MAS/FPS Fall Directors’ Workshop
MDE OFS Updates October 2014
Office of Field Services
Regular Carryover
Earliest Date to obligate funds for 14-15 7/01/14
Last day to obligate funds for 2013-14 9/30/14
Deadline for filing the FER 11/29/14
Deadline for applying for funds 11/30/14 1/15/15
Date on which districts that have not yet applied will receive an email notification that the funds will be recaptured and reallocated in 15 days
11/30/14 1/15/15
Deadline for Comparability Certification 12/10/14
Important Dates
Month Action
August-September 2014
• Training of LEA staff on Program Evaluation Tool• Program/Activity selection• Identification of evaluation criteria• Student baseline assessment collection• Monitoring fidelity of program
October 2014 • Student assessment collection• Monitoring fidelity of program
November 2014 • Student assessment collection• Monitoring fidelity of program• Build stakeholder surveys based on guiding questions in the Program Evaluation
Tool
December 2014-January 2015
• Student assessment collection• Monitoring fidelity of program• Review Program Evaluation Tool and progress• Continue building surveys
Sample Program Evaluation Calendar
Month Action
February 2015
• Program/Activity Refresher PD • Student assessment collection• Monitoring fidelity of program• Release survey to stakeholders (Staff, Parents, Students)
March 2015 • Student assessment collection• Monitoring fidelity of program• Collect and analyze survey results (possibly include in School Process Rubrics 40/90)
April 2015 • Student assessment collection• Monitoring fidelity of program
May/June 2015
• Final student assessment collection• Analyze data• Monitoring fidelity of program• Review Program Evaluation Tool and progress• Upload Program Evaluation Tool in ASSIST
Sample Program Evaluation Calendar
Final Expenditure Report (FER)
• The FER must be submitted and certified by November 29, 2014.
• The program and finance officials should review FER together for accuracy before submitting.
• Pay special attention to items in red; they signal a potential deviation issue.
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ComparabilityFor districts with Title I schools and overlapping grade spans:
•Download the 2014-15 Comparability Worksheets from the OFS website.•Initiate and certify the FY2015 Title I, Part A Comparability Certification in MEGS+.•Upload your completed Excel worksheets.•Submit by December 10, 2014.
Easy Approval for Modifications and Amendments
• Read the Help Information provided in the CA and TISS.
• Read and address all comments from the consultant(s).
• Apply for 100% of the posted allocations.
• Make sure all budget detail items tie directly to the DIP/SIP/SBDIP.
More Hints
• Check that each activity being funded is supplementary, reasonable, necessary, allowable, allocable, and meets the intent and purpose of the grant source.
• Use budget detail descriptions that are consistent with the samples provided by MDE.
AmendmentsThe district must amend the TISS and CA if:
•It is not currently approved for its full allocation.
•It has carryover funds not expended during the initial year of availability.
•It chooses to add or delete staff, or increase/decrease staff FTEs in its approved budget.
Amendments• Provide an Amendment Justification to
detail changes/updates/reservations made to the budgets of each funding source.
• Upload job descriptions for any new positions in the Consolidated Application.
• Align Program Information screens with the budgets in the CA.
Amendments
•Ensure that the Title I School Selection is completed correctly and is consistent with the amended Consolidated Application.
•Adjust required reservations for Priority/Focus Schools, Private Schools, and Parent Involvement.
•Submit no later than January 15, 2015.
Title I, Part A Carryover Waiver
LEAs that do not obligate 85% of their Title I, Part A funds may be granted a waiver from this limitation only once every three years.
See the MDE/OFS website for the waiver request.
Private School Reminder• Private school consultations should be
ongoing and documented.
• Private schools should be included during the amendment process, if applicable.
• Payments are not to be made directly to private schools.
• Private school programs must be monitored and evaluated by the LEA.
Focus School Set-Aside Requirements• Year Two
– School-10% of the school’s current year Title I, Part A allocation
• Year Three– School-10% of the school’s current year Title I, Part A
allocation– District-10% of each of the Focus School’s previous
Title IA budget, up to a maximum 10% district-set aside. During Year 4, it increases to 15%.
Focus School Set-Aside Requirements (School)
Allowable Uses:
•Professional Learning
•Weekly/daily teacher collaboration time
•Surveys of Enacted Curriculum
•Culture/climate interventions
•Professional learning on implementation of Essential Elements for teachers of MI-ACCESS students in the bottom 30%.
•Contract with local ISD/ESA for a School Improvement Review or AdvancED Michigan for a School Diagnostic Review, which will provide an external perspective on process that best support student achievement.
Focus School Set-Aside Requirements (District)
Allowable Uses:•Provide a multi-tiered system of supports that includes scaffolded instruction for SWD and EL students if the school does not currently implement one. If the school already implements such a system, deepen or broaden the scope or enhance the fidelity of its implementation.
•Professional learning on research-based interventions aligned to building’s needs assessment.
Priority School Set-Aside Requirements• Year One
– School-10% of the school’s current year Title I, Part A allocation• Year Two
– School-10% of the school’s current year Title I, Part A allocation– District-Sum of 10% of each Priority school’s previous year
school-level budget, up to an aggregate maximum not to exceed 10% of the current year District Title I, Part A allocation
• Year Three– School-10% of the school’s current year Title I, Part A allocation– District-Sum of 15% of each remaining Priority school’s previous
year school-level Title I, Part A budget up to an aggregate maximum not to exceed 15% of the current year District Title I, Part A allocation.
Priority School Set-Aside Requirements(School)
Allowable Uses:•Professional learning aligned to the Reform-Redesign Plan.•Contract with local ISD/ESA for a School Improvement Review or AdvancED for a School Diagnostics Review•Daily/weekly teacher collaboration time•Culture/climate interventions
Priority School Set-Aside Requirements(District)
Allowable Uses:
•Increased Learning Time
•Implement or strengthen MTSS for SWD and EL
•Professional learning for staff aligned to building needs assessment, especially SWD and EL
•Process improvement consultation for district system-level redesign for rapid school turnaround
•Release time for a teacher-leader from the Priority School for one year to provide technical assistance to the school and district stakeholders
•Supplemental interim baseline assessments
MDE/OFS Website
www.michigan.gov/ofs
Questions and AnswersContact the Office of Field Services:
• Regions 1-5………………….517-373-4004
• Special Populations…….…..517-373-6066
Homeless, Migrant, Section 31a, Section 41, Title I, D and Title III
•Finance…….…………………517-373-2519
