Download - Mrs Kent Learning and Support Teacher
Erina Heights Public School Developing happy, healthy, successful, lifelong learners.
Term 4, Week 4 – 9 November 2018
Erina Heights Public School, Phone: (02) 4367 7608 Fax: (02) 4365 3104 2 Serpentine Road Erina Heights 2260 Relieving Principal: Greg Francis www.erinahts-p.schools.nsw.edu.au [email protected]
Mrs Kent – Learning and
Support Teacher
Mondays and Wednesdays are two very busy days for me at Erina Heights Public School
supporting the students in Years 3-6. I am either in the classroom working with the students or
I am running numeracy and writing groups in different locations around the school. Sometimes a
student may not pick up a maths concept as quickly as others so we go back and practise that
skill and then build on existing knowledge. We do lots of fun activities to help the students
understand and improve their skills. Some students are focussed on improving their times tables
and mental arithmetic and applying that to everyday problem solving while others are working
on their understanding of place value.
The Year 5 Writing Group have been working on producing a magazine throughout the year. It
contains a variety of text types such as poetry, descriptive writing, recounts, jokes and an
interview with the artist “Grassy” who painted the wonderful mural on the canteen wall. Recently
the Year 5 boys have been working on a persuasive text about whether animals should be kept
in zoos. It has become quite a lively debate between two different opinions.
The Learning and Support role is also about student wellbeing. The Wellbeing Framework for
schools outlines ways that schools are committed to creating quality learning opportunities for
children and young people. This includes strengthening their cognitive, physical, social, emotional
and spiritual development. One way to prevent “gaps” in your child’s learning is to encourage
good attendance at school and to be positive about school in front of your child.
Friday 9 November 2018 Term 4 Week 4
A newsletter for the Erina Heights Public School
Community.
*** Stars of the Week ***
This week I couldn’t have been more impressed
by the wonderful work Mrs Kent is doing with
some of our Stage 3 students in supporting
their literacy and enhancing their writing skills.
As part of our school’s Learning and Support
Programs, Mrs Kent gets to work with a vast
range of students across the primary grades
(Years 3-6) providing additional support and
extension in the areas of reading, writing and
mathematics.
It was great to see some examples of quality text
including descriptive writing, persuasive pieces,
comic strips and various forms of poetry.
Congratulations to the following students from
S3K who proudly shared their work with me –
Bree C, Noah C, Isaac H, Emma L and
Samuel O.
Personal Best Awards
Congratulations to the following students who
have recently received a ‘Personal Best Award’
for achieving one of their personal goals:
KC – Chelsea F, Evie R, Vada S and Jaxon L.
S2A – Caragh W and Charlie W
Coming Events
Term 4 – Week 5 Wed 14 Nov Kinder Transition
Celebration
Term 4 – Week 6
Tues 20 Nov Year 6 Fundraising
Wed 21 Nov Band Recruitment Night
Thur 22 Nov Gulang Festival – 5.00pm
The Entrance Senior Campus
Fri 23 Nov Helpers for Afternoon Tea
1.00pm
Term 4 – Week 8
Fri 7 Dec 125 Years Anniversary and
Grandfriends Day
Included in this Newsletter
The Great Book Swap
Gulang Festival Information
P&C Minutes 18 September 2018
P&C Agenda 13 November 2018
P&C AGM Agenda 13 November 2018
Role of the P&C President
Role of the P&C Treasurer
Role of the P&C Secretary
This Week’s Reminders
P&C AGM THIS TUESDAY
13 November 7.00pm
P&C Dates to Save
Next P&C Meeting and AGM Tuesday
13 November 7.00pm
Tuesday 20 November – Caseys
Christmas Fundraising Shopping Night
Friday 9 November 2018 Term 4 Week 4
A newsletter for the Erina Heights Public School
Community.
S3K – Emma L, Bree C, Imogen H, Kali B
(x2), David A, Leah B, Gemma N, Aidan E
(x2) and Izaak E (x2).
Principal’s Puzzle
Congratulations to Kaleb Mc (S2A) who solved
last week’s Principal’s Puzzle. The correct
answer was, ‘anchor’, however, Kaleb’s answer
‘a garbage bin’ was equally as clever.
Q: A bucket of sand weighs 20kg. What must you
add to it to halve its weight?
Kinder Transition
This week was ‘Week 5’ of our Kinder Orientation
program, which included free play and discovery
activities, a story by Miss Chappell, Miss
Ardagh and Mrs Bolte followed by some fine
motor activities (cut and paste and colouring-in
fun) and some ‘tech-time’ with the school
computers and iPads. The session finished with
some more signing in preparation for the Kindy
concert - which will be held during their
graduation assembly next Wednesday 14
November commencing at 9.40am in the
School Hall. This will be followed by a morning
tea, which we warmly welcome all of our new
students and their families to come and join us
for some light refreshments.
Our thanks to the following staff for supporting
our new students during this important transition
period – Corinne, Amanda, Mrs Kinsela and
the other Stage 3 teachers. We also thank our
Year 5 buddies for their ongoing help!
Staffing News
Mrs Lanning will continue to be on leave
throughout next week and will return to school
on Monday 19 November. In the meantime,
S2/3L will be taken by Mr Power.
Staff Development Days - Thursday 20-Friday 21 December
As reported earlier in the year, the two Staff
Development Days scheduled for Thursday 20
and Friday 21 December have been varied
with staff attending a number of professional
development afternoons throughout the year.
Please note that the last day for our students and
teaching staff at Erina Heights Public School is
Wednesday 19 December. We thank all
families for their continued support of these
invaluable professional development
opportunities.
Selective High School - Application Process
A friendly reminder: If you intend to apply for
Selective High School placement in 2020 for
your Year 5 child please be aware that online
applications close on Monday 12 November
2018. The online link is:
https://education.nsw.gov.au/public-
schools/selective-high-schools-and-opportunity-
classes/year-7
In NSW there are 17 fully selective high schools,
25 partially selective high schools, 4 selective
agricultural high schools and a virtual selective
class provision, offering selective placement in
Year 7.
All applicants are required to sit the Selective
High School Placement Test to be held on
Thursday 14 March 2019.
P&C Update – We Want You!
Don’t forget that the P&C are having a weekend
fundraiser at Bunnings (Erina) on Saturday 10
and Sunday 11 November commencing at
7.30am and concluding at 3.30pm on both days.
If you are able to help for 2 hours or more we
would gladly appreciate the support.
The P&C AGM will be held next Tuesday 13
November followed by our Term 4 General
Meeting. The AGM begins at 7.00pm and will
be held in the staffroom. During our AGM all
Executive positions and Committee positions will
Friday 9 November 2018 Term 4 Week 4
A newsletter for the Erina Heights Public School
Community.
Student Leadership Elections
In preparation for 2019, our Year 5 students
have been extremely busy trying to convince the
staff and students of Erina Heights PS that they
have the necessary skills and characteristics
required to be elected into one of our Student
Leadership Teams – be it as a House Captain
or Minister of Parliament. To be elected into
one of our school’s student leadership positions
is a ‘big deal’ and I would like to congratulate all
of those students who were successfully
nominated to present their speeches last week.
Our school’s Parliament is a fantastic initiative
that gives our students a ‘voice’ and enables
them to contribute to and make decisions about
matters within our school that impact upon their
education and their learning environment. Being
a Minister in our school's Parliament is an
excellent opportunity for students to showcase
and develop their leadership skills and to
work collaboratively with their teachers and
fellow school mates. Along with the honour of
being elected, there is also the added
responsibility to find a balance between their
new leadership roles with their academic,
extracurricular and social development.
The new student leadership team will be
announced at our annual Presentation
Assembly to be held on Friday 14 December
(commencing at 11.30am), however, final
ministerial positions will be presented at the
Leadership Assembly held at the beginning of the
new school year. Good luck to all nominees!
Greg Francis – Relieving Principal
Erina Heights Public School Band Recruitment Night
When: Wednesday 21st November, 2018,
5.45pm for a 6.00pm start. The event concludes
at 7.00pm.
Where: Erina Heights School Hall
Refreshments will be served and our Concert
Band will play for your enjoyment and
appreciation.
Come along and find out about the Band, see
demonstrations of the different instruments and
learn of our plans for 2019.
You will also be able to chat to current band
members and parents.
We hope to see you there!
be declared vacant with nominations being called
for to fill these very important roles.
If you would like to volunteer for one of these
positions, or know someone from our parent
community who is eager to be part of the P&C
Association, please come along to this meeting
and play an active role in the decision-making
processes that not only affect your child’s
current learning environment, but also form
part of the school’s future strategic
directions and planning. A flyer with a
description of the roles and responsibilities for
each position has been included with this week’s
newsletter.
School Planning – 2019
Our planning and preparations for the 2019
school year are well underway. A big thank you
to those families who are keeping us well
informed about new arrivals or have indicated
a change in circumstances for their own
family and children’s future education. If you
know of anyone else moving into our area,
please remind them to contact our office staff as
soon as possible.
Also, if you are moving away from the area and
require a transfer to another school, could you
inform the office in writing. We need to take this
into consideration when forming classes for
2019.
As reported upon in previous newsletters, based
upon a predicted enrolment of 331 students
to start the new school year, various class
models have been identified to determine the
best structure to support our students'
wellbeing whilst optimising learning
environments which engage students and
improve learning outcomes for all.
Please remember, if you have any concerns
pertaining to your child’s class placement next
year, please take the time to write to your child’s
class teacher, or one of our Stage Supervisors
(Miss Chappell - K-2, Miss Baldock - Stage 2
and Mrs Stahl - Stage 3) so we can ensure we
are addressing any requests when classes are
being established.
I must stress, that any parents who request
specific teachers will be left disappointed,
however, I am happy for parents to outline
aspects of their child’s learning and development
that may need special consideration when
forming class compositions, which may impact
upon their academic, social or emotional
wellbeing.
Friday 9 November 2018 Term 4 Week 4
A newsletter for the Erina Heights Public School
Community.
Helpers Afternoon Tea
The staff would like to show their appreciation to
all members of the school community who have
assisted in many areas of school life during 2018.
We value all those who volunteer their time
helping in the classrooms, Scripture/Ethics,
sporting events and the Fete to name a few.
Please join us for afternoon tea on Friday, 23
November at 1.00pm in the Library.
Library Stocktake
Students will be unable to borrow after Friday 23
November. Please ensure all outstanding library
books are returned by Friday 30 November so
stocktake can begin.
Thank you
Mrs Anderson
Parliament Workers of the Week
Week Class Name
4 S3B Owen B
4 S3K Jazaya B
4 S3S Seth S
4 S2/3L Taylor D
4 S2A Scarlet
4 S2T Miila
4 S2B Hannah L
4 S1J Lana W
4 S1F Maia C
4 S1B Isla F
4 KC Chase S
4 KB Sofia C
4 KA Amelia G
Community News
The Great Book Swap
When: Tuesday 4th December, 2018
Where: EHPS Hall
To participate, students donate their
unwanted, good quality, picture books
or novels that they would like to ‘swap’
for another book.
Please bring book donations in by
Friday 30th November.
On the day, students bring in a gold coin
to support the Indigenous Literacy
Foundation and choose their ‘new’ book.
The money raised will be donated to the
Indigenous Literacy Foundation, who
provides books and literacy programs to
remote communities.
Bush Leaves (detail) © Janet Golder Kngwarreye * Licensed by Viscopy
Kuriwa Local AECG
in partnership with
Tuggerah Lakes Learning Community and
Terrigal Learning Alliance
would like to invite you to join us at,
GULANGFEST on the 22 November 2018.
Looking forward to seeing you there.
GulangFest 2018
Invitation
Aboriginal Cultural Concert and Art
Exhibition
5 pm start
The Entrance Campus The Dolphin Theatre
Free sausage sizzle from
3.30 to 5.00pm
KURIWA LOCAL AECG
President Kirsten Booker
Erina Heights Public School
P & C Minutes
Tuesday 18th September 2018, 7pm, Staff Room
1. Opening: 7.10pm
• Attendees: Greg Francis, Karen Jones, Sarah Proud, Lisa Evans, Amy Ferrier, Felicia Graham, Liza Granger, Gillian
Frost, Katherine Wilton
• Apologies:
2. Minutes of Previous Meeting
Minutes from 14th August 2018 Moved: Amy Ferrier Seconded: Sarah Proud
3. Business Arising
• Karen Jones – no further information at this stage but feels there is still action happening
• Library Refurbishment Update – painters to complete this week, bookshelves also being replaced, furniture
delivered and ready to be installed
• Additional blinds in KC and S2B classrooms – three blinds have been installed in S2B and KC still to be
looked at, curtains could be an option as opposed to blinds. Could material be sourced from Spotlight and
curtains made? P&C agree to fund $200 Moved: Liza Granger Second: Amy Ferrier Action
• Fundraising in Term 3 and 4 – Bunnings BBQ at Erina Sat 10th and Sun 11th Nov. Looking for volunteers
for 2 hour shifts from 7.30 to 3.30 each day. Ask for help in the newsletter.
Mufti day on 30th November. Christmas Stall/Market another idea 4th & 5th December, could this be
combined with a carols event? Greg to come back with possible dates if they carols are an option, 12th
December? Gifts to be purchased fot stall with date to be confirmed Moved Sarah Proud Seconded Amy
Ferrier Action
20th Nov Casey Toy Warehouse sale night.
• Playground improvements with fete funds raised – hold until we know what funds were raised.
• Septic system needs upgrading which may included some upgrade/landscaping to the back of the oval.
Back oval is in desperate need of repairs but school does not want to do anything that may then be
damaged by repairs to septic. Can we revisit grant or contribution option.
When will septic system be addressed? Request information from Karen Jones
4. Correspondence
• Correspondence from a parent after the fete regarding the state of the back field, asking how we can address
this, what can be done. We need to share with parents and community the situation with the septic, what has
previously been tried and the grants that have been applied for.
We need a plan if we are unable to secure funding
• Letter from Deborah O’Neill asking to attend a P&C meeting to discuss public school funding and the needs of
EHPS
5. Reports
• Treasurer- Liza Granger
• $24,482 general account
• Some reconciliation still to be completed from the fete, net figure not yet known
• Canteen $125, accounts all paid to 31 August wages paid to 14 September
• Richie’s $50 per month
• Canteen Report - Jo Kelly
• New menu from start of term has been popular
• Recess a very busy time
• Still looking for new volunteers, will pop something in the newsletter
• Still moving towards more healthy items and options
• End of Term BBQ day
• May need to relook at canteen committee to address changes for next year
• Carnival Committee – Felicia Graham, Katherine Wilton, Amy Ferrier
• Carnival Wrap – still have expenses coming in so hard to report on net result as yet. Once all receipts
sent in Felicia will have more detail on the numbers.
• Certificates available to be distributed to helpers from the Carnival
• Fundraising/Social Committee – Zoe Williams & Kirsty McConville
• Principal report - Mr Francis
• See attached
• Hoping that school branding and signage will be completed by end of year
• 125 year celebration day on 7th December
• President report – Sarah Proud
• Caseys Toy World night
• Free furniture opportunities
• BBQ helpers for 10th and 11th November
• Entertainment Books - $676
• Wed 24th October – P&C presentation to Kinder Parents, Gillian Frost to speak.
50 packs to be prepared
6. General Business (opportunity for additional topics to be discussed)
• Are stage based classes a set structure at EHPS or will straight classes be an option going forward? Very dependant on the numbers in each year. Always try to keep kinder classes straight.
• Share our Space, is our school participating? Opening school to the community during certain hours during the holidays. Security provided. Greg to look into
• Next meeting is also AGM
Meeting Closed: 9.15pm
Next Meeting Term 4 Week 5, 13th November 2018, 7pm
Erina Heights Public School
P & C Agenda
Tuesday 13th November 2018, 7pm, Staff Room
1. Opening:
Attendees:
Apologies:
2. Minutes of Previous Meeting
Minutes from 18th September 2018 Moved: Seconded:
3. Business Arising
Parent Representative needed for the selection panel for principle position
4. Correspondence
5. Reports
Treasurer- Liza Granger
Canteen Report – Jo Kelly
Fundraising/Social Committee – Zoe Williams & Kirsty McConville
Principal report - Greg Francis
President report – Sarah Proud
6. General Business (opportunity for additional topics to be discussed)
Meeting Closed:
Next Meeting Term 4 Week 9, 11th
December 2018, 7pm
Erina Heights Public School
P & C AGM Agenda
Tuesday 13th November 2018, 7pm, Staff Room
Opening time:
Attendees:
Apologies:
Positions
All positions declared vacant
Financial Audit Status
2017 Positions
President
Nominations;
Moved by: Seconded by:
Vice President
Nominations;
Moved by: Seconded by:
Secretary
Nomination;
Moved by: Seconded by:
Treasurer
Nomination;
Moved by: Seconded by:
Carnival Committee
Nominations;
Moved by: Seconded by:
Social/Fundraising Coordinator
Nominations;
Moved by: Seconded by:
Band Representative
Nominations; unfilled
Moved by: Seconded by:
Next Meeting - General Meeting
Immediately following AGM, Term 4 Week 5 (13th November 2018)
Next meeting Term 4 Week 9, Tuesday 11th December 2018
CLOSED:
Quick Member Info
If you require further information or clarification contact P&C Federation’s Member Services Team [email protected] or 1300 885 982
Role of the President
The President is elected at the P&C Association’s Annual General Meeting.
Duties
The President is responsible for:
The successful functioning of the P&C Association meetings
The attainment of the P&C Association’s objectives
Ensuring that the P&C Association takes part in decision-making processes in the school
Fostering fair participation of all members and ensuring that all new members are made to feel welcome
Supporting volunteers
Consistent adherence to the constitution
Acting as the P&C Association’s spokesperson when public statements or actions are needed
Setting up lines of communication with the Principal
Being signatory on the Association’s bank accounts
Chairing meetings, in the absence of the President, one of the Vice-Presidents will chair the meeting or the
meeting can elect a chairperson from the members present for that meeting.
Voting
The President is entitled to the same voting rights as any member. However, a President, when in the Chair, often
abstains from voting in order to preserve the impartiality of the position.
The person chairing a meeting does not have a casting vote in the event of a tied vote. In the event of a tied vote,
the motion remains as status quo. This allows the motion to be put forward at another time.
Sub-committees
The President is automatically a member of all P&C sub-committees. The President should be informed of all sub-
committee meetings and decisions, this would occur through written report.
An experienced President gives opportunities to the Vice-Presidents to develop their skills in chairing meetings.
Federation recommends that a vice-president be delegated to chair part of a meeting. The training process could
also include delegating the responsibility of sub-committee leadership to vice-presidents.
The President also has important responsibilities outside of meetings and is looked to as a leader of the parent
community.
The President does not make unilateral decisions and should be mindful that all public statements accurately
represent the views of the association.
Quick Member Info
If you require further information or clarification contact P&C Federation’s Member Services Team [email protected] or 1300 885 982
Role Of The Treasurer
Whilst all P&C members must be mindful of complying with financial accountability requirements, this is the
Treasurer’s primary responsibility. The Treasurer receives and deposits monies, maintains records, draws cheques*
and presents accounts.
The Treasurer also ensures that all funds held and handled by P&C are properly and openly accounted for as the
Treasurer is responsible for all funds held in the name of the P&C Association. This includes all P&C Association
committees. This does not mean that the Treasurer must undertake the actual bookkeeping themselves but they
must ensure that the various sub-committee financial records have been kept to the Treasurer’s satisfaction. The
Treasurer is a signatory on the P&C accounts and should not delegate this responsibility.
The Treasurer should encourage members to understand the state of the P&C Association finances. The Treasurer
must ensure a case book or books are kept, recording all financial transactions of the P&C Association.
Planning, budgeting and cash flow
A budget is a planning document to estimate the income and expenditure of the organisation for a given period
(usually the financial year of the P&C Association). The budget is a statement of intention rather than of fact and can
be altered at any time, with due notice given by way of the Agenda, by majority vote, after its initial ratification at a
general or special meeting.
Budget estimates are founded on past economic performance, adjusted to anticipate the probable effect any special
projects or one-off events. Once the overall budget has been approved, it is helpful to break the budget estimates
with actual income and expenditure levels at regular interval throughout the year. This comparison allows the
Treasurer to recommend changes to the budget so that it more accurately reflects the real financial situation of the
P&C association. These changes, in turn, allow the association to amend its fundraising or expenditure plans for the
year.
Note: The P&C Association budget is separate from the school’s budget.
Surplus funds
The Treasurer makes recommendations about surplus funds. Surplus funds may be lodged as term deposits with any
financial institution that has full trustee status.
Audit
The financial accounts of the P&C Association must be submitted to an independent audit each year.
The Treasurer produces a full statement of financial position declaring all funds held in the name of the P&C
Association, including those of sub-committees, along with the Secretary who presents the Minute book of the same
period to the Auditor. After completion of the audit the financial statements, with all signed certificates appended,
are to be presented at the Annual General Meeting for approval and adoption.
Quick Member Info
If you require further information or clarification contact P&C Federation’s Member Services Team [email protected] or 1300 885 982
Appointing an auditor
You must appoint the auditor at the P&C Association’s Annual General Meeting.
The auditor does not need to be a qualified professional. The auditor must possess appropriate skills and experience
in auditing and financial record management together with an appreciation of the issues of probity as they relate to
the role of association auditor. The auditor must not have or appear to have any conflict of interest arising, for
example, from a personal or business relationship with an Officer of the association and must be prepared to swear
that the records are a true and correct statement of the information provided by the Treasurer.
To meet reporting requirements under their Prescribed Constitution, the Treasurer of incorporated associations
should ensure that copies of the audited accounts, signed by the President and Treasurer, are forwarded to the
Federation of P&C Associations of NSW within one month of the AGM at which they were presented. By undertaking
to send the records to P&C Federation the need for incorporated P&C Associations to publicly record their financial
statements is fulfilled.
The Treasurer is responsible for the handing over of all financial records to the incoming Treasurer should the Annual
General Meeting result in a new Treasurer being elected.
There are many useful conventions which should be followed when dealing in financial matters and the role of the
Treasurer will be made easier if all P&C members appreciate and understand that rules and protocols are to be
complied with.
Proper accounting procedures have two purposes:
(i) They prevent loss and fraud. You might trust everyone in your association, but accounting procedures will
tell you if the wrong thing is happening and where.
(ii) To protect the P&C Association Executive. Good accounting of P&C funds ensures financial propriety.
Cheques
Never sign blank cheques.
Ensure that the P&C Association has resolved to expend the monies before drawing a cheque. No motion, no
payment.
Do not make cheques out to cash.
Ensure all cheques are marked ‘Not Negotiable’
Cheque signatories should sight all supporting documents; ensure they are correctly drawn to the payee and there is
agreement between the amount on the invoice and the amount on the cheque before signing cheques.
Monitor that payment are approved for appropriate purposes.
Two members of the same family should not, as a general rule, act as signatories.
Where possible, cheque signatories should not counter-sign a cheque drawn in their favour.
The school Principal should not be a signatory to P&C bank accounts.
Employees of the association should not be a signatory to the association or sub-committee bank accounts.
Quick Member Info
If you require further information or clarification contact P&C Federation’s Member Services Team [email protected] or 1300 885 982
Payments
All accounts should be paid by cheque, expect for small payments from petty cash.
Support all payments with invoices, receipts or dockets.
Mark all paid invoices with a “paid” stamp and cheque number.
Receipts
Issues receipts in sequential date order as per takings.
Ensure two independent people are responsible for collecting and counting money. Likewise, at the end of the
collection period, counting should occur in the company of at least two members and the amount verified, in
writing, by each member involved in the count.
Issue receipts to people responsible for collecting and counting money.
Banking
Check that the amount banked corresponds with the receipt totals.
Bank money daily or secure in a fireproof safe if you are not able to bank on the day. (Your cash may not be insured
if you do not make an effort to secure it adequately.)
Cash books (computerised bookkeeping package or manual)
Keep cash books up to date. The cash book should be totalled and balanced at the end of each month.
Match the sequence of entries in the cash book with the sequence of receipts and cheque payments.
Figures must never be erased with white-out. If you make an error in your cash book, receipt book or cheque butts,
rule a line through the incorrect figure and write the correct figure next to it.
Reporting
The Treasurer must present a report in the form of an income and expenditure statement together with a reconciled
bank statement for each and every P&C meeting. Where a Treasurer is not able to attend a meeting the Treasurer’s
Report should be provided to the President prior to the meeting for tabling to the members.
* Note that references to cheque also include electronic banking.
Quick Member Info
If you require further information or clarification contact P&C Federation’s Member Services Team [email protected] or 1300 885 982
Role Of The Secretary
The Secretary is responsible for carrying out the administrative tasks related to the decisions of the meetings as
resolved. The Secretary prepares, in consultation with the President, all meeting agendas.
The Secretary is required to attend P&C Association meetings and take notes of the discussions in order to produce a
set of Minutes for subsequent distribution to members and for receipt, possible amendment and adoption at the
following meeting. (In the absence of the Secretary the meeting should elect a person to take the Minutes, this
person should be identified in the Minutes.) Further, the position includes receiving and tabling all correspondence
as well as writing and dispatching outgoing correspondence as resolved/appropriate. The Secretary also issues notice
of all meetings and maintains official records of the P&C Association such as the constitution, by-laws, rules of
subcommittees, Incorporation Certificate, ABN details, list of financial (voting) members, Minutes, Attendance book.
Notice of Meeting
P&C Constitution by-laws state that P&C Associations meet on a regular day each month ‘during term time’ at the
school. Secretaries may use the P&C newsletter, school newsletter/website, school sign, or other means to promote
meetings. Motions on Notice, issues and events to be discussed should be advertised along with names of guest
speakers.
Agenda
An agenda is a list of items of business to be considered at a meeting. An Agenda should include the name of the
organisation, the type of meeting (e.g. Annual General Meeting, General or special meeting); where the meeting will
be held; the date the meeting will be held and time the meeting will commence. An Agenda should contain the
following;
1. Welcome and formal opening of meeting
2. Apologies
3. Minutes of the previous meeting (Receipt/Amendments/Adoption)
4. Business arising from the previous meeting Minutes
5. Correspondence
6. Reports:
President’s report
Treasurer’s report
Sub-committee reports
Principal’s report
7. General Business
8. Close
An agenda for Annual General Meetings will be similar to the above with the inclusion of items that only occur at an
AGM such as election of Officers and Executive, appointment of the Auditor, membership fees, by-law changes etc.
Friday 9 November 2018 Term 4 Week 4
A newsletter for the Erina Heights Public School
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