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Memorandum & Articles of Association and Election Bye-Laws of FIEO Page i
MEMORANDUM & ARTICLES
OF ASSOCIATION AND
ELECTION BYE-LAWS
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Federation of Indian Export Organisations (set up by Ministry of Commerce, Govt. of India)
Niryat Bhawan, Rao Tula Ram Marg Opp. Army Hospital Research & Referral, New Delhi-110 057
Phone : 46042222, 26150101-04; Fax : 91-11-26148194 Website : http://www.fieo.org * E-mail : [email protected]; [email protected]
11
th Re-print – March’2019
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1st Reprint March, 1967
2nd
Reprint September, 1978
3rd
Reprint January, 1981
4th
Reprint June, 1983
5th
Reprint September, 1986
6th
Reprint July, 1998
7th
Reprint July, 2004
(Amended as on 22.11.2003)
(Amended as on 20.11.2007)
(Amended as on 29.12.2008)
8th
Reprint June, 2010
(Amended as on 24.10.2009)
9th
Reprint October, 2012
(Amended as on 28.09.2012)
10th
Reprint November, 2015
(Amended as on 26.03.2016)
(Amended as on 06.01.2017)
11th
Reprint February, 2018
(Amended as on 02.02.2018)
(Amended as on 20.09.2018)
(Amended as on 25.03.2019)
Bankers
CANARA BANK AXIS BANK LIMITED
HAUZ KHAS MARKET 29cc, BASANT LOK COMPLEX
NEW DELHI-110 016 VASANT VIHAR
NEW DELHI-110 057
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CERTIFICATE OF REGISTRATION UNDER SOCIETIES REGISTRATION ACT XXI OF 1860, (PUNJAB AMENDMENT) ACT, 1957 AS EXTENDED TO THE
UNION TERRITORY OF DELHI
No.S-2670 of 1964-65 I hereby certify that FEDERATION OF INDIAN EXPORT
ORGANISATIONS has this day been registered under the Societies
Registration Act XXI of 1860 (Punjab Amendment) Act, 1957, as
extended to the Union Territory of Delhi.
Given under my hand at DELHI this NINETEENTH day of
February, One Thousand Nine Hundred and SIXTY FIVE. Fee
Rs.50.00 paid.
Sd/- (M.Zubair) REGISTRAR OF SOCIETIES, DELHI Seal REGISTRAR OF SOCIETIES DELHI
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CONTENTS ---------------------------------------------------------------------------------------------------------------------
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INTRODUCTION 1 - 4
MEMORANDUM OF ASSOCIATION
OBJECTIVES & FORMATION 7 - 11
I ARTICLES OF RULES & REGULATIONS 13 - 52
CHAPTER-1
PRELIMINARY
1. SHORT TITLE 13
2. REGISTRATION, REGISTERED OFFICE AND WEB ADDRESS 13
3. DEFINITIONS 13 - 15
4. WORDS DEFINED IN THE ACT 15
5. GENERAL CLAUSES ACT TO APPLY 15
6. SCOPE OF THE ARTICLE 15
7. JURISDICTION 15
CHAPTER-2
MEMBERS
8. CATEGORIES OF MEMBERS 16
9. ELIGIBILITY FOR MEMBERSHIP 16 - 17
CHAPTER-3
MEMBERSHIP
10. APPLICATION FOR MEMBERSHIP 18
11. EFFECTIVE DATE OF MEMBERSHIP 18
12. MEMBERSHIP SUBSCRIPTION FEE 18 - 19
13. LIABILITY TO PAY ARREAR 19
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CHAPTER-4
RIGHTS AND PRIVILEGES OF MEMBER
14. RIGHTS AND PRIVILEGES OF ORDINARY MEMBER 20
15. RIGHTS AND PRIVILEGES OF ASSOCIATE MEMBER 20
16. RIGHTS AND PRIVILEGES OF REGISTERED MEMBER/OTHERS 20 - 21
17. RIGHTS AND PRIVILEGES OF CO-OPTED MEMBER 21
CHAPTER-5
DISQUALIFICATION, SUSPENSION AND CESSATION OF MEMBERSHIP
18. DISQUALIFIED MEMBER 22
19. SUSPENSION BY THE PRESIDENT OR THE VICE-PRESIDENT 22
20. SUSPENSION BY THE MANAGING COMMITTEE 22
21. CESSATION OF MEMBERSHIP 22 - 23
22. SUSPENSION OF PRIVILEGES OF DISQUALIFIED MEMBER 23
CHAPTER-6
VOTING RIGHTS
23. VOTING RIGHTS 24
24. OBJECTION AND DECLARATION OF RESULT 24
CHAPTER-7
ANNUAL GENERAL MEETING AND EXTRAORDINARY GENERAL
MEETING OF THE FEDERATION
25. ANNUAL GENERAL MEETING 25
26. ANNUAL GENERAL MEETING 25
27. EXTRA-ORDINARY GENERAL MEETING 25
28. REQUISITION FOR EXTRAORDINARY GENERAL MEETING 25 - 26
29. NOTICE OF MEETINGS 26 - 27
30. SERVICE OF NOTICE 27
31. NOTICES BY ADVERTISEMENT IN A NEWSPAPER 27
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32. NON-RECEIPT OF NOTICE 27
33. CHAIRMAN OF THE MEETING 27 - 28
34. VENUE 28
35. QUORUM 28
36. ADJOURNMENT FOR WANT OF QUORUM 28
37. ADJOURNMENT 28 - 29
38. VOTING ON RESOLUTION 29
39. MINUTES CONCLUSIVE 29
40. MANNER OF KEEPING MINUTES 29
CHAPTER-8
THE MANAGING COMMITTEE
41. COMPOSITION 30
42. WOMAN REPRESENTATIVE 30
43. FUNCTIONS OF THE MANAGING COMMITTEE 31
44. POWERS OF THE MANAGING COMMITTEE 31 - 32
45. ADDITIONAL POWERS AND FUNCTIONS 32
46. REMUNERATION 32
47. TERMS OF OFFICE OF MANAGING COMMITTEE MEMBERS 32
48. YEAR FOR COMPUTATION OF TERM 33
49. RETIREMENT OF ASSOCIATE MEMBER 33
50. ELECTION OF MEMBERS OF THE MANAGING COMMITTEE 33
51. RE-ELECTION 33
52. MEMBERS ENTITLED TO ATTEND THE MEETING 34
53. CASUAL VACANCIES 34
54. DISQUALIFIED FROM THE MANAGING COMMITTEE 34
55. CESSATION OF MEMBERSHIP OF THE MANAGING COMMITTEE: 34 - 35
GENERAL
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56. CESSATION OF MEMBERSHIP OF THE MANAGING COMMITTEE: 35 - 36
ON ACCOUNT OF NPA
57. PROCEDURE OF THE MANAGING COMMITTEE MEETING 36
58. NOTICE OF MEETING 36
59. QUORUM AND ADJOURNMENT 36 - 37
60. VOTE 37
61. NO PROXY 37
62. RECORDS OPEN FOR EXAMINATION 37
63. RESOLUTION BY CIRCULATION 37
64. OTHERS 37
65. POWER TO PRESCRIBE FORMS ETC. 38
66. FIRST MANAGING COMMITTEE 38 - 39
CHAPTER-9
REGIONAL OFFICE, CHAPTER AND THE REGIONAL CHAIRMAN
67. REGION 40
68. REGIONAL OFFICE 40 - 41
69. CHAPTER 41
70. REGIONAL CHAIRMAN 41
71. DESIGNATION 42
72. REGIONAL COMMITTEES 42
73. FUNCTIONS OF REGIONAL COMMITTEE 42
CHAPTER-10
PRESIDENT AND VICE-PRESIDENT
74. PRESIDENT 43
75. TERM OF THE PRESIDENT 43
76. QUALIFICATION FOR THE PRESIDENT 43
77. ELECTION AND RE-ELECTION OF PRESIDENT 43
78. CONTINUATION IN OFFICE 44
79. CASUAL VACANCY 44
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80. AUTOMATIC VACATION OF OFFICE 44
81. VICE PRESIDENT 44
82. TERM OF THE VICE PRESIDENT 44
83. QUALIFICATION FOR THE VICE PRESIDENT 44 - 45
84. OTHERS 45
85. CASUAL VACANCY 45
86. PRESIDENT AND VICE PRESIDENT WOULD REPRESENT 45
DIFFERENT REGIONS
87. ELECTION FOR ONE POST ONLY 45
88. REMOVAL OF PRESIDENT/ VICE-PRESIDENT 45
CHAPTER-11
AMENDMENT
89. AMENDMENT 46
CHAPTER-12
SECRETARIAT
90. DIRECTOR GENERAL AND CHIEF EXECUTIVE OFFICER 47
91. OFFICERS & EMPLOYEES 48
CHAPTER-13
FINANCE AND ACCOUNTS
92. BOOKS OF ACCOUNTS 49
93. KEEPING OF BOOKS OF ACCOUNTS 49
94. BOOKS OF ACCOUNTS OPEN FOR INSPECTION 49
95. BUDGET 49 - 50
96. EXPENDITURE 50
97. BALANCE SHEET AND REPORT 50
98. CUSTODY, DISBURSEMENT AND INVESTMENT OF FUNDS 50
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CHAPTER-14
MISCELLANEOUS
99. MISCELLANEOUS 51
100. POWERS OF THE GOVERNMENT\ 51 - 52
II. ELECTION BYE-LAWS 54 - 62 PART-I
GENERAL
1. PERSON ENTITLED TO VOTE 54
2. PERSON ENTITLED TO CONTEST 54
3. CUT-OFF DATE FOR SUBSCRIPTION TO VOTE/ CONTEST 55
4. REGION OF A MEMBER 55
5. DUAL CATEGORY RCMC 55
6. NOTICE FOR ELECTION AND VOTER LIST 55
7. DEBARMENT 55 - 56
8. RETURNING OFFICER 56
9. SCRUTINY COMMITTEE: 56
PART-II
ELECTION TO THE MANAGING COMMITTEE
10. ELECTION 57
11. NUMBER, QUALIFICATIONS AND ELECTORATE 57 - 58
FOR THE MANAGING COMMITTEE ELECTION
12. ASSOCIATE MEMBER TO SUBMIT VALID RECOGNITION 58
CERTIFICATE
13. VOTER LIST 58
14. NOMINATION OF WOMAN REPRESENTATIVE 58
15. PROCEDURE FOR ELECTIONS TO MANAGING COMMITTEE 59 - 60
16. WEB BASED ELECTION FOR MANAGING COMMITTEE MEMBERS 60
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17. COUNTING OF VOTE AND DECLARATION OF RESULT 60
PART-III
ELECTIONS OF THE PRESIDENT/VICE PRESIDENT
18. ELECTORAL COLLEGE 61
19. CANDIDATE AND PROPOSER 61
20. OTHERS 61
21. DEPOSIT 61
22. DATE, VENUE AND PROCESS OF ELECTION 62
LETTER OF AUTHORITY (FORM-I) 63
NOMINATION FORM (FORM-II) 64 - 65
E-BALLOT (FORM-III) 66
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INTRODUCTION
BACKGROUND AND HISTORY
1. Various agencies and authorities have been established for export promotion. It includes
the Advisory Bodies like the Export-Import Advisory Council, the Board of Trade, the
Regional Export Promotion Advisory Committees, the State Export Promotion
Committees or Boards in certain States and Advisory Committees/Panels. A number of
private trade bodies, on the pattern of Chamber of Commerce, with the broad and
exclusive objective to assist the Indian exporters for the promotion of exports of group of
commodities have also been set up at the initiative of Government of India. These are
called Export Promotion Councils which are run and managed by the exporters subject to
broad guidelines issued by the Central Government from time to time. The Government
has no role to play and does not provide any financial grant for the day to day
administration of the Export Promotion Council. In addition, various statutory bodies
which are generally referred to as the Commodity Board, Export Development Authority,
were set up by the Government of India under special Act of Parliament with the broad
objective to promote the domestic production and exports of specified
commodities/products. The Export Promotion Council and the Commodity Board, Export
Development Authority are duly recognised and finds a mention in the Handbook of
Procedures, Vol-1 notified by the Director General of Foreign Trade (http://dgft.gov.in/)
Government of India under the power derived from the Foreign Trade Policy which in
itself is notified by the central government under the power derived from the Foreign
Trade (Development & Regulation) Act 19921. The Export Promotion Councils and the
Commodity Boards, Export Development Authorities are conferred power by the
Director General of Foreign Trade under the Handbook of Procedures to act as
Registering Authority to register importer/ exporters as its member by issuing
Registration-cum-Membership Certificate (RCMC)
The Export Promotion Councils and the Commodity Boards, Export Development
Authorities have succeeded in a large measure in developing the exports of non-
traditional goods, maintaining and expanding the export of traditional goods and in
opening of new markets for Indian exports. The services generally rendered by Export
1 The list of the duly recognised Export Promotion Council and the Commodity Board, Export
Development Authority, their address and contact details are available at Appendix-2T of the Handbook of Procedures, 2015-20 Vol.-1 notified by the Director General of Foreign Trade. The Foreign Trade Policy and the accompanying Handbook of Procedures is generally notified and issued at the interval of five years. However, yearly updated volume is issued at the beginning of each financial
year.
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Promotion Councils and the Commodity Boards, Export Development Authorities to the
export trade are :-
(i) Guiding the new-comers to export trade by giving advice on different markets,
furnishing the names of importers in those markets, advising them about shipping
procedure, etc;
(ii) Sponsoring delegations to visit foreign countries to explore markets for Indian
products and to forge business contacts;
(iii) Undertaking market studies and furnishing the results thereof to the trade; also
facilitating contacts between the Indian exporters and foreign importers by
publishing Directories and other literature pertaining to the industry and trade;
(iv) Undertaking publicity through exhibitions, showrooms, bulletins and other media
of publicity;
(v) Securing samples from overseas markets of similar goods competing with Indian
goods preferred by foreign consumers and exhibiting them to manufacturers in the
country so as to enable them to produce goods of similar variety for export;
(vi) Deputing overseas officers of the Councils to witness the survey of goods
exported from India where such survey has been necessitated as a result of a
dispute or difference between the Indian exporters and the foreign importers;
(vii) Persuading Indian exporters and the foreign buyers to avail themselves, wherever
feasible, of the facilities in regard to quality control;
(viii) Helping the settlement of commercial disputes; and
(ix) Serving as a link between the exporting interests and Government and public
bodies, and making appropriate representations to Government, etc, on behalf of
exporters.
2. In addition, the problems of export have also received the attention of Chambers and
Associations, such as the Apex Chambers, the Regional Chambers, the All-India
Exporters Chambers, etc.
3. Some specialized institutions have also come into being to serve the cause of exports.
ECGC Limited2 (https://www.ecgc.in) wholly owned by Government of India, was set
up in 1957 with the objective of promoting exports from the country by providing Credit
Risk Insurance and related services for exports. ECGC is essentially an export promotion
organization, seeking to improve the competitiveness of the Indian exporters by
providing them with credit insurance covers.
.2
Formerly Export Credit Guarantee Corporation of India Ltd
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The Indian Institute of Foreign Trade (IIFT) (http://tedu.iift.ac.in/iift/index.php) was
set up in 1963 by the Government of India as an autonomous organisation to help
professionalise the country's foreign trade management and increase exports by
developing human resources, analysing and disseminating data and conducting research.
The India Trade Promotion Organisation (ITPO) (http://indiatradefair.com) the
premier trade promotion agency of the Ministry of Commerce & Industry, Govt. of India
is committed to showcase excellence achieved by the country in diverse fields especially
trade and commerce. ITPO provides a wide spectrum of services to trade and industry
and acts as a catalyst for growth of India's trade. ITPO approves holding of international
trade fairs in India and regulates holding of various expositions in India primarily to
avoid any duplication of efforts while ensuring proper timing. It manages India's world
class exhibition complex, known as Pragati Maidan, spread over 123 acres of prime land
in the heart of India's capital.
The State Trading Corporation of India Ltd. (STC) (http://www.stclimited.co.in/) is a
premier International trading company of the Government of India set up in 1956,
engaged primarily in exports and imports operations. As part of its export development
effort, STC extend technical, marketing and financial assistance to exporters by arranging
import of machinery and raw material for export production, setting up design centres,
providing testing laboratories, taking products of small manufacturers to overseas
markets by organising their consortia, participation in exhibitions and trade fairs, etc.
MMTC Limited3 (http://mmtclimited.com/) is the largest international trading company
in India with focus on “bulk” as core competency for product lines like minerals, metals
and precious metals. It also promote development of trade-related infrastructure and
provide support services to the medium and small scale sectors
4. The need for the apex organization of all institutions connected with export, to
supplement and to co-ordinate the efforts of the existing Export Promotion Councils and
other organizations, has been felt for a long time and has been discussed in joint meetings
of Export Promotion Councils on various occasions. In November 1964, a meeting
convened by the Ministry of Commerce was held in New Delhi, attended by
representatives of the Federation of Indian Chambers of Commerce and Industry, the
Associated Chambers of Commerce and Industry, the All-India Exporters‟ Chambers,
other Regional Chambers, Commodity Associations like the Indian Jute Mills
Association and the Indian Sugar Mills Association, the Export Promotion Councils,
Commodity Boards and other agencies and institutions concerned with exports. The
meeting was unanimously of the view that a Federation of Indian Export Organisations
should be set up as a Society registered under the Societies Registration Act in order to
co-ordinate the export promotion efforts of its constituent members to provide common
3 Formerly Minerals and Metals Trading Corporation Ltd
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services and facilities for the benefit of exports and export organizations, and to serve
generally as a common forum of the national export promotion effort. It was further
decided that the membership of the Federation should be open to all Export Promotion
Councils, Commodity Boards, Chambers of Commerce, Trade Associations and other
institutions engaged in promotion of exports. Provision was also to be made for
enrolment of individuals or persons interested or actually engaged in export, as associate-
members.
5. In accordance with the above recommendations, the Federation of Indian Export
Organisations (FIEO) was set up and registered as a Society under the Societies
Registration Act, 1860, with its Headquarters and registered office at New Delhi with the
objectives as given herein. FIEO is the apex body of the organisations like the Export
Promotion Councils, the Commodity Boards, Export Development Authorities, Trade
Associations who are its members. In addition, big exporters, recognised by the
Directorate General of Foreign Trade, for their outstanding export performances,
generally referred to as the status holders, are also members of FIEO.
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MEMORANDUM OF
ASSOCIATION
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OBJECTIVES
&
FORMATIONS
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MEMORANDUM & ARTICLE OF ASSOCIATION
OBJECTIVES & FORMATION
1. The name of the Society is “Federation of Indian Export Organisations”, (hereinafter called
the “Federation”).
2. The registered office of the Federation will be situated in the National Capital Territory of
Delhi.
3. The objects for which the Federation is established are the following:
(i) To play the role of an apex Chamber for promotion and development of the export
trade of India;
(ii) To co-ordinate all promotional & developmental activities pertaining to export and
import related to export trade of constituent members of the Federation;
(iii) To undertake and promote studies in furtherance of the objectives of the Federation,
and to exchange international trade delegations with countries desirous of promoting
trade with India;
(iv) To sponsor and undertake commodity and market surveys and collect and disseminate
commercial intelligence;
(v) To undertake publicity and to participate in, and organize trade fairs and exhibitions;
(vi) To open offices, trade and design centres and showrooms and to recruit necessary
personnel to man such establishments, appoint representatives, agents or
correspondents, in India and abroad;
(vii) To prepare, print and publish papers, periodicals or reports and to organize lectures,
conferences and seminars;
(viii) To provide common services for the benefit of exporters, consultancy firms and service
providers, and export organizations, and to act generally as the forum of export
promotion; and, in particular to provide international market access to its members; and
promote E-Commerce and Bar Coding;
(ix) To provide facilities for settlement of disputes arising in the course of foreign trade;
(x) To advise or to represent to the Central and State Governments, local authorities and
other public bodies on all matters relating to country‟s export trade;
(xi) To become a member of, or otherwise to cooperate and associate with, such other
organizations whose objects are similar to those of the Federation;
(xii) To grant awards to persons and institutions for such outstanding contribution made by
them which are relatable to the objects of the Federation;
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(xiii) To receive subscription and to accept grant of money, securities, endowments, and
property of any kind from Central and State Governments and other public or private
organizations and individuals, on such terms as may seem expedient;
(xiv) To acquire, by gift, purchase, exchange, lease, licence, hire, relinquishment or
howsoever any property movable or immovable which may be necessary or convenient
for the purpose of the Federation and to build, construct, improve, alter, demolish and
repair such buildings, works and constructions as may be necessary for carrying out the
objects of the Federation;
(xv) To sell, lease, exchange, hire or otherwise transfer all or any portion of the property,
movable and immovable of the Federation, and to make loans, grants and donations in
furtherance of the objects of the Federation;
(xvi) To invest and deal with any moneys and securities of the Federation which are not
immediately required for any of its activities, in such manner as may be considered
expedient or deemed fit subject, however, to the rules and regulations of the Federation
for the time being in force;
(xvii) To draw, make, accept, endorse and discount cheques, notes or other negotiable
instruments for the purpose of the Federation;
(xviii) To create Reserve Fund, Insurance Fund, Provident Fund or any other Special Fund,
whether for depreciation or for repairs, or for improving, extending or maintaining any
of the properties or rights of the Federation or for recoupment of wasting assets, for the
benefit of the employees of the Federation and for any other purpose which the
Federation deems expedient or proper;
(xix) To borrow and raise moneys without or with security of a mortgage, charge,
hypothecation, pledge or in any manner whatsoever of all or any of the movable or
immovable properties belonging to the Federation;
(xx) To create administrative, technical, clerical and other posts under the Federation and to
make appointments; thereto, subject to the rules and regulations of the Federation;
(xxi) To provide for different classes of membership of the Federation and to prescribe the
obligations, rights and privileges of such different members;
(xxii) To make Rules and Regulations and Bye-Laws for the conduct of the affairs of the
Federation and to add, to amend, vary or rescind them of this Memorandum from time
to time;
(xxiii) To prepare its members to respond to globalization and competitiveness in the overseas
market;
(xxiv) To do all such other acts and things, either alone or in conjunction with other
organizations or persons, as the Federation may consider necessary, incidental or
conducive to the attainment of the above objectives;
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4(i) The income and property of the Federation, howsoever, derived, shall be applied to the
promotion of the objects of the Federation and no portion thereof shall be paid or
transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit
to the members of the Federation. Thus, the Federation shall be a non-profit making
organization.
Provided that nothing herein shall prevent the payment, in good faith, of remuneration by
the Federation to any member of the Federation or other persons in return for any
services rendered by such member to the Federation or the reimbursement for his
travelling allowance, halting allowance and other similar charges.
(ii) In order to prevent the adverse impact on export of different commodities, to deal with
matters of common interest such as taxation, customs procedures, Foreign Trade Policy,
Credit facilities, Reserve Bank of India, other bodies co-formed by Government to
assist/promote import/export trade regulations, problems of shipping and those relating
to increase in freight rates, matters concerning the Export Credit and Guarantee
Corporation of India or similar organizations, wagon allotment, port facilities and the
like;
(iii) Membership and registration of, and providing of all necessary services to all its
members which inter alia include Status Holders(exporting firm holding recognition
status granted under the Foreign Trade Policy by the Directorate General of Foreign
Trade) (as per nomenclature notified by the Government since the nomenclature of status
holders is changed by the Government from time to time) & such other organizations
that may be constituted for similar purposes as the functions of FIEO, EOUs &
FTWZ/SEZ Units, State Export Organizations set up or sponsored by Central/State
Government; Service Providers/ Consultancy/ Contractor Firms; Multi-Product Group
category, Export Promotion Councils, Commodity Boards, Export Development
Authorities, Chambers, Associations, and individuals.
(iv) Sponsoring of/inviting of delegations for the promotion of international business.
5. If upon the winding up or dissolution of the Federation, there shall remain, after the satisfaction
of all its debts and liabilities any property whatsoever, the same shall not be distributed amongst
the members of the Federation, but shall be donated to such Export Promotion Institution(s), as
may be determined by the members of the Federation, at or before the time of the dissolution or
failing which, as may be determined by the High Court of judicature having jurisdiction in the
matter.
6. The names, addresses, occupations, and designations of the present members of the Managing
Committee of the Federation, which will constitute the Governing Body and to whom the
management of the affairs of the Society is entrusted as required under Section 2 of the Societies
Registration Act, 1860 (XXI of 1860) as amended and extended to the Union Territory of Delhi
shall be as given in the Annexure attached in the end and is also hosted on the web-address of the
Federation at www.fieo.org
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7. We the undersigned are desirous of forming a Society named “Federation of Indian Export
Organisations” under the Societies Registration Act, 1860 (XXI of 1860) as amended and
extended to the Union Territory of Delhi, in pursuance of this Memorandum of Association:-
Sl. Name Address Occupation Name
No. complete with full Address and
with house address description
Signature no. & name of the witness
of the city
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(1) (2) (3) (4)
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1. T R Crook 47, Prithviraj Road, Resident Adviser
New Delhi Associated Chambers of
Commerce &
Industry of India,
Marshall House,
Hanuman Road,
New Delhi – 110 001
2. P A Narielwala Breach Candy Garden Chairman, Basic
Bulabhai Desai Road, Chem. Pharm. &
Bombai– 26 Soap EPC, Plot No. 56
Ashok Chambers (5th
Floor), Broach Street
Bombay– 1
3. V M Srikumaran 19-20, Linghi Chetty Street, Chairman, Spices EP
Nayar Madras – 1 Council, World Trade
Centre, Mahatma Gandhi
Road, Ernakulam-6
4. M J Jamal “Jamalia” No. 6, Chairman, Leather
Moideen Perambur High Road EP Council, Marble
Madras – 12 Hall, 3/38, Veepari
High Road, Madras - 3
5. M K K Nayar World Trade Centre, Chairman, Cashew
M G Road E P Council, World
Ernakulam – 6 Trade Centre,
M G Road, Ernakulam
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(1) (2) (3) (4)
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6. R K Singh 14-1/B, Ezra Street, Secretary,
Calcutta– 1 Engineering Export
Promotion Council
14-1/B, Ezra Street
Calcutta – 1
7. S P Chablani 12, Las Palmas, Managing Director
Little Gibbs Road, Export Credit &
Bombay – 7 Guarantee Corpora-
tion, 4, Rampart Road
Bombay – 1
8. M K B Bhatnagar 16/18, Shakti Nagar, Senior Export
Delhi – 6 Promotion Officer
Ministry of Commerce
New Delhi
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Witnesses :
(1) Shri P B Satagopan
Deputy Director (Export Promotion)
Ministry of Commerce
New Delhi
(2) Shri A K Sengupta
Section Officer
Ministry of Commerce
New Delhi
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I - ARTICLES OF RULES
& REGULATIONS
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CHAPTER-1
PRELIMINARY
1. SHORT TITLE
This Memorandum and Articles of Association of the Federation of Indian Export
Organisations shall be known as the “Articles” or the “Memorandum” or the “Rules” and
the expression the “Articles”, the “Memorandum” and the “Rules” shall be used
interchangeably and shall include the Article of Election Bye-laws.
2. REGISTRATION, REGISTERED OFFICE AND WEB ADDRESS
The Society is registered under the Societies Registration Act, 1860 (Act 21 of 1860)
with Registered Office at New Delhi.
(a) The postal address of the Registered Office of the Society is „Niryat Bhawan‟,
Rao Tula Ram Marg, Opp. Army Hospital Research & Referral PIN-110057.
(b) The Society may have branches/ chapters at such places as may be decided by the
Society from time to time.
(c) The web-address of the Society is http://www.fieo.org
3. DEFINITIONS
In these Articles, unless the context otherwise requires:-
(a) “Act” means the Societies Registration Act, 1860 and includes any statutory
modification or re-enactment thereof, for the time being in force;
(b) “Auditors” means persons appointed for the audit affairs of the Federation;
(c) “Authorised Representative” means person duly nominated by the Member to
represent the Member in any meeting of the Federation and to vote and/or contest
on behalf of the Members, if the Member is otherwise eligible to vote and/or
contest, after the name of such person is duly recorded in the Register of
Members of the Federation. Any nomination of the Authorised Representative by
the member shall be effective from the date it is duly lodged with the Federation.
(d) „Clear days” means the number of days given in the notice but excluding the day
of dispatch/email of notice, transit time of two days in case notice is not sent by
mail but by post/courier alone and the day of the meeting/receipt of reply/report.
(e) “Director General & CEO”, means the officer so appointed by the Managing
Committee;
(f) “Extraordinary General Meeting” or “EGM” means a duly convened general
meeting of the members of the Federation, other than its Annual General Meeting;
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(g) “Federation” means the Federation of Indian Export Organisations;
(h) “Foreign Trade Policy” or “FTP” means Foreign Trade Policy, for the time being
in force, notified by the Central Government under section 15 of the Foreign
Trade (Development & Regulation) Act 1992 [No. 22 of 1992]
(i) “Handbook of Procedures” or “HoP” for the time being in force, notified by the
Director General of Foreign Trade in pursuance of relevant paragraph of the
Foreign Trade Policy, containing the procedure to be followed by an exporter or
importer or the licensing authority for the purpose of implementing the Foreign
Trade (Development & Regulation) Act 1992, Foreign Trade Policy etc.
(j) “General Meeting” means (i) a duly convened Annual General Meeting or AGM
of the members of the Federation and (ii) a duly convened Extra Ordinary General
Meeting or EGM of the members of the Federation;
(k) “Managing Committee” means the Managing Committee of the Federation;
(l) “Member” means a member of the Federation;
(m) “Office” means the Registered Office, for the time being, of the Federation;
(n) “Prescribed” means prescribed by the Managing Committee, by regulations by
virtue of a power conferred on it by these Articles;
(o) “President” means the President of the Federation, and includes any person
lawfully discharging the duties of the President, for the time being;
(p) “Proxy” means an Authorisation given by the Proprietor/ Partner/Director or by a
Board of Director authorising an employee of the Firm/Company to participate in
the General Meeting (Annual General Meeting/Extra Ordinary General Meeting)
of the Federation. Such proxy holder will have a voting right if the member
authorising the proxy holder has such voting right. Such proxy shall be submitted
to the Federation at least 72 hours before the commencement of the General
Meeting.
(q) “Recognition Certificate” means a certificate issued by the Directorate General of
Foreign Trade, under the Handbook of Procedures-Vol.-1 read with Foreign Trade
Policy, for outstanding export performances by an exporter. On receiving the
Recognition Certificate, such exporters are given a special nomenclature like Star
Exporter and generally referred to as the „Status Holder‟
(r) “Registration-cum-Membership Certificate” or RCMC means the certificate of
registration and membership granted by the Federation of Indian Export
Organisations or by an Export Promotion Council/Commodity Board/
Development Authority or other competent authority as prescribed in the Foreign
Trade Policy or the Handbook of Procedures;
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(s) “Regional Chairman” means a Regional Chairman of the Federation representing
the specified region and includes any person lawfully discharging the duties of the
Regional Chairman, for the time being;
(t) “Regional Committee” means a Regional Committee of the Federation
representing the specified region;
(u) “Rule” means a rule forming part of these Articles and the term „Articles‟ and
„Rules‟ with reference to Memorandum of Association are interchangeable;
(v) “Status Holder” means the exporters holding Recognition Certificate, for their
outstanding export performances, issued by the Directorate General of Foreign
Trade, under the Handbook of Procedures-Vol.-1 read with Foreign Trade Policy;
(w) “Vice President” means the Vice President of the Federation and includes any
person duly authorized to lawfully perform the functions of the Vice President,
for the time being;
(x) “Year” means the financial year, which currently begins from 1st April of a year
and ends on 31st March of the following year unless decided otherwise by the
Managing Committee
4. WORDS DEFINED IN THE ACT
Words and expressions used and not defined in these Articles, but defined in the Act have
the meanings respectively assigned to them by the Act.
5. GENERAL CLAUSES ACT TO APPLY
The General Clauses Act, 1897, applies for the interpretation of these rules, as it applies
for the interpretation of an Act of Parliament.
6. SCOPE OF THE ARTICLE
Subject to the provisions of the Act and of the Articles, the provisions of the Article shall
apply in regard to the affairs of the Federation.
7. JURISDICTION
The court at Delhi shall have exclusive jurisdiction to adjudicate any dispute including an
election dispute involving one or more present or past member and the Federation. One
of the conditions of grant of membership is that a member, before accepting the
membership, undertakes to approach a competent court in Delhi only for any dispute with
the Federation.
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CHAPTER-2
MEMBERS
8. CATEGORIES OF MEMBERS
The Federation shall have the following categories of members, namely:
(i) Ordinary Members
(ii) Associate Members
(iii) Registered Members/Others
(iv) Co-opted Members
9. ELIGIBILITY FOR MEMBERSHIP
The eligibility criteria for the members shall be as under:
(a)* Ordinary Member: Any Export Promotion Council or Commodity Board or
Export Development Authority set up or sponsored by the Government of India
for purposes of Export Promotion and duly recognised in the Foreign Trade
Policy/Handbook of Procedures issued by Directorate General of Foreign Trade
as the competent authority for grant of Registration-cum-Membership Certificate
(RCMC).
(b) Associate Member: Any Status Holder i.e. exporters holding valid recognition
certificate, for their outstanding export performances, issued by the Directorate
General of Foreign Trade, under the Handbook of Procedures-Vol.-1 read with
Foreign Trade Policy shall be eligible to become an Associate Member of the
Federation.
(c) Registered Member/Others: The following shall be eligible to become a
Registered Member of the Federation.
(i) Multi Product Group exporter
(ii) Unit set up under the Export Oriented Unit (EOU) Scheme, Electronics
Hardware Technology Park (EHTP) Scheme, Software Technology Park
(STP) Scheme, Bio-Technology Park (BTP) Scheme or unit located in
Special Economic Zone (SEZ) including Free Trade and Warehousing
Zones (FTWZ) governed by the provisions of the SEZ Act
* Amended in the EGM held on 25.03.2019
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(iii) State Export Organisations
(iv) Bank or Banking Institutions
(v) Service Providers/ Consultancy/ Contractor firms
(vi) Person engaged in exports (other than Ordinary Member or Associate
Member)
(vii) Institutions of Higher Learning in International Trade
(viii)* Any export packaging organization, trade association, chamber of
commerce or any other similar organization.
(d) Co-opted Members: An individual representing each of the following bodies,
duly nominated by the competent authority in the respective bodies:
(i) Ministry of Commerce
(ii) Department of Economic Affairs/Banking
(iii) Export Commissioner (Directorate General of Foreign Trade)
(iv) RBI
(v) Representative of Shipping & Transport Ministry
(vi) D.C. (SSI) or Successor Organisation
(vii) One Senior Representative from Five Star Export Houses or equivalent
status (All India Basis)
* Amended in the EGM held on 25.03.2019
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CHAPTER-3
MEMBERSHIP : APPLICATION, EFFECTIVE DATE AND SUBSCRIPTION
10. APPLICATION FOR MEMBERSHIP
The applications for membership of the Federation shall be made in writing in the
prescribed form and addressed to the Director General & CEO as follows:
(a) The form for admission or re-admission shall be accompanied by the Application
Fee which is non-refundable, the Annual Subscription Fee and the documents
prescribed therein. The Director General & CEO may prescribe documents in
addition to the documents already prescribed in the Application Form.
(b) The application for membership shall be submitted to the respective Regional
Office of the Federation.
(c) The applications for Ordinary Membership except in the case of Export
Promotion Councils, Commodity Boards, and Export Development Authorities
can be duly proposed by the Regional Chairmen.
(d) The application shall be processed by the designated officer of the Federation,
who under the power delegated to him by the Director General & CEO, shall
forthwith grant Registration-cum-Membership Certificate in the prescribed format
or the Membership Certificate, as the case may be, in case an application is found
in order. The designated officer shall report the detail of the new members so
inducted to the Director General & CEO to obtain post-facto approval/ ratification
from the Managing Committee.
(e) In case the application is found not in order, the applicant shall be so intimated
and the annual subscription fee so received shall forthwith be refunded to the
applicant.
11. EFFECTIVE DATE OF MEMBERSHIP
The membership shall be effective from the 1st day of the financial year in which the
application is made irrespective of the date of their application except in respect of cases
covered in 12(c).
12. MEMBERSHIP SUBSCRIPTION FEE
The Membership Subscription Fee shall be charged on an annual basis as follows:
(a) The Membership Subscription Fee shall be payable with effect from the 1st day of
the financial year.
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(b) The annual Membership Subscription Fee for different category of members is as
under which shall increase, if approved, by the Managing Committee.
Category Annual
Membership
Subscription
I Ordinary Members Rs. 6,250/-
II Associate Members
(a) Status Holder –Five Star Export Houses or
any other equivalent
Rs. 93,750/-
(b) Status Holder –Four Star Export Houses or
any other equivalent
Rs. 50,000/-
(c) Status Holder –Three Star Export Houses or
any other equivalent
Rs. 25,000/-
(d) Status Holder –Two Star Export Houses or
any other equivalent
Rs. 12,500/-
(e) Status Holder –One Star Export Houses or
any other equivalent
Rs. 9,375/-
III Registered Members/Others
(a) Multi-Product Group Rs. 6,250/-
* (b) Multi-Product Group having export turn-
over of Rs.five crore in the preceding year
Rs.7,000/-
(c) EOU/ Units in EHTP/ STP/ BTP/ SEZ/
FTWZ
Rs. 9,375/-
(d) Bank or Banking Institutions Rs. 12,500/-
(e) Others Rs.6,250/-
IV Co-opted Members NIL
V Processing Fee for new admission/re-
admission
Rs.1000
(c) In case an applicant under any category admitted to the membership of the
Federation in the second half of the year, the annual subscription fee payable for
the year of admission shall be one-half of the prescribed annual subscription fee.
13. LIABILITY TO PAY ARREAR
A member shall be liable towards the Federation in respect of their unpaid Annual
Subscription or any other arrear even if it resigns or its membership is suspended or it
ceases to be a member under any clause of the Federation including the clause for non-
payment of Annual Subscription.
* Amended in the EGM held on 25.03.2019
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CHAPTER-4
RIGHTS AND PRIVILEGES OF MEMBER
14. RIGHTS AND PRIVILEGES OF ORDINARY MEMBER
An Ordinary Member shall have the following rights and privileges:
(a) Right to be a member of the Managing Committee of the Federation without
contesting any election of the Federation.
(b) Right to attend and vote on all matters brought before the Managing Committee,
AGM or EGM of the Federation.
(c) Right to receive the Annual Report of the Federation
(d) Right to receive other publications of the Federation; and,
(e) Right to use all such facilities as may be made available to such members by the
Federation from time to time on the prescribed conditions.
15. RIGHTS AND PRIVILEGES OF ASSOCIATE MEMBER
An Associate Member shall have the following rights and privileges:
(a) Right to contest election for the membership of the Managing Committee of the
Federation and if elected, right to attend and vote on all matters brought before
the Managing Committee.
(b) Right to attend and vote on all matters brought before the AGM or EGM of the
Federation.
(c) Right to requisition a meeting. Right to receive the Annual Report of the
Federation.
(d) Right to receive other publications of the Federation
(e) Right to use all such facilities as may be made available to such members by the
Federation from time to time, on the prescribed conditions.
Notwithstanding anything contained herein, an Associate Members shall not be entitled
to have any rights and privileges if it fails to submit to the Federation, on or before the
expiry of the four months from the commencement of the financial year, the valid
recognition certificate issued by the Directorate General of Foreign Trade.
16. RIGHTS AND PRIVILEGES OF REGISTERED MEMBER/OTHERS
A Registered Member/Others shall have the following rights and privileges:
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(a) Right to contest election for the membership of the Managing Committee of the
Federation and if elected, right to attend and vote on all matters brought before
the Managing Committee.
(b) Right to attend the AGM or EGM of the Federation but they will not have a right
to vote on any matters brought before the AGM or EGM of the Federation.
(c) Right to receive the Annual Report of the Federation
(d) Right to receive other publications of the Federation
(e) Right to use all such facilities as may be made available to such members by the
Federation from time to time, on the prescribed conditions.
17. RIGHTS AND PRIVILEGES OF CO-OPTED MEMBER
A Co-opted Member shall have the following rights and privileges:
(a) Right to be a member of the Managing Committee of the Federation without
contesting any election. However, they will not have a right to vote on any
matters brought before the Managing Committee.
(b) Right to attend the AGM or EGM of the Federation but will not have a right to
vote on any matters brought before the AGM/EGM.
(c) Right to receive the Annual Report of the Federation.
(d) Right to receive other publications of the Federation.
(e) Right to use all such facilities as may be made available to such members by the
Federation from time to time on the prescribed conditions.
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CHAPTER-5 DISQUALIFICATION, SUSPENSION AND CESSATION OF MEMBERSHIP
18. DISQUALIFIED MEMBER
In all meetings and proceedings of the Federation, no person shall be entitled to vote or be
counted as a member whose annual membership subscription at the time shall have been
in arrears for a period exceeding three months.
19. SUSPENSION BY THE PRESIDENT OR THE VICE-PRESIDENT
The President or the Vice-President chairing any Meeting of the Federation (other than
the Managing Committee meeting) may at his sole discretion, suspend a member for a
period of six months if he finds the member guilty of disorderly conduct at such
meetings. The suspension may be made either during the course of the said meeting or at
a later date. The suspension may be revoked by him before the expiry of the six months
period.
20. SUSPENSION BY THE MANAGING COMMITTEE
The Managing Committee may, by a simple majority of its members present and voting
suspend the membership of a member either for a specified period or till further order not
exceeding one year:
(a) If the member is found to be prima facie guilty of violation of any of the conditions
of membership. However, the Managing Committee, before deciding on the issue,
shall give the member a reasonable opportunity of being heard;
(b) If he has otherwise been guilty of a conduct which is unbecoming of a member;
(c) If the President/Vice President recommends to the Managing Committee or any
member of the Managing Committee recommends to the Managing Committee to
consider the continuation of suspension of a member by the President/Vice
President beyond the initial period of six months.
21. CESSATION OF MEMBERSHIP
An Associate Member or a Registered Member/Others or its Authorised Representative
shall cease to be a member of the Federation, on the happening of any of the following
events, namely:
(a) On the member resigning his/its membership by giving notice to the President or
the Director General & CEO in writing of his intention to do so and his/its
resignation being accepted by the Managing Committee.
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(b) On the default by a member in the payment of the Annual Subscriptions fee by a
period of more than three months from the expiry of due date, provided however, a
thirty days notice in writing to the Member is given and the Member fails to pay all
its arrear within the notice period. On such happening, the Managing Committee
may, by simple majority of its members present and voting, remove the name of
the member from the membership list of Federation.
(c) If the Managing Committee at a meeting finds, by a simple majority of its
members present and voting that the member has ceased to possess the
qualifications required for membership. An opportunity to represent its case shall
be given to applicant, but the decision of the Managing Committee shall be final
against which there is no appeal in any forum.
(d) If the general meeting of the Federation decide, by a simple majority of its
members present and voting that the continuance of a person, as a member or its
Authorised Representative, is prejudicial to the interests of the Federation.
(e) If the member or its Authorised Representative has been adjudged as “Wilful
defaulter” by a bank or a financial institutions.
(f) If the Authorised Representative is found to be of unsound mind by a competent
court.
(g) If the member or its Authorised Representative applies to be adjudicated as or is
adjudicated as insolvent.
(h) If the Authorised Representative is convicted by a court of an offence involving
moral turpitude and is sentenced on such conviction to imprisonment for a period
of not less than six months.
(i) If FIR is lodged by FIEO against the Authorised Representative or the member in
connection with the affairs of FIEO or a civil suit is filed by FIEO against him for
financial irregularity.
22. SUSPENSION OF PRIVILEGES OF DISQUALIFIED MEMBER
The Managing Committee may suspend the privilege of a Disqualified Member till the
time it pays its arrear.
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CHAPTER-6
VOTING RIGHTS
23. VOTING RIGHTS
(a) Each member, eligible to vote, shall have only one vote.
(b) In case of tie, the Chairman of the meeting shall have, in addition, a casting vote.
24. OBJECTION AND DECLARATION OF RESULT
No objection shall be taken to the validity of any vote cast at a meeting, except at the
meeting at which such vote was tendered and every vote not disallowed at such meeting
shall be deemed to be valid for all the purposes of such meeting.
(a) The Chairman of a meeting shall be the sole judge of the validity of every vote
tendered at such meeting.
(b) A declaration of result of voting by the Chairman shall be final and conclusive.
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CHAPTER-7
ANNUAL GENERAL MEETING AND EXTRAORDINARY GENERAL
MEETING OF THE FEDERATION
25. ANNUAL GENERAL MEETING
The first Annual General Meeting of the Federation shall be held within eighteen months
of the incorporation of the Federation and thereafter, at least one meeting, in every
calendar year on such date, (not being more than fifteen months after the preceding
Annual General Meeting) at the Registered Office of the Federation.
26. ANNUAL GENERAL MEETING
The Annual General Meeting or AGM shall be convened, on or before the expiry of six
months of the financial year, for the following business:
(a) To receive the annual report presented by the President of the previous financial
year.
(b) To receive and adopt the Annual Audited Accounts and the Balance Sheet of the
previous financial year.
(c) To appoint the Auditors of the Federation and fix their remuneration.
(d) To elect the members for such posts of the Federation as provided in the Election
Rule.
27. EXTRA-ORDINARY GENERAL MEETING
(a) A general meeting other than the Annual General Meeting shall be called
Extraordinary General Meetings and shall be convened by the President on the
recommendation of the Managing Committee.
(b) The Extraordinary General Meetings shall be convened for considering any
amendment in the Memorandum & Articles of Association of the Federation or for
any other business.
(c) The “Extraordinary General Meeting” or EGM shall not transact any business
other than what is specified in the Agenda of such meeting.
28. REQUISITION FOR EXTRAORDINARY GENERAL MEETING
(a) An Extraordinary General Meeting shall be convened by the President within 15
days from the date of passing of resolution by 1/3rd
majority decision of the
Managing Committee Members representing the Ordinary Members and the
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Regional Chairman and 1/3rd
majority decision of the Managing Committee
Members representing the Associate Members to convene the Extraordinary
General Body Meeting for the business approved by them in such meeting.
(b) If the President fails to convene the General Meeting within the time prescribed
without giving adequate reason for not convening the meeting, the requisitionists
themselves may convene an Extraordinary General Meeting within 30 days
thereafter and notice of such meeting shall be given by the DG & CEO to all
members as aforesaid.
(c) If one tenth of all the members having voting rights on the date of requisition, by
requisition in writing setting forth the reasons thereof and signed by them and
addressed to the DG & CEO , request to call a EGM of the Federation, the DG &
CEO shall forthwith inform the President, the Vice-President and other members of
the Managing Committee and the President shall thereafter, convene a meeting of
the Managing Committee within 21 days of the receipt of the requisition by the DG
& CEO, wherein the Managing Committee shall decide the date to convene the
Extraordinary General Meeting to be held within a period of 30 days from the date
of the Managing Committee meeting. The notice for such meeting along with the
business to be transacted and the explanatory note shall be circulated at least 21
days prior to the date of the Meeting.
29. NOTICE OF MEETINGS
(a) The notice for any meeting shall be in writing.
(b) The notice for the Annual General Meeting shall be issued by the Director General
& CEO.
(c) The audited accounts for the previous year and proposed budget for the current
year shall be circulated among the members of the Federation along with the notice
for the meeting.
(d) The notice for Extra-ordinary General Meeting shall be issued by the Director
General & CEO.
(e) For any Annual General Meeting or the Extraordinary General Meeting of the
Federation, not less than 21 clear days notice to the members, specifying the place,
date, time and a statement of the business to be transacted, explanatory note
wherever required shall be given to the members of the Federation.
(f) The General/Extraordinary General Meeting shall be held at any time during
business hours, on a day (not being a public holiday) decided by the Managing
Committee.
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(g) The notice calling the meeting shall specify it as the annual/extraordinary General
Meeting as the case may be.
(h) The notice of meeting shall also be hosted on the web site of the FIEO
30. SERVICE OF NOTICE
A notice may be given to any member and served either by hand or by Registered Post or
by Speed Post or by courier ordinarily used by the Federation or by fax or by Email at
such member‟s registered address/fax number/Email or (if a member has no registered
address in India) to the address, if any, within India furnished by the member for the
giving of notices.
(a) Where notice is sent by email alone the service shall be deemed to have been
effected on the day and the time at which the email was sent.
(b) Where notice is sent by email as well as by post/ courier the service shall be
deemed to have been effected on the day and the time at which the email was sent.
(c) Where notice is sent by post/courier alone, the service shall be deemed to have
been effected at the expiry of 48 hours after it is posted.
31. NOTICES BY ADVERTISEMENT IN A NEWSPAPER
A general notice addressed to members in general and advertised in a newspaper
circulating in Delhi, Mumbai, Kolkata and Chennai shall be deemed to be duly given to
the members concerned on the day on which the advertisement appears in the newspaper.
32. NON-RECEIPT OF NOTICE
The non-receipt by any member, of any notice of meeting required by these rules to be
given to the members, shall not invalidate any proceedings of any meeting or any
resolution passed at any meetings.
33. CHAIRMAN OF THE MEETING
The President of the Federation shall be entitled to preside at every General Meeting and
Extraordinary General Meeting of the Federation.
(a) If there is no President or if he is not present within 15 minutes from the time of
commencement of such meeting or, if he is unable or unwilling to act, then the
Vice President of the Federation (if present and willing) shall preside till the time
the President arrives and occupies the Chair.
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(b) If there is no Vice President or if he is not present, or, if he is unable or unwilling
to act, the members of the Managing Committee who are present may choose one
of the Managing Committee member, representing the Ordinary member or the
Associate Member present to preside till the time the President or the Vice
president arrive and occupies the Chair;
(c) If there be no such member of the Managing Committee willing to take the chair,
the Associate Members of the Federation who are present shall elect one of
themselves to be the Chairman of the meeting till the time the President or the Vice
president arrive and occupies the Chair.
34. VENUE
The General/Extraordinary General Meeting of the Federation shall be held in the city in
which the registered office of the Federation is situated, at such place as may be decided
by the Managing Committee.
35. QUORUM
(a) No business shall be transacted at any General Meeting/Extraordinary General
Meeting, unless the requisite quorum is present at the commencement of the
business.
(b) The quorum for a General Meeting/Extraordinary General Meeting shall be 50
members, in aggregate, representing Associate or Ordinary Members.
36. ADJOURNMENT FOR WANT OF QUORUM
The following shall be done in case within half an hour from the time appointed for a
General/Extraordinary General Meeting a quorum is not present:
(a) In the case of Annual General Meeting or Extraordinary General Meeting (other
than an EGM on requisition), the meeting shall stand adjourned to such date and
time as the President may fix. Notice of such adjournment shall be given to all
members and at such adjourned meeting the delegates representing the Ordinary
and the Associate Members present shall constitute a quorum.
(b) In the case of an EGM convened on requisition, the meeting shall stand dissolved.
37. ADJOURNMENT
(a) The Chairman of the meeting in consultation with the members may adjourn any
meeting from time to time but no new business shall be transacted at the adjourned
meeting. No such consultation is required by Chairman to adjourn the meeting
when the decorum of the meeting is lost.
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(b) No notice of the adjourned meeting shall be necessary, unless the meeting is
adjourned for more than ten days.
38. VOTING ON RESOLUTION
(a) At any General Meeting, a resolution put to vote at the meeting shall be by show of
hands unless decided by the Chairman to be by secret ballot.
(b) A poll by secret ballot shall be decided by the Chairman of the meeting before
Resolution is put to vote. However, the decision of the Chairman calling for secret
ballot shall be overruled and consequently voting by show of hands will take place
in case a minimum of 1/3rd
of the eligible voters present and voting decide
otherwise.
39. MINUTES CONCLUSIVE
Minutes of all proceedings of every General/Extraordinary General Meeting shall be kept
by making entries in the Minutes Book of the Federation within 30 days of the meeting.
All entries (including the Resolution passed in the meeting) in the Minutes Book once
signed by the President shall be conclusive evidence of the fact that Resolution was
passed.
40. MANNER OF KEEPING MINUTES
The Minutes of the meetings of the Federation shall be kept at the Registered Office of
the Federation.
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CHAPTER-8
THE MANAGING COMMITTEE
41. COMPOSITION
There shall be a Managing Committee of the Federation consisting of the members
having Voting Rights, each member having one vote and the President having a casting
vote in case of tie and the members having no Voting Right:
Members having Voting Right
Designation Total Number
(a) Members elected to the Managing Committee (Including
13 Associate Members)
18
(b) Regional Chairman of the Federation 4
(c) Ordinary Members of the Federation As per HoP List
Members having No-Voting Right
Designation Total Number
(d) Director General & CEO of the Federation 1
(e) Women Entrepreneurs (1 from each Region, Not more
than 4 in aggregate)
4
(f) Immediate Past President 1
(g) Co-opted Member: (Not more than one from each and in
aggregate not more than 7) representing:
(i) Ministry of Commerce & Industry
(ii) Ministry of Finance
(iii) Directorate General of Foreign Trade
(iv) Reserve Bank of India
(v) Ministry of Shipping
(vi) Development Commissioner Micro, Small and
Medium Enterprises (MSME)
(vii) Senior Executive of 5 Star Export House
7
42. WOMAN REPRESENTATIVE
There shall be one Woman Representative from each Region (in aggregate 4) in the
Managing Committee who shall be nominated by the President in consultation with the
Regional Chairman and such other members as the President may decide.
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43. FUNCTIONS OF THE MANAGING COMMITTEE
The Functions of the Managing Committee shall be as follows :
a) to administer the general affairs of the Federation;
b) to determine what work shall be undertaken by the Federation and to arrange for
the conduct of such work;
c) to receive and deal with reports and recommendations of various Sub-Committees
(where such Sub-Committees have been constituted);
d) to arrange for the publication of reports and other documents issued by the
Federation;
e) to collaborate in kindred activities with other bodies in India and similar bodies in
foreign countries and with international organizations working in the field;
f) to control the finances of the Federation;
g) to control the staff of the Federation as per article No.91;
h) to take steps to conduct timely elections to various posts contemplated by these
rules;
i) from time to time, to make rules for the proper conduct and management of the
affairs of the Federation including matters which are to be prescribed under these
articles;
j) to do all such other lawful acts as would be conducive to the interest of the
Federation;
k) to perform all residuary functions.
44. POWERS OF THE MANAGING COMMITTEE
The Managing Committee shall have following powers:
(a) to supervise all executive duties and to carry out the objective of the Federation;
(b) to defray all necessary expenses of the Federation;
(c) to delegate such of its functions as it considers necessary to such Sub-Committees
or Authorities as it may determine subject to such conditions and restrictions as it
may impose;
(d) to borrow or raise money with or without security on such terms and conditions as
it thinks fit; and
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(e) to perform all such acts and things as are required under these rules or as may be
necessary to carry out the objects of the Federation or for the proper conduct of
the affairs of the Federation.
45. ADDITIONAL POWERS AND FUNCTIONS
The Managing Committee in addition to the powers and authorities conferred by the Act
or by these articles may exercise all such powers:
(a) And do all such acts and things as shall, by statute or by these rules, be directed or
authorized to be done by the Federation in a General Meeting.
(b) Subject to such directions as may, from time to time, be decided upon or given at
any annual or extraordinary general meeting of the Federation.
Provided that no such regulation or direction shall invalidate any prior act of the
Managing Committee which would have been valid, if the direction had not been made or
given.
46. REMUNERATION
The Members of the Managing Committee shall not be entitled to any remuneration.
47. TERMS OF OFFICE OF MANAGING COMMITTEE MEMBERS
The members of the Managing Committee shall hold the office for a term as under:
(a) President: Two Years
(b) Vice President: Two Years
(c) Women Entrepreneurs: Two Years
(d) Co-opted Member: One year
(e) Ordinary Member: The Chairman of an ordinary member shall be ex-officio
member of the Managing Committee and shall continue as member of the
Managing Committee so long he holds the post of Chairman of an Ordinary
Member
(f) Regional Chairman: Ex-officio member of the Managing Committee and shall
continue as member of the Managing Committee so long he holds the post of
Regional Chairman.
(g) Others (Status Holders and Registered Members/Others): Three years
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48. YEAR FOR COMPUTATION OF TERM
The year shall commence from the date of assuming the office and the year shall expire
on the date of Annual General Meeting of the following year.
49. RETIREMENT OF ASSOCIATE MEMBER
(a) At every Annual General Meeting, one third of the total number of members of
the Managing Committee representing the Associate Members (the sub-
constituencies considered together) shall retire, and the vacancies caused by such
retirement shall be filled by election as per Election Rule.
(b) The Associate Members in the Managing Committee of either category, who shall
retire, shall be those who have served longest in office and as amongst members
with equal duration in the Managing Committee, the question of retirement shall
be determined by lots, drawn by member authorized by the Managing Committee,
if no Member opts to retire. However, the lot shall not be drawn unless a notice to
this effect has been sent to the affected members of the Managing Committee at
least 21 clear days in advance. If, any member of the Managing Committee
voluntarily offers to retire, his wishes shall be duly considered by the Managing
Committee and in the event of its acceptance, the number of total vacancies to be
determined for purposes of retirement shall be duly adjusted.
(c) While determining the retirement of the members of the Managing Committee,
the Managing Committee may at their discretion consider those members who
have not been actively participated in the deliberations of the consecutive three
meetings of the Managing Committee during preceding twelve months.
50. ELECTION OF MEMBERS OF THE MANAGING COMMITTEE
The election of the President, Vice-President and other members of the Managing
Committee shall be held in the manner provided in the Election bye-laws of the
Federation on this behalf.
51. RE-ELECTION
The Members (Status Holders and Registered Members/Others) are eligible to re-election
on expiry of their term of three years term. However, there shall be a break after
continuous presence of three terms of three year each in the same category. The three
terms shall be counted with effect from 28.09.2012. Therefore, if a member continues to
a post after 28.09.2012, it will be deemed to be one term as member of the Managing
Committee. The re-election of the President, Vice President and the Regional Chairman
shall be governed by the specific provisions in this regard for such posts.
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52. MEMBERS ENTITLED TO ATTEND THE MEETING
The members of the Managing Committee whether elected, ex-officio, nominated and co-
opted are entitled to attend all the meeting of the Managing Committee:
(a) The elected Authorised Representative of the Associate and Registered/others
members shall alone be entitled to attend and vote in any meeting of the
Managing Committee.
(b) The Chairman of the Ordinary Member shall be entitled to attend and vote in any
meeting of the Managing Committee. In case of any change in the office, the
same shall be duly informed by the Ordinary Member to the Federation in writing
along with supporting documents like the office-order issued by the Government
of India or the Election Result signed by the Returning Officer. The change shall
be effective only after the Managing Committee has approved it.
(c) In the event of non-availability/inability of a Chairman of an Export Promotion
Council/ Commodity Boards to attend any meeting of FIEO, another person who
is Vice-Chairman could be deputed to attend that meeting on behalf of the
Chairman and participate in the deliberations to the extent so authorized. Such
persons shall not be deemed to be a member of Managing Committee of FIEO in
lieu of the Chairman nor do they have any right to vote at the Managing
Committee meetings.
53. CASUAL VACANCIES
If any casual vacancy occurs in the membership of the Managing Committee in the
category of the Associate Member, the Registered Member/Others and the Regional
Chairman, the Managing Committee may fill up the vacancy by co-option. Such co-
option shall be decided by the Managing Committee by simple majority of the members
present and voting.
Provided that when the vacancy is for a period not exceeding two months, the Committee
may, if it so chooses, decide not to fill up the vacancy, so long as the number of
vacancies so left unfilled does not exceed three.
54. DISQUALIFIED FROM THE MANAGING COMMITTEE
A person shall be disqualified for being, or for continuing as, a member of the Managing
Committee if he is otherwise disqualified to continue as a Member of the Federation or
whose membership is suspended.
55. CESSATION OF MEMBERSHIP OF THE MANAGING COMMITTEE:
GENERAL
A person shall cease to be a member of the Managing Committee:
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(i) if he resigns his membership and the Managing Committee accepts his
resignation; or
(ii) if the member or its Authorised Representative applies to be adjudicated as or is
adjudicated as insolvent; or
(iii) if he is adjudged by a competent court to be of unsound mind; or
(iv) if the member or its Authorised Representative is convicted by a court of an
offence involving moral turpitude and is sentenced on such conviction to
imprisonment for a period of not less than six months; or
(v) if he or the member of the Federation whom he represents ceases to be a member
of the Federation; or
(vi) if he ceases to be Authorised Representative of the member of the Federation
which has nominated him as a delegate.
(vii) if the Authorised Representative or the member of the Federation whom he
represents is otherwise disqualified to continue as the member of the Federation
or suspended under any provision of the Article
56. CESSATION OF MEMBERSHIP OF THE MANAGING COMMITTEE: ON
ACCOUNT OF NPA
If the account of and/or loan/credit advanced to the Member have been classified as Non
Performing Asset (NPA) for a continuous period of 36 months by any bank or financial
institution; or
(a) the individual representing the Member in the Managing Committee have been
classified as Non Performing Asset (NPA) for a continuous period of 36 months
by any bank or financial institution; or
(b) any entity, in which the individual representing the Member in the Managing
Committee, at any time during the immediately previous five years period, has
been the proprietor, partner, director, Karta of HUF, guarantor, have been
classified as Non Performing Asset (NPA) for a continuous period of 36 months
by any bank or financial institution; or
(c) a company, promoted by the individual representing the Member in the Managing
Committee by being a signatory to the Memorandum and Article of a company
incorporated at any time during the immediately previous five years period, have
been classified as Non Performing Asset (NPA) for a continuous period of 36
months by any bank or financial institution; or
(d) a company, in which the individual representing the Member in the Managing
Committee company has substantial interest, as defined under section 2(32) under
the Income-tax Act, 1961, at any time during the immediately previous five years
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period, have been classified as Non Performing Asset (NPA) for a continuous
period of 36 months by any bank or financial institution.
THEN immediately on the completion of the said continuous period of 36 months of
NPA, the member and the individual representing the Member in the Managing
Committee shall cease to be a member of the Managing Committee, without any other
formality to be followed by FIEO.
The onus for intimating the disqualification under this clause shall exclusively be upon
the member and the individual representing the member in the Managing Committee.
Both the member and the individual representing the member shall be debarred for a
period of five years from the date of debarment in case it is found that the individual
representing the member has not intimated and resigned as a member of the Managing
Committee within a period of thirty days from the date of disqualification under this
clause.
57. PROCEDURE OF THE MANAGING COMMITTEE MEETING
(a) The President of the Federation, when participating, shall preside at all meetings
of the Managing Committee.
(b) There should be at least one meeting in a quarter and there shall not be a gap of
more than 120 days between the two meetings.
(c) The President shall convene the meeting of the Managing Committee.
(d) Once the election process is notified, the President, on his own, cannot convene a
meeting.
(e) If a requisition in writing is made to the President by not less than one-fifth of the
members of Managing Committee having voting rights on the date of requisition,
the President shall require the Director General & CEO to call a meeting of the
Managing Committee within a reasonable time.
58. NOTICE OF MEETING
Not less than seven day‟s notice of every meeting of the Managing Committee shall be
given to each member of the Managing Committee who shall, for the time being, be in
India.
59. QUORUM AND ADJOURNMENT
At any meeting of the Managing Committee, the members representing either the
Ordinary or the Associate Member, in aggregate, five shall form the quorum.
(a) If quorum is not present, the meeting shall stand adjourned to same day next week.
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(b) If at the said adjourned meeting, there is no quorum even after a gap of half an
hour from the scheduled time of the meeting, the members present will form the
quorum.
60. VOTE
Each member having Voting Rights shall have one vote and in case of tie the President,
shall, in addition to his own vote, have a casting vote.
61. NO PROXY
There shall be no proxy at meetings of the Managing Committee.
62. RECORDS OPEN FOR EXAMINATION
The record of the proceedings of the Managing Committee shall be open for examination
by the members of the Managing Committee.
63. RESOLUTION BY CIRCULATION
Any business which may be necessary for the Managing Committee to transact may, if
the President so directs, be carried out by circulation of papers among all its members;
and any resolution so circulated and approved by the majority of such members shall be
as effectual and a binding, as if the resolution had been passed at a meeting of the
Managing Committee, provided that at least the number of members who constitute the
quorum of the Managing Committee have recorded their views on the resolution.
(a) When any business is so referred by circulation to the members of the Managing
Committee, a period of not less than seven clear days shall be allowed for the
receipt of replies from such members, such period being reckoned from the date on
which the notice of the business is issued.
(b) If a resolution is circulated, the result of the circulation shall be communicated to
all members of the Managing Committee present in India and shall be recorded in
the minutes of the next meeting of the Managing Committee.
64. OTHERS
The provision in respect of General/Extraordinary General Meeting related to Service of
Notice, Notices by advertisement in a newspaper, putting on FIEO website, Non-receipt
of notice, Voting on resolution, Minutes conclusive and Manner of keeping Minutes shall
apply mutatis mutandis to the Managing Committee meeting.
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65. POWER TO PRESCRIBE FORMS ETC.
The Managing Committee shall have the power to prescribe any Form, modify the Form
as given in the Memorandum and Article of the Federation or add any new form or delete
any form for which the approval of EGM shall not be required.
66. FIRST MANAGING COMMITTEE
Notwithstanding anything contained herein, the First Managing Committee shall consist
of the following and shall hold office till the first Annual General Meeting:
President
1. Shri P.A. Narielwala Chairman, Basic Chemicals,
Pharmaceuticals and Soaps
Export Promotion Council,
Bombay
Members
2. Shri K P Goenka President, Federation of Indian
Chambers of Commerce &
Industry, New Delhi
3. Shri H K S Lindsay Representing Associated
Chambers of Commerce &
Industry, Calcutta
4. Shri G G Siraj Representing the All Indian
Exporters Chamber, Mumbai
5. Shri Sookamal Ghose Representing the Indian Chamber
of Commerce, Calcutta
6. Shri D P Goenka Representing the Indian Jute
Mills Association, Calcutta
7. Shri D R Narang Representing the Indian Sugar
Mills Association, Calcutta
8. Shri R L Rajgarhia Representing the Engineering
Export Promotion Council,
Calcutta
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9. Dr. D Banerji Representing the Chemicals &
Allied Products Export Promotion
Council, Calcutta
10. Shri N N Wadia Representing the Cotton Textiles
Export Promotion Council,
Bombay
11. Shri M J J Moideen Representing the Leather Export
Promotion Council, Madras
12. Shri M K K Nayar Representing the Cashew Export
Promotion Council, Ernakulam
13. Shri A D Gandhi Representing the Spices Export
Promotion Council, Ernakulam
14. Shri A S Bam Representing the Tea Board,
Calcutta
15. Shri H Sitarama Reddy Representing Coffee Board,
Bangalore
16. Shri M P Alexander Chairman, Coir Board and
Chairman Marine Products
Export Promotion Council,
Ernakulam
17. Shri H D Shourie Director General, Indian
Institute of Foreign Trade,
New Delhi
18. Dr. S P Chablani Managing Director, Export
Credit & Guarantee Corporation,
Bombay
The said Managing Committee shall during its tenure have the right to nominate upto six
members, as representative of the Associate Members.
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CHAPTER-9
REGIONAL OFFICE, CHAPTER AND THE REGIONAL CHAIRMAN
67. REGION
There shall be four Regions of the Federation known as
(a) Northern Region, Headquarters at New Delhi and comprising of Delhi,
Chandigarh (UT), Haryana, Himachal Pradesh, Jammu & Kashmir, , Punjab,
Rajasthan, Uttarakhand, Uttar Pradesh
(b) Western Region Headquarters at Mumbai and comprising of Maharashtra,
Chhattisgarh, Dadra and Nagar Haveli, Daman & Diu (UT) Goa, Gujarat,
Madhya Pradesh,
(c) Southern Region Headquarters at Chennai and comprising of Tamil Nadu,
Andaman and Nicobar Islands (UT), Andhra Pradesh, Karnataka, Kerala,
Lakshadweep Puducherry (UT), Telangana,
(d) Eastern Region Headquarters at Kolkata and comprising of West Bengal,
Arunachal Pradesh, Assam, Bihar, Jharkhand, Manipur, Meghalaya, Mizoram,
Nagaland, Odisha, Sikkim, Tripura
68. REGIONAL OFFICE: There are four Regional Offices of the Federation which are
situate at the following place:
Northern Region: Niryat Bhawan, Rao Tula Ram Marg
Opp. Army Hospital Research & Referral
New Delhi-110057,
Phone: +91-11-46042222, 26150101-04
Fax: +91-11-26148194, 26150077
Email: [email protected]
Western Region
TIMES SQUARE,
Unit No.3A, B-Wing, 4th Floor
Andheri Kurla Road
Andheri (East),
Mumbai-400059
Phone: +91-22-40572222,
Fax: +91-22-28392334,
Email: [email protected]
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Southern Region
Unit No.706, Spencer Plaza, 7th Floor,
769, Anna Salai,
Chennai-600 002
Phone: +91-44-28497766/ 28497755/28493333,
Fax: +91-44-28496666
Email: [email protected];
Eastern Region
Express Tower, 6th Floor, 42A, Shakespeare Sarani
(Junction of Rawdon Street and Shakespeare Sarani)
Kolkata-700 017
Phone: +91-33-40084890/91
Fax: +91-33-22805781
Email: [email protected]
69. CHAPTER
The Federation may set up Chapters at such places as may be decided by the Managing
Committee from time to time. The places and address at which the Chapters are currently
operational are available on the site of the Federation.
70. REGIONAL CHAIRMAN
There shall be a chairman called Regional Chairman representing each region and in
aggregate four.
(a) The Regional Chairman shall be ex-officio member in the Managing Committee of
the Federation.
(b) The Associate Members representing Status Holders of the respective Region shall
alone be entitled to contest and/or vote for the post of the respective Regional
Chairman.
(c) The Term of Regional Chairman shall be two years and the year shall commence
from the date of assuming the office and the year shall expire on the date of Annual
General Meeting of the following year. The two terms shall be counted with effect
from 29.10.2015. Therefore, if a member continues to a post after 29.10.2015, it
will be deemed to be one term as Regional Chairman.
(d) The Regional Chairman after holding the office for two terms, either consecutively
or otherwise shall not be eligible to contest for the post of Regional Chairman.
(e) The Regional Chairman shall not be eligible to contest for the post of President or
the Vice President of the Federation.
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71. DESIGNATION
The Regional Chairman will write on all correspondence as “Regional Chairman”
(Northern Region/Western Region/ Southern Region/ Eastern Region – as the case may
be).
72. REGIONAL COMMITTEES
The Regional Committee shall consist of the following:
(i) the Regional Chairman, and
(ii) Such number of other members as may be determined by the Regional Chairman in
consultation with the President. The number shall not exceed 2% of the members
from the respective region.
(iii) The members shall be nominated by the Regional Chairman in consultation with
members of that particular region.
73. FUNCTIONS OF REGIONAL COMMITTEE
Each Regional Committee shall take steps to promote exports of the product from its
region and perform such other functions as the Managing Committee may decide, from
time to time.
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CHAPTER-10
PRESIDENT AND VICE-PRESIDENT
74. PRESIDENT
There shall be a President of the Federation who shall
(a) Represent the Federation in any forum, body etc. and do all such acts as would be
conducive in the interests of the Federation;
(b) Preside over all the meetings of the Federation when participating;
(c) Be responsible for implementation of the decisions of the Managing Committee and
General/Extraordinary General Body Meeting;
(d) Present an Annual Report to the Members at the Annual General Body Meeting.
75. TERM OF THE PRESIDENT
The President shall ordinarily hold office for a term of two years and the year shall
commence from the date of assuming the office and the year shall expire on the date of
Annual General Meeting of the following year.
76. QUALIFICATION FOR THE PRESIDENT
A person shall be eligible to contest for the post of President if he is:
(a) Member of the Managing Committee elected under the category of „Status
Holder‟; OR
(b) Elected Chairman of an Ordinary Member of a body listed in HoP and authorised
to issue RCMC.
77. ELECTION AND RE-ELECTION OF PRESIDENT
The election shall be held as per the election bye-laws of the Federation. A person who
held the post of President in the past shall be eligible to seek re-election for the post of
President only after a gap of four years reckoned from the expiry of his previous term.
However, no person shall be eligible to seek re-election for the post of President if he has
held the post of President for two terms from any date on or after 28.09.2012. Therefore,
if a member continues to a post after 28.09.2012, it will be deemed to be one term as
President.
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78. CONTINUATION IN OFFICE
The President shall continue to be the President for his term of 2 years irrespective of
being ceased as member of the Managing Committee, except situation mentioned in
Article 80.
79. CASUAL VACANCY
If any casual vacancy occurs in the office of the President, the Vice-President shall
assume the office of the President till the expiry of the following Annual General
Meeting.
80. AUTOMATIC VACATION OF OFFICE
A person shall be deemed to have vacated the office of the President in case he/the
member ceases to be or is disqualified for being or for continuing as a member of the
Federation or whose membership is suspended or he/the member ceases to be or is
disqualified for being or for continuing as a member of the Managing Committee or he
ceases to be the Authorised Representative of the Associate Member of the Federation
whom he represented at the time of election. The term ceases and disqualified, as stated
above, shall only be confined to Article 54, 55 & 56 of the Articles of Rules &
Regulation of the Memorandum.
81. VICE PRESIDENT
There shall be a Vice-President of the Federation who shall
(a) In the absence of the President or when the President is not participating, preside
over the meeting of the Federation and represent the Federation and have the
power to perform the duties of the President.
(b) Also perform any other functions that may be entrusted to him by the President.
82. TERM OF THE VICE PRESIDENT
The Vice President shall ordinarily hold office for a term of two years and the year shall
commence from the date of assuming the office and the year shall expire on the date of
Annual General Meeting of the following year.
83. QUALIFICATION FOR THE VICE PRESIDENT
A person shall be eligible to contest for the post of Vice-President if he is:
(a) Member of the Managing Committee elected under the category of „Status
Holder‟; OR
(b) Elected Chairman of an Ordinary Member of a body listed in HoP and authorised
to issue RCMC.
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84. OTHERS
The provision in respect of the President regarding Election, Re-election, Avoidance of
conflict of interest, Continuation in office and Automatic Vacation of Office shall apply
to the Vice President.
85. CASUAL VACANCY
If any casual vacancy occurs in the office of the Vice-President, the Managing
Committee may fill up the vacancy by electing one of the members of the Managing
Committee to assume the office of the Vice-President who shall hold the office till the
expiry of the following Annual General Meeting.
86. PRESIDENT AND VICE PRESIDENT WOULD REPRESENT DIFFERENT
REGIONS
The President and the Vice President shall be from different Regions :-
The President and Vice-President shall be from different Regions as defined Clause 67 of
Chapter-9. If the President represent a particular Region depending upon the location of
the Registered Office of his company or Head Office of his firm or the location of the
Head Office of the Ordinary Member, the Vice-President shall be from a different Region
(other than the Region represented by the President)
87. ELECTION FOR ONE POST ONLY
No person shall be entitled to contest for the post of the President and the Vice President.
88. REMOVAL OF PRESIDENT/ VICE-PRESIDENT
The President and/or the Vice President may be removed by the procedure of no-
confidence motion. The President or the Vice-President, as the case may be, shall stand
removed if the no-confidence motion proposing to remove the President or the Vice
President is supported by the absolute majority of the Managing Committee members
eligible to vote in the Managing Committee and not less than two third of the members,
eligible to vote in the Managing Committee, present and voting.
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CHAPTER-11
AMENDMENT
89. AMENDMENT
The Memorandum and Article of the Federation may be amended on the recommendation
of the Managing Committee by the majority vote of the members present and voting and
belonging to the category of Ordinary Member and Associate member in an EGM of the
Federation. However, any alteration, extension or abridgement of the Objectives of the
Federation shall be carried strictly in accordance the provision of the Societies
Registration Act, 1860. The minimum quorum for adopting any amendment in the MoA
in the Managing Committee should be 50% of members of the Managing Committee
having voting rights present and voting. However, if the meeting is deferred due to
absence of quorum, the condition of aforesaid quorum will stand relaxed in the next
deferred meeting of the Managing Committee but the amendment would be decided by
the majority vote of the members present and voting.
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CHAPTER-12
SECRETARIAT
90. DIRECTOR GENERAL AND CHIEF EXECUTIVE OFFICER
There shall be Director General & Chief Executive Officer also referred to as the Director
General & CEO or DG & CEO who shall:
(a) Be the Chief Executive Authority of the Federation and shall be in overall charge
of the administration of the Federation. All the officers and the employees of the
Federation shall work under the overall guidance and supervision of the Director
General & CEO.
(b) Report to the President and shall work under the guidance and supervision of the
President.
(c) Be the Appointing Authority for posts in the Federation. However, creation of
any new post will be with the approval of Managing Committee.
(d) Have charge of all the correspondence of the Federation and shall keep an account
of the funds of the Federation and of funds connected with, or in any way
controlled by, the Federation.
(e) Keep accurate minutes of all the meetings of the Federation and of the Managing
Committees.
(f) Take proper care of all the assets belonging to the Federation.
(g) Issue notice, to the members concerned, of all the meetings of the Federation.
(h) Either countersign or arrange for authorized officer(s) to countersign all cheques
signed by the President or by any member or members of the Managing
Committee duly authorized in this behalf and shall collect all moneys due to the
Federation.
(i) Prepare a draft Annual Report of the Federation.
(j) Generally perform all such functions as are incidental to his office or as may be
assigned to him by the President or the Managing Committee, from time to time.
(k) Have the power to institute legal proceedings on behalf of the Federation and
defend the Federation in any legal matter with the approval of President, to be
ratified by the Managing Committee.
(l) Have power to delegate such of his power, by general or special order, to one or
more employees as he may decide.
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91. OFFICERS & EMPLOYEES
The officers and employees of the Federation shall devote themselves entirely to such
business and affairs of the Federation as may be assigned to them by the competent
authority. The Managing Committee may, in respect of all the employees of the
Federation, make rules to regulate the following matters, namely :
(a) Appointment, promotion and dismissal;
(b) Grant of pay, leave, allowances, pension, gratuities and compassionate
allowances;
(c) Payment of travelling allowances; and
(d) The establishment and maintenance of a Provident Fund and other funds for the
welfare of the employees.
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CHAPTER-13
FINANCE AND ACCOUNTS
92. BOOKS OF ACCOUNTS
The Managing Committee shall cause to be kept proper Books of Accounts with respect
to:
(a) Particulars of all sums of money received and expenditure by the Federation;
(b) Particulars of all sales and purchases of goods and services by the Federation; and
(c) Particulars of the assets and liabilities of the Federation.
93. KEEPING OF BOOKS OF ACCOUNTS
The Books of Accounts shall be kept at the registered office of the Federation or at such
other places as the Managing Committee thinks fit.
94. BOOKS OF ACCOUNTS OPEN FOR INSPECTION
The Books of Account shall be open for inspections by the Members. The Managing
Committee may from time to time by rules determine whether and to what extent and at
what times and places and under what conditions, the Books of Accounts of the
Federation or any of them shall be open for the inspection.
Provided that, the Books of Accounts of the Federation shall be open for inspection by an
officer duly authorized in this behalf by the Central Government for ascertaining or
verifying the income and expenditure of the Federation or for such other purposes may,
by agreement between the Federation and the Central Government, be specified in this
regard.
95. BUDGET
The Director General & CEO shall each year prepare a Budget for the ensuing year and
shall submit it to the Federation on or before such date as may be determined by the
Managing Committee.
(a) No expenditure shall be incurred until the budget is sanctioned by the Managing
Committee.
(b) The budget shall be in such form as the Managing Committee may direct, from
time to time.
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(c) Supplementary estimates of expenditure shall be submitted for the sanction of the
Managing Committee in such form and on such date as may be specified by the
Managing Committee.
96. EXPENDITURE
Subject to the provisions of these rules and the regulations framed thereunder, the
Managing Committee may:
(a) Frame rules governing expenditure of the Federation in India or outside India.
(b) Sanction such expenditure, in India or abroad, as it may think fit and write off any
sums and may delegate to the President or the Director General & CEO or other
Officer(s) of the Federation, by special or general order, such financial powers as
it may consider expedient.
Provided that any expenditure outside India shall be subject to the provisions of any law
for the time being in force governing expenditure made outside India.
97. BALANCE SHEET AND REPORT
An electronic copy of the Audited Income & Expenditure Account and Balance Sheet of
the Federation, together with the report of the Auditor and of the Managing Committee,
shall at least fourteen days previous to the Annual General Meeting of the Federation, be
sent to the members of the Federation and be hosted on the official website of FIEO for
information of the members and a copy shall also be kept at the registered office of the
Federation for the inspection of members during a period of at least fourteen days before
the meeting.
98. CUSTODY, DISBURSEMENT AND INVESTMENT OF FUNDS
The account of the Federation shall be maintained in one or more Scheduled Bank in
which all moneys and funds at the disposal of the Federation, with the exception of petty
cash and imprest money, shall be kept.
(a) The Managing Committee shall make regulations for the custody and
disbursement of funds of the Federation;
(b) The funds of the Federation, which are not required for current expenditure may
be placed in fixed deposit with any scheduled bank or may be invested in any
instrument where it is lawful for the Federation to invest subject to such general
or specific instructions as may be issued by the Government of India from time to
time. However, the decision to invest in any instrument (other than fixed deposit)
shall be decided by the Managing Committee.
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CHAPTER-14
MISCELLANEOUS
99. MISCELLANEOUS
(a) SEAL
The Federation shall have a seal and the same shall remain in the safe custody of
President/Director General & CEO. The seal of the Federation shall not be affixed
to any document, except under the general or specific authority of the Committee
and shall also not be affixed to any instrument except in the presence of two
members of the Committee or such other persons as the Committee may appoint
for the purpose; and these two members or other persons shall sign every legal
instrument to which the seal of the Federation is so affixed in their presence.
(b) REGISTER OF MEMBERS
The Federation shall maintain a Register of Members in the physical or electronic
form in which the name of the member, name of the Authorised Representative of
the Members, address, telephone number, email and such other particulars of the
Members as may be decided by the Managing Committee shall be kept.
(c) CHANGE IN CONSTITUTION OF MEMBER TO BE REPORTED
In case there is a change in the name, address or constitution of a member of the
Federation, the same shall be reported by the member to the Federation within a
period of thirty days from the date of such changes. The Committee, however,
may condone delays on merit.
(d) FOREIGN COLLABORATION
All agreements between the Federation and any foreign collaborator shall be
subject to such regulations as are in force.
100. POWERS OF THE GOVERNMENT
The Government will have the power :
(a) To give directions to the Federation as to the exercise and performance of its
functions in matters involving national security and to give advice/suggestions for
matters involving substantial public interest, and to ensure that the Federation
gives effect to such directions/suggestions to the maximum possible extent;
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(b) To call for such reports, returns and other information; with respect to the
property and other activities of the Federation as may be required from time to
time;
(c) To call for the Federation‟s revenue and capital budget i.e. the Revised and
Budgeted Estimates; and
(d) To call for FIEO‟s foreign collaboration agreements.
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II– ARTICLES OF
ELECTION
BYE-LAWS
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ELECTION BYE-LAWS
PART-I
GENERAL
1. PERSON ENTITLED TO VOTE
The Authorised Representative whose name appears in the Register of Members shall
alone be entitled to vote for any elective seat on behalf of the Member.
(a) The name and other particulars of the Authorised Representative shall be duly
intimated by the Member in the form as may be prescribed, from time to time,
duly attested by its banker.
(b) A member can have only one person as its Authorised Representative at any point
of time.
(c) Each member can have only one vote per seat for which he is entitled to vote
(d) A Disqualified Member shall not be entitled to vote and/or contest
2. PERSON ENTITLED TO CONTEST
The Authorised Representative, as detailed in (a) to (c) below, whose name appears in the
Register of Members as well as those who submit Letter of Authority in Form-I of the
MoA of FIEO within 10 days of the date of issuance of Notification for election and fulfil
the qualification under this clause shall be entitled to contest for any elective post:
(a) A sole proprietary firm or Hindu undivided family firm shall be represented by its
proprietor or karta, as the case may be as its Authorised Representative.
(b) A partnership firm, with the consent letter of majority of partners subject to a
minimum of two partners including the nominee, shall nominate any one of its
partners to act as its Authorised Representative.
(c) A company or co-operative society or other corporation by a resolution of its
Board shall nominate any of its Whole-time Directors to act as its Authorised
Representative to contest elections of the Federation.
Provided, however, that a Public Limited Company may appoint/ nominate in lieu
of the Whole-time Director, any of its full time executive, having an annual taxable
salary of not less than Rs.5.00 lacs as reflected in Form-16, provided such person is
in the employment of the Member holding a rank not below the rank of Vice-
President for a continuous period of two years on the date of nomination.
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3. CUT-OFF DATE FOR SUBSCRIPTION TO VOTE/ CONTEST
A member who has not paid annual membership subscription, in full, within three months
from the commencement of the financial year shall not be entitled to vote or contest for
any elective post.
Provided, however, that an Associate Member, who on account of its status upgrade by
the Directorate General of Foreign Trade, has paid the balance Annual Subscription Fee
on or before the expiry four months of the financial year shall be treated as valid
members to vote or contest for any elective post. This provision shall come into force
w.e.f. 1.4.2019.
4. REGION OF A MEMBER
The Region of a member for the purpose of contesting election and/or casting vote shall
be determined with reference to the place of issue of RCMC as on 1st day of the financial
year in which any election takes place.
5. DUAL CATEGORY RCMC
In case a member (other than status holder) holds valid RCMC of FIEO for the
merchandise goods as well as Service Provider, he shall be treated as electoral college in
the category of MPG only.
6. NOTICE FOR ELECTION AND VOTER LIST
(a) The Notice for election shall be issued by the Returning Officer giving the
number of vacancy under each category and the schedule of election specifying,
among others, the date for the filing/withdrawal of nomination, date of scrutiny of
nomination paper and date of election as recommended by the Managing
Committee.
(b) FIEO shall also host a provisional list of members eligible to vote on its website
inviting objection, if any, within 10 days. Thereafter a final list will be hosted at
the website of FIEO.
7. DEBARMENT
A candidate, including those contesting for the post of the President or the Vice-President
or the Regional Chairman and other members of the Managing Committee, who has filed
nomination but not withdrawn before the last date of withdrawal of candidature, if found,
before or after the election and irrespective of the election result, that she/he is not eligible
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to continue, if elected, as Member, Managing Committee under clause 56 of Chapter-8 of
the Articles of Federation shall be debarred for a period of five years from contesting the
election and the member represented by such candidate shall also be debarred for a period
of five years from nominating its representative in FIEO to contest election for any
elective post. Both, the candidate for election and the member represented by him, shall
have to give a declaration, in the prescribed format, along with nomination. The
debarment in this clause is also applicable to a member whose name is proposed to be
inducted as a member in the Managing Committee, on account of casual vacancies, and
who, on giving his consent, is inducted in the Managing Committee.
8. RETURNING OFFICER
There shall be a Returning Officer appointed by the Managing Committee who shall be
an independent person (other than employee of FIEO or members of the Managing
Committee of FIEO or members of FIEO) as the Returning Officer for the conduct of
election till the time of declaration of result. The Managing Committee may, alternatively,
also request the Central Government to nominate one of its officers to act as the
Returning Officer and the officer so nominated shall act as Returning Officer for
conducting the election. The Returning Officer shall conduct the election of FIEO within
the Rules & Regulations framed in the Memorandum & Articles of Association &
Election Bye Laws of the Federation. Immediately on declaration of result, the Returning
Officer shall cease to be the Returning Officer.
9. SCRUTINY COMMITTEE
The Scrutiny Committee shall consist of 5 members including 3 Chairmen of EPCs,
immediate Past President and a Government Nominee as decided by the Managing
Committee. The Returning Officer will be an ex-officio member and shall preside over
the Scrutiny Committee meeting.
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PART-II
ELECTION TO THE MANAGING COMMITTEE
10. ELECTION
(a) Elections to the various seats of the Managing Committee falling vacant shall be
conducted by the Federation ordinarily before the expiry of six months from the
commencement of the financial year.
(b) A Member cannot have more than one representative on the Managing Committee
and similarly an individual cannot represent more than one member in the Managing
Committee.
11. NUMBER, QUALIFICATIONS AND ELECTORATE FOR THE MANAGING
COMMITTEE ELECTION
The category of Managing Committee members, the respective number and members
entitled to vote for the seat shall be as under:
CATEGORY No of seats
Category-1 Status Holder 04
Five Star Export Houses;
Four Star Export Houses
and Three Star Export
Houses or any other
equivalent as classified in
the Foreign Trade Policy /
HoP
1 seat from each
Region
(Total- 4)
Members belonging to
Category-1 of the
respective Region shall
alone be entitled to
contest and/or vote for
seat of their Region
Category-2 Status Holders 09
One Star Export Houses
and Two Star Export
Houses or any other
equivalent as classified
in the Foreign Trade
Policy / HoP
1 seat from each
Region
(Total- 4)
Members belonging to
Category-2 of the
respective Region shall
alone be entitled to
contest and/or vote for
the seat of their Region
5 seats
All India Basis
Members belonging to
Category-2, irrespective
of their Region, shall
alone be entitled to
contest and/or vote for
this seat.
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12. ASSOCIATE MEMBER TO SUBMIT VALID RECOGNITION CERTIFICATE *
A Member under the Category-1 Status Holder, the Category-2 Status Holder and
Category-3 Regional Chairman shall be entitled to vote only in case valid recognition
certificate is duly submitted to the Federation within four months from beginning of the
financial year. This provision shall come into force w.e.f. 1.4.2019.
13. VOTER LIST
The valid voter list shall be hosted on FIEO website within 30 days from the date of
Notification of Election Process.
14. NOMINATION OF WOMAN REPRESENTATIVE
There shall be one Woman Representative from each Region (in aggregate 4) who shall
be nominated by the President in consultation with the Regional Chairman and such other
members as the President may decide.
Category-3 Regional Chairman 04
Associate Members 1 seat from each
Region
(Total- 4)
Associate Members of
the respective Region
shall alone be entitled to
contest and/or vote for
the seat of their Region
Category-4 Registered Members/Others 05
4A-Service Provider/
Consultancy/ Contractor
Firms
1 seat
All India basis
Members of the
Category-4A members
excluding the Associate
Members shall alone be
entitled to contest
and/or vote
4B- MPG Category, EOUs
& FTWZ/SEZ Units and
State and State Export
Organisations)
1 seat from each
Region
(Total- 4)
Members of the
Category-4B of the
respective Region shall
alone be entitled to
contest and/or vote for
seat of their Region
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15. PROCEDURE FOR ELECTIONS TO MANAGING COMMITTEE
(a) Nomination Form: The prescribed Nomination Form for filling the vacancies
shall be sent by Email by FIEO and subsequently will be hosted on the website of
FIEO.
(b) Filing of Nomination Form with Deposits: On or before the date and time as
specified in the Notice for election, each candidate contesting for any
category/sub-category (wherever applicable), shall, either by Registered Post or
Speed Post or by email or in person or by his proposer, between the office hours
cause to be delivered, in a sealed cover, to the returning officer/ designated person
at the place specified in this behalf in the notice, the prescribed Nomination Form
completed in all respect and signed by the candidate and by another person who is
an eligible elector/member of the same category/sub-category (wherever
applicable), as proposer.
Provided further that no nomination paper shall be delivered to the returning
officer/ designated person on a day which is a public holiday.
If delivered by hand, a receipt as per the following on demand may be issued.
“Received one closed envelope said to contain Nomination Form for the Post of
__________” (applicable category/sub-category).
(c) One member one seat: A member can file Nomination Form for only one seat.
(d) Proposer: An eligible elector/member can propose as many candidates under
each category/sub-category (wherever applicable), as he has number of votes
under each such category/sub-category (wherever applicable).
(e) Deposit: No Nomination Form shall be considered valid if a deposit of Rs.
1,00,000/- (Rupees One Lac only) through demand draft in favour of “Federation
of Indian Export Organisations” payable at New Delhi is submitted by the
candidates along with the Nomination Form to be considered as valid. In case, the
candidate gets more than 15% of the valid votes polled, the deposit amount will
be refunded to the candidate. The deposit amount of other candidates shall be
forfeited by FIEO. However, if no candidate gets 15% of the valid votes polled,
the deposit amount of the candidates who got the highest and the second highest
number of vote will be refunded to them. The deposit amount of other candidates
shall be forfeited by FIEO.
(f) Late nomination: Any Nomination Form received after the date and time
notified in the Election Notice shall not be entertained.
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(g) Scrutiny and Publication of valid and Invalid Nomination *: The envelope
said to contain the Nomination Forms received by the notified date and time shall
be opened and scrutinised by the Scrutiny Committee appointed by the Managing
Committee. The Candidate filling the nomination shall be allowed by the
Returning Officer to attend the Scrutiny Committee meeting. The Scrutiny
Committee shall prepare a list of valid and invalid nominations. The Returning
Officer shall, under his signature, host the said list of valid Nominations on FIEO
website for information of the candidates and the members. Such list will be
treated as final and binding on all.
(h) Reason to be communicated : The Returning Officer shall send intimation to the
candidate the ground(s) for treating the Nomination Form as Invalid.
16. WEB BASED ELECTION FOR MANAGING COMMITTEE MEMBERS
The election to the Managing Committee members under each category/sub-category
(wherever applicable), shall be conducted by the use of e-ballot.
(a) The e-ballot shall be sent electronically to all the eligible voters by an agency as
approved by the Managing Committee of the Federation.
(b) There shall be no paper ballot, unless otherwise decided by the Managing
Committee.
(c) The e-ballot received on or before the date and time as specified in the Notice for
election shall alone be treated as valid.
17. COUNTING OF VOTE AND DECLARATION OF RESULT
The vote shall be counted electronically under the guidance and supervision of the
Returning Officer by the representative of the agency conducting the web based poll.
(a) The Director General & CEO or his nominee and the candidate or one of his duly
authorised representatives shall be entitled to remain present and witness the
counting of votes.
(b) Immediately after counting of votes, the result of vote polled shall be declared by the
Returning Officer and formally be declared at the AGM and such person(s) shall be
declared elected and shall assume charge of respective post(s) only after the
declaration of the result at the AGM.
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PART-III
ELECTIONS OF THE PRESIDENT/VICE PRESIDENT
18. ELECTORAL COLLEGE
The following members of the Federation shall constitute the Electoral College for the
election to the post of the President and the Vice President of the Federation subject to
fulfilment of criteria for valid electorates as laid down for other members‟ election of the
Managing Committee (to receive the membership fee within six months from the
commencement of the financial year by the Federation) :
(a) All Associate members
(b) All Ordinary members
(c)* Registered Member of FIEO under the category of Multi Product Group (MPG)
having export turnover of Rs.five crore or more in the preceding year.
19. CANDIDATE AND PROPOSER
The Returning Officer will call the nomination from the eligible members of the
Managing Committee (Ordinary Members and Associate members) who can file
Nomination Form either for the post of the President or the Vice President, but not for
both.
20. OTHERS
The provision as applicable for election for the Managing Committee Member relating to
Nomination Form, Presentation of Nomination Form with Deposits shall be mutatis
mutandis applicable to the election to the President/Vice President.
21. DEPOSIT
No Nomination Form shall be considered valid if a deposit of Rs.3,00,000/- (Rupees
Three Lac only) through demand draft in favour of “Federation of Indian Export
Organisations” payable at New Delhi is submitted by the candidates along with the
Nomination Form to be considered as valid. In case, the candidate gets more than 25% of
the valid votes polled, the deposit amount will be refunded to the candidate. The deposit
amount of other candidates shall be forfeited by FIEO. However, if no candidate gets
25% of the valid votes polled, the deposit amount of the candidates who got the highest
and the second highest number of vote will be refunded to them. The deposit amount of
other candidates shall be forfeited by FIEO.
* Amended in the EGM held on 25.03.2019
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22. DATE, VENUE AND PROCESS OF ELECTION
The election shall be held electronically on the date of every alternate AGM provided it is
not a public holiday. The election shall be held at the Registered Office of the Federation
or at any place in New Delhi/Delhi. When election for both the posts of President and
Vice-President has to take place, the election for the post of President will be held first.
Upon announcement of the Result of the election to the post of President, the election for
the post of Vice-President will be held. Since Vice-President shall be from a different
Region (other than the Region represented by the President), only nominees from a
different Region would be eligible to contest for the post of Vice-President. If the
election is held only for the post of Vice-President/President, the eligible nominee will be
from the Region other than the Region represented by President/Vice-President.
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FORMS PRESCRIBED BY THE MANAGING COMMITTEE
FORM - I
LETTER OF AUTHORITY
(To be given on the business letterhead of the member in triplicate)
We, hereby appoint the individual whose names and signatures are attested below as our Authorised
Representative in the FIEO who is hereby authorised, to vote on our behalf and represent us in any
meetings of FIEO.
1. Name of the Member :
2. Address :
3. Status
(Select one) : One Star Export Houses*/Two Star Export
Houses*/ Three Star Export Houses*/ Four Star
Export Houses*/Five Star Export Houses*/
Service Provider/MPG/EPC/Commodity Board/
Association/ Chamber of Commerce/ Institutes
4. Name & Designation in Capital :
Letters of Authorised representative
5. Signatures of Authorised :
Representative
6. Mobile Number of Authorised :
Representative
7. Name, Designation and :
Signatures of Head of
Organisation Or Authorised
Signatory of the Organisation
with seal or stamp of the
Organisation.
8. Attested by Bank/Chartered :
Accountant with seal & Regn. No.
Date : _____(dd)_____(mm)___________(yyyy)
(Subsequently, above authorized representative may re-authorise another person to attend any specific meeting
and he may attest the signatures).
Note : In case of Public Limited Company, the attestation by the Director of the Company, having Resolution of
the Board of Directors instead of Bank/Chartered Accountant, as stipulated in Serial No.8 will suffice.
* or any equivalent status granted in the Foreign Trade Policy.
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FORM-II
NOMINATION FORM
FEDERATION OF INDIAN EXPORT ORGANISATIONS
YEAR ..............
The Returning Officer
___________________
___________________
___________________
Dear Sir,
I propose the name of Shri/Smt ______________ (Name in block letters) Authorised
Representative of __________ (Name of the Member) for election as a Member of the Managing
Committee of the Federation of Indian Export Organisations, New Delhi from the following
constituency:
Category-1 Status Holder
Status Holder: Five Star Export Houses; Four Star Export
Houses and Three Star Export Houses as classified in the
Foreign Trade Policy / HoP
Region
North: ( )
West: ( )
South: ( )
East: ( )
Category-2A
Status Holders: One Star Export Houses and Two Star
Export Houses or any other equivalent as classified in the
Foreign Trade Policy / HoP
Region
North: ( )
West: ( )
South: ( )
East: ( )
Category-2B Status Holders
Status Holders: One Star Export Houses and Two Star
Export Houses or any other equivalent as classified in the
Foreign Trade Policy / HoP- All India Basis
Category-3
Regional Chairman Region
North: ( )
West: ( )
South: ( )
East: ( )
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Category-4A
Service Provider/ Consultancy/ Contractor Firms
(on all India basis)
Category-4B
MPG Category, EOUs & FTWZ/SEZ Units and State and
State Export Organisations)
Region
North: ( )
West: ( )
South: ( )
East: ( )
(Please tick ( √ ) against the constituency applicable)
Yours faithfully,
(Signature of Proposer)
Name & Designation of Proposer ________________
Official Address ______________
Date __________
I agree to the above nomination. I also certify that I am Authorised Representative of
M/s_____________________ a member of FIEO and eligible as per Article 21, 55 & 56 of
Articles of Rules & Regulations and Article 2 of Election Bye-Laws. The requisite deposit fee as
per Election Bye Laws of FIEO by way of demand draft bearing No._____ dated______ drawn
on____________is attached.
I am also attaching a copy of the Resolution of the Board nominating me as its
Authorised Representative, as per clause 2 (c) of the Election Bye Laws to contest the election
(Applicable only for Public/Private Limited Companies).
(Signature of candidate)
Name & Designation of Candidate ________________
Official Address ______________
Date __________
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FORM-III
E-BALLOT
FEDERATION OF INDIAN EXPORT ORGANISATIONS
E-BALLOT
(The constituency concerned)
S. No. Name of the candidate Cross Here
Representing Member
1. Shri
2. Shri
3. Shri
Please Note:
1. You can vote for upto two candidates.
2. You can cast maximum of only two votes – one vote per candidate.
3. Please put a cross (X) in the space specially provided against the candidate of your
choice.
4. PLEASE DO NOT SIGN OR MARK THE BALLOT PAPER IN ANY MANNER
THAT CAN REVEAL YOUR IDENTITY.
sd/-
RETURNING OFFICER
NEW DELHI
Please Note
(In the above sample, it has been presumed there are two vacancies and three candidates. This
will differ as per the circumstances)