MANAGING DIGITAL CONTENT OVER TIME MODULE 5: MANAGECreated for the Digital Education Outreach Program by:Damien Cassidy, State Library of NSWEmma Jolley, National Library of AustraliaRachel Merrick, State Library of QueenslandJill Waters, LINC Tasmania
Managing Digital Content Over Time by NORTHERN TERRITORY LIBRARY and National & State Libraries Australasia is licensed under a Creative Commons Attribution 4.0 International License.
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— IDENTIFY
— What digital content do you have?
— SELECT
— What portion of that
content will be
preserved?
— STORE
— What issues are there for
long-term storage?
— PROTECT— What steps
are needed to protect
your digital content?
— MANAGE— What provisions
are needed for long-
term manageme
nt?
— PROVIDE— What considerations are there for long-term
access?
The digital preservation lifecycle
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At the end of this module you will have an understanding of:
• what good management is and why it is important
• what a Trusted Digital Repository does
• how to achieve a TDR through good management
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What is good management?
Commitment to a holistic and sustainable preservation plan.
—Preservation plan
— Preservation policy
— Functional policies
— Community
standards
— Preservation strategy
— Procedures
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Why is digital preservation management important?
• To maintain the safety of digital objects over time.
Digital objects are not preserved, they must continually be preserved.
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Digital preservation standards
• We aren’t re-inventing the wheel.• Community of practice that is decades old.• International standards to guide.
Confiance (1827), Royal Museums Greenwich CC BY-NC-SA 4.0
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Exercise
A man performing exercises in a frame with weights and pulleys lithograph by E. Parry & Co., Wellcome Library, CC BY 4.0
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Trusted Digital Repository
Has a mission to provide reliable, long-term access to managed digital resources to its designated community, now and into the future.
Server room by Torkild Retvedt CC BY-SA 2.0
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TDR: Community standards
Organisational commitment to developing a repository that complies with the OAIS.
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TDR: Commitment
The organisation commits to the development of a TDR that complies with prevailing standards, policies and practices.
Wedding of Nancy and Clarrie Wieting, Brisbane, ca. 1925, John Oxley Library, State Library of Queensland
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TDR: Management
The organisation can demonstrate that its legal mission, legal status and operations can support a TDR.
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TDR: Resources
Organisation establishes and can sustain a sound financial base for the TDR.
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TDR: Infrastructure
Organisation develops executes and reviews plans that meet infrastructure and preservation requirements.
A row of computers in a server rack CSIRO CC BY 3.0
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TDR: Protection and control
Organisation ensures the reliable operation of the TDR by adopting appropriate security measures.
Believed to be NSW Volunteers Easter Encampment at Windsor, April 1884 – soldiers and horseState Records NSW
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TDR: Documentation
Organisation establishes a systematic approach and supporting protocols and techniques to provide comprehensive documentation of all activities.
Image: Smithsonian Institution
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Balanced management
An effective approach will address:• organisation• technology• resources
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ORGANISATION
A Digital Library by Eric Hackathorn CC BY-NC-SA 2.0
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Organisation: people
Diverse knowledge and skills from across the organisation.
Just as it takes a village to raise a child, it takes an organisation to manage a digital preservation program.
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The Dream Team
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Organisation: Policies
• legitimise• guide• specify the organisation’s commitment.
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TECHNOLOGY
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Technology: Assessment
Choose the technology that is right for your organisation’s needs.
• Prioritise• Assess• Plan• Select
threesixtyfive | day 244, Sybren Stüvel CC BY-NC-ND 2.0
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Technology: Evaluation
Monitor and evaluate how technology meets changing needs.
Day 122 - West Midlands Police - Forensic Scene Investigator FSIWest Midlands Police CC BY-SA 2.0
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Technology: Management
Management of technology is a continuous process.
— Prioritise
— Assess
— Plan
— Select— Fund
— Monitor
— Evaluate
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RESOURCES
Treasure Chest by Tom Garnett CC BY 2.0
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Resources: Funding
• Priority to preserve• Understanding of costs• Explicitly written in budget
Boy in a garden with a dog and koala State Library of Queensland
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Resources: Staffing
• Explicit digital preservation roles and duties• Upskilling staff to onboard
Staff with trained goats in R. Carson's waggon yard in Bowen, 1906 State Library of Queensland
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— IDENTIFY
— SELECT
— STORE
— PROTECT
— MANAGE
— PROVIDE
What we’ve covered today:
• What is good management?
• Why is digital preservation management important?
• Elements of a trusted digital repository
• Three legs of balanced management
THANK YOUContact details
