Download - Millennium Cataloging in Release 2005
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Millennium Cataloging in Release 2005
Georgia FujikawaManager, Training Programs
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Release 2005
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Catalog (formerly
Quick Edit)
Navigation bar
Changes
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Global UpdateHeadings ReportsMillennium Editor
Create ListsData Exchange
Millennium General
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Global Update
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New Commands
• Add data to beginning of variable-length field
• Add data to end of variable-length field
• Copy variable-length field• Change non-MARC field to MARC• Change MARC field to non-MARC
• [all IUG ballot items]
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Global Update
Five new comman
ds
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New Commands
• Add data to beginning of variable-length field– Allows you to add a string of text to the beginning of
MARC and non-MARC fields– For MARC fields, if a subfield is specified (e.g., "|fREF"),
a new subfield will be added before the first existing subfield. If no subfield is specified (e.g., “REF"), the string will be added to the first existing subfield.
• Add data to end of variable-length field– Allows you to add a string of data to the end of MARC
and non-MARC fields– The data is always added after the last character in the
field, INCLUDING punctuation.
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Global Update
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New Commands
• Copy variable-length field– Allows you to create a new field with data from
an existing field, without affecting the existing field
– For example, you can create 229 Journal Title fields from 245 Title fields in order to create a Journal Title index
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Global Update
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New Commands
• Change non-MARC field to MARC– Provides the ability to change non-MARC fields
to MARC fields– All data will be put in subfield “a”
• Change MARC field to non-MARC– Provides the ability to change MARC fields to
non-MARC fields– MARC tag, indicators and subfield codes are
removed
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Global Update
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Preview Panel
• A new drop-down on the Preview tab giving the option to display:– All Entries– Entries with Changes (only records
that will be changed)– Entries with No Changes (only
records that will not be changed).
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Global Update
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Global Update
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Global Update
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Busy Records
• The ability to create a review file of all records not updated because they were in-use by another process– Set in Admin | Settings | Global Update, by
checking "Create Review File of Busy Records" – Review file created is a special review file (one that
does not use a numbered review file until you copy it into one via the Copy toolbar icon in Create Lists)
• After the busy records are cleared, the copied review file can be used in Global Update to finish changing all desired records– Command tab: File | Save to save your command
set– Command tab: File | Load allows you to re-execute
the commands without re-keying them
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Admin | Settings |Global Update
Create Review File of Busy
Records
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Global Update
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Update, Save or
Both
Global Update
Save your strategy
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INN-View Authority
File
Update, Save or
Both
Create Lists
Copy special review file to standard
review file
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Global Update
Review file of busy records
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INN-View Authority
File
Update, Save or
Both
Global Update
Load the saved
command set
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INN-View Authority
File
Update, Save or
Both
Global Update
No need to re-input!
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Headings Reports
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Headings Reports
• Option to exclude from the Blind Headings report all authorized headings that are used on bib records only with subdivisions
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Blind Headings Report
Example: “Film Noir” on only 1
bib
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Headings Reports
• If you have:Authority record: 150 Film noirBibliographic recs:
650 0 Film noir|zGermany
650 0 Film noir|zOregon
etc.• And you delete the last bib that has:
650 0 Film noir• The authority record will NOT be reported as a blind
heading
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Millennium Editor
“Catalog” on the navigation bar
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Cataloging Date
• Single-key updating of CAT DATE with the current date from anywhere in the bib record– Menu: Edit | Update Cat Date (2)– Put it in a macro: %ALT+e%2
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Update CAT DATE
from anywhere in record
Catalog
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%ALT+e%2
Admin | Settings |
Macros
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Brief Record Display
• Equivalent 880 fields can be displayed in the brief record in Millennium – Bibliographic and authority records– Admin | Settings | Record Display | Brief Display
Check "Display equivalent 880 fields"
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Main fields and their equivalent
880s
Brief Record
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Summary Panel Functionality
• New item sort option: Location/Call#/Volume (descending)/Copy# – In addition to Location/Call#/Volume (ascending)/Copy#
sort – Especially desirable for items whose volume number is a
year
• Transfer attached records regardless of accounting or serial unit– Similarly, checkin/holdings records can be transferred from
one bibliographic record to another regardless of serials unit
– Separate authorization
• Maximum number of items that can be attached to a bibliographic record can be increased to 5000
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Item Sort Options
Summary of items
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Create Lists
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Create Lists
• Last record searched will display in the bottom status bar– Record number will be refreshed periodically
• Option to include equivalent 880s in search, sort, list, print– When searching records, if any field searched is
linked to an 880 field, that 880 field will also be included in the search (e.g., when searching author fields, search both the 100 field and its linked 880 field, which has "100" in subfield 6)
– Set in Admin | Settings | Create Lists, by checking "Include equivalent 880s."
– Lists thus created will then sort, list, and print equivalent 880s
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Create Lists
Last record searched
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Create Lists
Include equivalent
880s
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Data Exchange
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MARC Label File
• Exporting to OCLC now supports a separate "MARC Label file" – New OCLC requirement– Formerly, OCLC required a header within the
MARC file itself– Read/Write MARC Records in character-based
system also supports the new format
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Data Exchange
Output to OCLC
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Data Exchange
Input local variables
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Data Exchange
Label file automatically created
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Data Exchange
FTP label file first
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Millennium General
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Millennium General
• Default Cursor Position: Index or Input box– Specify a default starting index by login. [IUG ballot item]
• Free busy record by barcode– Authorized staff can free a busy record by wanding in the barcode,
in addition to doing so by keying in the record number. [IUG ballot item]
• The ability to print the browse screen– When searching, if a browse is returned, the print option will be
available in the toolbar. • Millennium Login Administration
– Create and administer logins from within the Millennium client– Admin | Login Manager: new, edit, delete options for logins
• Millennium Passwords and Authorizations Administration– Create and administer password authorizations in the Millennium
client– Admin | Passwords and Authorizations: new, edit, delete
authorizations, authorize by function, authorize by group, etc.
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Release 2006 Preview
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Planned for Millennium Cataloging 2006• Global Update: new command (IUG ballot item)
– Delete a subfield regardless of contents
• Spine label printing enhancements (IUG ballot item)– More label formats– More options in label stock (laser and continuous)– More control over what gets printed
• New Record Wizard: "Previous" button (IUG ballot item)– Allow the user to go back to the previous dialog box, so
they can change their input
Millennium Cataloging 2006
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Planned for Millennium Cataloging 2006, continued
• Millennium Editor Summary: Visual cue to alert user that bib record is suppressed (IUG ballot item)– Option to display the bib record number in a color such as
red if the bib record is suppressed
• Millennium Editor: Allow search via hot link from indexed fields in records (IUG ballot item)
• Maintain Record Links and suppressed records (IUG ballot item)– If attached record is suppressed, do not update the
Locations field in the bib for that record
Millennium Cataloging 2006
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Other functionality planned for Millennium 2006• Browse displays should be columnar (IUG ballot
item)• Happiness software (for Japanese) incorporated in
Millennium Cataloging• Create Lists (IUG ballot items)
– Scheduler– Find records with multiple occurrences of a field– Add individual records to an empty review file– Checkin card searches: make sure all searchable elements
will also be sortable, listable and exportable
Millennium 2006
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Thank you!