Chapter 3
Crea*ng a Business Le2er with a Le2erhead
and Table
Microsoft Word 2013
• Change margins • Insert and format a shape • Change text wrapping • Insert and format a clip art image • Insert a symbol • Add a border to a paragraph • Clear forma@ng • Convert a hyperlink to regular text © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
2
Objectives
• Apply a style • Set and use tab stops • Insert the current date • Create, modify, and insert a building block • Insert a Word table, enter data in the table, and format the table
• Address and print an envelope
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
3
Objectives
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
4
Project – Business Letter with a Letterhead and Table
• Create and format a le2erhead with graphics • Specify the le2er formats according to business le2er guidelines
• Insert a table in the le2er • Format the table in the le2er • Insert a bulleted list in the le2er • Address an envelope for the le2er
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
5
Roadmap
• Display the PAGE LAYOUT tab • Tap or click the Adjust Margins bu2on to display the Adjust Margins gallery
• Tap or click the desired se@ng in the Margins gallery to change the margins
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
6
Changing Margin Settings
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
7
Changing Margin Settings
• Display the INSERT tab • Tap or click the ‘Draw a Shape’ bu2on to display the Draw a Shape gallery
• Tap or click the desired shape, which removes the gallery. If you are using a touch screen, the shape is inserted in the document window; if you are using a mouse, the pointer changes to the shape of a crosshair in the document window
• If you are using a mouse, posi*on the pointer (a crosshair) in the approximate loca*on for the upper-‐leb corner of the desired shape
• Drag the mouse to the right and downward to form the boundaries of the shape
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
8
Inserting a Shape
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
9
Inserting a Shape
• With the shape selected, tap or click the Posi*on Object bu2on (DRAWING TOOLS FORMAT tab | Arrange group) to display the Posi*on Object gallery
• Tap or click the desired posi*on
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
10
Changing an Object’s Position
• With the shape s*ll selected, tap or click the Layout Op*ons bu2on a2ached to the graphic to display the Layout Op*ons gallery
• Tap or click the desired op*on in the Layout Op*ons gallery
• Tap or click the Close bu2on in the Layout Op*ons gallery to close the gallery
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
11
Changing an Object’s Text Wrapping
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
12
Changing an Object’s Text Wrapping
• Select the shape, and tap or click the More bu2on in the Shape Styles gallery to expand the gallery
• Tap or click the desired style to apply the selected style to the shape
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
13
Applying a Shape Style
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
14
Applying a Shape Style
• Press and hold or right-‐click the shape to display a mini toolbar and/or shortcut menu
• If you are using a touch screen, tap the Edit Text bu2on on the mini toolbar; if you are using a mouse, click Add Text on the shortcut menu to place an inser*on point in the shape
• Type the desired text in the shape
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
15
Adding Text to a Shape
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
16
Adding Text to a Shape
• Select the text of which you wish to increase the font size
• Display the HOME tab • Repeatedly tap or click the ‘Increase Font Size’ bu2on un*l the text is the desired font size
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
17
Using the ‘Increase Font Size’ Button
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
18
Using the ‘Increase Font Size’ Button
• Display the DESIGN tab • Tap or click the Themes bu2on to display the Themes gallery
• Tap or click the desire theme
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
19
Changing the Document Theme
• Posi*on the inser*on point where you want to insert the clip art image
• Display the INSERT tab • Click the Online Pictures bu2on to display the Insert Pictures dialog box
• Type the desired search text in the Search box • Tap or click the Search bu2on to display a list of clip art that matches the entered search text
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
20
Inserting Clip Art
• Tap or click the desired clip • Tap or click the Insert bu2on to insert the selected clip art in the document at the loca*on of the inser*on point
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
21
Inserting Clip Art
• With the graphic selected, click the Advanced Layout: Size Dialog Box Launcher to display the Layout dialog box
• In the Scale area, double-‐tap or double-‐click the current value in the Height box to select it
• Type the desired height in the Height box and then press the TAB key to display the same percent value in the Width box
• Tap or click the OK bu2on to close the dialog box and resize the selected graphic
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
22
Resizing a Graphic to a Percent of the Original
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
23
Resizing a Graphic to a Percent of the Original
• With the graphic selected, click the Color bu2on to display the Color gallery
• Tap or click the color to change the color of the selected graphic
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
24
Changing the Color of a Graphic
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
25
Changing the Color of a Graphic
• With the graphic selected, tap or click the Color bu2on to display the Color gallery
• Tap or click ‘Set Transparent Color’ in the Color gallery to display a pen pointer in the document window
• Tap or click the loca*on of the graphic where you want the color to be transparent
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
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Setting a Transparent Color in a Graphic
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
27
Setting a Transparent Color in a Graphic
• With the graphic selected, tap or click the Correc*ons bu2on to display the Correc*ons gallery
• Tap or click the desired correc*on to change the brightness and contrast of the selected graphic
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
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Adjusting the Brightness and Contrast of a Graphic
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
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Adjusting the Brightness and Contrast of a Graphic
• With the picture selected, tap or click the Picture Border bu2on arrow to display the Picture Border gallery
• Tap or click the border color in the Picture Border gallery to change the picture border color
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
30
Changing the Border Color on a Graphic
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
31
Changing the Border Color on a Graphic
• Posi*on the mouse pointer in the graphic so that the mouse pointer has a four-‐headed arrow a2ached to it
• Drag the graphic to the desired loca*on
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
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Moving a Graphic
• Tap or click the Paste arrow on the HOME tab to display the Paste gallery
• Tap or click the desired paste op*on to paste the object
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
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Using Paste Options
• With the graphic selected, tap or click the Rotate Objects bu2on to display the Rotate Objects gallery
• Tap or click the desired rotate op*on
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
34
Flipping a Graphic
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
35
Flipping a Graphic
• Display the INSERT tab • Tap or click the Insert Symbol bu2on to display the Insert Symbol gallery
• Tap or click More Symbols in the Insert Symbol gallery to display the Symbol dialog box
• Select the desired font and subset • Tap or click the desired symbol to select it, and then tap or click the Insert bu2on to place the selected symbol in the document to the leb of the inser*on point
• Tap or click the Close bu2on to close the dialog box
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
36
Inserting a Symbol from the Symbol Dialog Box
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
37
Inserting a Symbol from the Symbol Dialog Box
• Tap or click the ‘Insert a Symbol’ bu2on to display the Insert a Symbol gallery
• Tap or click the desired symbol in the Insert a Symbol gallery to insert the symbol at the loca*on of the inser*on point
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
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Inserting a Symbol from the Symbol Gallery
• Display the HOME tab • With the inser*on point in the paragraph to border, tap or click the Borders arrow to display the Borders gallery
• Tap or click Bo2om Border in the Border gallery to place a border below the paragraph containing the inser*on point
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
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Bottom Bordering a Paragraph
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
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Bottom Bordering a Paragraph
• Tap or click the ‘Clear All Forma@ng’ bu2on on the HOME tab to apply the Normal style to the loca*on of the inser*on point
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
41
Clearing Formatting
• If you are using a touch screen, press and hold the hyperlink and then tap the ‘Show Context Menu’ bu2on on the mini toolbar; if you are using a mouse, right-‐click the hyperlink to display a shortcut menu
• Tap or click Remove Hyperlink on the shortcut menu to remove the hyperlink format from the text
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
42
Converting a Hyperlink to Regular Text
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
43
Converting a Hyperlink to Regular Text
• With the inser*on point posi*oned in the paragraph to be forma2ed, tap or click the desired style in the Styles gallery to apply the selected style to the current paragraph
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
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Applying a Style
• If necessary, click the tab selector at the leb edge of the horizontal ruler un*l it displays the type of tab you wish to use
• Click the loca*on on the ruler where you want to place a tab stop
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
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Setting Custom Tab Stops
• Display the INSERT tab • Tap or click the ‘Insert Date and Time’ bu2on to display the Date and Time dialog box
• Select the desired format • If desired, tap or click the Update automa*cally check box
• Tap or click the OK bu2on to insert the current date at the loca*on of the inser*on point
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
46
Inserting the Current Date in a Document
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
47
Inserting the Current Date in a Document
• Select the text to be a building block • Tap or click the ‘Explore Quick Parts’ bu2on on the INSERT tab to display the Explore Quick Parts gallery
• Tap or click ‘Save Selec*on to Quick Part Gallery’ in the Explore Quick Parts gallery to display the Create New Building Block dialog box
• Type the name of the building block in the Name text box
• Tap or click the OK bu2on to store the building block entry and close the dialog box
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
48
Creating a Building Block
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
49
Creating a Building Block
• Tap or click the ‘Explore Quick Parts’ bu2on on the INSERT tab to display the Explore Quick Parts gallery
• Press and hold or right-‐click the building block to display a shortcut menu
• Tap or click Edit Proper*es on the shortcut menu to display the Modify Building Block dialog box
• Make the desired changes in the Modify Building Block dialog box
• Tap or click the OK bu2on to store the building block entry and close the dialog box
• Tap or click the Yes bu2on when asked if you want to redefine the building block entry
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
50
Modifying a Building Block
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
51
Modifying a Building Block
• Posi*on the inser*on point where you wish to insert the building block
• Type the desired text, including the building block name
• Press the F3 key to instruct Word to replace the building block name with the stored building block entry
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
52
Inserting a Building Block
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
53
Inserting a Building Block
• Press CTRL+SHIFT+SPACEBAR to insert a nonbreaking space
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
54
Inserting a Nonbreaking Space
• Tap or click the ‘Add a Table’ bu2on on the INSERT tab to display the Add a Table gallery
• Tap or click the cell represen*ng the desired number of rows and columns in the table
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
55
Inserting an Empty Table
• Click the cell in which you want to enter data, and type the data
• Press the TAB key to advance the inser*on point to the next cell
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
56
Entering Data in a Table
• Place the inser*on point in the table • Tap or click the More bu2on in the Table Styles gallery on the TABLE TOOLS DESIGN tab to expand the gallery
• Tap or click the desired table style
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
57
Applying a Table Style
• With the inser*on point in the table, display the TABLE TOOLS LAYOUT tab
• Tap or click the AutoFit bu2on to display the AutoFit menu
• Tap or click AutoFit Contents on the AutoFit menu, so that Word automa*cally adjusts the widths of the columns based on the text in the table
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
58
Resizing Table Columns to Fit Table Contents
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
59
Resizing Table Columns to Fit Table Contents
• If you are using a mouse, posi*on the pointer at the boundary above the column to be selected so that the pointer changes to a downward poin*ng arrow and then click to select the column
• If you are using a touch screen, posi*on the inser*on point in the desired column and then tap the Select Table bu2on and then tap Select Column on the Select Table menu
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
60
Selecting a Column
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
61
Selecting a Column
• Select the cells containing data to align • Tap or click the desired alignment op*on on the TABLE TOOLS LAYOUT tab to apply the alignment op*on
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
62
Aligning Data in Cells
• Posi*on the mouse pointer in the table so that the table move handle appears
• If you are using a mouse, click the table move handle to select the en*re table
• If you are using a touch screen, tap the Select Table bu2on (TABLE TOOLS LAYOUT tab | Table group) and then tap Select Table on the Select Table menu to select the table
• If you are using a mouse, click the Center bu2on on the mini toolbar to center the selected table between the leb and right margins
• If you are using a touch screen, display the HOME tab and then tap or click the Center bu2on to center the table
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
63
Centering a Table
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
64
Centering a Table
• Tap or click the ‘Insert Rows Above’ bu2on on the TABLE TOOLS LAYOUT tab to insert a row above the row containing the inser*on point and then select the newly inserted row
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
65
Inserting a Row in a Table
• With the cells to merge selected, tap or click the Merge Cells bu2on on the TABLE TOOLS LAYOUT tab to merge the cells into one cell
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
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Merging Cells
• Press the ASTERISK key (*) as the first character on the line
• Press the SPACEBAR to convert the asterisk to a bullet character
• Type the text for the list item • Press the ENTER key to place another bullet character at the beginning of the next line
• Repeat the previous two steps for the remainder of the list
• Aber typing the last list item, press the ENTER key two *mes to turn off automa*c bullets as you type
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
67
Bulleting a List as You Type
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
68
Bulleting a List as You Type
• Drag through the address in the le2er to select it • Display the MAILINGS tab • Tap or click the Create Envelopes bu2on to display the Envelopes and Labels dialog box
• If necessary, tap or click the Envelopes tab • Type the desired address • Insert an envelope in your printer • Tap or click the Print bu2on to print the envelope © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
69
Addressing and Printing Envelopes
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
70
Addressing and Printing Envelopes
• Change margins • Insert and format a shape • Change text wrapping • Insert and format a clip art image • Insert a symbol • Add a border to a paragraph • Clear forma@ng • Convert a hyperlink to regular text © 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
71
Chapter Summary
• Apply a style • Set and use tab stops • Insert the current date • Create, modify, and insert a building block • Insert a Word table, enter data in the table, and format the table
• Address and print an envelope
© 2016 Cengage Learning®. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
72
Chapter Summary
Chapter 3 Complete
Microsoft Word 2013