Download - Mastering Your Time
Mastering Your Time
Jagannathan SJune 2013
Before we start…This session is not meant to be a comprehensive alternate to the ubiquitous trainings / resources on time managementI strongly urge you to spend some time seeing this YouTube video from Tony Schwartz – “Manage your energy, not your time”Seriously commit to applying some of these practices in your daily life – Else this session and these resources will not improve your lifeMany of the techniques mentioned in this session can be easily converted to habitsThis session applies equally to professional and personal life
Energy Quadrant
© 2010 The Energy Project. All rights reserved.
This is where we desire to be
Desired Behaviors Periodically analyze how you spend your time – AWARENESS PRECEDES CHANGE!!!
Become ORGANIZED – This is the most important habit to master your time!
Quick test: Can you locate something you want within 30 mins?
Desired Behaviors Strive to become PROACTIVE – don’t Procrastinate
Learn to politely say “NO”
Desired Behaviors
DIFFERENTIATE Tasks
URGENT IMPORTANT
V/S
What works for me ?“URGENCY MATRIX©” to organize and prioritize tasks
© Stephen Covey – The 7 Habits of Highly Effective People
PROACTIVE ZONE
What works for me ?
Build a single view of all your tasks – PROFESSIONAL & PERSONAL
and
Place them on the “Urgency Matrix”
What works for me ?
Consciously filter your tasks through the “Urgency Matrix” till it becomes a sub-conscious HABIT!
My observation: Doing anything repeatedly for about a month
makes it into a habit!
What works for me ?LIMIT the # of tasks in the “Proactive” Zone
There are only 24 hours in any person’s day!
If something extra comes IN, something else needs to go OUT
What works for me ?
Learn to say along with the reasons
Unscheduled
tasks
Interruptions
New
Com
mitm
ents
NO
What works for me ?
Define WEEKLY / MONTHLY GOALS
and
SCHEDULE it – What gets scheduled gets done!
What works for me ?E-Mail Clearing Techniques
Check e-mails only on a schedule
Organize e-mails – Important / Urgent
Sort e-mails by subject line and read from the top of the thread
I have a notion of a “clean” Inbox at the end of each day
What works for me ?Speed Reading
Use technology / tools as aids to keep you in the “Proactive” Zone
What works for me ?Avoid disruptions when focusing on IMPORTANT tasks
DELEGATE and create bandwidth when needed
What works for me ?Review your calendar at least once every 6 months
Create your own “personal time” for self-development and investing on hobbies/passion – Sharpen your saw
What works for me ?IDENTIFY & ELIMINATE Time Wasters
InterruptionsGossip / Frequent socializingPoor planningStress and anxietyFrequent task switchingUnscheduled visitors/phone callsUn-wanted meetingsInternet browsing with no objective…
Multi-TaskingNot necessarily an innate skill
Tools can help us stay on top of multiple things
Helps use “wait time” productivelyVery harmful when tasks need focusMight avoid boredom at workMight be sometimes a “necessary evil”
HoweverNot all jobs need this skillFrequent task-switching is counter-productive
Important Don’ts Over-schedule your day – you become
inflexible and stressed Attempt to do too much Frequently switch between tasks
Always attempt to be a perfectionist – be kind on yourself
THANK YOU