (3) municipal works
department staff based on seniority to attend three (3) different CS Anderson Road School courses being offered through the Ontario Good Roads Association this spring in Guelph
Carried Resolution 06 ndash 111 ndash 2016 932 SRW1604 ndash 2016 Capital Tender ndash Water and Sewer
Projects Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved That SRW1604 be received ndash 2016 Capital Tender ndash Water and Sewer Projects ndash for information purposes
Carried Resolution 06 ndash 112 ndash 2016 933 SRW1605 ndash Drinking Water Quality Management System
Representative Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 9 of 13
Moved by Deputy Mayor Davis
Seconded by Councillor bell Be It Resolved 1) That Report SRW1605 ndash Drinking Water Quality
Management System Representative ndash be received and 2) That Mark OrsquoLeary Water and Sewer Foreperson be
appointed as the Quality Management System Representative under the Drinking Water Quality Management System (DWQMS) who irrespective of other responsibilities shall i Administer the Quality Management System by
ensuring that processes and procedures needed for the Quality Management System (QMS) are established and maintained
ii Report to Top Management on the performance of the QMS and any need for improvement
iii Ensure that current versions of documents required by the QMS are being used at all times
iv Ensure that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the subject system and
v Promote awareness of the QMS throughout the Operating Authority
Carried Resolution 06 ndash 113 ndash 2016 934 SRW1606 ndash Hire Second Attendant ndash Arran Waste
Management Facility Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That Report SRW1606 ndash Hire Second Attendant ndash Arran
Waste Management Facility ndash be received and 2) Council authorize the Clerk-Administrator to proceed with
the recruitment for a second Landfill Attendant at the Arran Waste Management Facility
Carried Resolution 06 ndash 114 ndash 2016 935 SRW1607 ndash Garbage Collection Fee Increase
Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That report SRW1607 be received ndash Garbage Collection
Fee Increase 2) That Council hereby approve the increase of the annual
garbage collection fee to $9000 per household and 3) That the necessary by-law be prepared
Carried Resolution 06 ndash 115 ndash 2016
94 Building Department ndash Patrick Johnston 941 SRCBO1606 ndash February 2016 Building Permits
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1606 ndash Building Report ndash
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 10 of 13
February 2016 ndash be received for information purposes Carried Resolution 06 ndash 116 ndash 2016
942 SRCBO1607 ndash February 2016 By-law Enforcement
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1607 ndash By-law Enforcement Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 117 ndash 2016
95 Recreation Department ndash Ann McArthur 951 SRREC1602 ndash 2016 Summer Student Positions
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRREC1602 be received ndash 2016 Summer
Student Positions and 2) That Council approve the 2016 Summer Student positions
and wage rates contained in this report Carried Resolution 06 ndash 118 ndash 2016
952 SRREC1603 ndash Paisley Medical Clinic ndash Flooding in Basement
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Steinacker Be It Resolved 1) That Report SRREC1603 be received ndash Paisley Medical
Clinic ndash Flooding in Basement 2) That Council direct staff to install a new sump pump and
auto-dialer 3) That Council direct staff to negotiate a buy-out settlement
with the municipalityrsquos insurance company and 4) That the repairs required to be undertaken by municipal
staff Carried Resolution 06 ndash 119 ndash 2016
96 Fire Departments
961 Paisley ndash Incident Report ndash January 1st to February 29th 2016 Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Paisley Fire Department Incident Report ndash January 1st to February 29th 2016 ndash be received for information purposes
Carried Resolution 06 ndash 120 ndash 2016 962 Chesley ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - C06-2016 Monday March 14th 2016 900 am Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday March 14th 2016 at 900 am in the Council Chambers The following Members of Council were present Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present P Rouse Clerk-Administrator D Hunks Treasurer A McArthur Facilities Parks and Recreation Manager P Johnston Chief Building Official 1 Adoption of Agenda
Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved That the agenda for the Council Meeting of March 14th 2016 be received and adopted as distributed by the Clerk Carried Resolution 06 ndash 095 ndash 2016
2 Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time
3 Adoption of Minutes of Previous Meeting(s) 31 Regular Council Meeting C05-2016 held February 19th 2016
Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C05-2016 held Friday February 19th 2016 as circulated
Carried Resolution 06 ndash 096 ndash 2016
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 2 of 13
4 Business Arising from the Minutes
41 Resolution ndash Request Ontario Cancel RFP for Added Wind Power Generation Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Whereas The Independent Electrical System Operator under the Ministerial Directive issued an RFP for additional renewable energy generation including 300 MW of wind generation and is considering issuing further RFPs for 2016 and Whereas The December 2015 Auditor Generalrsquos report confirmed that Ontario is generating surplus electricity with capacity increasing by 19 in the last eight (8) years while demand fell by seven point five (75) percent in the same period Additional capacity is not required at this time and Whereas The Auditor General also reported that the existing Feed In Tariff (FIT) contracts mean that Ontario power consumers will pay a premium of $ 92 billion for renewable power with wind power pricing that is double the price paid in other jurisdictions and Whereas the Ontario Chamber of Commerce reports that h escalating price of electricity is undermining their membersrsquo capacity to grow hire new workers and attract investment and that Ontariorsquos electricity costs are among the highest in North America making the province uncompetitive for business growth and Whereas Wind power is an intermittent source of electricity generation meaning that it cannot be used to replace dependable generating capacity without natural gas as a backup The Ontario Society of Professional Engineers has estimated that wind with natural gas backup produces base-load electricity at about 200 grams of CO2 emissionskWh compared with the current system average level of 40 grams CO2 emissionskWh and Whereas Nature Canada reports that wind power facilities have a substantial negative impact on endangered species including migrating bats and birds as well as destroying habitat for species at risk therefore Be It Resolved That Council of the Municipality of Arran-Elderslie requests 1 That the Province of Ontario exercises its rights in Section
413(12) of the current LRPRFP to ldquocancel the process at any stage and for any reason and not issue any new wind generation contracts
2 That the Province of Ontario hold off any further renewable procurement process until the capacity is actually required and focus on sources that will actually reduce carbon emissions and
3 That the IESO review the outstanding FIT contracts that have not achieved ldquoCommercial Operationrdquo and vigorously enforce the terms of the FIT contract with a view to eliminating further expensive wind generation capacity being added to the grid
Carried Resolution 06 ndash 097 ndash 2016
5 Public Meeting(s) Councillor Dudgeon declared a pecuniary interest under the Municipal Conflict of Interest Act with the next item and did not participate in the decision or the vote 51 Zoning By-law Amendment ndash Z-4-201538 ndash Concession 13 Pt Lot
36 (Elderslie) The Mayor called the public meeting to order He stated the purpose of the public meeting was to consider a Zoning By-law Amendment Brian McHattie Planner for the Municipality of Arran-Elderslie provided an outline of the application for a zoning by-law amendment owned by Brian and Kim Dudgeon for properties known as Concession 13 Part Lot 36 (Elderslie) from lsquoA1 General
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 3 of 13
Agriculturersquo to lsquoA1 Agricultural Specialrsquo to limit livestock units to 05 nutrient units per hectare (124 units per acre) on a severed surplus farm lot and prohibit residential uses and permit a minimum lot area of 304 ha (751 ac) versus the required 39 ha (96) on the retained parcel The zoning amendment is required to facilitate a 14 ha (35 ac) surplus farm dwelling lot severance with two (2) sheds and a barn Mr McHattie reviewed the contents of Staff Report Z-4-201638 and the recommendation from the Planning Staff Mr McHattie noted that there has been no written comment from property owners that were circulated The Grey Sauble Conservation Authority requested updated IP Environmental Protection mapping in relation to regulated areas associated with the tributary of the Klages Thompson Drain and potential food prone areas and a wetland area on the south east corner of the retained parcel The regulated area on the northern portion of the property is also associated with the Tara Floodplain Provincially Significant Wetland (PSW) The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public Hearing no comments from the public Mayor Eagleson declared the public meeting closed Subsequent to further discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved 1) That Council receive the Staff report for Zoning By-law
Amendment Z-04-201638 (Dudgeon) for the property described as Concession 13 Pt Lot 36 (geographic Township of Elderslie) Municipality of Arran-Elderslie
2) That the application for Zoning By-law Amendment Z-04-201638 (Dudgeon) for the property described as Concession 13 Pt Lot 36 (geographic Township of Elderslie) be approved and
3) That the necessary by-law be prepared for consideration of adoption
Carried Resolution 06 ndash 098 ndash 2016 Deputy Mayor Davis declared a pecuniary interest under the Municipal Conflict of Interest Act with the next item and did not participate in the decision or the vote
52 Zoning By-law Amendment ndash Z-7-201638 ndash Concession 13 Part Lot
27 (Elderslie) The Mayor called the public meeting to order He stated the purpose of the public meeting was to consider a Zoning By-law Amendment Brian McHattie Planner for the Municipality of Arran-Elderslie provided an outline of the application for a zoning by-law amendment owned by Harry Biermans for properties known as Concession 13 Part Lot 27 (Elderslie) from lsquoA1 General Agriculturersquo to lsquoA1 Agricultural Specialrsquo to recognise a minimum lot frontage of 10 m (328 ft) versus required 100m (328 ft) limit livestock units to
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 4 of 13
05 nutrient units per hectare (124 units per acre) and recognise a Minimum Distance Separation of 260 m (853 ft) versus required 482 m (1581 ft) from the livestock facility to the east on the new non-farm dwelling lot and prohibit residential uses on the retained farm parcel recognise a minimum lot frontage of 10 m (328 ft) versus required 100 m (328 ft) and recognise a minimum lot area of 359 ha (888 ac) versus required 39 ha (96 ac) on the retained parcel The zoning amendment is required to facilitate a 12 ha (29 ac) surplus farm dwelling lot severance with a barn shop and shed Mr McHattie reviewed the contents of Staff Report Z-7-201638 and the recommendation from the Planning Staff Mr McHattie noted that there has been no written comment from property owners that were circulated The Bruce County Highways department has no issues with a mutual drive and would be in agreement with a shared entrance at this location The department requires an entrance permit application to be completed by the applicant when the time comes to provide access to the new parcel The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public Mr Paul Galbraith tenant of the subject property address Council noting that he has sheep in the barn Hearing no further comments from the public Mayor Eagleson declared the public meeting closed Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That Council receive the Staff report for Zoning By-law
Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) Municipality of Arran-Elderslie
2) That the application for Zoning By-law Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) be approved and
3) That the necessary by-law be prepared for consideration of adoption
Defeated Resolution 06 ndash 0 ndash 2016
6 Presentation(s) 61 Vernon Weppler former Public Works Manager
Mr Vernon Weppler addressed Council thanking them for his wonderful retirement luncheon that was held on February 19th 2016 at the Chesley Community Centre Mr Weppler first began working in the former Township of Arran in 1976 as a snowplow wing operator during the winter months After four (4) years Mr Weppler became a full-time grader operator in 1980 which he held for five (5) years When Arran Townshiprsquos Superintendent retired he was offered that job and then in 1999 when Arran Township amalgamated with the former Town of Chesley the Village of Paisley and Village of Tara and the Township of Elderslie Mr
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 5 of 13
Weppler became the Municipalityrsquos Public Works Manager After thirty-five (35) years on the job Mr Weppler decided to retired
7 Delegation(s) ndash None 8 Correspondence
81 Requiring Action 811 2016 Paisley Blues Festival ndash Request for Financial Support
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-
Elderslie hereby 1) Contribute $ 50000 to the 2016 Paisley River and
Blues Festival being held on June 3rd 4th and 5th 2016 and
2) That these funds are to be taken from Economic Development Reserve Account 01-1010-2194
Carried Resolution 06 ndash 100 ndash 2016 812 Letter ndash re Municipal Tile Drain
Mr Horst Warnke addressed Council regarding his letter about the existing broken tile draining system on his property Mr Warnke gave permission for municipal staff to enter his property to look at and make the necessary repairs Subsequent to discussion Council directed staff to meet with Mr Warnke regarding the repairs
813 Request ndash Waive Rental Fee ndash Chesley Community Centre Subsequent to discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Deputy Mayor Davis Whereas Council has been requested to waive the rental of the Chesley Community Centre to hold a benefit for the Rhody Family therefore Be It Resolved 1) That Council approve the request by the organizers of
the benefit for the Rhody Family on Saturday April 30th 2016 at the Chesley Community Centre to use that facility free of charge and
2) Cost of the rental in the amount of $ 48634 be charged to Account Number 01-1010-7600 ndash Council Donations
Carried Resolution 06 ndash 101 ndash 2016 814 Saugeen Mobility and Regional Transit ndash 2016 Approved
Operational Budget Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Saugeen Mobility and Regional Transit (SMART) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 22nd 2016 Board meeting therefore
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 6 of 13
Be It Resolved That Council of the Municipality of Arran-Elderslie advise SMART that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 102 ndash 2016
815 Multi-Municipal Wind Turbine Working Group ndash 2016 Annual
Membership Fee Subsequent to discussion Council passed the following resolution Moved by Seconded by Whereas The Multi-Municipality Wind Turbine Working Group at its meeting of February 11th 2016 passed a resolution recommending that the annual membership fee be reduced from $ 70000 to $ 50000 for the year 2016 therefore Be It Resolved That Council of the Municipality of Arran-Elderslie hereby 1) Approve that the annual membership fee for 2016
Multi-Municipal Wind Turbine Working Group be $ 50000 and
2) The membership for the Municipality of Arran-Elderslie be charged to Account Number 01-1010-7048 ndash Council Memberships
Carried Resolution 06 ndash 103 ndash 2016 816 Bruce Area Solid Waste Recycling ndash 2016 Operating Budget
Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Bruce Area Solid Waste Recycling (BASWR) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 21st 2016 Board meeting therefore Be It Resolved That Council of the Municipality of Arran-Elderslie advise BASWR that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 104 ndash 2016
82 For Information
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie receives notes and files correspondence on the Council Agenda for information purposes
Carried Resolution 06 ndash 105 ndash 2016 A recess was held at this time (1022 am ndash 1037 am)
83 EventsNotices
831 Notice of Public Meeting ndash Proposed Official Plan Amendment BC-OPA 204-1600
832 News Release ndash Municipality Approve Natural Gas Franchise Agreement with EPCOR
9 Staff Reports
91 Clerk-Administrator ndash Peggy Rouse
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 7 of 13
911 SRCLK1615 ndash Bruce County Fire School ndash Facility Agreement ndash Bruce Power P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That SRCLK1615 be received ndash Bruce County Fire
School ndash Facility Agreement ndash Bruce Power and 2) That Council hereby approve the Facility Agreement for
the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
Defeated Resolution 06 ndash 106 ndash 2016
912 SRCLK1616 ndash 2015 Council Remuneration and Expenses P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That SRCLK1616 be received ndash 2015 Council Remuneration and Expenses Carried Resolution 06 ndash 107 ndash 2016
913 SRCLK1617 ndash Request for Comments ndash B-11-201638 -
Molnar P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved 1) That SRCLK1617 be received ndash Request for Comments ndash
B-11-201638 ndashMolnar 2) That Council directs staff to submit to the County of Bruce
Planning and Economic Development Department the Municipalityrsquos position of no objection to permit a severance of the property owned by Steven Molnar described as Concession 1 E Part Lot 22 (Elderslie) Municipality of Arran-Elderslie and located at 1823 Bruce Road 19 by imposing the following conditions of granting for Consent File No B-11-201638 a) That a surveyorrsquos drawing be completed and a copy
filed with the Municipal Clerk the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce
b) That the Clerk of the Municipality provides written confirmation to the approval Authority that zoning amendment Z-15-201638 is in full force and effect and
c) That the retained lands be merged with the abutting parcel to the south that the applicantrsquos solicitor shall provide an undertaking to legally merge the retained parcel on title with the abutting parcel to the west (Concession 1 West Part Lot 22 (Geographic Township of Elderslie) roll 41-03-380-002-02900) and a copy of the deed to the retained lands and the abutting
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 8 of 13
parcel shall be filed with the County of Bruce Carried Resolution 06 ndash 108 ndash 2016
92 Treasurer ndash David Hunks
921 Accounts Payable Voucher 05-2016 D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That Accounts Payable Voucher 05-2016 dated March 14th 2016 in the amount of $ 116893054 be approved for payment as submitted by the Treasurer Carried Resolution 06 ndash 109 ndash 2016
922 SRFIN1604 ndash Lockerby Dam ndash Maintenance Levy
D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Steinacker Seconded by Councillor Kerr Be It Resolved 1) That SRFIN1604 be received ndash Lockerby Dam ndash
Maintenance Levy and 2) That Council hereby approve the payment of the 2015
Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
Defeated Resolution 06 ndash 110 ndash 2016
93 Works Manager ndash Scott McLeod 931 SRW1603 ndash Education Training for Works Department
Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRW1603 ndash Education Training for Works
Department ndash be received and 2) That Council authorize that three (3) municipal works
department staff based on seniority to attend three (3) different CS Anderson Road School courses being offered through the Ontario Good Roads Association this spring in Guelph
Carried Resolution 06 ndash 111 ndash 2016 932 SRW1604 ndash 2016 Capital Tender ndash Water and Sewer
Projects Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved That SRW1604 be received ndash 2016 Capital Tender ndash Water and Sewer Projects ndash for information purposes
Carried Resolution 06 ndash 112 ndash 2016 933 SRW1605 ndash Drinking Water Quality Management System
Representative Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 9 of 13
Moved by Deputy Mayor Davis
Seconded by Councillor bell Be It Resolved 1) That Report SRW1605 ndash Drinking Water Quality
Management System Representative ndash be received and 2) That Mark OrsquoLeary Water and Sewer Foreperson be
appointed as the Quality Management System Representative under the Drinking Water Quality Management System (DWQMS) who irrespective of other responsibilities shall i Administer the Quality Management System by
ensuring that processes and procedures needed for the Quality Management System (QMS) are established and maintained
ii Report to Top Management on the performance of the QMS and any need for improvement
iii Ensure that current versions of documents required by the QMS are being used at all times
iv Ensure that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the subject system and
v Promote awareness of the QMS throughout the Operating Authority
Carried Resolution 06 ndash 113 ndash 2016 934 SRW1606 ndash Hire Second Attendant ndash Arran Waste
Management Facility Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That Report SRW1606 ndash Hire Second Attendant ndash Arran
Waste Management Facility ndash be received and 2) Council authorize the Clerk-Administrator to proceed with
the recruitment for a second Landfill Attendant at the Arran Waste Management Facility
Carried Resolution 06 ndash 114 ndash 2016 935 SRW1607 ndash Garbage Collection Fee Increase
Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That report SRW1607 be received ndash Garbage Collection
Fee Increase 2) That Council hereby approve the increase of the annual
garbage collection fee to $9000 per household and 3) That the necessary by-law be prepared
Carried Resolution 06 ndash 115 ndash 2016
94 Building Department ndash Patrick Johnston 941 SRCBO1606 ndash February 2016 Building Permits
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1606 ndash Building Report ndash
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 10 of 13
February 2016 ndash be received for information purposes Carried Resolution 06 ndash 116 ndash 2016
942 SRCBO1607 ndash February 2016 By-law Enforcement
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1607 ndash By-law Enforcement Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 117 ndash 2016
95 Recreation Department ndash Ann McArthur 951 SRREC1602 ndash 2016 Summer Student Positions
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRREC1602 be received ndash 2016 Summer
Student Positions and 2) That Council approve the 2016 Summer Student positions
and wage rates contained in this report Carried Resolution 06 ndash 118 ndash 2016
952 SRREC1603 ndash Paisley Medical Clinic ndash Flooding in Basement
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Steinacker Be It Resolved 1) That Report SRREC1603 be received ndash Paisley Medical
Clinic ndash Flooding in Basement 2) That Council direct staff to install a new sump pump and
auto-dialer 3) That Council direct staff to negotiate a buy-out settlement
with the municipalityrsquos insurance company and 4) That the repairs required to be undertaken by municipal
staff Carried Resolution 06 ndash 119 ndash 2016
96 Fire Departments
961 Paisley ndash Incident Report ndash January 1st to February 29th 2016 Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Paisley Fire Department Incident Report ndash January 1st to February 29th 2016 ndash be received for information purposes
Carried Resolution 06 ndash 120 ndash 2016 962 Chesley ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 2 of 13
4 Business Arising from the Minutes
41 Resolution ndash Request Ontario Cancel RFP for Added Wind Power Generation Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Whereas The Independent Electrical System Operator under the Ministerial Directive issued an RFP for additional renewable energy generation including 300 MW of wind generation and is considering issuing further RFPs for 2016 and Whereas The December 2015 Auditor Generalrsquos report confirmed that Ontario is generating surplus electricity with capacity increasing by 19 in the last eight (8) years while demand fell by seven point five (75) percent in the same period Additional capacity is not required at this time and Whereas The Auditor General also reported that the existing Feed In Tariff (FIT) contracts mean that Ontario power consumers will pay a premium of $ 92 billion for renewable power with wind power pricing that is double the price paid in other jurisdictions and Whereas the Ontario Chamber of Commerce reports that h escalating price of electricity is undermining their membersrsquo capacity to grow hire new workers and attract investment and that Ontariorsquos electricity costs are among the highest in North America making the province uncompetitive for business growth and Whereas Wind power is an intermittent source of electricity generation meaning that it cannot be used to replace dependable generating capacity without natural gas as a backup The Ontario Society of Professional Engineers has estimated that wind with natural gas backup produces base-load electricity at about 200 grams of CO2 emissionskWh compared with the current system average level of 40 grams CO2 emissionskWh and Whereas Nature Canada reports that wind power facilities have a substantial negative impact on endangered species including migrating bats and birds as well as destroying habitat for species at risk therefore Be It Resolved That Council of the Municipality of Arran-Elderslie requests 1 That the Province of Ontario exercises its rights in Section
413(12) of the current LRPRFP to ldquocancel the process at any stage and for any reason and not issue any new wind generation contracts
2 That the Province of Ontario hold off any further renewable procurement process until the capacity is actually required and focus on sources that will actually reduce carbon emissions and
3 That the IESO review the outstanding FIT contracts that have not achieved ldquoCommercial Operationrdquo and vigorously enforce the terms of the FIT contract with a view to eliminating further expensive wind generation capacity being added to the grid
Carried Resolution 06 ndash 097 ndash 2016
5 Public Meeting(s) Councillor Dudgeon declared a pecuniary interest under the Municipal Conflict of Interest Act with the next item and did not participate in the decision or the vote 51 Zoning By-law Amendment ndash Z-4-201538 ndash Concession 13 Pt Lot
36 (Elderslie) The Mayor called the public meeting to order He stated the purpose of the public meeting was to consider a Zoning By-law Amendment Brian McHattie Planner for the Municipality of Arran-Elderslie provided an outline of the application for a zoning by-law amendment owned by Brian and Kim Dudgeon for properties known as Concession 13 Part Lot 36 (Elderslie) from lsquoA1 General
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 3 of 13
Agriculturersquo to lsquoA1 Agricultural Specialrsquo to limit livestock units to 05 nutrient units per hectare (124 units per acre) on a severed surplus farm lot and prohibit residential uses and permit a minimum lot area of 304 ha (751 ac) versus the required 39 ha (96) on the retained parcel The zoning amendment is required to facilitate a 14 ha (35 ac) surplus farm dwelling lot severance with two (2) sheds and a barn Mr McHattie reviewed the contents of Staff Report Z-4-201638 and the recommendation from the Planning Staff Mr McHattie noted that there has been no written comment from property owners that were circulated The Grey Sauble Conservation Authority requested updated IP Environmental Protection mapping in relation to regulated areas associated with the tributary of the Klages Thompson Drain and potential food prone areas and a wetland area on the south east corner of the retained parcel The regulated area on the northern portion of the property is also associated with the Tara Floodplain Provincially Significant Wetland (PSW) The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public Hearing no comments from the public Mayor Eagleson declared the public meeting closed Subsequent to further discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved 1) That Council receive the Staff report for Zoning By-law
Amendment Z-04-201638 (Dudgeon) for the property described as Concession 13 Pt Lot 36 (geographic Township of Elderslie) Municipality of Arran-Elderslie
2) That the application for Zoning By-law Amendment Z-04-201638 (Dudgeon) for the property described as Concession 13 Pt Lot 36 (geographic Township of Elderslie) be approved and
3) That the necessary by-law be prepared for consideration of adoption
Carried Resolution 06 ndash 098 ndash 2016 Deputy Mayor Davis declared a pecuniary interest under the Municipal Conflict of Interest Act with the next item and did not participate in the decision or the vote
52 Zoning By-law Amendment ndash Z-7-201638 ndash Concession 13 Part Lot
27 (Elderslie) The Mayor called the public meeting to order He stated the purpose of the public meeting was to consider a Zoning By-law Amendment Brian McHattie Planner for the Municipality of Arran-Elderslie provided an outline of the application for a zoning by-law amendment owned by Harry Biermans for properties known as Concession 13 Part Lot 27 (Elderslie) from lsquoA1 General Agriculturersquo to lsquoA1 Agricultural Specialrsquo to recognise a minimum lot frontage of 10 m (328 ft) versus required 100m (328 ft) limit livestock units to
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 4 of 13
05 nutrient units per hectare (124 units per acre) and recognise a Minimum Distance Separation of 260 m (853 ft) versus required 482 m (1581 ft) from the livestock facility to the east on the new non-farm dwelling lot and prohibit residential uses on the retained farm parcel recognise a minimum lot frontage of 10 m (328 ft) versus required 100 m (328 ft) and recognise a minimum lot area of 359 ha (888 ac) versus required 39 ha (96 ac) on the retained parcel The zoning amendment is required to facilitate a 12 ha (29 ac) surplus farm dwelling lot severance with a barn shop and shed Mr McHattie reviewed the contents of Staff Report Z-7-201638 and the recommendation from the Planning Staff Mr McHattie noted that there has been no written comment from property owners that were circulated The Bruce County Highways department has no issues with a mutual drive and would be in agreement with a shared entrance at this location The department requires an entrance permit application to be completed by the applicant when the time comes to provide access to the new parcel The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public Mr Paul Galbraith tenant of the subject property address Council noting that he has sheep in the barn Hearing no further comments from the public Mayor Eagleson declared the public meeting closed Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That Council receive the Staff report for Zoning By-law
Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) Municipality of Arran-Elderslie
2) That the application for Zoning By-law Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) be approved and
3) That the necessary by-law be prepared for consideration of adoption
Defeated Resolution 06 ndash 0 ndash 2016
6 Presentation(s) 61 Vernon Weppler former Public Works Manager
Mr Vernon Weppler addressed Council thanking them for his wonderful retirement luncheon that was held on February 19th 2016 at the Chesley Community Centre Mr Weppler first began working in the former Township of Arran in 1976 as a snowplow wing operator during the winter months After four (4) years Mr Weppler became a full-time grader operator in 1980 which he held for five (5) years When Arran Townshiprsquos Superintendent retired he was offered that job and then in 1999 when Arran Township amalgamated with the former Town of Chesley the Village of Paisley and Village of Tara and the Township of Elderslie Mr
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 5 of 13
Weppler became the Municipalityrsquos Public Works Manager After thirty-five (35) years on the job Mr Weppler decided to retired
7 Delegation(s) ndash None 8 Correspondence
81 Requiring Action 811 2016 Paisley Blues Festival ndash Request for Financial Support
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-
Elderslie hereby 1) Contribute $ 50000 to the 2016 Paisley River and
Blues Festival being held on June 3rd 4th and 5th 2016 and
2) That these funds are to be taken from Economic Development Reserve Account 01-1010-2194
Carried Resolution 06 ndash 100 ndash 2016 812 Letter ndash re Municipal Tile Drain
Mr Horst Warnke addressed Council regarding his letter about the existing broken tile draining system on his property Mr Warnke gave permission for municipal staff to enter his property to look at and make the necessary repairs Subsequent to discussion Council directed staff to meet with Mr Warnke regarding the repairs
813 Request ndash Waive Rental Fee ndash Chesley Community Centre Subsequent to discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Deputy Mayor Davis Whereas Council has been requested to waive the rental of the Chesley Community Centre to hold a benefit for the Rhody Family therefore Be It Resolved 1) That Council approve the request by the organizers of
the benefit for the Rhody Family on Saturday April 30th 2016 at the Chesley Community Centre to use that facility free of charge and
2) Cost of the rental in the amount of $ 48634 be charged to Account Number 01-1010-7600 ndash Council Donations
Carried Resolution 06 ndash 101 ndash 2016 814 Saugeen Mobility and Regional Transit ndash 2016 Approved
Operational Budget Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Saugeen Mobility and Regional Transit (SMART) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 22nd 2016 Board meeting therefore
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 6 of 13
Be It Resolved That Council of the Municipality of Arran-Elderslie advise SMART that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 102 ndash 2016
815 Multi-Municipal Wind Turbine Working Group ndash 2016 Annual
Membership Fee Subsequent to discussion Council passed the following resolution Moved by Seconded by Whereas The Multi-Municipality Wind Turbine Working Group at its meeting of February 11th 2016 passed a resolution recommending that the annual membership fee be reduced from $ 70000 to $ 50000 for the year 2016 therefore Be It Resolved That Council of the Municipality of Arran-Elderslie hereby 1) Approve that the annual membership fee for 2016
Multi-Municipal Wind Turbine Working Group be $ 50000 and
2) The membership for the Municipality of Arran-Elderslie be charged to Account Number 01-1010-7048 ndash Council Memberships
Carried Resolution 06 ndash 103 ndash 2016 816 Bruce Area Solid Waste Recycling ndash 2016 Operating Budget
Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Bruce Area Solid Waste Recycling (BASWR) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 21st 2016 Board meeting therefore Be It Resolved That Council of the Municipality of Arran-Elderslie advise BASWR that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 104 ndash 2016
82 For Information
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie receives notes and files correspondence on the Council Agenda for information purposes
Carried Resolution 06 ndash 105 ndash 2016 A recess was held at this time (1022 am ndash 1037 am)
83 EventsNotices
831 Notice of Public Meeting ndash Proposed Official Plan Amendment BC-OPA 204-1600
832 News Release ndash Municipality Approve Natural Gas Franchise Agreement with EPCOR
9 Staff Reports
91 Clerk-Administrator ndash Peggy Rouse
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 7 of 13
911 SRCLK1615 ndash Bruce County Fire School ndash Facility Agreement ndash Bruce Power P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That SRCLK1615 be received ndash Bruce County Fire
School ndash Facility Agreement ndash Bruce Power and 2) That Council hereby approve the Facility Agreement for
the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
Defeated Resolution 06 ndash 106 ndash 2016
912 SRCLK1616 ndash 2015 Council Remuneration and Expenses P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That SRCLK1616 be received ndash 2015 Council Remuneration and Expenses Carried Resolution 06 ndash 107 ndash 2016
913 SRCLK1617 ndash Request for Comments ndash B-11-201638 -
Molnar P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved 1) That SRCLK1617 be received ndash Request for Comments ndash
B-11-201638 ndashMolnar 2) That Council directs staff to submit to the County of Bruce
Planning and Economic Development Department the Municipalityrsquos position of no objection to permit a severance of the property owned by Steven Molnar described as Concession 1 E Part Lot 22 (Elderslie) Municipality of Arran-Elderslie and located at 1823 Bruce Road 19 by imposing the following conditions of granting for Consent File No B-11-201638 a) That a surveyorrsquos drawing be completed and a copy
filed with the Municipal Clerk the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce
b) That the Clerk of the Municipality provides written confirmation to the approval Authority that zoning amendment Z-15-201638 is in full force and effect and
c) That the retained lands be merged with the abutting parcel to the south that the applicantrsquos solicitor shall provide an undertaking to legally merge the retained parcel on title with the abutting parcel to the west (Concession 1 West Part Lot 22 (Geographic Township of Elderslie) roll 41-03-380-002-02900) and a copy of the deed to the retained lands and the abutting
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 8 of 13
parcel shall be filed with the County of Bruce Carried Resolution 06 ndash 108 ndash 2016
92 Treasurer ndash David Hunks
921 Accounts Payable Voucher 05-2016 D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That Accounts Payable Voucher 05-2016 dated March 14th 2016 in the amount of $ 116893054 be approved for payment as submitted by the Treasurer Carried Resolution 06 ndash 109 ndash 2016
922 SRFIN1604 ndash Lockerby Dam ndash Maintenance Levy
D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Steinacker Seconded by Councillor Kerr Be It Resolved 1) That SRFIN1604 be received ndash Lockerby Dam ndash
Maintenance Levy and 2) That Council hereby approve the payment of the 2015
Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
Defeated Resolution 06 ndash 110 ndash 2016
93 Works Manager ndash Scott McLeod 931 SRW1603 ndash Education Training for Works Department
Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRW1603 ndash Education Training for Works
Department ndash be received and 2) That Council authorize that three (3) municipal works
department staff based on seniority to attend three (3) different CS Anderson Road School courses being offered through the Ontario Good Roads Association this spring in Guelph
Carried Resolution 06 ndash 111 ndash 2016 932 SRW1604 ndash 2016 Capital Tender ndash Water and Sewer
Projects Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved That SRW1604 be received ndash 2016 Capital Tender ndash Water and Sewer Projects ndash for information purposes
Carried Resolution 06 ndash 112 ndash 2016 933 SRW1605 ndash Drinking Water Quality Management System
Representative Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 9 of 13
Moved by Deputy Mayor Davis
Seconded by Councillor bell Be It Resolved 1) That Report SRW1605 ndash Drinking Water Quality
Management System Representative ndash be received and 2) That Mark OrsquoLeary Water and Sewer Foreperson be
appointed as the Quality Management System Representative under the Drinking Water Quality Management System (DWQMS) who irrespective of other responsibilities shall i Administer the Quality Management System by
ensuring that processes and procedures needed for the Quality Management System (QMS) are established and maintained
ii Report to Top Management on the performance of the QMS and any need for improvement
iii Ensure that current versions of documents required by the QMS are being used at all times
iv Ensure that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the subject system and
v Promote awareness of the QMS throughout the Operating Authority
Carried Resolution 06 ndash 113 ndash 2016 934 SRW1606 ndash Hire Second Attendant ndash Arran Waste
Management Facility Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That Report SRW1606 ndash Hire Second Attendant ndash Arran
Waste Management Facility ndash be received and 2) Council authorize the Clerk-Administrator to proceed with
the recruitment for a second Landfill Attendant at the Arran Waste Management Facility
Carried Resolution 06 ndash 114 ndash 2016 935 SRW1607 ndash Garbage Collection Fee Increase
Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That report SRW1607 be received ndash Garbage Collection
Fee Increase 2) That Council hereby approve the increase of the annual
garbage collection fee to $9000 per household and 3) That the necessary by-law be prepared
Carried Resolution 06 ndash 115 ndash 2016
94 Building Department ndash Patrick Johnston 941 SRCBO1606 ndash February 2016 Building Permits
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1606 ndash Building Report ndash
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 10 of 13
February 2016 ndash be received for information purposes Carried Resolution 06 ndash 116 ndash 2016
942 SRCBO1607 ndash February 2016 By-law Enforcement
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1607 ndash By-law Enforcement Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 117 ndash 2016
95 Recreation Department ndash Ann McArthur 951 SRREC1602 ndash 2016 Summer Student Positions
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRREC1602 be received ndash 2016 Summer
Student Positions and 2) That Council approve the 2016 Summer Student positions
and wage rates contained in this report Carried Resolution 06 ndash 118 ndash 2016
952 SRREC1603 ndash Paisley Medical Clinic ndash Flooding in Basement
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Steinacker Be It Resolved 1) That Report SRREC1603 be received ndash Paisley Medical
Clinic ndash Flooding in Basement 2) That Council direct staff to install a new sump pump and
auto-dialer 3) That Council direct staff to negotiate a buy-out settlement
with the municipalityrsquos insurance company and 4) That the repairs required to be undertaken by municipal
staff Carried Resolution 06 ndash 119 ndash 2016
96 Fire Departments
961 Paisley ndash Incident Report ndash January 1st to February 29th 2016 Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Paisley Fire Department Incident Report ndash January 1st to February 29th 2016 ndash be received for information purposes
Carried Resolution 06 ndash 120 ndash 2016 962 Chesley ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 3 of 13
Agriculturersquo to lsquoA1 Agricultural Specialrsquo to limit livestock units to 05 nutrient units per hectare (124 units per acre) on a severed surplus farm lot and prohibit residential uses and permit a minimum lot area of 304 ha (751 ac) versus the required 39 ha (96) on the retained parcel The zoning amendment is required to facilitate a 14 ha (35 ac) surplus farm dwelling lot severance with two (2) sheds and a barn Mr McHattie reviewed the contents of Staff Report Z-4-201638 and the recommendation from the Planning Staff Mr McHattie noted that there has been no written comment from property owners that were circulated The Grey Sauble Conservation Authority requested updated IP Environmental Protection mapping in relation to regulated areas associated with the tributary of the Klages Thompson Drain and potential food prone areas and a wetland area on the south east corner of the retained parcel The regulated area on the northern portion of the property is also associated with the Tara Floodplain Provincially Significant Wetland (PSW) The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public Hearing no comments from the public Mayor Eagleson declared the public meeting closed Subsequent to further discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved 1) That Council receive the Staff report for Zoning By-law
Amendment Z-04-201638 (Dudgeon) for the property described as Concession 13 Pt Lot 36 (geographic Township of Elderslie) Municipality of Arran-Elderslie
2) That the application for Zoning By-law Amendment Z-04-201638 (Dudgeon) for the property described as Concession 13 Pt Lot 36 (geographic Township of Elderslie) be approved and
3) That the necessary by-law be prepared for consideration of adoption
Carried Resolution 06 ndash 098 ndash 2016 Deputy Mayor Davis declared a pecuniary interest under the Municipal Conflict of Interest Act with the next item and did not participate in the decision or the vote
52 Zoning By-law Amendment ndash Z-7-201638 ndash Concession 13 Part Lot
27 (Elderslie) The Mayor called the public meeting to order He stated the purpose of the public meeting was to consider a Zoning By-law Amendment Brian McHattie Planner for the Municipality of Arran-Elderslie provided an outline of the application for a zoning by-law amendment owned by Harry Biermans for properties known as Concession 13 Part Lot 27 (Elderslie) from lsquoA1 General Agriculturersquo to lsquoA1 Agricultural Specialrsquo to recognise a minimum lot frontage of 10 m (328 ft) versus required 100m (328 ft) limit livestock units to
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 4 of 13
05 nutrient units per hectare (124 units per acre) and recognise a Minimum Distance Separation of 260 m (853 ft) versus required 482 m (1581 ft) from the livestock facility to the east on the new non-farm dwelling lot and prohibit residential uses on the retained farm parcel recognise a minimum lot frontage of 10 m (328 ft) versus required 100 m (328 ft) and recognise a minimum lot area of 359 ha (888 ac) versus required 39 ha (96 ac) on the retained parcel The zoning amendment is required to facilitate a 12 ha (29 ac) surplus farm dwelling lot severance with a barn shop and shed Mr McHattie reviewed the contents of Staff Report Z-7-201638 and the recommendation from the Planning Staff Mr McHattie noted that there has been no written comment from property owners that were circulated The Bruce County Highways department has no issues with a mutual drive and would be in agreement with a shared entrance at this location The department requires an entrance permit application to be completed by the applicant when the time comes to provide access to the new parcel The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public Mr Paul Galbraith tenant of the subject property address Council noting that he has sheep in the barn Hearing no further comments from the public Mayor Eagleson declared the public meeting closed Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That Council receive the Staff report for Zoning By-law
Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) Municipality of Arran-Elderslie
2) That the application for Zoning By-law Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) be approved and
3) That the necessary by-law be prepared for consideration of adoption
Defeated Resolution 06 ndash 0 ndash 2016
6 Presentation(s) 61 Vernon Weppler former Public Works Manager
Mr Vernon Weppler addressed Council thanking them for his wonderful retirement luncheon that was held on February 19th 2016 at the Chesley Community Centre Mr Weppler first began working in the former Township of Arran in 1976 as a snowplow wing operator during the winter months After four (4) years Mr Weppler became a full-time grader operator in 1980 which he held for five (5) years When Arran Townshiprsquos Superintendent retired he was offered that job and then in 1999 when Arran Township amalgamated with the former Town of Chesley the Village of Paisley and Village of Tara and the Township of Elderslie Mr
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 5 of 13
Weppler became the Municipalityrsquos Public Works Manager After thirty-five (35) years on the job Mr Weppler decided to retired
7 Delegation(s) ndash None 8 Correspondence
81 Requiring Action 811 2016 Paisley Blues Festival ndash Request for Financial Support
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-
Elderslie hereby 1) Contribute $ 50000 to the 2016 Paisley River and
Blues Festival being held on June 3rd 4th and 5th 2016 and
2) That these funds are to be taken from Economic Development Reserve Account 01-1010-2194
Carried Resolution 06 ndash 100 ndash 2016 812 Letter ndash re Municipal Tile Drain
Mr Horst Warnke addressed Council regarding his letter about the existing broken tile draining system on his property Mr Warnke gave permission for municipal staff to enter his property to look at and make the necessary repairs Subsequent to discussion Council directed staff to meet with Mr Warnke regarding the repairs
813 Request ndash Waive Rental Fee ndash Chesley Community Centre Subsequent to discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Deputy Mayor Davis Whereas Council has been requested to waive the rental of the Chesley Community Centre to hold a benefit for the Rhody Family therefore Be It Resolved 1) That Council approve the request by the organizers of
the benefit for the Rhody Family on Saturday April 30th 2016 at the Chesley Community Centre to use that facility free of charge and
2) Cost of the rental in the amount of $ 48634 be charged to Account Number 01-1010-7600 ndash Council Donations
Carried Resolution 06 ndash 101 ndash 2016 814 Saugeen Mobility and Regional Transit ndash 2016 Approved
Operational Budget Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Saugeen Mobility and Regional Transit (SMART) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 22nd 2016 Board meeting therefore
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 6 of 13
Be It Resolved That Council of the Municipality of Arran-Elderslie advise SMART that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 102 ndash 2016
815 Multi-Municipal Wind Turbine Working Group ndash 2016 Annual
Membership Fee Subsequent to discussion Council passed the following resolution Moved by Seconded by Whereas The Multi-Municipality Wind Turbine Working Group at its meeting of February 11th 2016 passed a resolution recommending that the annual membership fee be reduced from $ 70000 to $ 50000 for the year 2016 therefore Be It Resolved That Council of the Municipality of Arran-Elderslie hereby 1) Approve that the annual membership fee for 2016
Multi-Municipal Wind Turbine Working Group be $ 50000 and
2) The membership for the Municipality of Arran-Elderslie be charged to Account Number 01-1010-7048 ndash Council Memberships
Carried Resolution 06 ndash 103 ndash 2016 816 Bruce Area Solid Waste Recycling ndash 2016 Operating Budget
Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Bruce Area Solid Waste Recycling (BASWR) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 21st 2016 Board meeting therefore Be It Resolved That Council of the Municipality of Arran-Elderslie advise BASWR that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 104 ndash 2016
82 For Information
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie receives notes and files correspondence on the Council Agenda for information purposes
Carried Resolution 06 ndash 105 ndash 2016 A recess was held at this time (1022 am ndash 1037 am)
83 EventsNotices
831 Notice of Public Meeting ndash Proposed Official Plan Amendment BC-OPA 204-1600
832 News Release ndash Municipality Approve Natural Gas Franchise Agreement with EPCOR
9 Staff Reports
91 Clerk-Administrator ndash Peggy Rouse
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 7 of 13
911 SRCLK1615 ndash Bruce County Fire School ndash Facility Agreement ndash Bruce Power P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That SRCLK1615 be received ndash Bruce County Fire
School ndash Facility Agreement ndash Bruce Power and 2) That Council hereby approve the Facility Agreement for
the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
Defeated Resolution 06 ndash 106 ndash 2016
912 SRCLK1616 ndash 2015 Council Remuneration and Expenses P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That SRCLK1616 be received ndash 2015 Council Remuneration and Expenses Carried Resolution 06 ndash 107 ndash 2016
913 SRCLK1617 ndash Request for Comments ndash B-11-201638 -
Molnar P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved 1) That SRCLK1617 be received ndash Request for Comments ndash
B-11-201638 ndashMolnar 2) That Council directs staff to submit to the County of Bruce
Planning and Economic Development Department the Municipalityrsquos position of no objection to permit a severance of the property owned by Steven Molnar described as Concession 1 E Part Lot 22 (Elderslie) Municipality of Arran-Elderslie and located at 1823 Bruce Road 19 by imposing the following conditions of granting for Consent File No B-11-201638 a) That a surveyorrsquos drawing be completed and a copy
filed with the Municipal Clerk the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce
b) That the Clerk of the Municipality provides written confirmation to the approval Authority that zoning amendment Z-15-201638 is in full force and effect and
c) That the retained lands be merged with the abutting parcel to the south that the applicantrsquos solicitor shall provide an undertaking to legally merge the retained parcel on title with the abutting parcel to the west (Concession 1 West Part Lot 22 (Geographic Township of Elderslie) roll 41-03-380-002-02900) and a copy of the deed to the retained lands and the abutting
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 8 of 13
parcel shall be filed with the County of Bruce Carried Resolution 06 ndash 108 ndash 2016
92 Treasurer ndash David Hunks
921 Accounts Payable Voucher 05-2016 D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That Accounts Payable Voucher 05-2016 dated March 14th 2016 in the amount of $ 116893054 be approved for payment as submitted by the Treasurer Carried Resolution 06 ndash 109 ndash 2016
922 SRFIN1604 ndash Lockerby Dam ndash Maintenance Levy
D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Steinacker Seconded by Councillor Kerr Be It Resolved 1) That SRFIN1604 be received ndash Lockerby Dam ndash
Maintenance Levy and 2) That Council hereby approve the payment of the 2015
Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
Defeated Resolution 06 ndash 110 ndash 2016
93 Works Manager ndash Scott McLeod 931 SRW1603 ndash Education Training for Works Department
Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRW1603 ndash Education Training for Works
Department ndash be received and 2) That Council authorize that three (3) municipal works
department staff based on seniority to attend three (3) different CS Anderson Road School courses being offered through the Ontario Good Roads Association this spring in Guelph
Carried Resolution 06 ndash 111 ndash 2016 932 SRW1604 ndash 2016 Capital Tender ndash Water and Sewer
Projects Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved That SRW1604 be received ndash 2016 Capital Tender ndash Water and Sewer Projects ndash for information purposes
Carried Resolution 06 ndash 112 ndash 2016 933 SRW1605 ndash Drinking Water Quality Management System
Representative Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 9 of 13
Moved by Deputy Mayor Davis
Seconded by Councillor bell Be It Resolved 1) That Report SRW1605 ndash Drinking Water Quality
Management System Representative ndash be received and 2) That Mark OrsquoLeary Water and Sewer Foreperson be
appointed as the Quality Management System Representative under the Drinking Water Quality Management System (DWQMS) who irrespective of other responsibilities shall i Administer the Quality Management System by
ensuring that processes and procedures needed for the Quality Management System (QMS) are established and maintained
ii Report to Top Management on the performance of the QMS and any need for improvement
iii Ensure that current versions of documents required by the QMS are being used at all times
iv Ensure that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the subject system and
v Promote awareness of the QMS throughout the Operating Authority
Carried Resolution 06 ndash 113 ndash 2016 934 SRW1606 ndash Hire Second Attendant ndash Arran Waste
Management Facility Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That Report SRW1606 ndash Hire Second Attendant ndash Arran
Waste Management Facility ndash be received and 2) Council authorize the Clerk-Administrator to proceed with
the recruitment for a second Landfill Attendant at the Arran Waste Management Facility
Carried Resolution 06 ndash 114 ndash 2016 935 SRW1607 ndash Garbage Collection Fee Increase
Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That report SRW1607 be received ndash Garbage Collection
Fee Increase 2) That Council hereby approve the increase of the annual
garbage collection fee to $9000 per household and 3) That the necessary by-law be prepared
Carried Resolution 06 ndash 115 ndash 2016
94 Building Department ndash Patrick Johnston 941 SRCBO1606 ndash February 2016 Building Permits
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1606 ndash Building Report ndash
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 10 of 13
February 2016 ndash be received for information purposes Carried Resolution 06 ndash 116 ndash 2016
942 SRCBO1607 ndash February 2016 By-law Enforcement
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1607 ndash By-law Enforcement Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 117 ndash 2016
95 Recreation Department ndash Ann McArthur 951 SRREC1602 ndash 2016 Summer Student Positions
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRREC1602 be received ndash 2016 Summer
Student Positions and 2) That Council approve the 2016 Summer Student positions
and wage rates contained in this report Carried Resolution 06 ndash 118 ndash 2016
952 SRREC1603 ndash Paisley Medical Clinic ndash Flooding in Basement
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Steinacker Be It Resolved 1) That Report SRREC1603 be received ndash Paisley Medical
Clinic ndash Flooding in Basement 2) That Council direct staff to install a new sump pump and
auto-dialer 3) That Council direct staff to negotiate a buy-out settlement
with the municipalityrsquos insurance company and 4) That the repairs required to be undertaken by municipal
staff Carried Resolution 06 ndash 119 ndash 2016
96 Fire Departments
961 Paisley ndash Incident Report ndash January 1st to February 29th 2016 Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Paisley Fire Department Incident Report ndash January 1st to February 29th 2016 ndash be received for information purposes
Carried Resolution 06 ndash 120 ndash 2016 962 Chesley ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 4 of 13
05 nutrient units per hectare (124 units per acre) and recognise a Minimum Distance Separation of 260 m (853 ft) versus required 482 m (1581 ft) from the livestock facility to the east on the new non-farm dwelling lot and prohibit residential uses on the retained farm parcel recognise a minimum lot frontage of 10 m (328 ft) versus required 100 m (328 ft) and recognise a minimum lot area of 359 ha (888 ac) versus required 39 ha (96 ac) on the retained parcel The zoning amendment is required to facilitate a 12 ha (29 ac) surplus farm dwelling lot severance with a barn shop and shed Mr McHattie reviewed the contents of Staff Report Z-7-201638 and the recommendation from the Planning Staff Mr McHattie noted that there has been no written comment from property owners that were circulated The Bruce County Highways department has no issues with a mutual drive and would be in agreement with a shared entrance at this location The department requires an entrance permit application to be completed by the applicant when the time comes to provide access to the new parcel The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed for the property owners were present and available to answer questions from Council and the public Mr Paul Galbraith tenant of the subject property address Council noting that he has sheep in the barn Hearing no further comments from the public Mayor Eagleson declared the public meeting closed Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That Council receive the Staff report for Zoning By-law
Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) Municipality of Arran-Elderslie
2) That the application for Zoning By-law Amendment Z-07-201638 (Harry Biermans) for the property described as Concession 13 Pt Lot 27 (geographic Township of Elderslie) be approved and
3) That the necessary by-law be prepared for consideration of adoption
Defeated Resolution 06 ndash 0 ndash 2016
6 Presentation(s) 61 Vernon Weppler former Public Works Manager
Mr Vernon Weppler addressed Council thanking them for his wonderful retirement luncheon that was held on February 19th 2016 at the Chesley Community Centre Mr Weppler first began working in the former Township of Arran in 1976 as a snowplow wing operator during the winter months After four (4) years Mr Weppler became a full-time grader operator in 1980 which he held for five (5) years When Arran Townshiprsquos Superintendent retired he was offered that job and then in 1999 when Arran Township amalgamated with the former Town of Chesley the Village of Paisley and Village of Tara and the Township of Elderslie Mr
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 5 of 13
Weppler became the Municipalityrsquos Public Works Manager After thirty-five (35) years on the job Mr Weppler decided to retired
7 Delegation(s) ndash None 8 Correspondence
81 Requiring Action 811 2016 Paisley Blues Festival ndash Request for Financial Support
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-
Elderslie hereby 1) Contribute $ 50000 to the 2016 Paisley River and
Blues Festival being held on June 3rd 4th and 5th 2016 and
2) That these funds are to be taken from Economic Development Reserve Account 01-1010-2194
Carried Resolution 06 ndash 100 ndash 2016 812 Letter ndash re Municipal Tile Drain
Mr Horst Warnke addressed Council regarding his letter about the existing broken tile draining system on his property Mr Warnke gave permission for municipal staff to enter his property to look at and make the necessary repairs Subsequent to discussion Council directed staff to meet with Mr Warnke regarding the repairs
813 Request ndash Waive Rental Fee ndash Chesley Community Centre Subsequent to discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Deputy Mayor Davis Whereas Council has been requested to waive the rental of the Chesley Community Centre to hold a benefit for the Rhody Family therefore Be It Resolved 1) That Council approve the request by the organizers of
the benefit for the Rhody Family on Saturday April 30th 2016 at the Chesley Community Centre to use that facility free of charge and
2) Cost of the rental in the amount of $ 48634 be charged to Account Number 01-1010-7600 ndash Council Donations
Carried Resolution 06 ndash 101 ndash 2016 814 Saugeen Mobility and Regional Transit ndash 2016 Approved
Operational Budget Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Saugeen Mobility and Regional Transit (SMART) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 22nd 2016 Board meeting therefore
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 6 of 13
Be It Resolved That Council of the Municipality of Arran-Elderslie advise SMART that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 102 ndash 2016
815 Multi-Municipal Wind Turbine Working Group ndash 2016 Annual
Membership Fee Subsequent to discussion Council passed the following resolution Moved by Seconded by Whereas The Multi-Municipality Wind Turbine Working Group at its meeting of February 11th 2016 passed a resolution recommending that the annual membership fee be reduced from $ 70000 to $ 50000 for the year 2016 therefore Be It Resolved That Council of the Municipality of Arran-Elderslie hereby 1) Approve that the annual membership fee for 2016
Multi-Municipal Wind Turbine Working Group be $ 50000 and
2) The membership for the Municipality of Arran-Elderslie be charged to Account Number 01-1010-7048 ndash Council Memberships
Carried Resolution 06 ndash 103 ndash 2016 816 Bruce Area Solid Waste Recycling ndash 2016 Operating Budget
Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Bruce Area Solid Waste Recycling (BASWR) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 21st 2016 Board meeting therefore Be It Resolved That Council of the Municipality of Arran-Elderslie advise BASWR that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 104 ndash 2016
82 For Information
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie receives notes and files correspondence on the Council Agenda for information purposes
Carried Resolution 06 ndash 105 ndash 2016 A recess was held at this time (1022 am ndash 1037 am)
83 EventsNotices
831 Notice of Public Meeting ndash Proposed Official Plan Amendment BC-OPA 204-1600
832 News Release ndash Municipality Approve Natural Gas Franchise Agreement with EPCOR
9 Staff Reports
91 Clerk-Administrator ndash Peggy Rouse
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 7 of 13
911 SRCLK1615 ndash Bruce County Fire School ndash Facility Agreement ndash Bruce Power P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That SRCLK1615 be received ndash Bruce County Fire
School ndash Facility Agreement ndash Bruce Power and 2) That Council hereby approve the Facility Agreement for
the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
Defeated Resolution 06 ndash 106 ndash 2016
912 SRCLK1616 ndash 2015 Council Remuneration and Expenses P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That SRCLK1616 be received ndash 2015 Council Remuneration and Expenses Carried Resolution 06 ndash 107 ndash 2016
913 SRCLK1617 ndash Request for Comments ndash B-11-201638 -
Molnar P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved 1) That SRCLK1617 be received ndash Request for Comments ndash
B-11-201638 ndashMolnar 2) That Council directs staff to submit to the County of Bruce
Planning and Economic Development Department the Municipalityrsquos position of no objection to permit a severance of the property owned by Steven Molnar described as Concession 1 E Part Lot 22 (Elderslie) Municipality of Arran-Elderslie and located at 1823 Bruce Road 19 by imposing the following conditions of granting for Consent File No B-11-201638 a) That a surveyorrsquos drawing be completed and a copy
filed with the Municipal Clerk the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce
b) That the Clerk of the Municipality provides written confirmation to the approval Authority that zoning amendment Z-15-201638 is in full force and effect and
c) That the retained lands be merged with the abutting parcel to the south that the applicantrsquos solicitor shall provide an undertaking to legally merge the retained parcel on title with the abutting parcel to the west (Concession 1 West Part Lot 22 (Geographic Township of Elderslie) roll 41-03-380-002-02900) and a copy of the deed to the retained lands and the abutting
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 8 of 13
parcel shall be filed with the County of Bruce Carried Resolution 06 ndash 108 ndash 2016
92 Treasurer ndash David Hunks
921 Accounts Payable Voucher 05-2016 D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That Accounts Payable Voucher 05-2016 dated March 14th 2016 in the amount of $ 116893054 be approved for payment as submitted by the Treasurer Carried Resolution 06 ndash 109 ndash 2016
922 SRFIN1604 ndash Lockerby Dam ndash Maintenance Levy
D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Steinacker Seconded by Councillor Kerr Be It Resolved 1) That SRFIN1604 be received ndash Lockerby Dam ndash
Maintenance Levy and 2) That Council hereby approve the payment of the 2015
Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
Defeated Resolution 06 ndash 110 ndash 2016
93 Works Manager ndash Scott McLeod 931 SRW1603 ndash Education Training for Works Department
Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRW1603 ndash Education Training for Works
Department ndash be received and 2) That Council authorize that three (3) municipal works
department staff based on seniority to attend three (3) different CS Anderson Road School courses being offered through the Ontario Good Roads Association this spring in Guelph
Carried Resolution 06 ndash 111 ndash 2016 932 SRW1604 ndash 2016 Capital Tender ndash Water and Sewer
Projects Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved That SRW1604 be received ndash 2016 Capital Tender ndash Water and Sewer Projects ndash for information purposes
Carried Resolution 06 ndash 112 ndash 2016 933 SRW1605 ndash Drinking Water Quality Management System
Representative Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 9 of 13
Moved by Deputy Mayor Davis
Seconded by Councillor bell Be It Resolved 1) That Report SRW1605 ndash Drinking Water Quality
Management System Representative ndash be received and 2) That Mark OrsquoLeary Water and Sewer Foreperson be
appointed as the Quality Management System Representative under the Drinking Water Quality Management System (DWQMS) who irrespective of other responsibilities shall i Administer the Quality Management System by
ensuring that processes and procedures needed for the Quality Management System (QMS) are established and maintained
ii Report to Top Management on the performance of the QMS and any need for improvement
iii Ensure that current versions of documents required by the QMS are being used at all times
iv Ensure that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the subject system and
v Promote awareness of the QMS throughout the Operating Authority
Carried Resolution 06 ndash 113 ndash 2016 934 SRW1606 ndash Hire Second Attendant ndash Arran Waste
Management Facility Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That Report SRW1606 ndash Hire Second Attendant ndash Arran
Waste Management Facility ndash be received and 2) Council authorize the Clerk-Administrator to proceed with
the recruitment for a second Landfill Attendant at the Arran Waste Management Facility
Carried Resolution 06 ndash 114 ndash 2016 935 SRW1607 ndash Garbage Collection Fee Increase
Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That report SRW1607 be received ndash Garbage Collection
Fee Increase 2) That Council hereby approve the increase of the annual
garbage collection fee to $9000 per household and 3) That the necessary by-law be prepared
Carried Resolution 06 ndash 115 ndash 2016
94 Building Department ndash Patrick Johnston 941 SRCBO1606 ndash February 2016 Building Permits
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1606 ndash Building Report ndash
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 10 of 13
February 2016 ndash be received for information purposes Carried Resolution 06 ndash 116 ndash 2016
942 SRCBO1607 ndash February 2016 By-law Enforcement
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1607 ndash By-law Enforcement Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 117 ndash 2016
95 Recreation Department ndash Ann McArthur 951 SRREC1602 ndash 2016 Summer Student Positions
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRREC1602 be received ndash 2016 Summer
Student Positions and 2) That Council approve the 2016 Summer Student positions
and wage rates contained in this report Carried Resolution 06 ndash 118 ndash 2016
952 SRREC1603 ndash Paisley Medical Clinic ndash Flooding in Basement
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Steinacker Be It Resolved 1) That Report SRREC1603 be received ndash Paisley Medical
Clinic ndash Flooding in Basement 2) That Council direct staff to install a new sump pump and
auto-dialer 3) That Council direct staff to negotiate a buy-out settlement
with the municipalityrsquos insurance company and 4) That the repairs required to be undertaken by municipal
staff Carried Resolution 06 ndash 119 ndash 2016
96 Fire Departments
961 Paisley ndash Incident Report ndash January 1st to February 29th 2016 Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Paisley Fire Department Incident Report ndash January 1st to February 29th 2016 ndash be received for information purposes
Carried Resolution 06 ndash 120 ndash 2016 962 Chesley ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 5 of 13
Weppler became the Municipalityrsquos Public Works Manager After thirty-five (35) years on the job Mr Weppler decided to retired
7 Delegation(s) ndash None 8 Correspondence
81 Requiring Action 811 2016 Paisley Blues Festival ndash Request for Financial Support
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-
Elderslie hereby 1) Contribute $ 50000 to the 2016 Paisley River and
Blues Festival being held on June 3rd 4th and 5th 2016 and
2) That these funds are to be taken from Economic Development Reserve Account 01-1010-2194
Carried Resolution 06 ndash 100 ndash 2016 812 Letter ndash re Municipal Tile Drain
Mr Horst Warnke addressed Council regarding his letter about the existing broken tile draining system on his property Mr Warnke gave permission for municipal staff to enter his property to look at and make the necessary repairs Subsequent to discussion Council directed staff to meet with Mr Warnke regarding the repairs
813 Request ndash Waive Rental Fee ndash Chesley Community Centre Subsequent to discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Deputy Mayor Davis Whereas Council has been requested to waive the rental of the Chesley Community Centre to hold a benefit for the Rhody Family therefore Be It Resolved 1) That Council approve the request by the organizers of
the benefit for the Rhody Family on Saturday April 30th 2016 at the Chesley Community Centre to use that facility free of charge and
2) Cost of the rental in the amount of $ 48634 be charged to Account Number 01-1010-7600 ndash Council Donations
Carried Resolution 06 ndash 101 ndash 2016 814 Saugeen Mobility and Regional Transit ndash 2016 Approved
Operational Budget Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Saugeen Mobility and Regional Transit (SMART) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 22nd 2016 Board meeting therefore
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 6 of 13
Be It Resolved That Council of the Municipality of Arran-Elderslie advise SMART that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 102 ndash 2016
815 Multi-Municipal Wind Turbine Working Group ndash 2016 Annual
Membership Fee Subsequent to discussion Council passed the following resolution Moved by Seconded by Whereas The Multi-Municipality Wind Turbine Working Group at its meeting of February 11th 2016 passed a resolution recommending that the annual membership fee be reduced from $ 70000 to $ 50000 for the year 2016 therefore Be It Resolved That Council of the Municipality of Arran-Elderslie hereby 1) Approve that the annual membership fee for 2016
Multi-Municipal Wind Turbine Working Group be $ 50000 and
2) The membership for the Municipality of Arran-Elderslie be charged to Account Number 01-1010-7048 ndash Council Memberships
Carried Resolution 06 ndash 103 ndash 2016 816 Bruce Area Solid Waste Recycling ndash 2016 Operating Budget
Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Bruce Area Solid Waste Recycling (BASWR) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 21st 2016 Board meeting therefore Be It Resolved That Council of the Municipality of Arran-Elderslie advise BASWR that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 104 ndash 2016
82 For Information
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie receives notes and files correspondence on the Council Agenda for information purposes
Carried Resolution 06 ndash 105 ndash 2016 A recess was held at this time (1022 am ndash 1037 am)
83 EventsNotices
831 Notice of Public Meeting ndash Proposed Official Plan Amendment BC-OPA 204-1600
832 News Release ndash Municipality Approve Natural Gas Franchise Agreement with EPCOR
9 Staff Reports
91 Clerk-Administrator ndash Peggy Rouse
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 7 of 13
911 SRCLK1615 ndash Bruce County Fire School ndash Facility Agreement ndash Bruce Power P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That SRCLK1615 be received ndash Bruce County Fire
School ndash Facility Agreement ndash Bruce Power and 2) That Council hereby approve the Facility Agreement for
the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
Defeated Resolution 06 ndash 106 ndash 2016
912 SRCLK1616 ndash 2015 Council Remuneration and Expenses P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That SRCLK1616 be received ndash 2015 Council Remuneration and Expenses Carried Resolution 06 ndash 107 ndash 2016
913 SRCLK1617 ndash Request for Comments ndash B-11-201638 -
Molnar P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved 1) That SRCLK1617 be received ndash Request for Comments ndash
B-11-201638 ndashMolnar 2) That Council directs staff to submit to the County of Bruce
Planning and Economic Development Department the Municipalityrsquos position of no objection to permit a severance of the property owned by Steven Molnar described as Concession 1 E Part Lot 22 (Elderslie) Municipality of Arran-Elderslie and located at 1823 Bruce Road 19 by imposing the following conditions of granting for Consent File No B-11-201638 a) That a surveyorrsquos drawing be completed and a copy
filed with the Municipal Clerk the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce
b) That the Clerk of the Municipality provides written confirmation to the approval Authority that zoning amendment Z-15-201638 is in full force and effect and
c) That the retained lands be merged with the abutting parcel to the south that the applicantrsquos solicitor shall provide an undertaking to legally merge the retained parcel on title with the abutting parcel to the west (Concession 1 West Part Lot 22 (Geographic Township of Elderslie) roll 41-03-380-002-02900) and a copy of the deed to the retained lands and the abutting
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 8 of 13
parcel shall be filed with the County of Bruce Carried Resolution 06 ndash 108 ndash 2016
92 Treasurer ndash David Hunks
921 Accounts Payable Voucher 05-2016 D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That Accounts Payable Voucher 05-2016 dated March 14th 2016 in the amount of $ 116893054 be approved for payment as submitted by the Treasurer Carried Resolution 06 ndash 109 ndash 2016
922 SRFIN1604 ndash Lockerby Dam ndash Maintenance Levy
D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Steinacker Seconded by Councillor Kerr Be It Resolved 1) That SRFIN1604 be received ndash Lockerby Dam ndash
Maintenance Levy and 2) That Council hereby approve the payment of the 2015
Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
Defeated Resolution 06 ndash 110 ndash 2016
93 Works Manager ndash Scott McLeod 931 SRW1603 ndash Education Training for Works Department
Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRW1603 ndash Education Training for Works
Department ndash be received and 2) That Council authorize that three (3) municipal works
department staff based on seniority to attend three (3) different CS Anderson Road School courses being offered through the Ontario Good Roads Association this spring in Guelph
Carried Resolution 06 ndash 111 ndash 2016 932 SRW1604 ndash 2016 Capital Tender ndash Water and Sewer
Projects Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved That SRW1604 be received ndash 2016 Capital Tender ndash Water and Sewer Projects ndash for information purposes
Carried Resolution 06 ndash 112 ndash 2016 933 SRW1605 ndash Drinking Water Quality Management System
Representative Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 9 of 13
Moved by Deputy Mayor Davis
Seconded by Councillor bell Be It Resolved 1) That Report SRW1605 ndash Drinking Water Quality
Management System Representative ndash be received and 2) That Mark OrsquoLeary Water and Sewer Foreperson be
appointed as the Quality Management System Representative under the Drinking Water Quality Management System (DWQMS) who irrespective of other responsibilities shall i Administer the Quality Management System by
ensuring that processes and procedures needed for the Quality Management System (QMS) are established and maintained
ii Report to Top Management on the performance of the QMS and any need for improvement
iii Ensure that current versions of documents required by the QMS are being used at all times
iv Ensure that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the subject system and
v Promote awareness of the QMS throughout the Operating Authority
Carried Resolution 06 ndash 113 ndash 2016 934 SRW1606 ndash Hire Second Attendant ndash Arran Waste
Management Facility Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That Report SRW1606 ndash Hire Second Attendant ndash Arran
Waste Management Facility ndash be received and 2) Council authorize the Clerk-Administrator to proceed with
the recruitment for a second Landfill Attendant at the Arran Waste Management Facility
Carried Resolution 06 ndash 114 ndash 2016 935 SRW1607 ndash Garbage Collection Fee Increase
Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That report SRW1607 be received ndash Garbage Collection
Fee Increase 2) That Council hereby approve the increase of the annual
garbage collection fee to $9000 per household and 3) That the necessary by-law be prepared
Carried Resolution 06 ndash 115 ndash 2016
94 Building Department ndash Patrick Johnston 941 SRCBO1606 ndash February 2016 Building Permits
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1606 ndash Building Report ndash
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 10 of 13
February 2016 ndash be received for information purposes Carried Resolution 06 ndash 116 ndash 2016
942 SRCBO1607 ndash February 2016 By-law Enforcement
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1607 ndash By-law Enforcement Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 117 ndash 2016
95 Recreation Department ndash Ann McArthur 951 SRREC1602 ndash 2016 Summer Student Positions
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRREC1602 be received ndash 2016 Summer
Student Positions and 2) That Council approve the 2016 Summer Student positions
and wage rates contained in this report Carried Resolution 06 ndash 118 ndash 2016
952 SRREC1603 ndash Paisley Medical Clinic ndash Flooding in Basement
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Steinacker Be It Resolved 1) That Report SRREC1603 be received ndash Paisley Medical
Clinic ndash Flooding in Basement 2) That Council direct staff to install a new sump pump and
auto-dialer 3) That Council direct staff to negotiate a buy-out settlement
with the municipalityrsquos insurance company and 4) That the repairs required to be undertaken by municipal
staff Carried Resolution 06 ndash 119 ndash 2016
96 Fire Departments
961 Paisley ndash Incident Report ndash January 1st to February 29th 2016 Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Paisley Fire Department Incident Report ndash January 1st to February 29th 2016 ndash be received for information purposes
Carried Resolution 06 ndash 120 ndash 2016 962 Chesley ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 6 of 13
Be It Resolved That Council of the Municipality of Arran-Elderslie advise SMART that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 102 ndash 2016
815 Multi-Municipal Wind Turbine Working Group ndash 2016 Annual
Membership Fee Subsequent to discussion Council passed the following resolution Moved by Seconded by Whereas The Multi-Municipality Wind Turbine Working Group at its meeting of February 11th 2016 passed a resolution recommending that the annual membership fee be reduced from $ 70000 to $ 50000 for the year 2016 therefore Be It Resolved That Council of the Municipality of Arran-Elderslie hereby 1) Approve that the annual membership fee for 2016
Multi-Municipal Wind Turbine Working Group be $ 50000 and
2) The membership for the Municipality of Arran-Elderslie be charged to Account Number 01-1010-7048 ndash Council Memberships
Carried Resolution 06 ndash 103 ndash 2016 816 Bruce Area Solid Waste Recycling ndash 2016 Operating Budget
Subsequent to discussion Council passed the following resolution Moved by Councillor Bell Seconded by Deputy Mayor Davis Whereas The Bruce Area Solid Waste Recycling (BASWR) has presented its 2016 Capital and Operations Budget to its partner Municipalities for their consideration and Whereas The Board of Directors discussed and voted on the final Budget at the January 21st 2016 Board meeting therefore Be It Resolved That Council of the Municipality of Arran-Elderslie advise BASWR that the Municipality is in favour of the 2016 budget Carried Resolution 06 ndash 104 ndash 2016
82 For Information
Subsequent to discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie receives notes and files correspondence on the Council Agenda for information purposes
Carried Resolution 06 ndash 105 ndash 2016 A recess was held at this time (1022 am ndash 1037 am)
83 EventsNotices
831 Notice of Public Meeting ndash Proposed Official Plan Amendment BC-OPA 204-1600
832 News Release ndash Municipality Approve Natural Gas Franchise Agreement with EPCOR
9 Staff Reports
91 Clerk-Administrator ndash Peggy Rouse
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 7 of 13
911 SRCLK1615 ndash Bruce County Fire School ndash Facility Agreement ndash Bruce Power P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That SRCLK1615 be received ndash Bruce County Fire
School ndash Facility Agreement ndash Bruce Power and 2) That Council hereby approve the Facility Agreement for
the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
Defeated Resolution 06 ndash 106 ndash 2016
912 SRCLK1616 ndash 2015 Council Remuneration and Expenses P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That SRCLK1616 be received ndash 2015 Council Remuneration and Expenses Carried Resolution 06 ndash 107 ndash 2016
913 SRCLK1617 ndash Request for Comments ndash B-11-201638 -
Molnar P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved 1) That SRCLK1617 be received ndash Request for Comments ndash
B-11-201638 ndashMolnar 2) That Council directs staff to submit to the County of Bruce
Planning and Economic Development Department the Municipalityrsquos position of no objection to permit a severance of the property owned by Steven Molnar described as Concession 1 E Part Lot 22 (Elderslie) Municipality of Arran-Elderslie and located at 1823 Bruce Road 19 by imposing the following conditions of granting for Consent File No B-11-201638 a) That a surveyorrsquos drawing be completed and a copy
filed with the Municipal Clerk the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce
b) That the Clerk of the Municipality provides written confirmation to the approval Authority that zoning amendment Z-15-201638 is in full force and effect and
c) That the retained lands be merged with the abutting parcel to the south that the applicantrsquos solicitor shall provide an undertaking to legally merge the retained parcel on title with the abutting parcel to the west (Concession 1 West Part Lot 22 (Geographic Township of Elderslie) roll 41-03-380-002-02900) and a copy of the deed to the retained lands and the abutting
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 8 of 13
parcel shall be filed with the County of Bruce Carried Resolution 06 ndash 108 ndash 2016
92 Treasurer ndash David Hunks
921 Accounts Payable Voucher 05-2016 D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That Accounts Payable Voucher 05-2016 dated March 14th 2016 in the amount of $ 116893054 be approved for payment as submitted by the Treasurer Carried Resolution 06 ndash 109 ndash 2016
922 SRFIN1604 ndash Lockerby Dam ndash Maintenance Levy
D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Steinacker Seconded by Councillor Kerr Be It Resolved 1) That SRFIN1604 be received ndash Lockerby Dam ndash
Maintenance Levy and 2) That Council hereby approve the payment of the 2015
Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
Defeated Resolution 06 ndash 110 ndash 2016
93 Works Manager ndash Scott McLeod 931 SRW1603 ndash Education Training for Works Department
Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRW1603 ndash Education Training for Works
Department ndash be received and 2) That Council authorize that three (3) municipal works
department staff based on seniority to attend three (3) different CS Anderson Road School courses being offered through the Ontario Good Roads Association this spring in Guelph
Carried Resolution 06 ndash 111 ndash 2016 932 SRW1604 ndash 2016 Capital Tender ndash Water and Sewer
Projects Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved That SRW1604 be received ndash 2016 Capital Tender ndash Water and Sewer Projects ndash for information purposes
Carried Resolution 06 ndash 112 ndash 2016 933 SRW1605 ndash Drinking Water Quality Management System
Representative Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 9 of 13
Moved by Deputy Mayor Davis
Seconded by Councillor bell Be It Resolved 1) That Report SRW1605 ndash Drinking Water Quality
Management System Representative ndash be received and 2) That Mark OrsquoLeary Water and Sewer Foreperson be
appointed as the Quality Management System Representative under the Drinking Water Quality Management System (DWQMS) who irrespective of other responsibilities shall i Administer the Quality Management System by
ensuring that processes and procedures needed for the Quality Management System (QMS) are established and maintained
ii Report to Top Management on the performance of the QMS and any need for improvement
iii Ensure that current versions of documents required by the QMS are being used at all times
iv Ensure that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the subject system and
v Promote awareness of the QMS throughout the Operating Authority
Carried Resolution 06 ndash 113 ndash 2016 934 SRW1606 ndash Hire Second Attendant ndash Arran Waste
Management Facility Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That Report SRW1606 ndash Hire Second Attendant ndash Arran
Waste Management Facility ndash be received and 2) Council authorize the Clerk-Administrator to proceed with
the recruitment for a second Landfill Attendant at the Arran Waste Management Facility
Carried Resolution 06 ndash 114 ndash 2016 935 SRW1607 ndash Garbage Collection Fee Increase
Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That report SRW1607 be received ndash Garbage Collection
Fee Increase 2) That Council hereby approve the increase of the annual
garbage collection fee to $9000 per household and 3) That the necessary by-law be prepared
Carried Resolution 06 ndash 115 ndash 2016
94 Building Department ndash Patrick Johnston 941 SRCBO1606 ndash February 2016 Building Permits
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1606 ndash Building Report ndash
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 10 of 13
February 2016 ndash be received for information purposes Carried Resolution 06 ndash 116 ndash 2016
942 SRCBO1607 ndash February 2016 By-law Enforcement
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1607 ndash By-law Enforcement Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 117 ndash 2016
95 Recreation Department ndash Ann McArthur 951 SRREC1602 ndash 2016 Summer Student Positions
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRREC1602 be received ndash 2016 Summer
Student Positions and 2) That Council approve the 2016 Summer Student positions
and wage rates contained in this report Carried Resolution 06 ndash 118 ndash 2016
952 SRREC1603 ndash Paisley Medical Clinic ndash Flooding in Basement
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Steinacker Be It Resolved 1) That Report SRREC1603 be received ndash Paisley Medical
Clinic ndash Flooding in Basement 2) That Council direct staff to install a new sump pump and
auto-dialer 3) That Council direct staff to negotiate a buy-out settlement
with the municipalityrsquos insurance company and 4) That the repairs required to be undertaken by municipal
staff Carried Resolution 06 ndash 119 ndash 2016
96 Fire Departments
961 Paisley ndash Incident Report ndash January 1st to February 29th 2016 Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Paisley Fire Department Incident Report ndash January 1st to February 29th 2016 ndash be received for information purposes
Carried Resolution 06 ndash 120 ndash 2016 962 Chesley ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 7 of 13
911 SRCLK1615 ndash Bruce County Fire School ndash Facility Agreement ndash Bruce Power P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved 1) That SRCLK1615 be received ndash Bruce County Fire
School ndash Facility Agreement ndash Bruce Power and 2) That Council hereby approve the Facility Agreement for
the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
Defeated Resolution 06 ndash 106 ndash 2016
912 SRCLK1616 ndash 2015 Council Remuneration and Expenses P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That SRCLK1616 be received ndash 2015 Council Remuneration and Expenses Carried Resolution 06 ndash 107 ndash 2016
913 SRCLK1617 ndash Request for Comments ndash B-11-201638 -
Molnar P Rouse Clerk-Administrator responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Deputy Mayor Davis Seconded by Councillor Dudgeon Be It Resolved 1) That SRCLK1617 be received ndash Request for Comments ndash
B-11-201638 ndashMolnar 2) That Council directs staff to submit to the County of Bruce
Planning and Economic Development Department the Municipalityrsquos position of no objection to permit a severance of the property owned by Steven Molnar described as Concession 1 E Part Lot 22 (Elderslie) Municipality of Arran-Elderslie and located at 1823 Bruce Road 19 by imposing the following conditions of granting for Consent File No B-11-201638 a) That a surveyorrsquos drawing be completed and a copy
filed with the Municipal Clerk the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce
b) That the Clerk of the Municipality provides written confirmation to the approval Authority that zoning amendment Z-15-201638 is in full force and effect and
c) That the retained lands be merged with the abutting parcel to the south that the applicantrsquos solicitor shall provide an undertaking to legally merge the retained parcel on title with the abutting parcel to the west (Concession 1 West Part Lot 22 (Geographic Township of Elderslie) roll 41-03-380-002-02900) and a copy of the deed to the retained lands and the abutting
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 8 of 13
parcel shall be filed with the County of Bruce Carried Resolution 06 ndash 108 ndash 2016
92 Treasurer ndash David Hunks
921 Accounts Payable Voucher 05-2016 D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That Accounts Payable Voucher 05-2016 dated March 14th 2016 in the amount of $ 116893054 be approved for payment as submitted by the Treasurer Carried Resolution 06 ndash 109 ndash 2016
922 SRFIN1604 ndash Lockerby Dam ndash Maintenance Levy
D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Steinacker Seconded by Councillor Kerr Be It Resolved 1) That SRFIN1604 be received ndash Lockerby Dam ndash
Maintenance Levy and 2) That Council hereby approve the payment of the 2015
Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
Defeated Resolution 06 ndash 110 ndash 2016
93 Works Manager ndash Scott McLeod 931 SRW1603 ndash Education Training for Works Department
Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRW1603 ndash Education Training for Works
Department ndash be received and 2) That Council authorize that three (3) municipal works
department staff based on seniority to attend three (3) different CS Anderson Road School courses being offered through the Ontario Good Roads Association this spring in Guelph
Carried Resolution 06 ndash 111 ndash 2016 932 SRW1604 ndash 2016 Capital Tender ndash Water and Sewer
Projects Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved That SRW1604 be received ndash 2016 Capital Tender ndash Water and Sewer Projects ndash for information purposes
Carried Resolution 06 ndash 112 ndash 2016 933 SRW1605 ndash Drinking Water Quality Management System
Representative Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 9 of 13
Moved by Deputy Mayor Davis
Seconded by Councillor bell Be It Resolved 1) That Report SRW1605 ndash Drinking Water Quality
Management System Representative ndash be received and 2) That Mark OrsquoLeary Water and Sewer Foreperson be
appointed as the Quality Management System Representative under the Drinking Water Quality Management System (DWQMS) who irrespective of other responsibilities shall i Administer the Quality Management System by
ensuring that processes and procedures needed for the Quality Management System (QMS) are established and maintained
ii Report to Top Management on the performance of the QMS and any need for improvement
iii Ensure that current versions of documents required by the QMS are being used at all times
iv Ensure that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the subject system and
v Promote awareness of the QMS throughout the Operating Authority
Carried Resolution 06 ndash 113 ndash 2016 934 SRW1606 ndash Hire Second Attendant ndash Arran Waste
Management Facility Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That Report SRW1606 ndash Hire Second Attendant ndash Arran
Waste Management Facility ndash be received and 2) Council authorize the Clerk-Administrator to proceed with
the recruitment for a second Landfill Attendant at the Arran Waste Management Facility
Carried Resolution 06 ndash 114 ndash 2016 935 SRW1607 ndash Garbage Collection Fee Increase
Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That report SRW1607 be received ndash Garbage Collection
Fee Increase 2) That Council hereby approve the increase of the annual
garbage collection fee to $9000 per household and 3) That the necessary by-law be prepared
Carried Resolution 06 ndash 115 ndash 2016
94 Building Department ndash Patrick Johnston 941 SRCBO1606 ndash February 2016 Building Permits
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1606 ndash Building Report ndash
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 10 of 13
February 2016 ndash be received for information purposes Carried Resolution 06 ndash 116 ndash 2016
942 SRCBO1607 ndash February 2016 By-law Enforcement
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1607 ndash By-law Enforcement Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 117 ndash 2016
95 Recreation Department ndash Ann McArthur 951 SRREC1602 ndash 2016 Summer Student Positions
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRREC1602 be received ndash 2016 Summer
Student Positions and 2) That Council approve the 2016 Summer Student positions
and wage rates contained in this report Carried Resolution 06 ndash 118 ndash 2016
952 SRREC1603 ndash Paisley Medical Clinic ndash Flooding in Basement
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Steinacker Be It Resolved 1) That Report SRREC1603 be received ndash Paisley Medical
Clinic ndash Flooding in Basement 2) That Council direct staff to install a new sump pump and
auto-dialer 3) That Council direct staff to negotiate a buy-out settlement
with the municipalityrsquos insurance company and 4) That the repairs required to be undertaken by municipal
staff Carried Resolution 06 ndash 119 ndash 2016
96 Fire Departments
961 Paisley ndash Incident Report ndash January 1st to February 29th 2016 Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Paisley Fire Department Incident Report ndash January 1st to February 29th 2016 ndash be received for information purposes
Carried Resolution 06 ndash 120 ndash 2016 962 Chesley ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 8 of 13
parcel shall be filed with the County of Bruce Carried Resolution 06 ndash 108 ndash 2016
92 Treasurer ndash David Hunks
921 Accounts Payable Voucher 05-2016 D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That Accounts Payable Voucher 05-2016 dated March 14th 2016 in the amount of $ 116893054 be approved for payment as submitted by the Treasurer Carried Resolution 06 ndash 109 ndash 2016
922 SRFIN1604 ndash Lockerby Dam ndash Maintenance Levy
D Hunks Treasurer responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution
Moved by Councillor Steinacker Seconded by Councillor Kerr Be It Resolved 1) That SRFIN1604 be received ndash Lockerby Dam ndash
Maintenance Levy and 2) That Council hereby approve the payment of the 2015
Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
Defeated Resolution 06 ndash 110 ndash 2016
93 Works Manager ndash Scott McLeod 931 SRW1603 ndash Education Training for Works Department
Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRW1603 ndash Education Training for Works
Department ndash be received and 2) That Council authorize that three (3) municipal works
department staff based on seniority to attend three (3) different CS Anderson Road School courses being offered through the Ontario Good Roads Association this spring in Guelph
Carried Resolution 06 ndash 111 ndash 2016 932 SRW1604 ndash 2016 Capital Tender ndash Water and Sewer
Projects Subsequent to further discussion Council passed the following resolution
Moved by Deputy Mayor Davis
Seconded by Councillor Dudgeon Be It Resolved That SRW1604 be received ndash 2016 Capital Tender ndash Water and Sewer Projects ndash for information purposes
Carried Resolution 06 ndash 112 ndash 2016 933 SRW1605 ndash Drinking Water Quality Management System
Representative Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 9 of 13
Moved by Deputy Mayor Davis
Seconded by Councillor bell Be It Resolved 1) That Report SRW1605 ndash Drinking Water Quality
Management System Representative ndash be received and 2) That Mark OrsquoLeary Water and Sewer Foreperson be
appointed as the Quality Management System Representative under the Drinking Water Quality Management System (DWQMS) who irrespective of other responsibilities shall i Administer the Quality Management System by
ensuring that processes and procedures needed for the Quality Management System (QMS) are established and maintained
ii Report to Top Management on the performance of the QMS and any need for improvement
iii Ensure that current versions of documents required by the QMS are being used at all times
iv Ensure that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the subject system and
v Promote awareness of the QMS throughout the Operating Authority
Carried Resolution 06 ndash 113 ndash 2016 934 SRW1606 ndash Hire Second Attendant ndash Arran Waste
Management Facility Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That Report SRW1606 ndash Hire Second Attendant ndash Arran
Waste Management Facility ndash be received and 2) Council authorize the Clerk-Administrator to proceed with
the recruitment for a second Landfill Attendant at the Arran Waste Management Facility
Carried Resolution 06 ndash 114 ndash 2016 935 SRW1607 ndash Garbage Collection Fee Increase
Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That report SRW1607 be received ndash Garbage Collection
Fee Increase 2) That Council hereby approve the increase of the annual
garbage collection fee to $9000 per household and 3) That the necessary by-law be prepared
Carried Resolution 06 ndash 115 ndash 2016
94 Building Department ndash Patrick Johnston 941 SRCBO1606 ndash February 2016 Building Permits
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1606 ndash Building Report ndash
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 10 of 13
February 2016 ndash be received for information purposes Carried Resolution 06 ndash 116 ndash 2016
942 SRCBO1607 ndash February 2016 By-law Enforcement
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1607 ndash By-law Enforcement Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 117 ndash 2016
95 Recreation Department ndash Ann McArthur 951 SRREC1602 ndash 2016 Summer Student Positions
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRREC1602 be received ndash 2016 Summer
Student Positions and 2) That Council approve the 2016 Summer Student positions
and wage rates contained in this report Carried Resolution 06 ndash 118 ndash 2016
952 SRREC1603 ndash Paisley Medical Clinic ndash Flooding in Basement
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Steinacker Be It Resolved 1) That Report SRREC1603 be received ndash Paisley Medical
Clinic ndash Flooding in Basement 2) That Council direct staff to install a new sump pump and
auto-dialer 3) That Council direct staff to negotiate a buy-out settlement
with the municipalityrsquos insurance company and 4) That the repairs required to be undertaken by municipal
staff Carried Resolution 06 ndash 119 ndash 2016
96 Fire Departments
961 Paisley ndash Incident Report ndash January 1st to February 29th 2016 Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Paisley Fire Department Incident Report ndash January 1st to February 29th 2016 ndash be received for information purposes
Carried Resolution 06 ndash 120 ndash 2016 962 Chesley ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 9 of 13
Moved by Deputy Mayor Davis
Seconded by Councillor bell Be It Resolved 1) That Report SRW1605 ndash Drinking Water Quality
Management System Representative ndash be received and 2) That Mark OrsquoLeary Water and Sewer Foreperson be
appointed as the Quality Management System Representative under the Drinking Water Quality Management System (DWQMS) who irrespective of other responsibilities shall i Administer the Quality Management System by
ensuring that processes and procedures needed for the Quality Management System (QMS) are established and maintained
ii Report to Top Management on the performance of the QMS and any need for improvement
iii Ensure that current versions of documents required by the QMS are being used at all times
iv Ensure that personnel are aware of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the subject system and
v Promote awareness of the QMS throughout the Operating Authority
Carried Resolution 06 ndash 113 ndash 2016 934 SRW1606 ndash Hire Second Attendant ndash Arran Waste
Management Facility Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That Report SRW1606 ndash Hire Second Attendant ndash Arran
Waste Management Facility ndash be received and 2) Council authorize the Clerk-Administrator to proceed with
the recruitment for a second Landfill Attendant at the Arran Waste Management Facility
Carried Resolution 06 ndash 114 ndash 2016 935 SRW1607 ndash Garbage Collection Fee Increase
Subsequent to further discussion Council passed the following resolution
Moved by Councillor Bell
Seconded by Deputy Mayor Davis Be It Resolved 1) That report SRW1607 be received ndash Garbage Collection
Fee Increase 2) That Council hereby approve the increase of the annual
garbage collection fee to $9000 per household and 3) That the necessary by-law be prepared
Carried Resolution 06 ndash 115 ndash 2016
94 Building Department ndash Patrick Johnston 941 SRCBO1606 ndash February 2016 Building Permits
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1606 ndash Building Report ndash
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 10 of 13
February 2016 ndash be received for information purposes Carried Resolution 06 ndash 116 ndash 2016
942 SRCBO1607 ndash February 2016 By-law Enforcement
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1607 ndash By-law Enforcement Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 117 ndash 2016
95 Recreation Department ndash Ann McArthur 951 SRREC1602 ndash 2016 Summer Student Positions
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRREC1602 be received ndash 2016 Summer
Student Positions and 2) That Council approve the 2016 Summer Student positions
and wage rates contained in this report Carried Resolution 06 ndash 118 ndash 2016
952 SRREC1603 ndash Paisley Medical Clinic ndash Flooding in Basement
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Steinacker Be It Resolved 1) That Report SRREC1603 be received ndash Paisley Medical
Clinic ndash Flooding in Basement 2) That Council direct staff to install a new sump pump and
auto-dialer 3) That Council direct staff to negotiate a buy-out settlement
with the municipalityrsquos insurance company and 4) That the repairs required to be undertaken by municipal
staff Carried Resolution 06 ndash 119 ndash 2016
96 Fire Departments
961 Paisley ndash Incident Report ndash January 1st to February 29th 2016 Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Paisley Fire Department Incident Report ndash January 1st to February 29th 2016 ndash be received for information purposes
Carried Resolution 06 ndash 120 ndash 2016 962 Chesley ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 10 of 13
February 2016 ndash be received for information purposes Carried Resolution 06 ndash 116 ndash 2016
942 SRCBO1607 ndash February 2016 By-law Enforcement
P Johnson Chief Building Official responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That SRCBO1607 ndash By-law Enforcement Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 117 ndash 2016
95 Recreation Department ndash Ann McArthur 951 SRREC1602 ndash 2016 Summer Student Positions
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved 1) That Report SRREC1602 be received ndash 2016 Summer
Student Positions and 2) That Council approve the 2016 Summer Student positions
and wage rates contained in this report Carried Resolution 06 ndash 118 ndash 2016
952 SRREC1603 ndash Paisley Medical Clinic ndash Flooding in Basement
A McArthur Facilities Parks amp Recreation Manager responded to questions from Members of Council Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Steinacker Be It Resolved 1) That Report SRREC1603 be received ndash Paisley Medical
Clinic ndash Flooding in Basement 2) That Council direct staff to install a new sump pump and
auto-dialer 3) That Council direct staff to negotiate a buy-out settlement
with the municipalityrsquos insurance company and 4) That the repairs required to be undertaken by municipal
staff Carried Resolution 06 ndash 119 ndash 2016
96 Fire Departments
961 Paisley ndash Incident Report ndash January 1st to February 29th 2016 Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Paisley Fire Department Incident Report ndash January 1st to February 29th 2016 ndash be received for information purposes
Carried Resolution 06 ndash 120 ndash 2016 962 Chesley ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 11 of 13
Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Chesley Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 121 ndash 2016 963 Tara-Arran ndash Incident Report ndash January 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash January 2016 ndash be received for information purposes
Carried Resolution 06 ndash 122 ndash 2016 964 Tara-Arran ndash Incident Report ndash February 2016
Subsequent to further discussion Council passed the following resolution Moved by Councillor Kerr Seconded by Councillor Bell Be It Resolved That the Tara-Arran Fire Department Incident Report ndash February 2016 ndash be received for information purposes
Carried Resolution 06 ndash 123 ndash 2016
97 Planning Department ndash Brian McHattie ndash None A recess was held at this time (1208 pm ndash 104 pm) 10 Reports of Members of Council
Bell Councillor Bell advised that he had attended the Multi-Municipal Wind Turbine Group meeting last week and will be attending the Chesley amp Area Fire Board meeting tonight Hammell Councillor Hammell advised that he had nothing additional to report that has not already been discussed Kerr Councillor Kerr advised that he had nothing additional to report that has not already been discussed Steinacker Councillor Steinacker advised that he had nothing additional to report that has not already been discussed Dudgeon Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed Mayor Eagleson Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting
11 Health and Safety ndash None
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 12 of 13
12 Other Business ndash None 13 Notice of Motion ndash None 14 By-law(s)
141 16-2016 ndash Amend Cemetery Fees amp Charges By-law Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 16-2015 be introduced and taken as read a first and second time being a By-law to amend the Municipal Code (Fees and Service Charges) - Cemetery
Carried Resolution 06 ndash 124 ndash 2016 Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 16-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 124 ndash 2016 142 17-2016 ndash Appoint a Community Emergency Management Co-
ordinator (ldquoCEMCrdquo) Moved by Councillor Bell Seconded by Deputy Mayor Davis Be It Resolved That By-law No 17-2015 be introduced and taken as read a first and second time being a By-law to appoint a Community Emergency Management Coordinator (ldquoCEMCrdquo)
Carried Resolution 06 ndash 125 ndash 2016 Moved by Deputy Mayor Davis Seconded by Councillor Bell Be It Resolved That By-law No 17-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book
Carried Resolution 06 ndash 125 ndash 2016
15 Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 126 pm for the purpose of matters identified in the motion below Moved by Councillor Steinacker Seconded by Councillor Dudgeon Be It Resolved That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to 1) personal matters about an identifiable individual including
municipal or local board employees 2) a matter in respect of which a council board committee or other
body has authorized a meeting to be closed under another Act (MFIPPA)
Staff authorized to Remain Clerk Chief Building Official Carried Resolution 06 ndash 126 ndash 2016
16 Resolution to Reconvene in Open Session
Council arose from closed session and the regular session resumed at 215 pm The Mayor confirmed that Council discussed only those matters identified in the motion above
17 Adoption of Recommendations Arising from Closed Session ndash
None
18 Confirming By-law By-law 18-2016 ndash Confirming By-law Moved by Councillor Steinacker
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Council Meeting Minutes ndash March 14th 2016 C06-2016
Page 13 of 13
Seconded by Councillor Dudgeon Be It Resolved That By-law No 18-2016 be introduced and taken as read a first and second time being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held March 14th 2016
Carried Resolution 06 ndash 130 ndash 2016 Moved by Councillor Dudgeon Seconded by Councillor Steinacker Be It Resolved That By-law No 18-2016 be taken as read a third and final time to be signed sealed and engrossed in the By-law Book Carried Resolution 06 ndash 130 ndash 2016
19 Adjournment
Moved by Councillor Bell Seconded by Deputy Mayor Davis
Be It Resolved That the meeting be adjourned to the call of the Mayor Carried Resolution 06 ndash 131 ndash 2016 The meeting was adjourned at 219 pm ________________________ __________________________ Paul Eagleson Mayor Peggy Rouse Clerk-Administrator
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
THE CORPORATION
OF THE
MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO - 06 BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO 7-84 AS AMENDED RE ALPAUGH ESTATE LOTS PART LOT 27 CONCESSION 13 WHEREAS Section 34(1) of the Planning Act RSO 1990 Chapter P13 as amended provides that ldquoZoning by-laws may be passed by the councils of local municipalities 1 For prohibiting the use of land for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway 2 For prohibiting the erecting locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a
highwayrdquo NOW THEREFORE The Corporation of the Municipality of Arran-Elderslie hereby enacts as follows 1 That Schedule lsquoArsquo to By-Law No 7-84 as amended being the Elderslie Comprehensive Zoning By-law is hereby further amended by changing thereon from A1 General Agriculture to R4 Estate Residential EH Environmental Hazard and lsquoA1-ii General Agricultural Special EH Environmental Hazardrsquo the zoning of those lands described as 370 Bruce Road 40 Part Lot 27 Concession 13 as outlined in Schedule Arsquo attached hereto and forming a part of this by-law 2 That By-Law No 7-84 as amended is hereby further amended by adding the following subsection to Section 93 A1-ii Notwithstanding their AIrsquo General Agriculture zoning designation those lands delineated as A1-ii on Schedule lsquoArsquo to this By-law may be used in compliance with the lsquoA1rsquo zone provisions contained in this By-law excepting however that
i) intensive agricultural uses and liquid manure storage facilities shall be prohibited ii) the existing barn shall be a permitted use provided that
a) any expansion of the existing barn is prohibited
b) the livestock housing capacity shall be limited to a maximum of 25 nutrient units that may only include beef cows (including calves to weaning) at 1 animal per nutrient unit andor large frame horses (including foals to weaning) over 1500 pounds at 07 animals per nutrient unit
c) only a dry manure system shall be used
iii) all new livestock facilities on the property are subject to the Minimum Distance Separation
formulae and iv) the minimum lot frontage is reduced to 42 ft
5 And that this by-law takes effect with final passing subject to compliance with the provisions of the Planning Act RSO 1990 as amended Read a first and second time this day of 2006 Read a third time and finally passed this day of 2006 ___________________________________ MAYOR ___________________________________ CLERK
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Hamlet of Dobbinton Boundaries and Lot Creation Boundaries ndash Concession 13 Lot 27
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
From Teresa GowanTo Angie Cathrae Clerk Town of South Bruce Peninsula Brenda MacIsaac Clerk of Central Huron Brenda
MacIsaac Clerk of Central Huron Charlene Overholt Clerk for Bluewater Christine Fraser-McDonald DeputyClerk Georgian Bluffs Debbie Robertson Clerk for Grey Highlands Debbie Robertson Clerk for Grey HighlandsDebra Roth Brockton Clerk Donna MacDougall Clerk of Kincardine Donna MacDougall Clerk of KincardineHeather Stirling Admin Assist Twp of Chatsworth Holly Morrison Clerk Georgian Bluffs Mark Turner Clerk ofWest Grey Mary Lynn Standen Clerk of NBP Matt Smith Deputy Clerk Meaford Peggy Rouse Clerk of Arran-Elderslie Raylene Martell Clerk Township of Southgate Robert Tremblay DirectorClerk of Meaford SonyaWatson Clerk of Huron-Kinloss Valerie Manning Deputy Clerk Chatsworth Will Moore CAOClerk ofChatsworth
Cc Alex Westerhout Ana Vukovic Andre den Tandt Bev Cutting Bill Palmer Burkhard Metzger Carol BarfootCarol Lawrence Christine Gordon Dave Roy Dean Leifso Don Murray Doug Bell Dwight Burley ElizabethThompson Gordon R Henrich Harley Greenfield Jaden Calvert John Woodbury Keith Stelling Larry CloseLinda McKee Linda Weatherhead Mark Davis Milt McIver Mitch Twolan Norm Jack Patricia Greig PaulMcQueen Philip M Englishman Randy Roppel Rob Thompson Scott Mackey Shawn Greig Steve AdamsStewart Halliday Tom Boyle Tony Clark Wilf Gamble Betty Konc Councillor for Wainfleet
Subject MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaintsDate March-13-16 63440 PMAttachments Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015pdf
Resolution supporting HCHU (blank - for completion by Municipalities)docxResolution supporting HCHU (blank - for completion by Municipalities)pdf
To Clerks of Participating MunicipalitiesAnd To Members of MMWTWG
On Thursday March 10 2016 the Multi-Municipal Wind Turbine Working Grouppassed a Motion to approve the Resolution supporting the Huron County Health Unitinvestigation into health complaints from residents living near Industrial WindTurbines and to forward the Resolution to our member municipalities for theirsupport
I am attaching a copy of the Resolution which was passed on Thursday March 102016
Also attached is a blank copy of the Resolution supporting the Huron County HealthUnit in both a Word document and PDF format to be added to the Agenda for yournext Council meeting for review
Should your Council approve the Resolution1 Kindly complete the Resolution by adding your municipalitys name to paragraph7 2 The Clerk to sign the Resolution and3 Send the completed Resolution to a) the Huron County Board of Health b) Huron County Medical Officer of Health and also to c) Dr Erica Clark Epidemiologist at Huron County Health Unit
The emails are as follows
The Huron County Board of Health does not have an email therefore we have beenrequested to send it to the following email hchuhuroncountyca and ask them toforward to the Board
The Huron County Medical Officer of Health is mohhuroncountyca
We have also been asked to forward to Dr Erica Clark Epidemiologist at the HuronCounty Health Unit Her email address is eclarkhuroncountyca
Resolution supporting the Huron County Health Unit investigation into health complaints from residents living near Industrial Wind Turbines
Whereas
The Huron County Health Unit announced it will investigate the concerns of residents regarding potential health effects of industrial wind turbines in keeping with their legislative duty to investigate potential population health hazards and
Whereas
The Huron County Heath Unit decision to commence an investigation is due to the numerous health complaints from people living in close proximity to industrial wind turbines in Huron County and
Whereas
The Huron County Health Unit is required to do an investigation when there appears to be a community environmental health issue and
Whereas
The Huron County Health Unit is working with the University of Waterloo and medical experts in Ontario to develop an on-line and paper survey for the investigation and
Whereas
The Huron County Health Unit is the first county health unit in Ontario to conduct such an investigation and
Whereas
The Huron County Health Unit is seeking county wide knowledge of and participation in this investigation by Huron County residents living in close proximity to Industrial Wind Turbines and
Resolution supporting the Huron County Health Unit investigation into health
complaints from residents living near Industrial Wind Turbines
Whereas The Huron County Health Unit announced it will investigate the concerns of residents regarding
potential health effects of industrial wind turbines in keeping with their legislative duty to
investigate potential population health hazards and
Whereas The Huron County Heath Unit decision to commence an investigation is due to the numerous
health complaints from people living in close proximity to industrial wind turbines in Huron
County and
Whereas The Huron County Health Unit is required to do an investigation when there appears to be a
community environmental health issue and
Whereas The Huron County Health Unit is working with the University of Waterloo and medical experts
in Ontario to develop an on-line and paper survey for the investigation and
Whereas The Huron County Health Unit is the first county health unit in Ontario to conduct such an
investigation and
Whereas The Huron County Health Unit is seeking county wide knowledge of and participation in this
investigation by Huron County residents living in close proximity to Industrial Wind Turbines
and
Therefore be it resolved that the Council of ______________________________________
supports the decision of the Acting Medical Officer of Health Dr Janice Owen to conduct an
investigation into possible health problems of residents living in close proximity to Industrial
Wind Turbines in Huron County
______________________________________
Clerk
Send to
Huron County Board of Health
Huron County Medical Officer of Health - mohhuroncountyca
Thank you
Teresa GowanRecording SecretaryMulti-Municipal Wind Turbine Working Group
CORPORATION OF THE MUNICIPALITY OF BROCKTON
Office of the CAOClerk Municipal Office 100 Scott Street Box 68
WALKERTON Ontario NOG 2VO
Telephone (519) 881-2223 Fax (519) 881-2991 Email infobrocktonca Toll Free 1-877-885-8084 Website wwwbrocktonca
March 17 2016 (by email clerkarran-elderslieca) Municipality of Arran Elderslie 1925 Bruce Road 10 P O Box 70 Chesley Ontario N0G 1L0 Attention Peggy Rouse Clerk Administrator Re Proposed Amendments ndash Automatic Aid Agreement Paisley and District Fire Department Mayor and Council Further to Brockton representatives attendance at a Paisley Fire Board meeting held on March 4 2016 Brockton Council was able to discuss proposed amendments to Schedule B at their meeting held on March 14 2016 As a result of those discussions the CAOClerk was directed to forward a written request to Arran Elderslie to amend Schedule B of the Automatic Aid Agreement as follows Schedule B Amendment 2016 $5313932 + CPI 2017 that the CPI rate be applied annually until such time as the agreement may be renegotiated Brockton Council further requests that a ldquorationalerdquo be provided from Arran Elderslie to support the calculation of the base rate Please advise if the proposed amendment is approved by Arran Elderslie Council Yours Truly MUNICIPALITY OF BROCKTON
Debra B Roth CMO Chief Administrative OfficerClerk
CHESLEY amp AREA FIRE DEPARTMENT JOINT BOARD
Chesley amp Area Fire Board Minutes ndash September 15 2015 Page 1 of 3
Tuesday February 16th 2016 700 pm Arran-Elderslie Municipal Office Chesley Ontario MINUTES A meeting of the Chesley amp Area Fire Department Joint Board was held on Tuesday February 16th 2016 at the Arran-Ederslie Municipal Office Present Scott Mackey ndash Township of Chatsworth
Mark Davis ndash Arran-Elderslie Doug Bell ndash Arran-Elderslie Brian Dudgeon ndash Arran-Elderslie
Absent Shawn Greig ndash Township of Chatsworth Staff Present Robert Bell ndash Fire Chief Chesley Fire Connie McKinnon ndash Deputy Clerk Arran-Elderslie 1 Declaration of Pecuniary Interests
No disclosures of pecuniary interests were made by the board
2 Election of Chairperson Scott Mackey nominated Mark Davis as Chair of the Chesley amp Area Fire Department Joint Board Doug Bell seconded the motion Scott Mackey moved that nominations be closed and Brian Dudgeon seconded the motion Moved by Scott Mackey Seconded by Doug Bell Be It Resolved That the Chesley amp Area Fire Department Joint Board appoint Mark Davis Chair of the Chesley amp Area Fire Board for 2016
Carried
3 Approval of Minutes Moved by Scott Mackey Seconded by Doug Bell Be It Resolved That Chesley amp Area Fire Department Joint Board adopt the minutes of the Regular Board meeting held on Tuesday September 15th 2015 as circulated
Carried
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 2 of 4
4 Business
a) Fire Chiefrsquos 2015 Year End Report The Fire Chief presented a 2016 year end report that included Responses 2015 ndash Fifty One (51) incidents forty (40) Arran-Elderslie Ten (10) Chatsworth one (1) West Grey fourteen (14) ambulance assistMVC and four (4) false alarms 2016 Year to date ndash five (5) three (3) Arran-Elderslie two (2) Chatsworth Township Discussion took place on educating the public on the benefits of smoke alarms It was agreed that an insert regarding smoke alarms should be placed in the next Arran-Elderslie newsletter Training Two (2) members attended a two day Hazmat course at the Meaford Training Centre Five (5) members attended the FF Level 1 Gap course at Blyth Training Centre Two (2) members attended Propane Emergencies at Blyth Training Centre Fire Chief attended Fire Inspector 1 course OFM fire inspection and prevention courses Apparatus Review The 2005 Freightliner had some engine issues requiring repair Pump testing revealed a couple of faulty gauges all issues have been resolved Equipment Review Helmet replacement is complete for all members and boot replacement started Tablets have been installed in three front line trucks for recording times mapping of water sources marking hazardous locations etc Summary Prevention amp Inspections Eighteen (18) inspections completed andongoing to date Plans for Prevention amp Inspections Continue with inspections upon request and complaint as well as routine inspections Summary of Public Education Activities One TAP-C program conducted station tours presence at Agri-Fair and Fall Fair
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 3 of 4
b) 2015 Year End Financial Statement
The board reviewed the 2015 Year to Date Expenses with the 2016 Proposed Budget
5 New Business
a) Firefighter Related Cancer Prevent Project
The Fire Chief presented a report on Firefighter Related Cancer Purpose It is in the best interest of all involved to reduce the impact of cancer on our community firefighters through a proactive and aggressive approach by the reduction of exposure to carcinogens Recommendation Approve report and take back to respective councilrsquos proposed two phase approach to protect our most valuable resource Background Background information was obtained from the Firefighters Cancer Support Network White Paper Report August 2013 (V2) www Firefightercancersupportorg The report proposed that the following preventative measures be implemented
Phase One Includes - Field Decontamination including face washing and wash down (implemented) - Recommend shower and change of clothes post contamination (implemented) - Implementing exposure reporting and record keeping practices (implemented) - Gear Decontamination ndash purchase of a gear extractor and drying equipment - Set clear expectations develop and enforce procedures policies and operational changes Phase Two - Addition of more SCBA Bottles - Assess station ventilation
Financial Phase One Funding for this project will be provided from the Bell Tower Rental (1250000) Minor Capital (590000) and Chesley Fire Fighters Association (250000)
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 4 of 4
Gear Extractor - $4000 Ram Gear Dryer - $8000 Gear Rack - $8900 Financial Phase Two ndash 2017 8-10 SCBA Bottles - $10000 (estimate) The board discussed items related to the proposal ndash current process for cleaning requirement by other departments cost sharing billing process etc The Fire Chief was instructed to contact the other fire departments to see if there was an interest in sharing the equipment
b) 2016 Draft Budget The Fire Chief presented a 2016 proposed budget and 2015 actual report It was agreed to wait until the next meeting to discuss the budget further after the final 2015 actual expenses have been determined
6 Next Meeting Date
The next meeting date was set for Monday March 14th 2016 at 700 pm at the Municipal Office
7 Adjournment
Moved by Brian Dudgeon Seconded by Scott Mackey Be It Resolved That the meeting be adjourned
Carried Original Signed by Original Signed by _________________________ __________________________ Chair Mark Davis Secretary Connie McKinnon
County Of Bruce Planning amp Development Department Box 129 578 Brown St Wiarton ON N0H 2T0 Phone 519-534-2092 Fax 519-534-1174
March 18 2016 A16-07
Freeman Blair 519-533-3242
By Email blairfreemanpioneeercom
RE 74 Concession 4 Arran Concession 5 Part Lots 35 and 36 RP 3R9109 PART 1 Municipality of Arran Elderslie Roll 410349000309200
The Department has received your inquiry regarding the potential to sever a farm house on an estimated 4ha lot from the noted 9785 ac farm property For details please see the information provided below
Any development on the property is subject to the Bruce County Official Plan and the Arran Elderslie Zoning By-law
County of Bruce Official Plan The County Official Plan designates the property as Agricultural and Hazard designation The property is therefore subject to Agricultural severance policies
6533 Consents ndash Agricultural Areas
1 In no instance shall an original Crown surveyed lot be divided into more than two (2) parcels including the retained portion For the purposes of this section any original Crown surveyed lot severed for the purposes of a school or church prior to 1995 road widening or similar public purpose or minor lot line adjustments shall be deemed to be an original Crown surveyed lot
2 In order to promote and maintain viable farming operations and generally minimize potential impacts on the farming community the minimum lot area of lands within the Agricultural designation shall be generally 40 hectares
3 The severance of one Non-Farm lot within the Agricultural designation shall be considered under the following circumstances
7 This Official Plan requires the severance of all new Non-Farm lots to comply with MDS I All livestock facilities within the vicinity of the proposed severance shall be used in determining MDS I compliance
Where the lot will be for an existing residence and buildings surplus to a farming operation as a result of farm consolidation provided
i) The owner of the lands to be severed is a lsquobona fide farmerrsquo For the purposes of this policy the lsquobona fide farmerrsquo must a) own and farm the lands on which the surplus dwelling is proposed to be severed from b) own and farm other lands
2
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
and c) own a residence elsewhere or reside as a tenant elsewhere therefore rendering the residence on the subject farm surplus to their needs In situations where the agricultural portion of the subject lands is rented in whole or in part to others the owner of the subject lands shall not qualify as a lsquobona fide farmerrsquo A lsquobona fide farmerrsquo shall be defined as to include a limited company sole proprietorship incorporated company numbered company partnership non-profit and other similar ownership forms
ii) The lot proposed for the residence and buildings surplus to the farming operation shall be limited in area and shall only be of sufficient size to accommodate the residence surplus to the farming operation accessory buildings (where including accessory buildings does not render the lot excessively large in the opinion of the Land Division Committee) a well and a sewage disposal system while ensuring that as little land as possible is removed from the agricultural lands
iii) The remnant agricultural lands shall be rezoned to prohibit the future erection of a residential dwelling of any type on the agricultural lands provided that a residential dwelling does not exist at the time of severance
Municipality of Arran Elderslie Bylaw 36-09 The zoning by law zones the property as A1 General Agriculture and EP Environmental Protection Development is not permitted within the EP zone Planning Evaluation Already severed into Two Parts As per the survey you provided (and generally depicted below) your property appears to be situated entirely on Concession 5 Lot 35 and partly on Lot 36 As noted above according to the Bruce County Official Plan agricultural policies a lot may not be severed into more than two parts (including the retained lot) As the Sauble River is a navigable waterway it creates a natural severance dividing your lot into two parts Therefore the surplus farm lot severance would represent an additional severance requiring a Bruce County Official Plan Amendment Design of Surplus Farm Dwelling Severance Lot Surplus farm dwelling severance policies are outlined above and include the requirement to be a bonafide farmer and to restrict the size of the surplus farm dwelling lot to include only the dwelling accessory buildings septic system well and laneway ensuring that as little land as possible is removed from the agricultural lands In your case a possible severed lot severance size of 06 ha (15 ac) meets this policy leaving the former dairy operation buildings as part of the retained agricultural lot Official Plan policy requires the severance of all new Non-Farm lots to comply with Minimum Distance Separation (MDS I) policies designed to protect livestock operations from adjacent residential uses In this case buildings associated with the former dairy operation would need to be removed or rendered inoperable so they could not be used for livestock (see air photo below) Additionally information on livestock operations within 1500 feet should be provided
3
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
As you noted the newer Coverall building could be retained for an agricultural use such as a driveshed The design of this severance results in the retained lot being 39 ha (9635 ac) meeting the minimum lot size for A1 lands in the Arran-Elderslie zoning by-law However as per the policies noted above a zoning by-law amendment is required to prohibit residential uses on the retained farm land We have attached a form designed to establish your status as a bonafide farmer for the purposes of engaging in the surplus farm dwelling lot severance Should you decide to complete a planning application please fill out this form and include it in the application package You will also be required to show an adequate access for the retained farm property Based on the Ministry of Tourism Culture and Sport Checklist for non-specialists for determining archaeological potential your lands exhibit high potential for archaeological resources based on their proximity to the Sauble River As part of a planning application a holding provision shall be applied to the retained agricultural lands to ensure an archaeological study is undertaken should construction of any new structures be considered in the future
Application Requirements
All applications require a completed and commissioned Application Form One with original signatures and a detailed site plan reflecting all existing and proposed buildings structures and uses including wells septic and geothermal systems if present and setbacks to existing and proposed lot lines and any easements that apply to the property along with applicable application fees This application also required a complete ldquobonafide farmerrdquo form
As of January 2016 fees associated with a combined application for a Bruce County Official Plan Amendment Zoning By-law Amendment and Severance are $319000 payable to the Treasurer County of Bruce Applications are available from the County website at wwwbrucecountyonca under Quick Links Applications
Please note that all persons have the right to submit applications and that while the Planning Department provides recommendations it is County and local Councils that make the decision regarding any application If you have further questions please do not hesitate to contact the Wiarton office (519) 534-2092
County of Bruce
Brian McHattie RPP Planner Planning amp Development Department Email bcplwibrucecountyonca
cc P Rouse Municipal Clerk
4
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Location Map
Original Crown Survey Lot Fabric
5
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Bruce County Official Plan amp Constraints Agricultural and Rural
Hydrology Within 300 m of a watercourse ndash Sauble River
6
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Zoning By-law A1 Agricultural amp EP Environmental Protection
2015 Air Photo
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
Thank you
Teresa GowanRecording SecretaryMulti-Municipal Wind Turbine Working Group
CORPORATION OF THE MUNICIPALITY OF BROCKTON
Office of the CAOClerk Municipal Office 100 Scott Street Box 68
WALKERTON Ontario NOG 2VO
Telephone (519) 881-2223 Fax (519) 881-2991 Email infobrocktonca Toll Free 1-877-885-8084 Website wwwbrocktonca
March 17 2016 (by email clerkarran-elderslieca) Municipality of Arran Elderslie 1925 Bruce Road 10 P O Box 70 Chesley Ontario N0G 1L0 Attention Peggy Rouse Clerk Administrator Re Proposed Amendments ndash Automatic Aid Agreement Paisley and District Fire Department Mayor and Council Further to Brockton representatives attendance at a Paisley Fire Board meeting held on March 4 2016 Brockton Council was able to discuss proposed amendments to Schedule B at their meeting held on March 14 2016 As a result of those discussions the CAOClerk was directed to forward a written request to Arran Elderslie to amend Schedule B of the Automatic Aid Agreement as follows Schedule B Amendment 2016 $5313932 + CPI 2017 that the CPI rate be applied annually until such time as the agreement may be renegotiated Brockton Council further requests that a ldquorationalerdquo be provided from Arran Elderslie to support the calculation of the base rate Please advise if the proposed amendment is approved by Arran Elderslie Council Yours Truly MUNICIPALITY OF BROCKTON
Debra B Roth CMO Chief Administrative OfficerClerk
CHESLEY amp AREA FIRE DEPARTMENT JOINT BOARD
Chesley amp Area Fire Board Minutes ndash September 15 2015 Page 1 of 3
Tuesday February 16th 2016 700 pm Arran-Elderslie Municipal Office Chesley Ontario MINUTES A meeting of the Chesley amp Area Fire Department Joint Board was held on Tuesday February 16th 2016 at the Arran-Ederslie Municipal Office Present Scott Mackey ndash Township of Chatsworth
Mark Davis ndash Arran-Elderslie Doug Bell ndash Arran-Elderslie Brian Dudgeon ndash Arran-Elderslie
Absent Shawn Greig ndash Township of Chatsworth Staff Present Robert Bell ndash Fire Chief Chesley Fire Connie McKinnon ndash Deputy Clerk Arran-Elderslie 1 Declaration of Pecuniary Interests
No disclosures of pecuniary interests were made by the board
2 Election of Chairperson Scott Mackey nominated Mark Davis as Chair of the Chesley amp Area Fire Department Joint Board Doug Bell seconded the motion Scott Mackey moved that nominations be closed and Brian Dudgeon seconded the motion Moved by Scott Mackey Seconded by Doug Bell Be It Resolved That the Chesley amp Area Fire Department Joint Board appoint Mark Davis Chair of the Chesley amp Area Fire Board for 2016
Carried
3 Approval of Minutes Moved by Scott Mackey Seconded by Doug Bell Be It Resolved That Chesley amp Area Fire Department Joint Board adopt the minutes of the Regular Board meeting held on Tuesday September 15th 2015 as circulated
Carried
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 2 of 4
4 Business
a) Fire Chiefrsquos 2015 Year End Report The Fire Chief presented a 2016 year end report that included Responses 2015 ndash Fifty One (51) incidents forty (40) Arran-Elderslie Ten (10) Chatsworth one (1) West Grey fourteen (14) ambulance assistMVC and four (4) false alarms 2016 Year to date ndash five (5) three (3) Arran-Elderslie two (2) Chatsworth Township Discussion took place on educating the public on the benefits of smoke alarms It was agreed that an insert regarding smoke alarms should be placed in the next Arran-Elderslie newsletter Training Two (2) members attended a two day Hazmat course at the Meaford Training Centre Five (5) members attended the FF Level 1 Gap course at Blyth Training Centre Two (2) members attended Propane Emergencies at Blyth Training Centre Fire Chief attended Fire Inspector 1 course OFM fire inspection and prevention courses Apparatus Review The 2005 Freightliner had some engine issues requiring repair Pump testing revealed a couple of faulty gauges all issues have been resolved Equipment Review Helmet replacement is complete for all members and boot replacement started Tablets have been installed in three front line trucks for recording times mapping of water sources marking hazardous locations etc Summary Prevention amp Inspections Eighteen (18) inspections completed andongoing to date Plans for Prevention amp Inspections Continue with inspections upon request and complaint as well as routine inspections Summary of Public Education Activities One TAP-C program conducted station tours presence at Agri-Fair and Fall Fair
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 3 of 4
b) 2015 Year End Financial Statement
The board reviewed the 2015 Year to Date Expenses with the 2016 Proposed Budget
5 New Business
a) Firefighter Related Cancer Prevent Project
The Fire Chief presented a report on Firefighter Related Cancer Purpose It is in the best interest of all involved to reduce the impact of cancer on our community firefighters through a proactive and aggressive approach by the reduction of exposure to carcinogens Recommendation Approve report and take back to respective councilrsquos proposed two phase approach to protect our most valuable resource Background Background information was obtained from the Firefighters Cancer Support Network White Paper Report August 2013 (V2) www Firefightercancersupportorg The report proposed that the following preventative measures be implemented
Phase One Includes - Field Decontamination including face washing and wash down (implemented) - Recommend shower and change of clothes post contamination (implemented) - Implementing exposure reporting and record keeping practices (implemented) - Gear Decontamination ndash purchase of a gear extractor and drying equipment - Set clear expectations develop and enforce procedures policies and operational changes Phase Two - Addition of more SCBA Bottles - Assess station ventilation
Financial Phase One Funding for this project will be provided from the Bell Tower Rental (1250000) Minor Capital (590000) and Chesley Fire Fighters Association (250000)
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 4 of 4
Gear Extractor - $4000 Ram Gear Dryer - $8000 Gear Rack - $8900 Financial Phase Two ndash 2017 8-10 SCBA Bottles - $10000 (estimate) The board discussed items related to the proposal ndash current process for cleaning requirement by other departments cost sharing billing process etc The Fire Chief was instructed to contact the other fire departments to see if there was an interest in sharing the equipment
b) 2016 Draft Budget The Fire Chief presented a 2016 proposed budget and 2015 actual report It was agreed to wait until the next meeting to discuss the budget further after the final 2015 actual expenses have been determined
6 Next Meeting Date
The next meeting date was set for Monday March 14th 2016 at 700 pm at the Municipal Office
7 Adjournment
Moved by Brian Dudgeon Seconded by Scott Mackey Be It Resolved That the meeting be adjourned
Carried Original Signed by Original Signed by _________________________ __________________________ Chair Mark Davis Secretary Connie McKinnon
County Of Bruce Planning amp Development Department Box 129 578 Brown St Wiarton ON N0H 2T0 Phone 519-534-2092 Fax 519-534-1174
March 18 2016 A16-07
Freeman Blair 519-533-3242
By Email blairfreemanpioneeercom
RE 74 Concession 4 Arran Concession 5 Part Lots 35 and 36 RP 3R9109 PART 1 Municipality of Arran Elderslie Roll 410349000309200
The Department has received your inquiry regarding the potential to sever a farm house on an estimated 4ha lot from the noted 9785 ac farm property For details please see the information provided below
Any development on the property is subject to the Bruce County Official Plan and the Arran Elderslie Zoning By-law
County of Bruce Official Plan The County Official Plan designates the property as Agricultural and Hazard designation The property is therefore subject to Agricultural severance policies
6533 Consents ndash Agricultural Areas
1 In no instance shall an original Crown surveyed lot be divided into more than two (2) parcels including the retained portion For the purposes of this section any original Crown surveyed lot severed for the purposes of a school or church prior to 1995 road widening or similar public purpose or minor lot line adjustments shall be deemed to be an original Crown surveyed lot
2 In order to promote and maintain viable farming operations and generally minimize potential impacts on the farming community the minimum lot area of lands within the Agricultural designation shall be generally 40 hectares
3 The severance of one Non-Farm lot within the Agricultural designation shall be considered under the following circumstances
7 This Official Plan requires the severance of all new Non-Farm lots to comply with MDS I All livestock facilities within the vicinity of the proposed severance shall be used in determining MDS I compliance
Where the lot will be for an existing residence and buildings surplus to a farming operation as a result of farm consolidation provided
i) The owner of the lands to be severed is a lsquobona fide farmerrsquo For the purposes of this policy the lsquobona fide farmerrsquo must a) own and farm the lands on which the surplus dwelling is proposed to be severed from b) own and farm other lands
2
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
and c) own a residence elsewhere or reside as a tenant elsewhere therefore rendering the residence on the subject farm surplus to their needs In situations where the agricultural portion of the subject lands is rented in whole or in part to others the owner of the subject lands shall not qualify as a lsquobona fide farmerrsquo A lsquobona fide farmerrsquo shall be defined as to include a limited company sole proprietorship incorporated company numbered company partnership non-profit and other similar ownership forms
ii) The lot proposed for the residence and buildings surplus to the farming operation shall be limited in area and shall only be of sufficient size to accommodate the residence surplus to the farming operation accessory buildings (where including accessory buildings does not render the lot excessively large in the opinion of the Land Division Committee) a well and a sewage disposal system while ensuring that as little land as possible is removed from the agricultural lands
iii) The remnant agricultural lands shall be rezoned to prohibit the future erection of a residential dwelling of any type on the agricultural lands provided that a residential dwelling does not exist at the time of severance
Municipality of Arran Elderslie Bylaw 36-09 The zoning by law zones the property as A1 General Agriculture and EP Environmental Protection Development is not permitted within the EP zone Planning Evaluation Already severed into Two Parts As per the survey you provided (and generally depicted below) your property appears to be situated entirely on Concession 5 Lot 35 and partly on Lot 36 As noted above according to the Bruce County Official Plan agricultural policies a lot may not be severed into more than two parts (including the retained lot) As the Sauble River is a navigable waterway it creates a natural severance dividing your lot into two parts Therefore the surplus farm lot severance would represent an additional severance requiring a Bruce County Official Plan Amendment Design of Surplus Farm Dwelling Severance Lot Surplus farm dwelling severance policies are outlined above and include the requirement to be a bonafide farmer and to restrict the size of the surplus farm dwelling lot to include only the dwelling accessory buildings septic system well and laneway ensuring that as little land as possible is removed from the agricultural lands In your case a possible severed lot severance size of 06 ha (15 ac) meets this policy leaving the former dairy operation buildings as part of the retained agricultural lot Official Plan policy requires the severance of all new Non-Farm lots to comply with Minimum Distance Separation (MDS I) policies designed to protect livestock operations from adjacent residential uses In this case buildings associated with the former dairy operation would need to be removed or rendered inoperable so they could not be used for livestock (see air photo below) Additionally information on livestock operations within 1500 feet should be provided
3
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
As you noted the newer Coverall building could be retained for an agricultural use such as a driveshed The design of this severance results in the retained lot being 39 ha (9635 ac) meeting the minimum lot size for A1 lands in the Arran-Elderslie zoning by-law However as per the policies noted above a zoning by-law amendment is required to prohibit residential uses on the retained farm land We have attached a form designed to establish your status as a bonafide farmer for the purposes of engaging in the surplus farm dwelling lot severance Should you decide to complete a planning application please fill out this form and include it in the application package You will also be required to show an adequate access for the retained farm property Based on the Ministry of Tourism Culture and Sport Checklist for non-specialists for determining archaeological potential your lands exhibit high potential for archaeological resources based on their proximity to the Sauble River As part of a planning application a holding provision shall be applied to the retained agricultural lands to ensure an archaeological study is undertaken should construction of any new structures be considered in the future
Application Requirements
All applications require a completed and commissioned Application Form One with original signatures and a detailed site plan reflecting all existing and proposed buildings structures and uses including wells septic and geothermal systems if present and setbacks to existing and proposed lot lines and any easements that apply to the property along with applicable application fees This application also required a complete ldquobonafide farmerrdquo form
As of January 2016 fees associated with a combined application for a Bruce County Official Plan Amendment Zoning By-law Amendment and Severance are $319000 payable to the Treasurer County of Bruce Applications are available from the County website at wwwbrucecountyonca under Quick Links Applications
Please note that all persons have the right to submit applications and that while the Planning Department provides recommendations it is County and local Councils that make the decision regarding any application If you have further questions please do not hesitate to contact the Wiarton office (519) 534-2092
County of Bruce
Brian McHattie RPP Planner Planning amp Development Department Email bcplwibrucecountyonca
cc P Rouse Municipal Clerk
4
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Location Map
Original Crown Survey Lot Fabric
5
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Bruce County Official Plan amp Constraints Agricultural and Rural
Hydrology Within 300 m of a watercourse ndash Sauble River
6
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Zoning By-law A1 Agricultural amp EP Environmental Protection
2015 Air Photo
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
CORPORATION OF THE MUNICIPALITY OF BROCKTON
Office of the CAOClerk Municipal Office 100 Scott Street Box 68
WALKERTON Ontario NOG 2VO
Telephone (519) 881-2223 Fax (519) 881-2991 Email infobrocktonca Toll Free 1-877-885-8084 Website wwwbrocktonca
March 17 2016 (by email clerkarran-elderslieca) Municipality of Arran Elderslie 1925 Bruce Road 10 P O Box 70 Chesley Ontario N0G 1L0 Attention Peggy Rouse Clerk Administrator Re Proposed Amendments ndash Automatic Aid Agreement Paisley and District Fire Department Mayor and Council Further to Brockton representatives attendance at a Paisley Fire Board meeting held on March 4 2016 Brockton Council was able to discuss proposed amendments to Schedule B at their meeting held on March 14 2016 As a result of those discussions the CAOClerk was directed to forward a written request to Arran Elderslie to amend Schedule B of the Automatic Aid Agreement as follows Schedule B Amendment 2016 $5313932 + CPI 2017 that the CPI rate be applied annually until such time as the agreement may be renegotiated Brockton Council further requests that a ldquorationalerdquo be provided from Arran Elderslie to support the calculation of the base rate Please advise if the proposed amendment is approved by Arran Elderslie Council Yours Truly MUNICIPALITY OF BROCKTON
Debra B Roth CMO Chief Administrative OfficerClerk
CHESLEY amp AREA FIRE DEPARTMENT JOINT BOARD
Chesley amp Area Fire Board Minutes ndash September 15 2015 Page 1 of 3
Tuesday February 16th 2016 700 pm Arran-Elderslie Municipal Office Chesley Ontario MINUTES A meeting of the Chesley amp Area Fire Department Joint Board was held on Tuesday February 16th 2016 at the Arran-Ederslie Municipal Office Present Scott Mackey ndash Township of Chatsworth
Mark Davis ndash Arran-Elderslie Doug Bell ndash Arran-Elderslie Brian Dudgeon ndash Arran-Elderslie
Absent Shawn Greig ndash Township of Chatsworth Staff Present Robert Bell ndash Fire Chief Chesley Fire Connie McKinnon ndash Deputy Clerk Arran-Elderslie 1 Declaration of Pecuniary Interests
No disclosures of pecuniary interests were made by the board
2 Election of Chairperson Scott Mackey nominated Mark Davis as Chair of the Chesley amp Area Fire Department Joint Board Doug Bell seconded the motion Scott Mackey moved that nominations be closed and Brian Dudgeon seconded the motion Moved by Scott Mackey Seconded by Doug Bell Be It Resolved That the Chesley amp Area Fire Department Joint Board appoint Mark Davis Chair of the Chesley amp Area Fire Board for 2016
Carried
3 Approval of Minutes Moved by Scott Mackey Seconded by Doug Bell Be It Resolved That Chesley amp Area Fire Department Joint Board adopt the minutes of the Regular Board meeting held on Tuesday September 15th 2015 as circulated
Carried
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 2 of 4
4 Business
a) Fire Chiefrsquos 2015 Year End Report The Fire Chief presented a 2016 year end report that included Responses 2015 ndash Fifty One (51) incidents forty (40) Arran-Elderslie Ten (10) Chatsworth one (1) West Grey fourteen (14) ambulance assistMVC and four (4) false alarms 2016 Year to date ndash five (5) three (3) Arran-Elderslie two (2) Chatsworth Township Discussion took place on educating the public on the benefits of smoke alarms It was agreed that an insert regarding smoke alarms should be placed in the next Arran-Elderslie newsletter Training Two (2) members attended a two day Hazmat course at the Meaford Training Centre Five (5) members attended the FF Level 1 Gap course at Blyth Training Centre Two (2) members attended Propane Emergencies at Blyth Training Centre Fire Chief attended Fire Inspector 1 course OFM fire inspection and prevention courses Apparatus Review The 2005 Freightliner had some engine issues requiring repair Pump testing revealed a couple of faulty gauges all issues have been resolved Equipment Review Helmet replacement is complete for all members and boot replacement started Tablets have been installed in three front line trucks for recording times mapping of water sources marking hazardous locations etc Summary Prevention amp Inspections Eighteen (18) inspections completed andongoing to date Plans for Prevention amp Inspections Continue with inspections upon request and complaint as well as routine inspections Summary of Public Education Activities One TAP-C program conducted station tours presence at Agri-Fair and Fall Fair
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 3 of 4
b) 2015 Year End Financial Statement
The board reviewed the 2015 Year to Date Expenses with the 2016 Proposed Budget
5 New Business
a) Firefighter Related Cancer Prevent Project
The Fire Chief presented a report on Firefighter Related Cancer Purpose It is in the best interest of all involved to reduce the impact of cancer on our community firefighters through a proactive and aggressive approach by the reduction of exposure to carcinogens Recommendation Approve report and take back to respective councilrsquos proposed two phase approach to protect our most valuable resource Background Background information was obtained from the Firefighters Cancer Support Network White Paper Report August 2013 (V2) www Firefightercancersupportorg The report proposed that the following preventative measures be implemented
Phase One Includes - Field Decontamination including face washing and wash down (implemented) - Recommend shower and change of clothes post contamination (implemented) - Implementing exposure reporting and record keeping practices (implemented) - Gear Decontamination ndash purchase of a gear extractor and drying equipment - Set clear expectations develop and enforce procedures policies and operational changes Phase Two - Addition of more SCBA Bottles - Assess station ventilation
Financial Phase One Funding for this project will be provided from the Bell Tower Rental (1250000) Minor Capital (590000) and Chesley Fire Fighters Association (250000)
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 4 of 4
Gear Extractor - $4000 Ram Gear Dryer - $8000 Gear Rack - $8900 Financial Phase Two ndash 2017 8-10 SCBA Bottles - $10000 (estimate) The board discussed items related to the proposal ndash current process for cleaning requirement by other departments cost sharing billing process etc The Fire Chief was instructed to contact the other fire departments to see if there was an interest in sharing the equipment
b) 2016 Draft Budget The Fire Chief presented a 2016 proposed budget and 2015 actual report It was agreed to wait until the next meeting to discuss the budget further after the final 2015 actual expenses have been determined
6 Next Meeting Date
The next meeting date was set for Monday March 14th 2016 at 700 pm at the Municipal Office
7 Adjournment
Moved by Brian Dudgeon Seconded by Scott Mackey Be It Resolved That the meeting be adjourned
Carried Original Signed by Original Signed by _________________________ __________________________ Chair Mark Davis Secretary Connie McKinnon
County Of Bruce Planning amp Development Department Box 129 578 Brown St Wiarton ON N0H 2T0 Phone 519-534-2092 Fax 519-534-1174
March 18 2016 A16-07
Freeman Blair 519-533-3242
By Email blairfreemanpioneeercom
RE 74 Concession 4 Arran Concession 5 Part Lots 35 and 36 RP 3R9109 PART 1 Municipality of Arran Elderslie Roll 410349000309200
The Department has received your inquiry regarding the potential to sever a farm house on an estimated 4ha lot from the noted 9785 ac farm property For details please see the information provided below
Any development on the property is subject to the Bruce County Official Plan and the Arran Elderslie Zoning By-law
County of Bruce Official Plan The County Official Plan designates the property as Agricultural and Hazard designation The property is therefore subject to Agricultural severance policies
6533 Consents ndash Agricultural Areas
1 In no instance shall an original Crown surveyed lot be divided into more than two (2) parcels including the retained portion For the purposes of this section any original Crown surveyed lot severed for the purposes of a school or church prior to 1995 road widening or similar public purpose or minor lot line adjustments shall be deemed to be an original Crown surveyed lot
2 In order to promote and maintain viable farming operations and generally minimize potential impacts on the farming community the minimum lot area of lands within the Agricultural designation shall be generally 40 hectares
3 The severance of one Non-Farm lot within the Agricultural designation shall be considered under the following circumstances
7 This Official Plan requires the severance of all new Non-Farm lots to comply with MDS I All livestock facilities within the vicinity of the proposed severance shall be used in determining MDS I compliance
Where the lot will be for an existing residence and buildings surplus to a farming operation as a result of farm consolidation provided
i) The owner of the lands to be severed is a lsquobona fide farmerrsquo For the purposes of this policy the lsquobona fide farmerrsquo must a) own and farm the lands on which the surplus dwelling is proposed to be severed from b) own and farm other lands
2
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
and c) own a residence elsewhere or reside as a tenant elsewhere therefore rendering the residence on the subject farm surplus to their needs In situations where the agricultural portion of the subject lands is rented in whole or in part to others the owner of the subject lands shall not qualify as a lsquobona fide farmerrsquo A lsquobona fide farmerrsquo shall be defined as to include a limited company sole proprietorship incorporated company numbered company partnership non-profit and other similar ownership forms
ii) The lot proposed for the residence and buildings surplus to the farming operation shall be limited in area and shall only be of sufficient size to accommodate the residence surplus to the farming operation accessory buildings (where including accessory buildings does not render the lot excessively large in the opinion of the Land Division Committee) a well and a sewage disposal system while ensuring that as little land as possible is removed from the agricultural lands
iii) The remnant agricultural lands shall be rezoned to prohibit the future erection of a residential dwelling of any type on the agricultural lands provided that a residential dwelling does not exist at the time of severance
Municipality of Arran Elderslie Bylaw 36-09 The zoning by law zones the property as A1 General Agriculture and EP Environmental Protection Development is not permitted within the EP zone Planning Evaluation Already severed into Two Parts As per the survey you provided (and generally depicted below) your property appears to be situated entirely on Concession 5 Lot 35 and partly on Lot 36 As noted above according to the Bruce County Official Plan agricultural policies a lot may not be severed into more than two parts (including the retained lot) As the Sauble River is a navigable waterway it creates a natural severance dividing your lot into two parts Therefore the surplus farm lot severance would represent an additional severance requiring a Bruce County Official Plan Amendment Design of Surplus Farm Dwelling Severance Lot Surplus farm dwelling severance policies are outlined above and include the requirement to be a bonafide farmer and to restrict the size of the surplus farm dwelling lot to include only the dwelling accessory buildings septic system well and laneway ensuring that as little land as possible is removed from the agricultural lands In your case a possible severed lot severance size of 06 ha (15 ac) meets this policy leaving the former dairy operation buildings as part of the retained agricultural lot Official Plan policy requires the severance of all new Non-Farm lots to comply with Minimum Distance Separation (MDS I) policies designed to protect livestock operations from adjacent residential uses In this case buildings associated with the former dairy operation would need to be removed or rendered inoperable so they could not be used for livestock (see air photo below) Additionally information on livestock operations within 1500 feet should be provided
3
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
As you noted the newer Coverall building could be retained for an agricultural use such as a driveshed The design of this severance results in the retained lot being 39 ha (9635 ac) meeting the minimum lot size for A1 lands in the Arran-Elderslie zoning by-law However as per the policies noted above a zoning by-law amendment is required to prohibit residential uses on the retained farm land We have attached a form designed to establish your status as a bonafide farmer for the purposes of engaging in the surplus farm dwelling lot severance Should you decide to complete a planning application please fill out this form and include it in the application package You will also be required to show an adequate access for the retained farm property Based on the Ministry of Tourism Culture and Sport Checklist for non-specialists for determining archaeological potential your lands exhibit high potential for archaeological resources based on their proximity to the Sauble River As part of a planning application a holding provision shall be applied to the retained agricultural lands to ensure an archaeological study is undertaken should construction of any new structures be considered in the future
Application Requirements
All applications require a completed and commissioned Application Form One with original signatures and a detailed site plan reflecting all existing and proposed buildings structures and uses including wells septic and geothermal systems if present and setbacks to existing and proposed lot lines and any easements that apply to the property along with applicable application fees This application also required a complete ldquobonafide farmerrdquo form
As of January 2016 fees associated with a combined application for a Bruce County Official Plan Amendment Zoning By-law Amendment and Severance are $319000 payable to the Treasurer County of Bruce Applications are available from the County website at wwwbrucecountyonca under Quick Links Applications
Please note that all persons have the right to submit applications and that while the Planning Department provides recommendations it is County and local Councils that make the decision regarding any application If you have further questions please do not hesitate to contact the Wiarton office (519) 534-2092
County of Bruce
Brian McHattie RPP Planner Planning amp Development Department Email bcplwibrucecountyonca
cc P Rouse Municipal Clerk
4
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Location Map
Original Crown Survey Lot Fabric
5
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Bruce County Official Plan amp Constraints Agricultural and Rural
Hydrology Within 300 m of a watercourse ndash Sauble River
6
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Zoning By-law A1 Agricultural amp EP Environmental Protection
2015 Air Photo
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
CHESLEY amp AREA FIRE DEPARTMENT JOINT BOARD
Chesley amp Area Fire Board Minutes ndash September 15 2015 Page 1 of 3
Tuesday February 16th 2016 700 pm Arran-Elderslie Municipal Office Chesley Ontario MINUTES A meeting of the Chesley amp Area Fire Department Joint Board was held on Tuesday February 16th 2016 at the Arran-Ederslie Municipal Office Present Scott Mackey ndash Township of Chatsworth
Mark Davis ndash Arran-Elderslie Doug Bell ndash Arran-Elderslie Brian Dudgeon ndash Arran-Elderslie
Absent Shawn Greig ndash Township of Chatsworth Staff Present Robert Bell ndash Fire Chief Chesley Fire Connie McKinnon ndash Deputy Clerk Arran-Elderslie 1 Declaration of Pecuniary Interests
No disclosures of pecuniary interests were made by the board
2 Election of Chairperson Scott Mackey nominated Mark Davis as Chair of the Chesley amp Area Fire Department Joint Board Doug Bell seconded the motion Scott Mackey moved that nominations be closed and Brian Dudgeon seconded the motion Moved by Scott Mackey Seconded by Doug Bell Be It Resolved That the Chesley amp Area Fire Department Joint Board appoint Mark Davis Chair of the Chesley amp Area Fire Board for 2016
Carried
3 Approval of Minutes Moved by Scott Mackey Seconded by Doug Bell Be It Resolved That Chesley amp Area Fire Department Joint Board adopt the minutes of the Regular Board meeting held on Tuesday September 15th 2015 as circulated
Carried
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 2 of 4
4 Business
a) Fire Chiefrsquos 2015 Year End Report The Fire Chief presented a 2016 year end report that included Responses 2015 ndash Fifty One (51) incidents forty (40) Arran-Elderslie Ten (10) Chatsworth one (1) West Grey fourteen (14) ambulance assistMVC and four (4) false alarms 2016 Year to date ndash five (5) three (3) Arran-Elderslie two (2) Chatsworth Township Discussion took place on educating the public on the benefits of smoke alarms It was agreed that an insert regarding smoke alarms should be placed in the next Arran-Elderslie newsletter Training Two (2) members attended a two day Hazmat course at the Meaford Training Centre Five (5) members attended the FF Level 1 Gap course at Blyth Training Centre Two (2) members attended Propane Emergencies at Blyth Training Centre Fire Chief attended Fire Inspector 1 course OFM fire inspection and prevention courses Apparatus Review The 2005 Freightliner had some engine issues requiring repair Pump testing revealed a couple of faulty gauges all issues have been resolved Equipment Review Helmet replacement is complete for all members and boot replacement started Tablets have been installed in three front line trucks for recording times mapping of water sources marking hazardous locations etc Summary Prevention amp Inspections Eighteen (18) inspections completed andongoing to date Plans for Prevention amp Inspections Continue with inspections upon request and complaint as well as routine inspections Summary of Public Education Activities One TAP-C program conducted station tours presence at Agri-Fair and Fall Fair
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 3 of 4
b) 2015 Year End Financial Statement
The board reviewed the 2015 Year to Date Expenses with the 2016 Proposed Budget
5 New Business
a) Firefighter Related Cancer Prevent Project
The Fire Chief presented a report on Firefighter Related Cancer Purpose It is in the best interest of all involved to reduce the impact of cancer on our community firefighters through a proactive and aggressive approach by the reduction of exposure to carcinogens Recommendation Approve report and take back to respective councilrsquos proposed two phase approach to protect our most valuable resource Background Background information was obtained from the Firefighters Cancer Support Network White Paper Report August 2013 (V2) www Firefightercancersupportorg The report proposed that the following preventative measures be implemented
Phase One Includes - Field Decontamination including face washing and wash down (implemented) - Recommend shower and change of clothes post contamination (implemented) - Implementing exposure reporting and record keeping practices (implemented) - Gear Decontamination ndash purchase of a gear extractor and drying equipment - Set clear expectations develop and enforce procedures policies and operational changes Phase Two - Addition of more SCBA Bottles - Assess station ventilation
Financial Phase One Funding for this project will be provided from the Bell Tower Rental (1250000) Minor Capital (590000) and Chesley Fire Fighters Association (250000)
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 4 of 4
Gear Extractor - $4000 Ram Gear Dryer - $8000 Gear Rack - $8900 Financial Phase Two ndash 2017 8-10 SCBA Bottles - $10000 (estimate) The board discussed items related to the proposal ndash current process for cleaning requirement by other departments cost sharing billing process etc The Fire Chief was instructed to contact the other fire departments to see if there was an interest in sharing the equipment
b) 2016 Draft Budget The Fire Chief presented a 2016 proposed budget and 2015 actual report It was agreed to wait until the next meeting to discuss the budget further after the final 2015 actual expenses have been determined
6 Next Meeting Date
The next meeting date was set for Monday March 14th 2016 at 700 pm at the Municipal Office
7 Adjournment
Moved by Brian Dudgeon Seconded by Scott Mackey Be It Resolved That the meeting be adjourned
Carried Original Signed by Original Signed by _________________________ __________________________ Chair Mark Davis Secretary Connie McKinnon
County Of Bruce Planning amp Development Department Box 129 578 Brown St Wiarton ON N0H 2T0 Phone 519-534-2092 Fax 519-534-1174
March 18 2016 A16-07
Freeman Blair 519-533-3242
By Email blairfreemanpioneeercom
RE 74 Concession 4 Arran Concession 5 Part Lots 35 and 36 RP 3R9109 PART 1 Municipality of Arran Elderslie Roll 410349000309200
The Department has received your inquiry regarding the potential to sever a farm house on an estimated 4ha lot from the noted 9785 ac farm property For details please see the information provided below
Any development on the property is subject to the Bruce County Official Plan and the Arran Elderslie Zoning By-law
County of Bruce Official Plan The County Official Plan designates the property as Agricultural and Hazard designation The property is therefore subject to Agricultural severance policies
6533 Consents ndash Agricultural Areas
1 In no instance shall an original Crown surveyed lot be divided into more than two (2) parcels including the retained portion For the purposes of this section any original Crown surveyed lot severed for the purposes of a school or church prior to 1995 road widening or similar public purpose or minor lot line adjustments shall be deemed to be an original Crown surveyed lot
2 In order to promote and maintain viable farming operations and generally minimize potential impacts on the farming community the minimum lot area of lands within the Agricultural designation shall be generally 40 hectares
3 The severance of one Non-Farm lot within the Agricultural designation shall be considered under the following circumstances
7 This Official Plan requires the severance of all new Non-Farm lots to comply with MDS I All livestock facilities within the vicinity of the proposed severance shall be used in determining MDS I compliance
Where the lot will be for an existing residence and buildings surplus to a farming operation as a result of farm consolidation provided
i) The owner of the lands to be severed is a lsquobona fide farmerrsquo For the purposes of this policy the lsquobona fide farmerrsquo must a) own and farm the lands on which the surplus dwelling is proposed to be severed from b) own and farm other lands
2
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
and c) own a residence elsewhere or reside as a tenant elsewhere therefore rendering the residence on the subject farm surplus to their needs In situations where the agricultural portion of the subject lands is rented in whole or in part to others the owner of the subject lands shall not qualify as a lsquobona fide farmerrsquo A lsquobona fide farmerrsquo shall be defined as to include a limited company sole proprietorship incorporated company numbered company partnership non-profit and other similar ownership forms
ii) The lot proposed for the residence and buildings surplus to the farming operation shall be limited in area and shall only be of sufficient size to accommodate the residence surplus to the farming operation accessory buildings (where including accessory buildings does not render the lot excessively large in the opinion of the Land Division Committee) a well and a sewage disposal system while ensuring that as little land as possible is removed from the agricultural lands
iii) The remnant agricultural lands shall be rezoned to prohibit the future erection of a residential dwelling of any type on the agricultural lands provided that a residential dwelling does not exist at the time of severance
Municipality of Arran Elderslie Bylaw 36-09 The zoning by law zones the property as A1 General Agriculture and EP Environmental Protection Development is not permitted within the EP zone Planning Evaluation Already severed into Two Parts As per the survey you provided (and generally depicted below) your property appears to be situated entirely on Concession 5 Lot 35 and partly on Lot 36 As noted above according to the Bruce County Official Plan agricultural policies a lot may not be severed into more than two parts (including the retained lot) As the Sauble River is a navigable waterway it creates a natural severance dividing your lot into two parts Therefore the surplus farm lot severance would represent an additional severance requiring a Bruce County Official Plan Amendment Design of Surplus Farm Dwelling Severance Lot Surplus farm dwelling severance policies are outlined above and include the requirement to be a bonafide farmer and to restrict the size of the surplus farm dwelling lot to include only the dwelling accessory buildings septic system well and laneway ensuring that as little land as possible is removed from the agricultural lands In your case a possible severed lot severance size of 06 ha (15 ac) meets this policy leaving the former dairy operation buildings as part of the retained agricultural lot Official Plan policy requires the severance of all new Non-Farm lots to comply with Minimum Distance Separation (MDS I) policies designed to protect livestock operations from adjacent residential uses In this case buildings associated with the former dairy operation would need to be removed or rendered inoperable so they could not be used for livestock (see air photo below) Additionally information on livestock operations within 1500 feet should be provided
3
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
As you noted the newer Coverall building could be retained for an agricultural use such as a driveshed The design of this severance results in the retained lot being 39 ha (9635 ac) meeting the minimum lot size for A1 lands in the Arran-Elderslie zoning by-law However as per the policies noted above a zoning by-law amendment is required to prohibit residential uses on the retained farm land We have attached a form designed to establish your status as a bonafide farmer for the purposes of engaging in the surplus farm dwelling lot severance Should you decide to complete a planning application please fill out this form and include it in the application package You will also be required to show an adequate access for the retained farm property Based on the Ministry of Tourism Culture and Sport Checklist for non-specialists for determining archaeological potential your lands exhibit high potential for archaeological resources based on their proximity to the Sauble River As part of a planning application a holding provision shall be applied to the retained agricultural lands to ensure an archaeological study is undertaken should construction of any new structures be considered in the future
Application Requirements
All applications require a completed and commissioned Application Form One with original signatures and a detailed site plan reflecting all existing and proposed buildings structures and uses including wells septic and geothermal systems if present and setbacks to existing and proposed lot lines and any easements that apply to the property along with applicable application fees This application also required a complete ldquobonafide farmerrdquo form
As of January 2016 fees associated with a combined application for a Bruce County Official Plan Amendment Zoning By-law Amendment and Severance are $319000 payable to the Treasurer County of Bruce Applications are available from the County website at wwwbrucecountyonca under Quick Links Applications
Please note that all persons have the right to submit applications and that while the Planning Department provides recommendations it is County and local Councils that make the decision regarding any application If you have further questions please do not hesitate to contact the Wiarton office (519) 534-2092
County of Bruce
Brian McHattie RPP Planner Planning amp Development Department Email bcplwibrucecountyonca
cc P Rouse Municipal Clerk
4
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Location Map
Original Crown Survey Lot Fabric
5
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Bruce County Official Plan amp Constraints Agricultural and Rural
Hydrology Within 300 m of a watercourse ndash Sauble River
6
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Zoning By-law A1 Agricultural amp EP Environmental Protection
2015 Air Photo
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 2 of 4
4 Business
a) Fire Chiefrsquos 2015 Year End Report The Fire Chief presented a 2016 year end report that included Responses 2015 ndash Fifty One (51) incidents forty (40) Arran-Elderslie Ten (10) Chatsworth one (1) West Grey fourteen (14) ambulance assistMVC and four (4) false alarms 2016 Year to date ndash five (5) three (3) Arran-Elderslie two (2) Chatsworth Township Discussion took place on educating the public on the benefits of smoke alarms It was agreed that an insert regarding smoke alarms should be placed in the next Arran-Elderslie newsletter Training Two (2) members attended a two day Hazmat course at the Meaford Training Centre Five (5) members attended the FF Level 1 Gap course at Blyth Training Centre Two (2) members attended Propane Emergencies at Blyth Training Centre Fire Chief attended Fire Inspector 1 course OFM fire inspection and prevention courses Apparatus Review The 2005 Freightliner had some engine issues requiring repair Pump testing revealed a couple of faulty gauges all issues have been resolved Equipment Review Helmet replacement is complete for all members and boot replacement started Tablets have been installed in three front line trucks for recording times mapping of water sources marking hazardous locations etc Summary Prevention amp Inspections Eighteen (18) inspections completed andongoing to date Plans for Prevention amp Inspections Continue with inspections upon request and complaint as well as routine inspections Summary of Public Education Activities One TAP-C program conducted station tours presence at Agri-Fair and Fall Fair
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 3 of 4
b) 2015 Year End Financial Statement
The board reviewed the 2015 Year to Date Expenses with the 2016 Proposed Budget
5 New Business
a) Firefighter Related Cancer Prevent Project
The Fire Chief presented a report on Firefighter Related Cancer Purpose It is in the best interest of all involved to reduce the impact of cancer on our community firefighters through a proactive and aggressive approach by the reduction of exposure to carcinogens Recommendation Approve report and take back to respective councilrsquos proposed two phase approach to protect our most valuable resource Background Background information was obtained from the Firefighters Cancer Support Network White Paper Report August 2013 (V2) www Firefightercancersupportorg The report proposed that the following preventative measures be implemented
Phase One Includes - Field Decontamination including face washing and wash down (implemented) - Recommend shower and change of clothes post contamination (implemented) - Implementing exposure reporting and record keeping practices (implemented) - Gear Decontamination ndash purchase of a gear extractor and drying equipment - Set clear expectations develop and enforce procedures policies and operational changes Phase Two - Addition of more SCBA Bottles - Assess station ventilation
Financial Phase One Funding for this project will be provided from the Bell Tower Rental (1250000) Minor Capital (590000) and Chesley Fire Fighters Association (250000)
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 4 of 4
Gear Extractor - $4000 Ram Gear Dryer - $8000 Gear Rack - $8900 Financial Phase Two ndash 2017 8-10 SCBA Bottles - $10000 (estimate) The board discussed items related to the proposal ndash current process for cleaning requirement by other departments cost sharing billing process etc The Fire Chief was instructed to contact the other fire departments to see if there was an interest in sharing the equipment
b) 2016 Draft Budget The Fire Chief presented a 2016 proposed budget and 2015 actual report It was agreed to wait until the next meeting to discuss the budget further after the final 2015 actual expenses have been determined
6 Next Meeting Date
The next meeting date was set for Monday March 14th 2016 at 700 pm at the Municipal Office
7 Adjournment
Moved by Brian Dudgeon Seconded by Scott Mackey Be It Resolved That the meeting be adjourned
Carried Original Signed by Original Signed by _________________________ __________________________ Chair Mark Davis Secretary Connie McKinnon
County Of Bruce Planning amp Development Department Box 129 578 Brown St Wiarton ON N0H 2T0 Phone 519-534-2092 Fax 519-534-1174
March 18 2016 A16-07
Freeman Blair 519-533-3242
By Email blairfreemanpioneeercom
RE 74 Concession 4 Arran Concession 5 Part Lots 35 and 36 RP 3R9109 PART 1 Municipality of Arran Elderslie Roll 410349000309200
The Department has received your inquiry regarding the potential to sever a farm house on an estimated 4ha lot from the noted 9785 ac farm property For details please see the information provided below
Any development on the property is subject to the Bruce County Official Plan and the Arran Elderslie Zoning By-law
County of Bruce Official Plan The County Official Plan designates the property as Agricultural and Hazard designation The property is therefore subject to Agricultural severance policies
6533 Consents ndash Agricultural Areas
1 In no instance shall an original Crown surveyed lot be divided into more than two (2) parcels including the retained portion For the purposes of this section any original Crown surveyed lot severed for the purposes of a school or church prior to 1995 road widening or similar public purpose or minor lot line adjustments shall be deemed to be an original Crown surveyed lot
2 In order to promote and maintain viable farming operations and generally minimize potential impacts on the farming community the minimum lot area of lands within the Agricultural designation shall be generally 40 hectares
3 The severance of one Non-Farm lot within the Agricultural designation shall be considered under the following circumstances
7 This Official Plan requires the severance of all new Non-Farm lots to comply with MDS I All livestock facilities within the vicinity of the proposed severance shall be used in determining MDS I compliance
Where the lot will be for an existing residence and buildings surplus to a farming operation as a result of farm consolidation provided
i) The owner of the lands to be severed is a lsquobona fide farmerrsquo For the purposes of this policy the lsquobona fide farmerrsquo must a) own and farm the lands on which the surplus dwelling is proposed to be severed from b) own and farm other lands
2
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
and c) own a residence elsewhere or reside as a tenant elsewhere therefore rendering the residence on the subject farm surplus to their needs In situations where the agricultural portion of the subject lands is rented in whole or in part to others the owner of the subject lands shall not qualify as a lsquobona fide farmerrsquo A lsquobona fide farmerrsquo shall be defined as to include a limited company sole proprietorship incorporated company numbered company partnership non-profit and other similar ownership forms
ii) The lot proposed for the residence and buildings surplus to the farming operation shall be limited in area and shall only be of sufficient size to accommodate the residence surplus to the farming operation accessory buildings (where including accessory buildings does not render the lot excessively large in the opinion of the Land Division Committee) a well and a sewage disposal system while ensuring that as little land as possible is removed from the agricultural lands
iii) The remnant agricultural lands shall be rezoned to prohibit the future erection of a residential dwelling of any type on the agricultural lands provided that a residential dwelling does not exist at the time of severance
Municipality of Arran Elderslie Bylaw 36-09 The zoning by law zones the property as A1 General Agriculture and EP Environmental Protection Development is not permitted within the EP zone Planning Evaluation Already severed into Two Parts As per the survey you provided (and generally depicted below) your property appears to be situated entirely on Concession 5 Lot 35 and partly on Lot 36 As noted above according to the Bruce County Official Plan agricultural policies a lot may not be severed into more than two parts (including the retained lot) As the Sauble River is a navigable waterway it creates a natural severance dividing your lot into two parts Therefore the surplus farm lot severance would represent an additional severance requiring a Bruce County Official Plan Amendment Design of Surplus Farm Dwelling Severance Lot Surplus farm dwelling severance policies are outlined above and include the requirement to be a bonafide farmer and to restrict the size of the surplus farm dwelling lot to include only the dwelling accessory buildings septic system well and laneway ensuring that as little land as possible is removed from the agricultural lands In your case a possible severed lot severance size of 06 ha (15 ac) meets this policy leaving the former dairy operation buildings as part of the retained agricultural lot Official Plan policy requires the severance of all new Non-Farm lots to comply with Minimum Distance Separation (MDS I) policies designed to protect livestock operations from adjacent residential uses In this case buildings associated with the former dairy operation would need to be removed or rendered inoperable so they could not be used for livestock (see air photo below) Additionally information on livestock operations within 1500 feet should be provided
3
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
As you noted the newer Coverall building could be retained for an agricultural use such as a driveshed The design of this severance results in the retained lot being 39 ha (9635 ac) meeting the minimum lot size for A1 lands in the Arran-Elderslie zoning by-law However as per the policies noted above a zoning by-law amendment is required to prohibit residential uses on the retained farm land We have attached a form designed to establish your status as a bonafide farmer for the purposes of engaging in the surplus farm dwelling lot severance Should you decide to complete a planning application please fill out this form and include it in the application package You will also be required to show an adequate access for the retained farm property Based on the Ministry of Tourism Culture and Sport Checklist for non-specialists for determining archaeological potential your lands exhibit high potential for archaeological resources based on their proximity to the Sauble River As part of a planning application a holding provision shall be applied to the retained agricultural lands to ensure an archaeological study is undertaken should construction of any new structures be considered in the future
Application Requirements
All applications require a completed and commissioned Application Form One with original signatures and a detailed site plan reflecting all existing and proposed buildings structures and uses including wells septic and geothermal systems if present and setbacks to existing and proposed lot lines and any easements that apply to the property along with applicable application fees This application also required a complete ldquobonafide farmerrdquo form
As of January 2016 fees associated with a combined application for a Bruce County Official Plan Amendment Zoning By-law Amendment and Severance are $319000 payable to the Treasurer County of Bruce Applications are available from the County website at wwwbrucecountyonca under Quick Links Applications
Please note that all persons have the right to submit applications and that while the Planning Department provides recommendations it is County and local Councils that make the decision regarding any application If you have further questions please do not hesitate to contact the Wiarton office (519) 534-2092
County of Bruce
Brian McHattie RPP Planner Planning amp Development Department Email bcplwibrucecountyonca
cc P Rouse Municipal Clerk
4
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Location Map
Original Crown Survey Lot Fabric
5
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Bruce County Official Plan amp Constraints Agricultural and Rural
Hydrology Within 300 m of a watercourse ndash Sauble River
6
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Zoning By-law A1 Agricultural amp EP Environmental Protection
2015 Air Photo
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 3 of 4
b) 2015 Year End Financial Statement
The board reviewed the 2015 Year to Date Expenses with the 2016 Proposed Budget
5 New Business
a) Firefighter Related Cancer Prevent Project
The Fire Chief presented a report on Firefighter Related Cancer Purpose It is in the best interest of all involved to reduce the impact of cancer on our community firefighters through a proactive and aggressive approach by the reduction of exposure to carcinogens Recommendation Approve report and take back to respective councilrsquos proposed two phase approach to protect our most valuable resource Background Background information was obtained from the Firefighters Cancer Support Network White Paper Report August 2013 (V2) www Firefightercancersupportorg The report proposed that the following preventative measures be implemented
Phase One Includes - Field Decontamination including face washing and wash down (implemented) - Recommend shower and change of clothes post contamination (implemented) - Implementing exposure reporting and record keeping practices (implemented) - Gear Decontamination ndash purchase of a gear extractor and drying equipment - Set clear expectations develop and enforce procedures policies and operational changes Phase Two - Addition of more SCBA Bottles - Assess station ventilation
Financial Phase One Funding for this project will be provided from the Bell Tower Rental (1250000) Minor Capital (590000) and Chesley Fire Fighters Association (250000)
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 4 of 4
Gear Extractor - $4000 Ram Gear Dryer - $8000 Gear Rack - $8900 Financial Phase Two ndash 2017 8-10 SCBA Bottles - $10000 (estimate) The board discussed items related to the proposal ndash current process for cleaning requirement by other departments cost sharing billing process etc The Fire Chief was instructed to contact the other fire departments to see if there was an interest in sharing the equipment
b) 2016 Draft Budget The Fire Chief presented a 2016 proposed budget and 2015 actual report It was agreed to wait until the next meeting to discuss the budget further after the final 2015 actual expenses have been determined
6 Next Meeting Date
The next meeting date was set for Monday March 14th 2016 at 700 pm at the Municipal Office
7 Adjournment
Moved by Brian Dudgeon Seconded by Scott Mackey Be It Resolved That the meeting be adjourned
Carried Original Signed by Original Signed by _________________________ __________________________ Chair Mark Davis Secretary Connie McKinnon
County Of Bruce Planning amp Development Department Box 129 578 Brown St Wiarton ON N0H 2T0 Phone 519-534-2092 Fax 519-534-1174
March 18 2016 A16-07
Freeman Blair 519-533-3242
By Email blairfreemanpioneeercom
RE 74 Concession 4 Arran Concession 5 Part Lots 35 and 36 RP 3R9109 PART 1 Municipality of Arran Elderslie Roll 410349000309200
The Department has received your inquiry regarding the potential to sever a farm house on an estimated 4ha lot from the noted 9785 ac farm property For details please see the information provided below
Any development on the property is subject to the Bruce County Official Plan and the Arran Elderslie Zoning By-law
County of Bruce Official Plan The County Official Plan designates the property as Agricultural and Hazard designation The property is therefore subject to Agricultural severance policies
6533 Consents ndash Agricultural Areas
1 In no instance shall an original Crown surveyed lot be divided into more than two (2) parcels including the retained portion For the purposes of this section any original Crown surveyed lot severed for the purposes of a school or church prior to 1995 road widening or similar public purpose or minor lot line adjustments shall be deemed to be an original Crown surveyed lot
2 In order to promote and maintain viable farming operations and generally minimize potential impacts on the farming community the minimum lot area of lands within the Agricultural designation shall be generally 40 hectares
3 The severance of one Non-Farm lot within the Agricultural designation shall be considered under the following circumstances
7 This Official Plan requires the severance of all new Non-Farm lots to comply with MDS I All livestock facilities within the vicinity of the proposed severance shall be used in determining MDS I compliance
Where the lot will be for an existing residence and buildings surplus to a farming operation as a result of farm consolidation provided
i) The owner of the lands to be severed is a lsquobona fide farmerrsquo For the purposes of this policy the lsquobona fide farmerrsquo must a) own and farm the lands on which the surplus dwelling is proposed to be severed from b) own and farm other lands
2
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
and c) own a residence elsewhere or reside as a tenant elsewhere therefore rendering the residence on the subject farm surplus to their needs In situations where the agricultural portion of the subject lands is rented in whole or in part to others the owner of the subject lands shall not qualify as a lsquobona fide farmerrsquo A lsquobona fide farmerrsquo shall be defined as to include a limited company sole proprietorship incorporated company numbered company partnership non-profit and other similar ownership forms
ii) The lot proposed for the residence and buildings surplus to the farming operation shall be limited in area and shall only be of sufficient size to accommodate the residence surplus to the farming operation accessory buildings (where including accessory buildings does not render the lot excessively large in the opinion of the Land Division Committee) a well and a sewage disposal system while ensuring that as little land as possible is removed from the agricultural lands
iii) The remnant agricultural lands shall be rezoned to prohibit the future erection of a residential dwelling of any type on the agricultural lands provided that a residential dwelling does not exist at the time of severance
Municipality of Arran Elderslie Bylaw 36-09 The zoning by law zones the property as A1 General Agriculture and EP Environmental Protection Development is not permitted within the EP zone Planning Evaluation Already severed into Two Parts As per the survey you provided (and generally depicted below) your property appears to be situated entirely on Concession 5 Lot 35 and partly on Lot 36 As noted above according to the Bruce County Official Plan agricultural policies a lot may not be severed into more than two parts (including the retained lot) As the Sauble River is a navigable waterway it creates a natural severance dividing your lot into two parts Therefore the surplus farm lot severance would represent an additional severance requiring a Bruce County Official Plan Amendment Design of Surplus Farm Dwelling Severance Lot Surplus farm dwelling severance policies are outlined above and include the requirement to be a bonafide farmer and to restrict the size of the surplus farm dwelling lot to include only the dwelling accessory buildings septic system well and laneway ensuring that as little land as possible is removed from the agricultural lands In your case a possible severed lot severance size of 06 ha (15 ac) meets this policy leaving the former dairy operation buildings as part of the retained agricultural lot Official Plan policy requires the severance of all new Non-Farm lots to comply with Minimum Distance Separation (MDS I) policies designed to protect livestock operations from adjacent residential uses In this case buildings associated with the former dairy operation would need to be removed or rendered inoperable so they could not be used for livestock (see air photo below) Additionally information on livestock operations within 1500 feet should be provided
3
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
As you noted the newer Coverall building could be retained for an agricultural use such as a driveshed The design of this severance results in the retained lot being 39 ha (9635 ac) meeting the minimum lot size for A1 lands in the Arran-Elderslie zoning by-law However as per the policies noted above a zoning by-law amendment is required to prohibit residential uses on the retained farm land We have attached a form designed to establish your status as a bonafide farmer for the purposes of engaging in the surplus farm dwelling lot severance Should you decide to complete a planning application please fill out this form and include it in the application package You will also be required to show an adequate access for the retained farm property Based on the Ministry of Tourism Culture and Sport Checklist for non-specialists for determining archaeological potential your lands exhibit high potential for archaeological resources based on their proximity to the Sauble River As part of a planning application a holding provision shall be applied to the retained agricultural lands to ensure an archaeological study is undertaken should construction of any new structures be considered in the future
Application Requirements
All applications require a completed and commissioned Application Form One with original signatures and a detailed site plan reflecting all existing and proposed buildings structures and uses including wells septic and geothermal systems if present and setbacks to existing and proposed lot lines and any easements that apply to the property along with applicable application fees This application also required a complete ldquobonafide farmerrdquo form
As of January 2016 fees associated with a combined application for a Bruce County Official Plan Amendment Zoning By-law Amendment and Severance are $319000 payable to the Treasurer County of Bruce Applications are available from the County website at wwwbrucecountyonca under Quick Links Applications
Please note that all persons have the right to submit applications and that while the Planning Department provides recommendations it is County and local Councils that make the decision regarding any application If you have further questions please do not hesitate to contact the Wiarton office (519) 534-2092
County of Bruce
Brian McHattie RPP Planner Planning amp Development Department Email bcplwibrucecountyonca
cc P Rouse Municipal Clerk
4
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Location Map
Original Crown Survey Lot Fabric
5
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Bruce County Official Plan amp Constraints Agricultural and Rural
Hydrology Within 300 m of a watercourse ndash Sauble River
6
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Zoning By-law A1 Agricultural amp EP Environmental Protection
2015 Air Photo
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
Chesley amp Area Fire Board Minutes ndash February 16 2016 Page 4 of 4
Gear Extractor - $4000 Ram Gear Dryer - $8000 Gear Rack - $8900 Financial Phase Two ndash 2017 8-10 SCBA Bottles - $10000 (estimate) The board discussed items related to the proposal ndash current process for cleaning requirement by other departments cost sharing billing process etc The Fire Chief was instructed to contact the other fire departments to see if there was an interest in sharing the equipment
b) 2016 Draft Budget The Fire Chief presented a 2016 proposed budget and 2015 actual report It was agreed to wait until the next meeting to discuss the budget further after the final 2015 actual expenses have been determined
6 Next Meeting Date
The next meeting date was set for Monday March 14th 2016 at 700 pm at the Municipal Office
7 Adjournment
Moved by Brian Dudgeon Seconded by Scott Mackey Be It Resolved That the meeting be adjourned
Carried Original Signed by Original Signed by _________________________ __________________________ Chair Mark Davis Secretary Connie McKinnon
County Of Bruce Planning amp Development Department Box 129 578 Brown St Wiarton ON N0H 2T0 Phone 519-534-2092 Fax 519-534-1174
March 18 2016 A16-07
Freeman Blair 519-533-3242
By Email blairfreemanpioneeercom
RE 74 Concession 4 Arran Concession 5 Part Lots 35 and 36 RP 3R9109 PART 1 Municipality of Arran Elderslie Roll 410349000309200
The Department has received your inquiry regarding the potential to sever a farm house on an estimated 4ha lot from the noted 9785 ac farm property For details please see the information provided below
Any development on the property is subject to the Bruce County Official Plan and the Arran Elderslie Zoning By-law
County of Bruce Official Plan The County Official Plan designates the property as Agricultural and Hazard designation The property is therefore subject to Agricultural severance policies
6533 Consents ndash Agricultural Areas
1 In no instance shall an original Crown surveyed lot be divided into more than two (2) parcels including the retained portion For the purposes of this section any original Crown surveyed lot severed for the purposes of a school or church prior to 1995 road widening or similar public purpose or minor lot line adjustments shall be deemed to be an original Crown surveyed lot
2 In order to promote and maintain viable farming operations and generally minimize potential impacts on the farming community the minimum lot area of lands within the Agricultural designation shall be generally 40 hectares
3 The severance of one Non-Farm lot within the Agricultural designation shall be considered under the following circumstances
7 This Official Plan requires the severance of all new Non-Farm lots to comply with MDS I All livestock facilities within the vicinity of the proposed severance shall be used in determining MDS I compliance
Where the lot will be for an existing residence and buildings surplus to a farming operation as a result of farm consolidation provided
i) The owner of the lands to be severed is a lsquobona fide farmerrsquo For the purposes of this policy the lsquobona fide farmerrsquo must a) own and farm the lands on which the surplus dwelling is proposed to be severed from b) own and farm other lands
2
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
and c) own a residence elsewhere or reside as a tenant elsewhere therefore rendering the residence on the subject farm surplus to their needs In situations where the agricultural portion of the subject lands is rented in whole or in part to others the owner of the subject lands shall not qualify as a lsquobona fide farmerrsquo A lsquobona fide farmerrsquo shall be defined as to include a limited company sole proprietorship incorporated company numbered company partnership non-profit and other similar ownership forms
ii) The lot proposed for the residence and buildings surplus to the farming operation shall be limited in area and shall only be of sufficient size to accommodate the residence surplus to the farming operation accessory buildings (where including accessory buildings does not render the lot excessively large in the opinion of the Land Division Committee) a well and a sewage disposal system while ensuring that as little land as possible is removed from the agricultural lands
iii) The remnant agricultural lands shall be rezoned to prohibit the future erection of a residential dwelling of any type on the agricultural lands provided that a residential dwelling does not exist at the time of severance
Municipality of Arran Elderslie Bylaw 36-09 The zoning by law zones the property as A1 General Agriculture and EP Environmental Protection Development is not permitted within the EP zone Planning Evaluation Already severed into Two Parts As per the survey you provided (and generally depicted below) your property appears to be situated entirely on Concession 5 Lot 35 and partly on Lot 36 As noted above according to the Bruce County Official Plan agricultural policies a lot may not be severed into more than two parts (including the retained lot) As the Sauble River is a navigable waterway it creates a natural severance dividing your lot into two parts Therefore the surplus farm lot severance would represent an additional severance requiring a Bruce County Official Plan Amendment Design of Surplus Farm Dwelling Severance Lot Surplus farm dwelling severance policies are outlined above and include the requirement to be a bonafide farmer and to restrict the size of the surplus farm dwelling lot to include only the dwelling accessory buildings septic system well and laneway ensuring that as little land as possible is removed from the agricultural lands In your case a possible severed lot severance size of 06 ha (15 ac) meets this policy leaving the former dairy operation buildings as part of the retained agricultural lot Official Plan policy requires the severance of all new Non-Farm lots to comply with Minimum Distance Separation (MDS I) policies designed to protect livestock operations from adjacent residential uses In this case buildings associated with the former dairy operation would need to be removed or rendered inoperable so they could not be used for livestock (see air photo below) Additionally information on livestock operations within 1500 feet should be provided
3
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
As you noted the newer Coverall building could be retained for an agricultural use such as a driveshed The design of this severance results in the retained lot being 39 ha (9635 ac) meeting the minimum lot size for A1 lands in the Arran-Elderslie zoning by-law However as per the policies noted above a zoning by-law amendment is required to prohibit residential uses on the retained farm land We have attached a form designed to establish your status as a bonafide farmer for the purposes of engaging in the surplus farm dwelling lot severance Should you decide to complete a planning application please fill out this form and include it in the application package You will also be required to show an adequate access for the retained farm property Based on the Ministry of Tourism Culture and Sport Checklist for non-specialists for determining archaeological potential your lands exhibit high potential for archaeological resources based on their proximity to the Sauble River As part of a planning application a holding provision shall be applied to the retained agricultural lands to ensure an archaeological study is undertaken should construction of any new structures be considered in the future
Application Requirements
All applications require a completed and commissioned Application Form One with original signatures and a detailed site plan reflecting all existing and proposed buildings structures and uses including wells septic and geothermal systems if present and setbacks to existing and proposed lot lines and any easements that apply to the property along with applicable application fees This application also required a complete ldquobonafide farmerrdquo form
As of January 2016 fees associated with a combined application for a Bruce County Official Plan Amendment Zoning By-law Amendment and Severance are $319000 payable to the Treasurer County of Bruce Applications are available from the County website at wwwbrucecountyonca under Quick Links Applications
Please note that all persons have the right to submit applications and that while the Planning Department provides recommendations it is County and local Councils that make the decision regarding any application If you have further questions please do not hesitate to contact the Wiarton office (519) 534-2092
County of Bruce
Brian McHattie RPP Planner Planning amp Development Department Email bcplwibrucecountyonca
cc P Rouse Municipal Clerk
4
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Location Map
Original Crown Survey Lot Fabric
5
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Bruce County Official Plan amp Constraints Agricultural and Rural
Hydrology Within 300 m of a watercourse ndash Sauble River
6
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Zoning By-law A1 Agricultural amp EP Environmental Protection
2015 Air Photo
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
County Of Bruce Planning amp Development Department Box 129 578 Brown St Wiarton ON N0H 2T0 Phone 519-534-2092 Fax 519-534-1174
March 18 2016 A16-07
Freeman Blair 519-533-3242
By Email blairfreemanpioneeercom
RE 74 Concession 4 Arran Concession 5 Part Lots 35 and 36 RP 3R9109 PART 1 Municipality of Arran Elderslie Roll 410349000309200
The Department has received your inquiry regarding the potential to sever a farm house on an estimated 4ha lot from the noted 9785 ac farm property For details please see the information provided below
Any development on the property is subject to the Bruce County Official Plan and the Arran Elderslie Zoning By-law
County of Bruce Official Plan The County Official Plan designates the property as Agricultural and Hazard designation The property is therefore subject to Agricultural severance policies
6533 Consents ndash Agricultural Areas
1 In no instance shall an original Crown surveyed lot be divided into more than two (2) parcels including the retained portion For the purposes of this section any original Crown surveyed lot severed for the purposes of a school or church prior to 1995 road widening or similar public purpose or minor lot line adjustments shall be deemed to be an original Crown surveyed lot
2 In order to promote and maintain viable farming operations and generally minimize potential impacts on the farming community the minimum lot area of lands within the Agricultural designation shall be generally 40 hectares
3 The severance of one Non-Farm lot within the Agricultural designation shall be considered under the following circumstances
7 This Official Plan requires the severance of all new Non-Farm lots to comply with MDS I All livestock facilities within the vicinity of the proposed severance shall be used in determining MDS I compliance
Where the lot will be for an existing residence and buildings surplus to a farming operation as a result of farm consolidation provided
i) The owner of the lands to be severed is a lsquobona fide farmerrsquo For the purposes of this policy the lsquobona fide farmerrsquo must a) own and farm the lands on which the surplus dwelling is proposed to be severed from b) own and farm other lands
2
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
and c) own a residence elsewhere or reside as a tenant elsewhere therefore rendering the residence on the subject farm surplus to their needs In situations where the agricultural portion of the subject lands is rented in whole or in part to others the owner of the subject lands shall not qualify as a lsquobona fide farmerrsquo A lsquobona fide farmerrsquo shall be defined as to include a limited company sole proprietorship incorporated company numbered company partnership non-profit and other similar ownership forms
ii) The lot proposed for the residence and buildings surplus to the farming operation shall be limited in area and shall only be of sufficient size to accommodate the residence surplus to the farming operation accessory buildings (where including accessory buildings does not render the lot excessively large in the opinion of the Land Division Committee) a well and a sewage disposal system while ensuring that as little land as possible is removed from the agricultural lands
iii) The remnant agricultural lands shall be rezoned to prohibit the future erection of a residential dwelling of any type on the agricultural lands provided that a residential dwelling does not exist at the time of severance
Municipality of Arran Elderslie Bylaw 36-09 The zoning by law zones the property as A1 General Agriculture and EP Environmental Protection Development is not permitted within the EP zone Planning Evaluation Already severed into Two Parts As per the survey you provided (and generally depicted below) your property appears to be situated entirely on Concession 5 Lot 35 and partly on Lot 36 As noted above according to the Bruce County Official Plan agricultural policies a lot may not be severed into more than two parts (including the retained lot) As the Sauble River is a navigable waterway it creates a natural severance dividing your lot into two parts Therefore the surplus farm lot severance would represent an additional severance requiring a Bruce County Official Plan Amendment Design of Surplus Farm Dwelling Severance Lot Surplus farm dwelling severance policies are outlined above and include the requirement to be a bonafide farmer and to restrict the size of the surplus farm dwelling lot to include only the dwelling accessory buildings septic system well and laneway ensuring that as little land as possible is removed from the agricultural lands In your case a possible severed lot severance size of 06 ha (15 ac) meets this policy leaving the former dairy operation buildings as part of the retained agricultural lot Official Plan policy requires the severance of all new Non-Farm lots to comply with Minimum Distance Separation (MDS I) policies designed to protect livestock operations from adjacent residential uses In this case buildings associated with the former dairy operation would need to be removed or rendered inoperable so they could not be used for livestock (see air photo below) Additionally information on livestock operations within 1500 feet should be provided
3
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
As you noted the newer Coverall building could be retained for an agricultural use such as a driveshed The design of this severance results in the retained lot being 39 ha (9635 ac) meeting the minimum lot size for A1 lands in the Arran-Elderslie zoning by-law However as per the policies noted above a zoning by-law amendment is required to prohibit residential uses on the retained farm land We have attached a form designed to establish your status as a bonafide farmer for the purposes of engaging in the surplus farm dwelling lot severance Should you decide to complete a planning application please fill out this form and include it in the application package You will also be required to show an adequate access for the retained farm property Based on the Ministry of Tourism Culture and Sport Checklist for non-specialists for determining archaeological potential your lands exhibit high potential for archaeological resources based on their proximity to the Sauble River As part of a planning application a holding provision shall be applied to the retained agricultural lands to ensure an archaeological study is undertaken should construction of any new structures be considered in the future
Application Requirements
All applications require a completed and commissioned Application Form One with original signatures and a detailed site plan reflecting all existing and proposed buildings structures and uses including wells septic and geothermal systems if present and setbacks to existing and proposed lot lines and any easements that apply to the property along with applicable application fees This application also required a complete ldquobonafide farmerrdquo form
As of January 2016 fees associated with a combined application for a Bruce County Official Plan Amendment Zoning By-law Amendment and Severance are $319000 payable to the Treasurer County of Bruce Applications are available from the County website at wwwbrucecountyonca under Quick Links Applications
Please note that all persons have the right to submit applications and that while the Planning Department provides recommendations it is County and local Councils that make the decision regarding any application If you have further questions please do not hesitate to contact the Wiarton office (519) 534-2092
County of Bruce
Brian McHattie RPP Planner Planning amp Development Department Email bcplwibrucecountyonca
cc P Rouse Municipal Clerk
4
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Location Map
Original Crown Survey Lot Fabric
5
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Bruce County Official Plan amp Constraints Agricultural and Rural
Hydrology Within 300 m of a watercourse ndash Sauble River
6
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Zoning By-law A1 Agricultural amp EP Environmental Protection
2015 Air Photo
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
2
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
and c) own a residence elsewhere or reside as a tenant elsewhere therefore rendering the residence on the subject farm surplus to their needs In situations where the agricultural portion of the subject lands is rented in whole or in part to others the owner of the subject lands shall not qualify as a lsquobona fide farmerrsquo A lsquobona fide farmerrsquo shall be defined as to include a limited company sole proprietorship incorporated company numbered company partnership non-profit and other similar ownership forms
ii) The lot proposed for the residence and buildings surplus to the farming operation shall be limited in area and shall only be of sufficient size to accommodate the residence surplus to the farming operation accessory buildings (where including accessory buildings does not render the lot excessively large in the opinion of the Land Division Committee) a well and a sewage disposal system while ensuring that as little land as possible is removed from the agricultural lands
iii) The remnant agricultural lands shall be rezoned to prohibit the future erection of a residential dwelling of any type on the agricultural lands provided that a residential dwelling does not exist at the time of severance
Municipality of Arran Elderslie Bylaw 36-09 The zoning by law zones the property as A1 General Agriculture and EP Environmental Protection Development is not permitted within the EP zone Planning Evaluation Already severed into Two Parts As per the survey you provided (and generally depicted below) your property appears to be situated entirely on Concession 5 Lot 35 and partly on Lot 36 As noted above according to the Bruce County Official Plan agricultural policies a lot may not be severed into more than two parts (including the retained lot) As the Sauble River is a navigable waterway it creates a natural severance dividing your lot into two parts Therefore the surplus farm lot severance would represent an additional severance requiring a Bruce County Official Plan Amendment Design of Surplus Farm Dwelling Severance Lot Surplus farm dwelling severance policies are outlined above and include the requirement to be a bonafide farmer and to restrict the size of the surplus farm dwelling lot to include only the dwelling accessory buildings septic system well and laneway ensuring that as little land as possible is removed from the agricultural lands In your case a possible severed lot severance size of 06 ha (15 ac) meets this policy leaving the former dairy operation buildings as part of the retained agricultural lot Official Plan policy requires the severance of all new Non-Farm lots to comply with Minimum Distance Separation (MDS I) policies designed to protect livestock operations from adjacent residential uses In this case buildings associated with the former dairy operation would need to be removed or rendered inoperable so they could not be used for livestock (see air photo below) Additionally information on livestock operations within 1500 feet should be provided
3
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
As you noted the newer Coverall building could be retained for an agricultural use such as a driveshed The design of this severance results in the retained lot being 39 ha (9635 ac) meeting the minimum lot size for A1 lands in the Arran-Elderslie zoning by-law However as per the policies noted above a zoning by-law amendment is required to prohibit residential uses on the retained farm land We have attached a form designed to establish your status as a bonafide farmer for the purposes of engaging in the surplus farm dwelling lot severance Should you decide to complete a planning application please fill out this form and include it in the application package You will also be required to show an adequate access for the retained farm property Based on the Ministry of Tourism Culture and Sport Checklist for non-specialists for determining archaeological potential your lands exhibit high potential for archaeological resources based on their proximity to the Sauble River As part of a planning application a holding provision shall be applied to the retained agricultural lands to ensure an archaeological study is undertaken should construction of any new structures be considered in the future
Application Requirements
All applications require a completed and commissioned Application Form One with original signatures and a detailed site plan reflecting all existing and proposed buildings structures and uses including wells septic and geothermal systems if present and setbacks to existing and proposed lot lines and any easements that apply to the property along with applicable application fees This application also required a complete ldquobonafide farmerrdquo form
As of January 2016 fees associated with a combined application for a Bruce County Official Plan Amendment Zoning By-law Amendment and Severance are $319000 payable to the Treasurer County of Bruce Applications are available from the County website at wwwbrucecountyonca under Quick Links Applications
Please note that all persons have the right to submit applications and that while the Planning Department provides recommendations it is County and local Councils that make the decision regarding any application If you have further questions please do not hesitate to contact the Wiarton office (519) 534-2092
County of Bruce
Brian McHattie RPP Planner Planning amp Development Department Email bcplwibrucecountyonca
cc P Rouse Municipal Clerk
4
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Location Map
Original Crown Survey Lot Fabric
5
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Bruce County Official Plan amp Constraints Agricultural and Rural
Hydrology Within 300 m of a watercourse ndash Sauble River
6
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Zoning By-law A1 Agricultural amp EP Environmental Protection
2015 Air Photo
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
3
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
As you noted the newer Coverall building could be retained for an agricultural use such as a driveshed The design of this severance results in the retained lot being 39 ha (9635 ac) meeting the minimum lot size for A1 lands in the Arran-Elderslie zoning by-law However as per the policies noted above a zoning by-law amendment is required to prohibit residential uses on the retained farm land We have attached a form designed to establish your status as a bonafide farmer for the purposes of engaging in the surplus farm dwelling lot severance Should you decide to complete a planning application please fill out this form and include it in the application package You will also be required to show an adequate access for the retained farm property Based on the Ministry of Tourism Culture and Sport Checklist for non-specialists for determining archaeological potential your lands exhibit high potential for archaeological resources based on their proximity to the Sauble River As part of a planning application a holding provision shall be applied to the retained agricultural lands to ensure an archaeological study is undertaken should construction of any new structures be considered in the future
Application Requirements
All applications require a completed and commissioned Application Form One with original signatures and a detailed site plan reflecting all existing and proposed buildings structures and uses including wells septic and geothermal systems if present and setbacks to existing and proposed lot lines and any easements that apply to the property along with applicable application fees This application also required a complete ldquobonafide farmerrdquo form
As of January 2016 fees associated with a combined application for a Bruce County Official Plan Amendment Zoning By-law Amendment and Severance are $319000 payable to the Treasurer County of Bruce Applications are available from the County website at wwwbrucecountyonca under Quick Links Applications
Please note that all persons have the right to submit applications and that while the Planning Department provides recommendations it is County and local Councils that make the decision regarding any application If you have further questions please do not hesitate to contact the Wiarton office (519) 534-2092
County of Bruce
Brian McHattie RPP Planner Planning amp Development Department Email bcplwibrucecountyonca
cc P Rouse Municipal Clerk
4
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Location Map
Original Crown Survey Lot Fabric
5
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Bruce County Official Plan amp Constraints Agricultural and Rural
Hydrology Within 300 m of a watercourse ndash Sauble River
6
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Zoning By-law A1 Agricultural amp EP Environmental Protection
2015 Air Photo
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
4
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Location Map
Original Crown Survey Lot Fabric
5
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Bruce County Official Plan amp Constraints Agricultural and Rural
Hydrology Within 300 m of a watercourse ndash Sauble River
6
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Zoning By-law A1 Agricultural amp EP Environmental Protection
2015 Air Photo
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
5
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Bruce County Official Plan amp Constraints Agricultural and Rural
Hydrology Within 300 m of a watercourse ndash Sauble River
6
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Zoning By-law A1 Agricultural amp EP Environmental Protection
2015 Air Photo
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
6
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Zoning By-law A1 Agricultural amp EP Environmental Protection
2015 Air Photo
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
7
County Website wwwbrucecountyonca Wiarton Planning Office Email bcplwibrucecountyonca
Air Photo ndash Suggested Surplus Farm Dwelling Severance ndash approx 06 ha (15 ac)
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
County of Bruce Planning amp Development Department Box 848 30 Park Street Walkerton Ontario N0G 2V0 Phone (519) 881-1782 Walkerton Toll Free Phone (877) 681-1291 Fax (519) 507-3030
March 17 2016 FILE BCOPA 204-1600
Correction ndash Change of Location Notice of a Public Meeting
Proposed Official Plan Amendment (Section 22 the Planning Act 1990)
Take Notice that a Public Meeting will be held on Thursday April 21 2016 at 930 AM by the Bruce County Planning amp Development Committee (PDC) in the County of Bruce Administration Centre Council Chambers 30 Park Street Walkerton ON Wiarton (Arena) Community Centre Main Auditorium 563 George Street Wiarton ON in order to consider the Planning Application as outlined below
County Official Plan Amendment
The purpose is to provide an administrative amendment to the Bruce County Official Plan as a result of the Green Energy Act and Section 6202 of the Planning Act that has made official plan policies inoperable on matters of renewable energy The amendment would remove lsquowind energyrsquo as a supported alternative energy source to meet environmental objectives or for use in district heating systems for development from Section 431(xv) and 411(iii) as follows
1 Subsection 431(xv) is modified by deleting the word lsquowindrsquo as follows lsquoEncourage the use of alternate energy sources such as wind solar biomass and hydroelectricrsquo
2 Subsection 411(viii) is modified by deleting the words lsquoand
windrsquo as follows lsquoIncorporating district heating solar and wind energy and similar designs into residential commercial institutional and industrial developmentrsquo
Related File(s) None
Owner County of Bruce
Applicant Same
Agent None
Legal Description All lands within the County of Bruce
County Official Plan
Section 431(xv) and 411(iii) lists wind energy as a supported energy source
Proposed Official Plan Remove wind as a supported energy source
Any Person may attend the Public Meeting andor make written or verbal representation either in support or in opposition to the proposed Amendment
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body is not entitled to appeal the decision of the County of Bruce to the Ontario Municipal Board
If a person or public body does not make oral submissions at a public meeting or make written submissions to the County of Bruce before the proposed amendment(s) are adopted the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless in the opinion of the Board there are reasonable grounds to add the person or public body as a party
Written comments should be forwarded to the Planner responsible for the file Dana Kieffer by mail or fax to the above address or by e-mail at dkiefferbrucecountyonca by April 15 2016
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
Additional Information relating to the application may be obtained at the Wiarton Office at the above address between 830 and 430 Monday to Friday Additional Information can also be viewed on-line at httpwwwbrucecountyonca under Services Planning Applications and search File Number lsquoBCOPA2041600rsquo
Any Person who has concerns or objections to the application is encouraged to contact the Bruce County Planning Department at the above address prior to the scheduled meeting
Please note that comments and opinions submitted on these matters including the originatorrsquos name and address become part of the public record may be viewed by the general public and may be published in a Planning Report and Council Agenda
Notification If you wish to be notified of the adoption of the proposed amendment(s) or of the refusal of a request to amend you must make a written request to the Bruce County Planning Department at the above address
Bruce Stickney Manager of Land Use Planning Bruce County Planning amp Development
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRCLK1618 SUBJECT Amendment to Procedural By-law _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Amendment to Procedural By-law 2) That Council adopt the recommended amendment to the Procedural By-law
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND Effective January 1st 2016 the Municipal Act was amended The Act now requires municipal councils and local boards to go into closed session while discussing subject matter that relates to an ongoing investigation by the Ombudsman In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law to include this recently enacted provision for closed sessions The attached amending by-law is being recommended for Councilrsquos consideration COMMENTS Bill 8 the new Public Sector and MPP Accountability and Transparency Act 2014 expanded the Ontario Ombudsmanrsquos mandate with regard to municipalities universities and school boards The Ombudsman has been granted the authority to investigate complaints and unresolved issues relating to municipalities Any person may lodge a complaint with the Ombudsman regarding municipalities or local boards
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
SRCLK1618 March 29th 2016 Page 2
of the municipalities with the exception of Police Service Boards and municipally-controlled corporation The Ontario Ombudsman will encourage complaints to be resolved directly with the municipality if possible If an investigation is necessary the municipality will receive written notice and will be required to provide relevant information and documentation to the Ombudsmanrsquos office It the Ombudsman makes a recommendation the municipality will have the opportunity to respond before the report is made public To ensure the ongoing investigation remains confidential the Municipal Act was amended January 1st requiring municipal councils and local boards to hold closed meetings while discussing matters relating to an ongoing investigation by the Ombudsman either in hisher role as the Ontario Ombudsman or as the Municipalityrsquos Closed Meeting Investigator
Section 239(3)(b) of the Municipal Act reads as follows A meeting or part of a meeting shall be closed to the public if the subject matter being considered is an ongoing investigation respecting the municipality a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act an Ombudsman referred to in subjection 22313(1) of this Act or the investigator referred to in subjection 2392(1)
In order to comply with and implement the recent amendment to the Municipal Act it is necessary to amend Section 58 of the Municipalityrsquos Procedural By-law A copy of the draft by-law is attached for consideration as Appendix A
FINANCIALSTAFFINGOTHER IMPLICATIONS
NA
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft By-law ndash Amend By-law 53-09 (being the Procedural By-law )
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL April 11th 2016 SRCLK1619 SUBJECT Bill 8 ndash Public Sector and MPP Accountability and Transparency
Act 2014 _______________________________________________________ RECOMMENDATION Be It Resolved 1) That SRCLK1618 be received ndash Bill 8 ndash Public Sector and MPP Accountability
and Transparency Act 2014 and 2) That Council approves the Complaint Response Policy as attached to this report
Submitted by
Original Signed by
Peggy Rouse Clerk-Administrator BACKGROUND On December 11th 2014 the Ontario Legislature gave Royal Assent to the Public Sector and MPP Accountability and Transparency Act 2014 also known as Bill 8 The Bill and its associated regulations came into force on January 1st 2016 COMMENTS There are eleven (11) schedules in Bill 8 which amend various acts that govern the legislature and the public sector Schedules 6 and 9 are applicable to all municipalities as these two (3) schedules amend MFIPPA and the Ombudsman Act and makes changes which will allow the Ombudsman to investigate complaints about municipalities
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
SRCLK1619 April 11th 2016 Page 2
AMO has provided a concise listing of key changes that municipalities need to be aware of
bull The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman except in the City of Toronto
bull The Ontario Ombudsman will have lsquofinal oversightrsquo of individual complaints where a municipal ombudsman has been appointed except in the City of Toronto
bull The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners The government has not provided clarification on the scope of the Ontario Ombudsmanrsquos powers in these areas
bull The Ontario Ombudsman will be able to conduct ldquosystemicrdquo investigations of all municipal governments excluding the City of Toronto
bull The existing closed meeting investigation regime will be maintained The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator The definition of lsquomeetingrsquo will fall to the Municipal Act review
bull By regulation boards of health library boards long term care homes and police service boards are to be excluded from an Ombudsmanrsquos oversight
bull The new Patient Ombudsman will have oversight of long term care homes Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) MFIPPA has been amended to create specific obligations for the head of a municipality and individuals handling records (Schedule 6) Two (2) specific additions have been made to MFIPPA increasing the responsibility of the head of an institution and setting out consequences for individuals for the maintenance and management of corporate records Addition 1 (Section 41) reads as follows Every head of an institution shall ensure that reasonable measures respecting the records in the custody or under the control of the institution are developed documented and put into place to preserve the records in accordance with any recordkeeping or records retention requirements rules or policies whether established under an Act or otherwise that apply to the institution The Clerk-Administrator as the ldquoheadrdquo under MFIPPA will have the day to day responsibility and has the specific statutory obligation to ensure there are measures in place for the maintenance of corporate records and there is compliance with these measures across the organization Addition 2 (Section 48) ndash Makes it an offence to alter conceal or destroy a record or cause any other person to do so with the intention of denying a rights under this Act to access the record or the information contained in the record
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
SRCLK1619 April 11th 2016 Page 3
Prior to Bill 8 only an organization could be held liable for offences under MFIPPA The amendments in Bill 8 expand this liability to include anyone who handles records regulated by MFIPPA Individuals can be found personally liable for offences related to the wilful concealment alteration or destruction of corporate records Bill 8 will allow for the prosecution of such offences to be initiated up to two (2) year after the offence has been discovered and carries a maximum fine of $ 500000 for an offence by an individual The Municipality has a Records Retention By-law with the Records Retention Schedule and a procedure for governing records and information management Staff is accountable for managing records and information in accordance with MFIPPA the Retention By-law and Schedule Ombudsman Act Schedule 9 makes amendments to the Ombudsman Act which expands the power of the Ontario Ombudsman to review public entities in the MUSH (Municipalities Universities School Boards and Hospitals) Sector Role of an Ombudsman In general the role of an Ombudsman is to represent the public interest and promote fair Administration Amendments in 2007 to the Municipal Act 2001 provided municipalities with enhanced accountability powers including the ability to appoint a number of integrity positions including a municipal ombudsman who may conduct investigations with respect to administrative acts of a municipality Existing Powers of Ontario Ombudsman Related to Municipalities Presently the Ontario Ombudsman has a minor role in municipal oversight currently limited to determining whether rules related to municipal open meetings have been followed and only if the municipality has not appointed its own meeting investigator New Powers The expanded role provides the Ontario Ombudsman with the jurisdiction to investigate any decision recommendation or act done or not done by a municipality through a complaint process The interpretation is that for municipalities that have not appointed a municipal ombudsman the Ontario Ombudsman will become the default municipal ombudsman Effective January 1st 2016 the Ontario Ombudsman will be able to investigate complaints about the Administrative conduct of municipalities including complaints about Council members local boards and municipally-controlled corporations (with some exceptions which are not applicable to the lower tier municipalities) Issues the Ombudsman could look at (after local complaint mechanisms have failed to
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
SRCLK1619 April 11th 2016 Page 4
resolve the matter) include conflict of interest customer service provided by municipal staff complaints about municipally owned utilities garbage collection snow removal or other municipal services Similarly if a matter falls under the jurisdiction of any other municipal integrity officer (integrity commissioner lobbyist registrar municipal ombudsman auditor general) the Ontario Ombudsman would only be able to investigate if
bull A complaint is filed on a matter and it is not investigated bull The investigation has concluded or bull The time for bringing a complaint for investigation has expired
In addition once Bill 8 has been proclaimed the Ontario Ombudsman will have the ability to conduct ldquoown motionrdquo investigations Closed Meetings and Confidentiality Bill 8 does not allow for the Ontario Ombudsman to investigate or overrule any decision made by a closed meeting investigator (the first and second readings of the Bill did allow for such power however it was removed at third reading) Therefore if the Municipality had a contract with the Closed Meeting Investigator like LAS there would be no ability to refer a matter for lsquofinal oversightrsquo to the Ontario Ombudsman Complaint Process In the case of complaints to the Ontario Ombudsman it has been recommended that municipalities develop policies and processes related to complaints The Provincial Ombudsmanrsquos Office has advised that the first step in an investigation will be to find out if the individualorganization has gone through the municipality and whether there was a process to follow Attached is a draft procedure for managing complaints Records Management Arran-Elderslie has recently implemented the Ontario Municipal Records Management System (TOMRMS) for paper filing Also following the TOMRMS classifications electronic documents are starting to be filed on the server
FINANCIALSTAFFINGOTHER IMPLICATIONS
Any monetary financial impact of Bill 8 will depend on whether Council chooses to appoint a municipal Ombudsman either independently or with other municipalities
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
SRCLK1619 April 11th 2016 Page 5
The non-monetary financial impact will include staff time for training and inputting of electronic records
CONCLUSION
Staff recommends that Council approves the recommendation as set out in this report Appendices A ndash Draft Procedure ndash Complaint Response Policy
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Policy Name
Complaint Response Policy Policy No
Department Municipality Wide Effective Date
Date Revised
Authority Coverage This policy is intended to enable Arran-Elderslie to promptly and effectively address program and service delivery complaints raised by members of the public This policy provides the mechanism to respond to complaints and will assist the Municipality in providing excellent customer service to the public and contribute to continuous improvement of operations Purpose This policy provides guidance on the appropriate process to recognize investigate and respond to formal complaints from members of the public regarding municipal employees programs services facilities or operational procedures This policy applies to ALL municipal employees (including contract) and encompasses all Board andor Committee ldquostaffrdquo that fall under the jurisdiction of the Municipality This does not encompass elected officials or outside agencies Definition ldquoClerk-Administratorrdquo means the Clerk-Administrator of the Municipality of Arran-Elderslie ldquoChairrdquo means the Chairperson on a Board or Committee under the jurisdiction of the Municipality of Arran-Elderslie ldquoComplainantrdquo means the individual filing the Complaint with the Municipality This may be any municipal resident ratepayer or user or municipal services including
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 2 of 8
visitors non-resident workers community groups and local businesses The complainant cannot remain anonymous ldquoComplaintrdquo means an issue or concern of dissatisfaction with the actions or lack thereof of the Municipality of Arran-Elderslie regarding a program service or operation that is not resolved at the time the Complainant submits their Complaint to the Municipality in accordance with this policy In this context formal complaints must relate to specific actions and not to policy decisions made by Council A Complaint is distinct from
bull Request for Service ndash (eg request for Building Inspection severance application etc)
bull Enquiry ndash a general or specific request for information regarding a service made by a residentratepayer that is resolved at the point of service delivery
bull Feedback ndash an opinion comment or expression of interest in a Municipal program for service
ldquoCouncilrdquo means the Council of the Municipality of Arran-Elderslie ldquoEmployeerdquo means the employee of the Municipality (including contract or volunteer) ldquoMayorrdquo means the Mayor of the Municipality of Arran-Elderslie ldquoMunicipalityrdquo means the Municipality of Arran-Elderslie ldquoOmbudsmanrdquo means the Office of the Ombudsman of Ontario ldquoPolicyrdquo means the Municipality of Arran-Elderslie Complaint Handing Policy General Provisions The Municipality of Arran-Elderslie will deal with all formal complaints promptly courteously impartially and professionally All complainants will be treated with respect and will not receive adverse treatment or any form of reprisal Regular Feedback is encouraged and is an important part of quality customer service Regular feedback includes
bull Compliment ndash an expression of appreciation for satisfactory or above-satisfactory service
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 3 of 8
bull Feedback ndash input from ratepayerresident or public member providing input or ideas
bull Service Request ndash a request for a specific service provided by the municipality
Concerns can be resolved in an informal manner with responsible staff However the submission of a formal complaint is available to address dissatisfaction with the actions or lack thereof of the Municipality regarding operations facilities or services provided or the conduct of a municipal employee Complaints will be processed in accordance with the Municipal Freedom of Information and Protection of Privacy Act and other applicable legislation The identity of the complainant and any associated person information that could lead the complainant to be identified will be made known only to those who require the information to assess the complaint effectively All participants in the complaints process will keep the personal information of the complainant confidential except where required by law Formal complaint may not be anonymous Complaints can be made by any individual or group that either uses or is affected by municipal services This includes but is not limited to
bull Residents and ratepayers bull Individuals who work in the municipality bull Visitors bull Local businesses bull Community groups
The Municipality will ensure that the complaints procedure is acceptable and that mechanisms are in place to allow those requiring assistance to make their complaint including the provision of alternative formats or communication supports A formal complaint form will be made available for this purpose The form can be completed and submitted by
bull Mail bull Email bull Fax bull In person at the Municipal Administration Office
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 4 of 8
The Ombudsman encourages municipalities to have local mechanisms for resolution of complaints Accordingly prior to submitting a complaint to the Ombudsman a formal written complaint should be submitted to the Municipality of Arran-Elderslie for review Formal complaints will be processed in a timely manner All complaints will be investigated and receive a response Procedures
1 Responsibility of ComplainantEmployees
11 It is the responsibility of the Complainant to attempt to resolve their concerns by dealing directly with the employee(s) within the Department providing the service up to and including the Department Manager
12 It is the responsibility of the Employee(s) to attempt to resolve issues or concerns before they become Complaints and identify opportunities to improve Municipality services
2 Filing a Complaint
21 Where a resolution cannot be achieved complaints should be submitted to the attention of the Clerk-Administrator Complaints shall be submitted on the form attached as Schedule lsquoArsquo to this policy and will include
bull The name phone number email address and mailing address of the
Complainant bull The nature of the Complaint including
o Background leading to the complaint o Date(s) time(s) and location(s) of any incident(s) and o Name(s) of any Employee(s) previously contacted regarding the
Complaint(s) and bull Actions the Complainant is requesting of the Municipality bull
3 Upon Receipt of a Complaint
31 The Clerk-Administratorrsquos Office shall acknowledge receipt of the Complaint within five (5) working days of receipt of the Complaint
32 The Clerk-Administrator shall review the issues identified by the Complainant and in doing so may
bull Review relevant municipal and provincial legislation bull Review the Municipalityrsquos relevant policies and procedures
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 5 of 8
bull Review any existing file documents bull Interview employees or members of the public involved in the
Complaint bull Identify actions that may be taken to address the Complaint or
improve Municipal operations or bull Take other actions that the Clerk-Administrator deems expedient to
resolving the matter 33 Upon receipt of a Complaint and where the Clerk-Administrator deems
appropriate the Clerk-Administrator may delegate the authority to investigate and respond to a Complaint to another Employee
34 The Clerk-Administrator may not delegate the authority to investigate a Complaint to an Employee who is or may be named in the Complaint
35 The Clerk-Administrator shall maintain a file of the Complaint in compliance with the Municipalityrsquos records retention by-law
36 The Clerk-Administrator may at their discretion notify Council of an open Complaint investigation for information purposes
37 If the Complaint is made against the Clerk-Administrator the Complaint shall be submitted to the Mayor for investigation As part of the investigation the Mayor may consult with legal counsel and Council and may refer the matter to the Ombudsman
4 Decision
41 Within thirty (30) calendar days of receipt of a Complaint by the Clerk-Administrator a response shall be provided in writing to the Complainant The response shall include bull Whether the Complaint was substantiated bull If the complaint is not substantiated (the Clerk-Administrator shall
provide reason(s) for their decision and bull Any actions the Municipality has or will take as a result of the
Complaint 42 If the Clerk-Administrator is unable to provide a response within thirty (30)
days of receipt they shall notify the Complainant of the delay and provide an estimate of when a response will be provided
43 Decisions made by the Clerk-Administrator may not be appealed to the Municipality of Arran-Elderslie Council
5 General
51 Copies of all correspondence and notices shall be retained in the Complaint file
52 Where appropriate copies of correspondence shall be placed in the Employeersquos file that is the subject of the Complaint
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 6 of 8
53 Communications with a Complainant shall not provide details of disciplinary measures imposed on any Employee
54 The Clerk-Administrator or their designate shall make dated records of any communication and attempted contacts with the Complainant(s)
5 Exclusions
This policy is NOT meant to address bull Complaint(s) about non-municipal services bull Issues already addressed by legislation or an existing Municipal by-
law policy or procedure bull A decision of Council or a decision of a Committee or Board of Council
or bull Internal employee complaint(s)
7 Consequences of Non-Compliance
Non-compliance with the Complaint Response Policy may result in the Complaint being filed with the Ontario Ombudsman for investigation The consequence to commensurate with the severity of non-compliance
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 7 of 8
Schedule lsquoArsquo
MUNICIPALITY OF ARRAN-ELDERSLIE
Complaint Form
Name _________________________ Telephone Number Home _______________________________________ Work ________________________________________ Cell _________________________________________ Mailing Address __________________________________________________ Email Address ____________________________________________________ _________________________________ _________________________ Signature Date (In accordance with the Municipal Freedom of Information and Protection of Privacy Act RSO 1990 cM56 Section 28(2) this is to advise you that the personal information collected on this form is treated as confidential and will be used for the proper administration to process a complaint only) What is your complaint (Please include relevant details location and background information including the Arran-Elderslie employee(s) you have contacted regarding this matter Additional space is available on the back of this form)
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE 1925 Bruce Road 10 Box 70 Chesley ON N0G 1L0
519-363-3039 Fax 519-363-2203 areldbmtscom _________________________________________________________________________________________________________________
Complaint Response Policy Page 8 of 8
Please provide the name of the Department Manager you spoke with How could this situation be improved Additional Information
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
Municipal Invoices 49760995$
Payroll (pay period 6 - 2016) 5903193$ (Admin Rec Works amp Council) (net of deductions)
TOTAL VOUCHER 55664188$
ACCOUNTS PAYABLEVoucher 06-2016
March 29 2016
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Financial Position Accounts (Fund Accounts)
090096 REALTAX INC 54729 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54730 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54731 01032016 14032016 018574
49155
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54732 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54733 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54734 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54735 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54736 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
090096 REALTAX INC 54737 01032016 14032016 018574
54805
01-0000-1200
TAX REG COST-1 ADDED TAX ROLL
Account Total 476295
000756 BDO DUNWOODY LLP 88398640 29022016 22032016 018569
847500
01-0000-2020
INTERIM ACCOUNT(AUDIT)
000406 JARDINE LLOYD THOMPSON CANADA 12044 14032016 18032016 018556
311472
01-0000-2035
2016 INSURANCECHESLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12045 14032016 18032016 018556
149688
01-0000-2035
2016 INSURANCEPAISLEY FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12046 14032016 18032016 018556
148176
01-0000-2035
2016 INSURANCETARA STATION
Account Total 609336
000058 RECEIVER GENERAL FOR CANADA march 92016 09032016 10032016 018535
2457121
01-0000-2040
PP 5 REMITTANCEMAR 1-15
000076 MINISTER OF FINANCE EHT L0120244544 11032016 11032016 018537
262883
01-0000-2042
YEARLY RECONILIATION
Department Total 4653135
EP Taxation
000056 BLUEWATER DISTRICT SCHOOL MARCH 1016 10032016 14032016 018541
34766600
01-0300-9001
1ST 14 LEVY-2016
Department Total 34766600
ES Taxation
000053 BRUCE-GREY CATHOLIC DISTRICT MARCH 1016 10032016 14032016 018540
2603800
01-0400-9001
1ST 14 LEVY 2016
Page 1
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Total 2603800
Gen Govt - Council
000670 MUNICIPALITY OF ARRAN- 2016 WIND MEMBERSHIP14032016 18032016 018566
50000
01-1010-7048
2016 TURBINE GROUP MEMBERSHIP
091312 GOWAN TERESA 34 09032016 14032016 018578
42840
01-1010-7106
MARCH CONTRACT(TURBINE GROUP)
000670 MUNICIPALITY OF ARRAN- 059992 18032016 22032016 018566
54956
01-1010-7601
WAIVE RENTAL FEE FOR BENEFIT
Department Total 147796
Gen Govt - Program Support
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
6774
01-1020-7012
ADMIN
000987 ASSOCIATION OF MUNICIPAL 2016 RENEWAL 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(L ALBRIGHT)
000987 ASSOCIATION OF MUNICIPAL RENEWAL 2016 10032016 10032016 018536
42488
01-1020-7048
AMCTO MEMBERSHIP(C MACKINNON)
Account Total 84976
Department Total 91750
Protection Services - Chesley Fire
000038 AJ STONE COMPANY LTD 0000126749 14032016 18032016 018539
120489
01-2012-4510
GLOVEFUSIONSTRUCTURALC FIRE
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2012-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2012-7048
2016 JOINT FIRE PREVENTION
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
638
01-2012-7052
COURIERSAFE DESIGNCFIRE
091508 BUSHELL COMPUTERS 160114 11032016 18032016 018580
3000
01-2012-7056
WIRELESS MOUSEC FIRE
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
41250
01-2012-7134
IAMRESPONDING SUBSCRIPTION
091502 EMERGENCY SERVICES MARKETING CORP INC10767 11022016 14032016 018579
750
01-2012-7134
USD MONEY ORDER FEE
Account Total 42000
Department Total 313257
Protection Services - Paisley Fire
Page 2
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2014-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16668
01-2014-7048
2016 JOINT FIRE PREVENTION
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
37237
01-2014-7083
PAISLEY FIRE
Department Total 184369
Protection Services - Tara Fire
091614 BRUTONS DECORATING MARCH 102016 10032016 14032016 018583
188484
01-2016-7008
REPLACE 20YR OLD BROKEN BLINDS
000038 AJ STONE COMPANY LTD 0000126567 04032016 14032016 018539
3474
01-2016-7024
AKRON HANDLE amp PINT FIRE
000552 MILLS HOME HARDWARE 47593 10022016 18032016 018559
5645
01-2016-7024
9V amp AA BATTERIEST FIRE
000552 MILLS HOME HARDWARE 47594 11022016 18032016 018559
1975
01-2016-7024
HOOK amp CLEVISTARA FIRE
Account Total 11094
000406 JARDINE LLOYD THOMPSON CANADA 12043 14032016 18032016 018556
130464
01-2016-7044
2016 INSURANCE PREMIUMFIRE
000168 GREY BRUCE FIRE PREVENTION 2016 14032016 14032016 018549
16666
01-2016-7048
2016 JOINT FIRE PREVENTION
000707 FREIBURGER COMMUNICATIONS 0000129950 01032016 14032016 018567
28390
01-2016-7052
INSTALL ROUTERBATTERY BACKUP
000552 MILLS HOME HARDWARE 47614 17022016 18032016 018559
2156
01-2016-7052
ANCHORSTARA FIRE
Account Total 30546
Department Total 377254
Protection Services - Police
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
17998
01-2020-7083
OPPPAISLEYCHESLEY
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-2020-7083
TARA FIRE
Account Total 22286
Department Total 22286
Protection Services - Building Inspection
000094 CHESLEY FUELS amp CONVENIENCE 01157 03032016 22032016 018544
4000
01-2042-7030
CBO 455L859 GAS
Page 3
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01216 10032016 22032016 018544
2726
01-2042-7030
31016L879 GAS
Account Total 6726
090872 BLUEWATER CHAPTER OBOA 2016 BUILDERS FORUM 18032016 18032016 018538
4500
01-2042-7087
OBOA BUILDERS FORUM 2016
Department Total 11226
Transportation-Roads-Admin-Union
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7216
01-2511-7083
SHOP
Department Total 7216
Transportation-Roads-Shop
000200 PARTNER AG 1000040129 24022016 14032016 018551
3797
01-2512-7052
CHAINSAW CHAINARRAN SHOP
000223 BARCLAY WHOLESALE LTD 144892 05022016 22032016 018552
14867
01-2512-7052
CLEANING SUPPLIESCHES SHOP
000389 BRIDGE ELECTRIC LTD 4406 07032016 14032016 018555
49720
01-2512-7052
LED LIGHTARRAN SHOP
000583 HURON BAY COOPERATIVE INC 45873 11032016 14032016 018561
1060
01-2512-7052
REPLACE WELDING HELMET LENSE
000552 MILLS HOME HARDWARE 47621 19022016 14032016 018559
1295
01-2512-7052
BATHROOM SUPPLIESARRAN SHOP
000087 BRUCE SERVICE SALES AND RENTAL 6022451 09032016 14032016 018543
1672
01-2512-7052
1516 IMPACT SOCKETELD SHOP
000580 K C AUTOMOTIVE PARTS 976320 11032016 22032016 018560
8710
01-2512-7052
HYGIENE SUPPLIESTARA SHOP
000148 BRODI SPECIALTY PRODUCTS LTD PSI31092 08032016 22032016 018547
28917
01-2512-7052
EQUIPMENT CLEANER
Account Total 110038
001063 MURRAYS SHARPENING amp TOOL 698829 29022016 14032016 018573
22599
01-2512-7085
METAL CHOP SAW
000337 PRAXAIR DISTRIBUTION 22810811 26022016 14032016 018553
7051
01-2512-7148
WELDING TANKSELDERSLIE SHOP
Department Total 139688
Transportation-Roads-Safety
090819 BEHRENDS BRONZE INC 160349 03032016 14032016 018577
18134
01-2517-7052
REFINISH BRONZE ST SIGNPAISLE
Department Total 18134
Transportation-Roads-Vehicles
Page 4
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000094 CHESLEY FUELS amp CONVENIENCE 01098 24022016 22032016 018544
7000
01-2518-7030
CH2 815L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01099 24022016 22032016 018544
6800
01-2518-7030
CH013 791L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01109 25022016 22032016 018544
10550
01-2518-7030
P1 1228L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01134 29022016 22032016 018544
8000
01-2518-7030
CH2 931L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01139 01032016 22032016 018544
6500
01-2518-7030
CH013 756L859 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01154 03032016 22032016 018544
5400
01-2518-7030
AE6 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01172 05032016 22032016 018544
5000
01-2518-7030
AE06 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01184 07032016 22032016 018544
6700
01-2518-7030
AE06 762L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01193 08032016 22032016 018544
6350
01-2518-7030
CH013 722L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01214 10032016 22032016 018544
7400
01-2518-7030
CH2 841L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01221 11032016 22032016 018544
8100
01-2518-7030
AE06 921L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01226 11032016 22032016 018544
6700
01-2518-7030
CH013 GAS879
000094 CHESLEY FUELS amp CONVENIENCE 01249 14032016 22032016 018544
8692
01-2518-7030
AE6 955L879 GAS
000094 CHESLEY FUELS amp CONVENIENCE 01258 15032016 22032016 018544
5275
01-2518-7030
AE3 574L919 GAS
Account Total 98467
090799 CERTIFIED LABORATORIES 428956 02032016 14032016 018576
36391
01-2518-7091
EQUIPMENT OILARRAN SHOP
000666 MCCULLOUGH SERVICE CENTRE 3205 09022016 14032016 018565
5500
01-2518-7093
A6 PATROL TRKHYD HOSE amp INSER
000552 MILLS HOME HARDWARE 47590 10022016 14032016 018559
677
01-2518-7093
AE104 WIRE CONNECTOR
000087 BRUCE SERVICE SALES AND RENTAL 6022839 15032016 22032016 018543
5829
01-2518-7093
AE06BRAKE PADS
000087 BRUCE SERVICE SALES AND RENTAL 6022842 15032016 22032016 018543
11644
01-2518-7093
CALIPERSAE06
000087 BRUCE SERVICE SALES AND RENTAL 6022844 15032016 22032016 018543
3730
01-2518-7093
AE06 BRAKE JOB
000087 BRUCE SERVICE SALES AND RENTAL 6022870 16032016 22032016 018543
-5085
01-2518-7093
AE06 CALIPER CORE CREDIT
000194 ROBERTS FARM EQUIPMENT P04919 04032016 22032016 018550
4045
01-2518-7093
EL7 RETAINER 1XOVERJD GRADER
Page 5
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 26340
000666 MCCULLOUGH SERVICE CENTRE 3215 17022016 14032016 018565
18911
01-2518-7094
P9 SAFETY amp SERVICE
000666 MCCULLOUGH SERVICE CENTRE 3244 23022016 14032016 018565
4746
01-2518-7094
P5BACKHOETIRE
Account Total 23657
Department Total 184855
Transportation-Winter Ctrl-Snow Moving
000740 ED KARCHER CONSTRUCTION LTD 006012 29022016 14032016 018568
105655
01-2521-7106
SNOW HAULINGPAISLEY
000763 975270 ONTARIO LTD 07 MARCH 216 02032016 22032016 018571
67800
01-2521-7106
TARA SNOW REMOVAL
Account Total 173455
Department Total 173455
Environmental-SewerampWater-AE Common
000094 CHESLEY FUELS amp CONVENIENCE 01200 08032016 22032016 018544
9300
01-3005-7030
W5 1058L879 GAS
000666 MCCULLOUGH SERVICE CENTRE 214547 11022016 14032016 018565
10500
01-3005-7030
W4 11182L938 GAS
Account Total 19800
000598 GEORGIAN BAY WATERWORKS SPRING WKSP 22032016 22032016 018563
10000
01-3005-7039
2016 SPRING WORKSHOPSWEIGER
000598 GEORGIAN BAY WATERWORKS 2016 MEMBERSHIP 07032016 14032016 018563
2500
01-3005-7048
2016 MEMBERSHIP FEE-GBWA
000552 MILLS HOME HARDWARE 47574 04022016 14032016 018559
18984
01-3005-7052
HYDRANT LUBEAE WATER
000552 MILLS HOME HARDWARE 47585 08022016 14032016 018559
1329
01-3005-7052
SAMPLING SUPPLIESAE WATER
000164 CARSON SUPPLY S1443547001 07032016 22032016 018548
18972
01-3005-7052
BRASS FITTINGS
Account Total 39285
000864 AIR LIQUIDE CANADA INC 64076174 05032016 14032016 018572
1514
01-3005-7134
CYLINDER RENTAL-AE WampS
000864 AIR LIQUIDE CANADA INC 64206186 12032016 22032016 018572
1416
01-3005-7208
CYLINDER RENTAL-AE WampS
Department Total 74515
Environmental-San Sew Treat-Paisley
Page 6
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11372
01-3015-7083
PAISLEY SEWER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
11677
01-3015-7083
PAISLEY SEWER
Account Total 23049
Department Total 23049
Environmental-Water-AE Common
000611 GREY SAUBLE CONSERVATION 10487 15012016 22032016 018564
2690700
01-3030-7134
GSCA RISK MANAGEMENT 2016
Department Total 2690700
Environmental-Water Treat-Chesley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3032-7083
CHESLEY WATER
Department Total 5418
Environmental-Water Dist-Paisley
000760 CLEARTECH INDUSTRIES INC 654604 29022016 14032016 018570
4063
01-3035-7052
LAB SUPPLIES
000740 ED KARCHER CONSTRUCTION LTD 006013 29022016 14032016 018568
148934
01-3035-7134
HI HOTRUCKGRAVSTONEMAIN ST
Department Total 152997
Environmental-Water Treat-Tara
000552 MILLS HOME HARDWARE 47669 26022016 14032016 018559
1694
01-3036-7052
SMOKE DETECTORTWATER PUMP3
000164 CARSON SUPPLY S1443203001 04032016 22032016 018548
2346
01-3036-7052
W3 BLOCK HEATER PARTS
Account Total 4040
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
5418
01-3036-7083
TARA WATER
Department Total 9458
Environmental-Waste Disposal
000583 HURON BAY COOPERATIVE INC 46014 15032016 22032016 018561
2032
01-3050-7052
GATE BOLTSCHES LANDFILL GATES
Department Total 2032
Health Services-Paisley Clinic
091615 THE DURRER GROUP INC S1-23080 16022016 22032016 018584
1457838
01-4004-7134
EMERG FLOOD CLEANUPP MEDICAL
Department Total 1457838
Page 7
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
RecCult-Parkland-Recreation
091601 CREEKSIDE RENTALS 1184 27022016 14032016 018582
9653
01-5001-7052
STEEL TUBINGANGE IRONPTABLES
Department Total 9653
RecCult-Facilities-Chesley Comm Ctr
000385 SPARLINGS PROPANE (F) 88725036562778 10032016 22032016 018554
81444
01-5412-7038
23175L311 PROPANE
000143 CIMCO REFRIGERATION 90520974 17032016 22032016 018546
34415
01-5412-7042
GASKET FILTERS
000143 CIMCO REFRIGERATION 90520976 17032016 22032016 018546
123162
01-5412-7042
OIL FILTERGASKET
Account Total 157577
000194 ROBERTS FARM EQUIPMENT P04454 17022016 14032016 018550
4452
01-5412-7052
COUPLER
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5412-7083
CHESLEY ARENA
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685040 15032016 22032016 018545
37928
01-5412-7134
ANNUAL CHECK-C ARENA
Department Total 285689
RecCult-Facilities-Paisley Comm Ctr
000550 SPARLINGS PROPANE (B) G46037 10032016 22032016 018558
6644
01-5414-7038
2 CYL PROPANE-PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
9704
01-5414-7083
PAISLEY ARENA
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5414-7083
PAISLEY ARENA
Account Total 13992
000110 GEORGIAN BAY FIRE amp SAFETY LTD 683906 29022016 14032016 018545
10735
01-5414-7134
FIRE EXT INSPECTP ARENA FOOD
Department Total 31371
RecCult-Facilities-Tara Comm Ctr
000550 SPARLINGS PROPANE (B) G45997 03032016 22032016 018558
5108
01-5416-7038
2 CYL PROPANE-TARA ARENA
091579 PEPSICO CANADA 05917458 15032016 18032016 018581
36471
01-5416-7052
POP MACHINETARA ARENA
000552 MILLS HOME HARDWARE 47678 29022016 14032016 018559
394
01-5416-7052
ANITFREEZETARA ARENA
Page 8
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Account Total 36865
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
4288
01-5416-7083
TARA ARENA
Department Total 46261
RecCult-Facilities-Lease-Chesley Town Hall
000552 MILLS HOME HARDWARE 47600 11022016 14032016 018559
2029
01-5712-7052
TOILET PAPERARKWRIGHT HALL
Department Total 2029
RecCult-Libraries-Chesley
000110 GEORGIAN BAY FIRE amp SAFETY LTD 685005 15032016 22032016 018545
41827
01-5812-7134
ANNUAL CHECKC MEDICAL CLINIC
Department Total 41827
RecCult-Libraries-Tara
090454 WEPPLER DAVID MARCH 112016 11032016 18032016 018575
55596
01-5816-7134
REPAIR HRV FAN HOUSINGCAPACIT
Department Total 55596
RecCult-Museum-Paisley
000527 BRUCE TELECOM MARCH 2016 01032016 22032016 018557
7483
01-5914-7083
MUSEUM
Department Total 7483
PlanDev-Natural Gas Project
000085 PUROLATOR COURIER LTD 430497866 04032016 22032016 018542
435
01-7300-7134
COURIERBORDEN LADNERCLERK
Department Total 435
PlanDev-Tile Drainage
000590 MINISTER OF FINANCE-TILE APR2016 197 2012-04 22032016 22032016 018562
508146
01-7610-6501
2012-04 TILE DEBENTURE
000590 MINISTER OF FINANCE-TILE APR2016 197 2013-05 22032016 22032016 018562
661677
01-7610-6501
2013-05 TILE DEBENTURE
Account Total 1169823
Department Total 1169823
Total Paid Invoices 49760995
Total Unpaid Invoices 000
Total Invoices 49760995
Page 9
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
20160203 80 9759 Municipality - Arran-Elderslie 22032016 1054AM
Accounts PayablePosted Invoice Payment Approval List By Account
Vendor 000000 Through 999999
toInvoice Entry Date 22032016 10032016 22032016toPaid Invoices Cheque Date10032016
Vendor Invoice Number Invoice Entry Chq Nbr
Number Name Item AmountAccount DateDateItem Description
Department Summary
01-0000 Financial Position Accounts (Fund Accounts) 4653135
01-0300 EP Taxation 34766600
01-0400 ES Taxation 2603800
01-1010 Gen Govt - Council 147796
01-1020 Gen Govt - Program Support 91750
01-2012 Protection Services - Chesley Fire 313257
01-2014 Protection Services - Paisley Fire 184369
01-2016 Protection Services - Tara Fire 377254
01-2020 Protection Services - Police 22286
01-2042 Protection Services - Building Inspection 11226
01-2511 Transportation-Roads-Admin-Union 7216
01-2512 Transportation-Roads-Shop 139688
01-2517 Transportation-Roads-Safety 18134
01-2518 Transportation-Roads-Vehicles 184855
01-2521 Transportation-Winter Ctrl-Snow Moving 173455
01-3005 Environmental-SewerampWater-AE Common 74515
01-3015 Environmental-San Sew Treat-Paisley 23049
01-3030 Environmental-Water-AE Common 2690700
01-3032 Environmental-Water Treat-Chesley 5418
01-3035 Environmental-Water Dist-Paisley 152997
01-3036 Environmental-Water Treat-Tara 9458
01-3050 Environmental-Waste Disposal 2032
01-4004 Health Services-Paisley Clinic 1457838
01-5001 RecCult-Parkland-Recreation 9653
01-5412 RecCult-Facilities-Chesley Comm Ctr 285689
01-5414 RecCult-Facilities-Paisley Comm Ctr 31371
01-5416 RecCult-Facilities-Tara Comm Ctr 46261
01-5712 RecCult-Facilities-Lease-Chesley Town Hall 2029
01-5812 RecCult-Libraries-Chesley 41827
01-5816 RecCult-Libraries-Tara 55596
01-5914 RecCult-Museum-Paisley 7483
01-7300 PlanDev-Natural Gas Project 435
01-7610 PlanDev-Tile Drainage 1169823
49760995Report Total
Page 10
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29th 2016 SRW1608 SUBJECT Award 5th St SE (Chesley) amp Inkerman St (Paisley) Tenders _______________________________________________________ PURPOSE To award the tender for Water main Sanitary and Storm Sewer construction on 5th St SE Part A (Chesley) and the Water main construction on Inkerman Street Part B (Paisley) based on 2016 Budget Approval RECOMMENDATION(S) That the bids which meets the terms and conditions of the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval
bull Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 (excluding applicable taxes) and
bull Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 (excluding applicable taxes)
Submitted by Approved by Original Signed by Original Signed by Scott McLeod Peggy Rouse Public Works Manager Clerk-Administrator BACKGROUND On March 9 2016 tenders were advertised by GSS Engineering for the reconstruction of 5th St SE (Chesley) including the replacement of municipal water sewer services curbs sidewalks and steps as required This same tender included another section for the water main replacement and half of the road replacement on Inkerman Street (Paisley)
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
SRW1608 March 29th 2016 Page 2 Tenders closed on March 22nd 2015 at 1000 am and six (6) bids were received (All taxes are extra) Part A (Chesley) Part B (Paisley) Al Reichrsquos Backhoe and Haulage $41077230 $15869678 Bridge Excavating $45688100 $14298500 Cedarwell Excavating $46629900 $17748800 Harold Sutherland Construction $49036155 $16073503 EC King Contracting No Bid No Bid SMRS Construction $49388052 $18193450 Moorefield Excavating Ltd $44820750 $19526750 Engineer Estimate $45719500 $16979500 FINANCIAL That Contract No 15-045 be taken from the Capital Accounts 02-3773-7134 and 02-3631-7134 which has a total budget of $64950000 which comes from the water sewer and road reserves ATTACHMENT None CONCLUSION That the tender for the construction on Part A 5th St SE (Chesley) and Part B Inkerman Street (Paisley) Contract No 15-045 be awarded as follows subject to budget approval Part A (Chesley) to Al Reichrsquos Backhoeing amp Haulage Ltd in the amount of $41077230 excluding taxes and Part B (Paisley) to Bridge Excavating Ltd in the amount of $14298500 excluding taxes
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1605 SUBJECT CONTRIBUTION AGREEMENT ndash CANADA 150 GRANT ndash CHESLEY
KITCHEN RENOVATION _______________________________________________________________________ PURPOSE To request Council approve a Contribution Agreement between the Municipality and the Community Infrastructure Program (CIP) RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1505 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding the impending renovations to the Chesley Community Centre kitchen and canteen
2) THAT Council hereby authorize the Clerk-Administrator to enter into a Contribution Agreement for funding under the Canada 150 Community Infrastructure Program for the kitchen renovation as indicated on Annex 1 to the CA Agreement and
3) THAT funding contributions be approved in the amount of $90000 with $38300 being received from the CIP grant program $37000 from Reserves and the balance from the 2016 Recreation Operating budget and in-kind contributions
Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Municipality was successful in obtaining grant funding to support the renovation of the Chesley Community Centre kitchen A requirement of that funding involves entering into a standard Contribution Agreement in addition to Council passing a
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
SRREC1605 March 29 2016 Page 2
resolution of support FINANCIALSTAFFINGOTHER IMPLICATIONS 2016 capital budget funds were allocated from Account 01-0000-2181 ndash Arenas - $37000 (2015 ndash $17000 Kinsmen 2016 - $19500) CONCLUSION That Council approve the recommendation as presented in report SRREC1605 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1606 SUBJECT CHESLEY BALL DIAMOND MEMORIAL DUGOUTS _______________________________________________________________________ PURPOSE To request Council to approve the installation of dugouts at the Chesley Ball Diamond 1 in memory of Justin Hammond RECOMMENDATION Be It Resolved THAT Council hereby 1) Receive the Report SRREC 1506 dated March 29 2016 from the Parks
Recreation amp Facilities Manager regarding a request from the Elmwood Smoke to install dugouts at the Chesley ball diamond 1 in memory of Justin Hammond and
2) THAT Council hereby supports this request for installation in the spring Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND Staff have received a request from the Elmwood Smoke who play ball in Chesley to build dugouts at Ball Diamond 1 in Chesley in memory of Justin Hammond Staff fully support this request as the improvements would benefit the entire ball community who utilize the diamond in addition to providing a memorial to their former team mate The team anticipates having sufficient funds to purchase materials for the build and will provide in-kind labour to build the dugouts Recreation and Works staff will assist with site preparation It was staffrsquos intent to replace the existing seat benches
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
SRREC1606 March 29 2016 Page 2
with resin boards and will install those in the new dugouts FINANCIALSTAFFINGOTHER IMPLICATIONS There is no major financial contribution required with the exception of staff time for site preparation CONCLUSION That Council approve the recommendation as presented in report SRREC1606 dated March 29 2016
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
MUNICIPALITY OF ARRAN-ELDERSLIE STAFF REPORT COUNCIL March 29 2016 SRREC1607 SUBJECT CHESLEY CURLING CLUB ndash TIMBIT BONSPIEL _______________________________________________________________________ PURPOSE To inform Council on an upcoming event at the Chesley Arena amp Curling Club RECOMMENDATION Be It Resolved THAT Council hereby receive the Report SRREC 1507 dated March 29 2016 from the Parks Recreation amp Facilities Manager regarding the 2017 Timbit Curling Bonspiel being held in Chesley on March 22-26th 2017 Submitted by Reviewed by Original Signed by Original Signed by Ann McArthur Peggy Rouse Manager of Parks Recreation and Facilities Clerk-Administrator BACKGROUND The Chesley Curling Club has been awarded the 2017 Timbit Elementary School Curling Championship Bonspiel to be held March 22-26th 2017 The Club anticipates 80 teams from Ontario will participate in the 4 day event which is a tremendous event for Chesley and the Municipality The ice will remain installed in the arena through March Break in 2017 FINANCIALSTAFFINGOTHER IMPLICATIONS There will be no major financial implications
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
-
- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
-
- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
-
- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
-
- Chair Mark Davis Secretary Connie McKinnon
-
- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
-
- County of Bruce
- Planning amp Development Department
-
- Correction ndash Change of Location
- Notice of a Public Meeting
-
- 911 SRCLK-16-18 - Amendment to Procedural By-law
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- Policy - Complaint Response - Bill 8
-
- 921 Accounts Payable Voucher 06-2016
-
- 06-2016 VOUCHER
- 06-2016 Accounts Payable
-
- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
SRREC1602 March 14 2016 Page 2
CONCLUSION That Council approve the recommendation as presented in report SRREC1607 dated March 29 2016
- 10 March 29th 2016 Agenda
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 31 March 14th 2016 Regular Unapproved Minutes
-
- MUNICIPALITY OF ARRAN-ELDERSLIE
-
- 2) That Council hereby approve the Facility Agreement for the municipal fire service to use the Bruce Power Emergency Protective Services Training Facility as presented and
- 3) That the necessary by-law be prepared to authorize the Mayor and Clerk-Administrator to execute the Facility Agreement with Bruce Power LP
- 2) That Council hereby approve the payment of the 2015 Lockerby Dam Levy in the amount of $ 415373 on the Saugeen Valley Conservation Authority Invoice No 11794 dated December 31st 2015
-
- 71 By-law_Z-43-2005 38_Alpaugh
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- 71 By-law_Z-43-2005 38_Alpaugh
- Map of Dobbinton Hamlet Boundary and Lot Creation Con 13 Lot 27
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- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
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- 811 MMWTWG Resolution supporting the Huron County Health Unit investigation into health complaints
- Resolution Supporting the Huron County Health Unit Investigation - Passed Mar 10 2015
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- 812 Chesley Fire Joint Board - Recommendation - Billing All Open Air Burns
- 813 Letter - From Brockton to Arran Elderslie - Paisley Automatic Aid Agreement
- 821 Resolution OMB Reform Ontario Municipalities
- 822 Chesley Fire Board Meeting Minutes Feb 16 2016
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- Chair Mark Davis Secretary Connie McKinnon
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- 823 SMART Minutes 2016 0122 approved
- 824 GSC FA BODs Minutes Jan 13 16
- 825 GSC FA BODs Minutes Feb 10 16
- 826 Grey Sauble Conservation Authority - Summer Job Servcie Program Cuts
- 827 a) A16_07 Freeman farm severance
- 831 Correction Public Notice BCOPA204 16 00_For Agencies_17Mar2016
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- County of Bruce
- Planning amp Development Department
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- Correction ndash Change of Location
- Notice of a Public Meeting
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- 911 SRCLK-16-18 - Amendment to Procedural By-law
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- MUNICIPALITY OF ARRAN-ELDERSLIE
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- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
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- 912 SRCLK-16-19 - Bill 8 Public Sector and MPP Accountability and Transparency Act 2014
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- MUNICIPALITY OF ARRAN-ELDERSLIE
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- Policy - Complaint Response - Bill 8
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- 921 Accounts Payable Voucher 06-2016
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- 06-2016 VOUCHER
- 06-2016 Accounts Payable
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- 931 SRW-16-08 Tender - Watermain on 5th St SE Inkerman St
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- MUNICIPALITY OF ARRAN-ELDERSLIE
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- 951 SRREC-16-05 Contribution Agreement - Canada 150 Grant - Chesley Community Centre Kitchen Renovation
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- MUNICIPALITY OF ARRAN-ELDERSLIE
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- 952 SRREC-16-06 Chesley Ball Diamond Memorial Dugouts
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- MUNICIPALITY OF ARRAN-ELDERSLIE
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- 953 SRREC-16-07 Chesley Curling Club - 2017 Timbit Bonspiel
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- MUNICIPALITY OF ARRAN-ELDERSLIE
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