Time ManagementTime Management
By: Dana Laura Sahadeo, BA, By: Dana Laura Sahadeo, BA, BScN, RNBScN, RN
Sharing Some Sharing Some of My of My Personal Personal Experiences Experiences with Time with Time Management Management in my practice in my practice as a nurseas a nurse
What is it? OMG!!!What is it? OMG!!! You can’t save it, You can’t borrow it, You can’t lend it, You can’t leave it, You can’t take it, You can only do two things with it –
use it or lose it.What is it?
Answer: TIME!(Rupured, et.al., 1998)
Good Time Good Time Management Skills Management Skills Lead to:Lead to:
Poor Time Poor Time Management Skills Management Skills Lead to:Lead to:
↑ ↑ ProductivityProductivity ↓ ↓ ProductivityProductivity
↑ ↑ Energy LevelsEnergy Levels ↓ ↓ Energy LevelsEnergy Levels
↓ ↓ Stress LevelsStress Levels ↑ ↑ Stress LevelsStress Levels
OrganizationOrganization DisorganizationDisorganization
Accomplished TasksAccomplished Tasks Unaccomplished TasksUnaccomplished Tasks
Shorter Task TimeShorter Task Time Longer Task TimeLonger Task Time
+ Relationships+ Relationships - Relationships- Relationships
↑ ↑ Self-EsteemSelf-Esteem ↓ ↓ Self-EsteemSelf-Esteem
HealthHealth Illness Illness
Definition of Time ManagementDefinition of Time Management
Time managementTime management is the act or process of is the act or process of planning and exercising conscious control over planning and exercising conscious control over the amount of time spent on specific activities, the amount of time spent on specific activities, especially to increase effectiveness, efficiency especially to increase effectiveness, efficiency or productivity. or productivity.
Time management may be aided by a range of Time management may be aided by a range of skills, tools, and techniques used skills, tools, and techniques used to manage time when accomplishing specific to manage time when accomplishing specific tasks, projects and goals complying with a due tasks, projects and goals complying with a due date. date.
This set encompasses a wide scope of This set encompasses a wide scope of activities, and these activities, and these include planning, allocating, setting goals, include planning, allocating, setting goals, delegation, analysis of time spent, monitoring, delegation, analysis of time spent, monitoring, organizing, scheduling, and prioritizing organizing, scheduling, and prioritizing
(Wikipedia Encyclopedia)(Wikipedia Encyclopedia)
Ways to Manage Time EffectivelyWays to Manage Time Effectively Using time wisely Prioritization Planning Organization Scheduling Delegation Do Not Procrastinate Dealing with External Time Wasters Do Not Multi-task Maintain health
(based on NDSU Extension Service- University of Georgia Cooperative Extension’s Ten Strategies for better Time Management)
Using Time WiselyUsing Time Wisely
Keep a daily time log to help you Keep a daily time log to help you keep track of how you are keep track of how you are spending your timespending your time
Identify patterns in the way you Identify patterns in the way you currently manage your timecurrently manage your time
This will help you determine This will help you determine which activities require more or which activities require more or less of your timeless of your time
PrioritizationPrioritization
#1= Priorities #1= Priorities
Planning Planning ToolsTools
To-do listTo-do list
DiaryDiary
CalendarCalendar
NotebookNotebook
BinderBinder
Watch Watch
ElectronicsElectronics
OrganizationOrganization
Get rid of unnecessary clutter Delegate Tasks Act on it right away if time
permits File it temporarily until
necessary action is required Store it for later use
SchedulingScheduling
Schedule your time carefullySchedule your time carefully Make time for the important Make time for the important
things 1things 1stst
Schedule the most demanding Schedule the most demanding tasks for the time of day when tasks for the time of day when you are usually most energeticyou are usually most energetic
Learn to say Learn to say ““NONO”” in a respectful in a respectful manner (this is not always easy manner (this is not always easy to do)to do)
DelegationDelegation
Delegate tasks to others appropriately Delegate tasks to others appropriately (make sure it is within their scope of (make sure it is within their scope of practice, be aware of their skills, practice, be aware of their skills, capabilities, qualifications, certifications capabilities, qualifications, certifications etc)etc)
State task and explain what is expectedState task and explain what is expected Supervise every so often to ensure proper Supervise every so often to ensure proper
progression of taskprogression of task Show appreciation!!!Show appreciation!!! Be sure to say Be sure to say ““Thank YouThank You”” Give positive feedbackGive positive feedback Make constructive criticisms Make constructive criticisms
DELEGATION SAVES TIME!!!DELEGATION SAVES TIME!!!
Do Not ProcrastinateDo Not Procrastinate Stop postponing tasks for later.Stop postponing tasks for later. DonDon’’t be afraid to face up to the task t be afraid to face up to the task
NOW.NOW. You will have to face up to it at a You will have to face up to it at a
later time anyways and it may be later time anyways and it may be more difficult then especially more difficult then especially because you may have additional because you may have additional tasks that are more important at that tasks that are more important at that time.time.
Approach the task in parts. Do not Approach the task in parts. Do not try to do everything at once. It can be try to do everything at once. It can be overwhelming.overwhelming.
Give yourself credit for whatever you Give yourself credit for whatever you have done!!!have done!!!
Dealing with External Time Wasters
DO NOT ALLOW THE FOLLOWING TO GET IN YOUR WAY (SCHEDULE THE FOLLOWING DURING YOUR TIME OUTSIDE OF YOUR WORK TIME OR AFTER YOU COMPLETE YOUR WORK)
Telephone & Voice messages E-mail & Internet Personal Obligations (family) Socializing (friends) Social Networking
Unplanned Trips
PLAN YOUR TRIPS CAREFULLY. KILL TWO BIRDS WITH ONE STONE IF YOU CAN!!!
Do Not Multi-taskDo Not Multi-task
Will not be able to focus well on Will not be able to focus well on important task at hand important task at hand
Multiple distractionsMultiple distractions Several conflicting ideasSeveral conflicting ideas Leads to a stressful situationLeads to a stressful situation
MULTI-TASKING MULTI-TASKING DOES NOT DOES NOT TRULY SAVE TRULY SAVE TIME!!!TIME!!!
GIVE GIVE YOURSELF YOURSELF ENOUGH TIME ENOUGH TIME FOR EACH FOR EACH TASK AND SET TASK AND SET REALISTIC REALISTIC DEADLINESDEADLINES
Maintain Your HealthMaintain Your Health Eating Nutritious MealsEating Nutritious Meals Activity and ExerciseActivity and Exercise Regular checks ups at your doctorRegular checks ups at your doctor Hobbies and InterestsHobbies and Interests Relaxation and Deep Breathing ExercisesRelaxation and Deep Breathing Exercises Yoga and MeditationYoga and Meditation Fun events with family and friendsFun events with family and friends
REMEMBER YOU CANNOT CARE FOR OTHERS REMEMBER YOU CANNOT CARE FOR OTHERS
IF YOU ARE NOT CARING FOR IF YOU ARE NOT CARING FOR YOUYOU. YOUR . YOUR HEALTH AND WELLBEING IS OF UTMOST HEALTH AND WELLBEING IS OF UTMOST IMPORTANCE.IMPORTANCE.
TAKE TIME TAKE TIME FOR YOU!!! FOR YOU!!! TAKE A TAKE A BREAK!!! BREAK!!!
LOVE LOVE YOURSELF!!! YOURSELF!!!
Video Presentation: Video Presentation: Time Time Management for Nursing Students In A Management for Nursing Students In A NutshellNutshell
http://www.youtube.com/watch?v=GnLyG0FLvbc
ReferencesReferences
NDSU Extension Service- University of Georgia NDSU Extension Service- University of Georgia Cooperative ExtensionCooperative Extension’’s Ten Strategies for better s Ten Strategies for better Time Management (College of Agricultural and Time Management (College of Agricultural and Environmental Sciences and Family and Consumer Environmental Sciences and Family and Consumer ServicesServices
http://www.wiu.edu/advising/docs/Time_Management_Strategies.pdf
Time Management Tips For Nursing StudentsTime Management Tips For Nursing Students
http://www.youtube.com/watch?v=GnLyG0FLvbchttp://www.youtube.com/watch?v=GnLyG0FLvbc
Wikipedia EncyclopediaWikipedia Encyclopedia
http://en.wikipedia.org/wiki/Time_managementhttp://en.wikipedia.org/wiki/Time_management
Best of Luck To All Best of Luck To All Of You. Of You.
Remember You Are Remember You Are One Step Closer to One Step Closer to a Very Rewarding a Very Rewarding Profession. Profession.