Modernization of Statistical Information Systems
Speaker presentation: BPS-Statistics Indonesia: Statistical capacity building, change and reform for the development of statistics /1
1 This document was contributed by the Principal Secretary BPS-Statistics Indonesia. It has been reproduced without formal editing. The views expressed are those of the authors and do not necessarily reflect the views of the United Nations
09 December 2010 English only
Economic and Social Commission for Asia and the Pacific Side event to the Committee on Statistics, second session Bangkok, 17 December 2010
STATISTICAL CAPACITY BUILDING CHANGE AND REFORM
FOR THE DEVELOPMENT OF STATISTICSBy
SuryaminPrincipal Secretary BPS RI
Presented in Forum of Committee on Statistics Second Session ,
Bangkok , 15-17 December 2010
To give an overview on the BPS’ Statistical Reform agenda, as well as challenges and prospects faced by BPS at present and the future
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1. Vission and Mission,
2. National Statistical System and the Role of BPS,
3. Roadmap to Strengthen BPS,
4. Strategy in Developing and Maintaining Professional Capability,
5. Progress of Implementing the Roadmap,
6. Problems and Difficulties Remaining, and
7. Conclusions
Statistics Indonesia
The Agent of Trustworthy Statistical Data for All
Mission of BPS (1)
To strengthen constitutional and operational foundation of statistical agent in conducting efficient and effective statistics.
To create competent and professional statistics community, supported by the latest information technology for statistical advancement in Indonesia.
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To increase the implementation of classification standards, concepts and definitions, measurements, and statistical codes of practice, which are universal in every statistics collection
To increase the quality of statistical information services for all parties
To increase coordination, integration and synchronization of statistical activities , which are collected by the Indonesian government and private institutions within the national statistical system framework of being effective and efficient
Mission of BPS (2)
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National Statistical System (NSS)NSS is an integrated system that supported by statistical community forum, data providers and all other resources regarding methods, infrastructure, science and technology and law providing quality data statistics. Data providers
BPS provides basic statistics utilized for a broad range of purposes both government and communityGovernment Institutions provide sectoral statistics utilized to satisfy the needs of particular institutions in an effortt to perform the duties of the administrationCommunity provide special statistics utilized to fulfill specific needs of businesses, education, social, culture, and community interests.
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The National Statistical System developed and carried-out by BPS Statistics Indonesia (BPS) has contributed significantly to the needs of statistical information – nation wide.
In specific, the strategic role of BPS, as an independent institution, covers the following:
produce official statistics;determine National Statistical System;formulate national policy in the field of statistics;guide and coordinate statistical activities of other government institutions;act as a supervisory body on functional statisticians and IT personnel in other government institutions.
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STATISTICALDATA
REQUEST
STATISTICALCOMMUNITY
FORUM
RESOURCES,METODES,INFRA-STRUCTURE,SCIENCE ANDTECHNOLOGY,LAW.
BASICSTATISTICS
SECTORALSTATISTICS
SPECIALSTATISTICS
GOVERNMENTINSTITUTION
BPS
COMMUNITY
SURVEYCOMINPROD
OTHERS
CENSUSSURVEY
COMINPRODOTHERS
SURVEYCOMINPROD
OTHERS
SYNOPSIS
DATA
DATA
DATA
BPS As Clearing House
of StatisticalInformation
PROVIDINGSTATISTICAL
INFORMATION
(5) (1) (2)
(1)
(3)
(4)
SYSTEM AUGMENTATION
CISS
CISS
NATIONAL STATISTICAL SYSTEM (NSS)
TYPE UNDERTAKER METHODS RESULT
FEED BACK
Notes : CISS : Coordination, Integration, Synchronization,Standardization.
COMINPROD : Compilation of Administrative Product. (3) Government Institutions give the result to BPS.
(1) : BPS actives to coordinate statistical undertaking. (4) Privates/Community submit synopsis to BPS.
(2) : Government Institutions submit survey plan (5) Government Institutions and privates/community areand BPS provides recommendation. coordinated and cooperated together by BPS. 77
Increased users’confidence in data produced by BPS
Improvement in Key Statistical Areas
Improved data quality in terms of accuracy, reliability, and timeliness of their availability
Improvement in Human Resources Management Quality people
Improvement in ICT Advanced technology
Improvement in Infrastructure Modern infrastructure
2010 2011 2012 2013 2014
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Focus on
Statistics Indonesia
Strategy in Developing and Maintaining
Professional Capability
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E T C1. In House
BPS2. Outside
BPS
HRD
STIS
Statistics
ICT
NonStatistics
Quality Statistics
Profesional Capability
Business Process
Non STIS
New Entrance
FutureState
The Agent of trustworthy statistical data for all
CurrentState
2010 2011 2012 2013 2014
GAP EFFORT
PREPARATION IMPLEMENTATION
Improve the quality of statistical data (accuracy, reliability and timeliness) , supported with the following components• Improved ICT• Improved Human Resources• Improved Institutional Arrangement
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Improved Quality of StatisticsImproved Information and Communication Technology◦ to redevelop the ICT architecture Improved Human Resources Management ◦ to improve the skills and professionalism of BPS
staffImproved Institutional Arrangements◦ to improve the integration and management
system of BPS including management system in regional offices
Regulatory Framework and Policies
Good Leadership and Good Management
ICT HRM Institutional Arrangement
• ICT architecture• Data Warehouse• General Infrastructure• Standardization• Online service• R&D
• Manpower Planning• Training• Performance
Management• Career Management• Remuneration• Human Resources
Management Information System
• Organizational core values
• Competence based culture
• Integrated organizational resources planning
• Document Management System
• Auditing & Evaluation
Business Processes
Improved Data QualityExcellent Public Services
Satisfaction
Data Users
PeopleCommunity
National Accounts
International Trade Statistics
Production Statistics
Price Statistics
Social Statistics
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Develop and Revitalize BPS office building (HQ and Regional) to support statistical business processesDevelop ICT architecture and standardizationDevelop meta data and data warehouse
Develop professional IT personnel
Statistics Indonesia
In the past HR role focused more on doing administrative work with short term orientation; HR function acted as policy keeper.HR must transform its role into strategic issues, serving as change agent that helps BPS to respond people development issues.BPS is introducing its core values: Professionalism, Integrity, Trust.
HR Improvement areas:• Competency modeling• Career management •Recruitment and placement •Performance management•Rotation policies•Training curriculums and modules
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Strategic Planning
Good Public Governance
The Role of Principal Inspectorate
Workload and Typology Analysis
Document Management System (DMS)
Decision Support System (DSS)
Law and Regulatory Framework
Core Values
Steering Committee
PMU Head
Statistical Quality
Institutional Arrangement
& Project Management
ICT Platform and
Information Mgmt
Human Resources
Development
Subject Matter Experts1. Metodology and ICT Team2. HRD Team3. National Income and Analysis Team4. Distribution and Service Statistics
Team5. Production Statistics Team6. Social Statistics Team7. Institutional Arrangement & Project
Mgmt Team
Consultantsand / orVendors
Project Advisers (External)
• ICT• HR Management• Change
Management
Project Advisers (BPS)• Quality Assurance• Statistical
Integration
INTERNAL EXTERNAL
Statistical Data Users
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Make official statistics important for all: BPS becomes the main references of official statistics for line ministries, bussiness sectors and communityBPS Official Statistics are used in many policy/decission making processBPS has been producing and disseminating more frequent strategic data to meet the data needsGreater number of line ministries use standard classification and measurement in producing their sectoral statistics and providing services
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Provide more quality of Human Resources through Institute of Statistics:
Continuous supply of new statisticians mainly produced by Institute of Statistics (STIS), owned and managed by BPSSTIS has three major programs, namely Social and Demographic Statistics, Economics Statistics, and Computational Statistics Equivalent to undergraduate programSTIS produces approx. 350 statistician every year that will automatically become BPS employees.Most of graduates are assigned to become technical staff and deployed mostly in the regional offices
Procure fresh graduates through tight selection policy
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Provide better capacity of Human Resources through in house ETC:
Training sessions for BPS staff are regularly conducted by ETCThe training consist of technical trainings focusing on statistics (general statistics, poverty, sampling design, statistical map and GIS), ICT and pre-employement trainings and leadership trainings. ETC has a strategic function for staff knowledge development
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Provide better capacity of Human Resources through Education and Training outside BPS:
Post graduate and PhD program at reputable local universities
Statistics and Economics: IPB, ITS, UGM
Population and Demography: UI, UGM
Post graduate and PhD program at abroad universities (US, Japan, Australia, Netherlands, Germany, etc)
Short course at training centre in several countries (Organized by UN-SIAP, etc)
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Provide better quality data by supporting modern infrastructure and ICT:
Networking with 33 provinces and several district offices
Faster data flow from regional to HQ vise versa
Web site for dissemination available at all provinces and several district offices
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Standard classification could not be fully implemented by other institutions due to lack of professional staff, especially at regional level. Statisticians and IT personnels are not interested in dealing with statistics due to the unsatisfied reward system applied.Weak coordination among data providers, especially in the regional levels due to the limited number of statisticiansComputer networks are not available in all regional offices, that will impact to the statistical business process
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Lack of human resources other than statisticians (management, planner, accountant, HR specialist)ETC program mostly on trainings required for civil servants such as pre-employment trainings and leadership training, but lack of technical trainings on statistics such as sampling design, computer programmer and analyst,data base management, statistical analysis, office management which is needed by BPS,Lack of ICT personells,such as programmer, system programmer, web designer, data base specialist in HQ as well as regional offices.
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The key success factor of BPS development heavily rely on the availability of professional that facilitated by two knowledge centres, viz STIS in providing a new statistician, and ETC for maintaining the level of skill are needed by the institutions. Human resources are very strategic area for the development of BPS: hard skill, through education and training and soft skill, through job assignments ETC should develop their program to improve technical capability to strengthen BPS coordination with sectoral data providers
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BPS need non statistical employees especially on HR development to strengthen BPS management.Improvement on the capacity of ICT personnels will indirectly improve most of statistical business process in producing good quality of statistics.Specific education and training programs on ICT personnels should be taken into accounts to support the ICT development and modernization of BPS-Statistics Indonesia. Having better personnels database system which support the human resources improvement and development on the institution also affect to the lack of readiness of BPS in facing the target to build better, faster, cheaper, and easier services.
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