Section10–AreaW–Region68GeneralBoardMeetingAgenda
April20,2016–7:00pm
Page1of5May6,2016
InAttendance:DanBodemeijer,MikeHarrison,JenniferKwast,JamesBjordahl,CarolBjordahl,ChristiMulchay,AlanAnderson,DavidMasci,ScotWeisse,DanJohnston,GinaMoye,JimMoye,JeannetteRossling,BobDawson,RichFrank,KrisWarycha
1. Calltoorder:7:12pm
RichFrankmovestoapprovemeetingminutesfromMarch2016andApril2016Agenda.DavidMasciseconds.Motionpassesunanimously.
2. Reports
RC–MikeHarrison
Calendar:
• NAPonlinetogoliveJuly1.• Referee&CoachtrainingonRegionCalendar• FallRegistration3/1–5/31• FallSeasonStartDate8/20• Challengetryoutsareongoing• Extratryoutsareongoing
Updates:• Expo–Region68receivedPlatinumawardfor2015.• OpenBoardMemberPositions
o RegionalTeamManger(GB)o DOPNon-Comp(GB)
• ExtraRosters–HeadCoachesmustbecertifiedbyrosterdeadlineo U9–U12dueJune30
OldBusiness:• RegionalGuidelinesarebeingupdated.TheyarenowcalledPoliciesandProtocols.We
nolongerneedtosubmityearlyguidelines,onlyaddendumtochangesinourpolicies.• CartsrepairedandbackatPVF• Budgetsareduenow–alldepartmentheadstoworkwithTreasurerbeforeendofApril.• Overallbudgetdoesnotlooktochange• RegionalAssessmentProgramisDuebyJune1
Page2of5 May6,2016
NewBusiness:• (RAP)RegionalAssessmentProgramduebyJune1• RIFtobeupdatedwithPoliciesandProtocolsapproval• EstimateforNewSailFlags(1ref,1info,4infobooth)cameinat$1500.00
o 5chargedtogeneralbudgeto 1chargedtorefereebudget
DavidMascimakesamotiontoapprove6newSailFlagsatacostof$1500.00.JeannetteRosslingsecondsthemotion.AlanAndersonabstains.Allothersinfavor.Motionpasses.
R–CarolBjordahl
Metrics:
• 805RegisteredPlayersforFall2016asofApril20.Upfrom499lastyearatsametime.
• ByDivision:
BU5 28 GU5 22BU6 45 GU6 28BU7 50 GU742BU8 29 GU8 43BU10 73 GU10 61BU12 77 GU12 44BU14 41 GU14 36BU19 25 GU19 41BoysChallenge68 GirlsChallenge28
• 49outof771areunpaid.Manyhaveappliedforscholarships.Willbeadjusteduponapproval.Willnotallowanyunpaidregistrations.VIPandPlayTimeAdventurenotyetintotals.
Calendar:• CompletedActivities:
o Walk-inRegistrationheldApril9th–mostlyscholarshiprequests• OngoingActivities:
o TemplateLettertoChristiMulchayforregistrationflyersatschools-approx.costis$600.
o AcornAdtorunafterSpringBreako ContinueRegistration
• UpcomingActivities:o WalkinRegistrations:April30th,May28tho LastdayfordiscountedRegistrationFeeisApril30.Feegoesupto$160with
exceptionofmilitaryfamilies.
Page3of5 May6,2016
DavidMascimakesamotiontoapprove$600forflyerstoannounceregistrationatlocalschools.DanJohnstonsecondsthemotion.Motionpassesunanimously.
SL–DavidMasci
Metrics:• Wehad618playersforSpringLeague• Gameswereplayed6outof8weeks.2missingwereduetofieldclosures.• SpringSeasonwasoverallahugesuccess• NextyearwillimplementthatteamsneedtouseAYSOshirts–nooutsidepurchasesfor
UniformCompetition.
Calendar:• CompletedActivities:
o UniformContestcompletedo 37Teamssubmittedphotoso 18Teamsacknowledgedo SeasoncompletedonApril17
• OldBusiness:none
C–BobDawson
OpportunityhasrisentofieldaG2002team.ManyfamiliesfromNewburyParkstilllookingforaChallengeProgramaswellasCamarilloFamilieswantingateaminthisagedivision.CollectedApplicationsfromtwoqualifiedcoachingcandidates,JoeGonzalezandPeterTshimanga.ChallengeCommitteerecommendsJoeGonzalezasHeadCoach.TryoutstobeheldApril21withGuyLockwoodandDanBodemeijerasevaluators.
BobDawsonmakesamotiontoaddJoeGonzalezofCamarilloastheGirls2002ChallengeCoachtothelistofpreviouslyapprovedCoaches.DanJohnstonseconds.Allothersinfavor.Motionpassesunanimously.
Metrics:
• Weareat10Teamso B05,B04,B03,B02,B00,G05,G04,G03,G01,G00
• CSLregistrationcompletedfor10teamsCalendar:
• OngoingActivities:o G14s(Mayer)haveadvancedtosingleeliminationroundsofStateCupo AYSOregistrationnearingcompletionfor10teamso FeesCollectedo GuidelineRevisionso InterviewingTrainersforfallseasonassignments
Page4of5 May6,2016
• UpcomingActivities:o CalSouthPlayerRegistrationo ScheduleSummerpreseasontournaments
• OldBusiness:none• NewBusiness:none
RA–KevinChurchill(notinattendance)
Metrics:
• 40atlargerefereeshavesigneduptorefereetheupcomingStrawberryCupCalendar:
• UpcomingActivities:o May7-8GirlsWeekendStrawberryCupo May14-15BoysWeekendStrawberryCupo June24-26KenAstonCamp
• OldBusiness:o BlackperformanceT-shirtswillbethisyear’s2016StrawberryCupRefereeGift
• NewBusiness:o RefereeTrainingScheduleforFall2016waspassedofftocoachingstaffo TeamScoring.comwaspurchasedfortheupcomingStrawberryCupforrealtime
scoringCA–MattyEpstein(notinattendance)Calendar:
• UpcomingActivities:o ExtraTryouts:April18andApril21o IntrotoInstructionandCoachInstructionTrainingApril30–ThousandOaks
• OldBusinesso AYSOExpo–completedo ExtraCoachSelectiono PVFieldsMeeting–Attendees:KenCarter,LaneyBiney,KathleenKelley
§ PVgoingtobeveryrestrictiveonfieldusageandtypesofshoes• NewBusiness:
o MentoringProgramandUKCoachutilizationduringgameso Pastfeewas$15,000forcoreseason.Lookingtodoublebudgetthisyear.Still
waitingforProposal.HopingthiswillfillingapstohelpCoachesthroughouttheseason.
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ARC/SSD–DanJohnston
Metrics:
• AllU11(2006)CoachesarerecommendedtobeIntermediateTrained• 5ExtraCoacheshavebeenselected
o G2006DanJohnstono G2007MattPizzao B2006ScotWeisseo B2007JustinSchlimgeno B2008MattStump
DanJohnstonmakesamotiontoapprove5ExtraCoaches.BobDawsonseconds.ScotWeissandDanJohnstonabstain.Allothersinfavor.Motionpasses.
RT–AlanAnderson
Metrics:
• Workingtosimplifysubaccountsandstreamlineaccountingsystems.• May25BudgetneedstobesubmittedtoArea• Hopingtogetbudgetsubmitted,votedonandapprovedbynextBoardMeetinginorder
togetitsubmittedbyJune1.• CDsettomatureonApril22.Willcheckwithbanksforbestinterestrate.• Haveexcessinbudgetthatneedstobeallocated.SuggestionistogiveGoodWill
donationtoParksandRec.
AlanAndersonmakesamotiontogive$10,000GoodWillDonationtoParksandRec,earmarkedforPVFields.DavidMasciseconds.AlanAndersonandMikeHarrisonabstain.Allothersinfavor.Motionpasses.BobDawsonmovestoadjournmeeting.DavidMasciseconds.MotionPassesunanimously.
3. MeetingAdjourned:8:11pm
RespectfullysubmittedbyKrisWarycha,BoardSecretary,AYSORegion68.
