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Manage a project portfoliopeople processes tools
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we love open source
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from idea...
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to product!
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sofware projects are challenging
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sofware projects are challenging
Who’s first? How much time project X needs? When project Y will end?Are we on time?Are we on budget?
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sofware projects are challenging
How can we manage a project portfolio?
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our journey
1) early days2) growing 3) today4) tomorrow
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foundations: agile manifesto
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xp: pair programming
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xp tdd
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xp: YAGNI
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foundations: extreme programming
If integration testing is important, then we'll integrate and test several times a day (continuous integration).
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our journey
1) early days2) growing 3) today4) tomorrow
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the early days
new projectsalmost no support/maintenance
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the early days
devsops
no UX / Design
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scenario
a new project lifecycle
us
scenario
scenario usus
ideabusiness
objectives
usus
usus
usususususususProduct Backlog
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iteration meeting
usususususususProduct Backlog
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iteration meeting
usususus Product Backlog
ususus Prioritization
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iteration meeting
usususus Product Backlog
ususus Planning
Iteration 1
ususus
Iteration
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iteration based flow
pair A Iteration 1 Iteration 2 Iteration n...
release release release
planning planning planning
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a new project lifecycle
Velocity:120 pts total20 pts closed--> 6 iterations
Burndown chartIteration x
ususus
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a new project lifecycle
Leave room for:
Iteration x
ususus
Bugs b
Emergencies e
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what about 2 projects?
pair A Iteration 1 Iteration 2 Iteration n...
pair B Iteration 1 Iteration 2 Iteration n...
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every day: stand up meetings
Rules:
- 10/15 minutes- yesterday- tomorrow- roadblock
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hitting max capacity
pair A Iteration 1 Iteration 2 Iteration n...
pair B Iteration 1 Iteration 2 Iteration n...
Iteration 1
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hitting max capacity
pair A Iteration 1 Iteration 2 Iteration n...
pair B Iteration 1 Iteration 2 Iteration n...
Iteration 1
Iteration 2
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context switch kills productivity
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time to market
pair A I 1 I 1 I 2 I 2 I 3 I 3 I 4 I 4
pair B I 1 I 1I 2 I 2I 3 I 3I 4 I 4
* *
**
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bottlenecks
devsops
no UX / Design
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our journey
1) early days2) growing 3) today4) tomorrow
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old & new
new incoming projects“old” projects in maintenance
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old & new
Rules:
- no 100% pair- no iteration- fifo
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er
pair A Iteration 1 Iteration 2 Iteration n...
pair B Iteration 1 Iteration 2 Iteration n...
ER t t t t t t ...
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er
iteration based project planning doesn’t change
Emergency room prj task pts
a task 1 2
b task 2 1
c task 3 0.5
c task 4 3
d task 5 5
a task 6 1
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our journey
1) early days2) growing 3) today4) tomorrow
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what we learned
context switch is bad iterations: performance +, react -er (flow): performance -, react +
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split team
devs
ops
ux
devs
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trello
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kanban board
todo (10) working (4) qa (2) deploy (2) done
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1 backlog per project
usususususususProject A
usususususususProject D
usususususususProject B
usususususususProject C
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1 backlog per project
id status User Stories / Task Pts Details
3455 Task 1 0.5
3466 User Story 1 1
3243 Task 2 2
6545 Task 3 3
6578 Task 4 1
7654 User Story 2 1
1234 User Story 3 5
4325 0.5
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weekly planning
week # id Project Task Pts Effort
21 3455 A 14
21 3466 A
21 3243 A
21 6545 C task: go live with new homepage 0.5
21 6578 C
20 8978 B Task I 1 20
20 7654 B User Story 1 0.5
20 1234 C Task 3
20 4325 A Task 2
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weekly planning
week # id Project Task Pts Effort
21 3455 A 14
21 3466 A
21 3243 A
21 6545 C task: go live with new homepage 0.5
21 6578 C
20 8978 B Task I 1 20
20 7654 B User Story 1 0.5
20 1234 C Task 3
20 4325 A Task 2
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weekly planning
week # id Project Task Pts Effort
21 3455 A 14
21 3466 A
21 3243 A
21 6545 C task: go live with new homepage 0.5
21 6578 C
20 8978 B Task I 1 20
20 7654 B User Story 1 0.5
20 1234 C Task 3
20 4325 A Task 2
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kanban board
todo (10) working (4) qa (2) deploy (2) done
8978
7654
1234
4325
3049
4343
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kanban board
todo (10) working (4) qa (2) deploy (2) done
8978
7654
1234
4325
3049
4343
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kanban board
todo (10) working (4) qa (2) deploy (2) done
8978
7654
1234
4325
3049
4343
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kanban board
todo (10) working (4) qa (2) deploy (2) done
8978
7654
1234
4325
3049
4343
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kanban board
todo (10) working (4) qa (2) deploy (2) done
8978
7654
1234
4325
3049
4343
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kanban board
todo (10) working (4) qa (2) deploy (2) done
8978
7654
1234
4325
3049
4343
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weekly planning
week # id Project Task Pts Effort
21 3455 A 14
21 3466 A
21 3243 A
21 6545 C task: go live with new homepage 0.5
21 6578 C
21 1234 C Task 3
20 8978 B Task I 1 20
20 7654 B User Story 1 0.5
20 4325 A Task 2
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long term planning: allocate time
project/week
w 20 w 21 w 22 w 23 w 24 w 25
prj A 0 0 10 10 0
prj B 5 5 5 5 0
prj C 0 0 5 0 0
prj D 10 5 5 0 5
tot pts 15 10 25 15 5
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kanban board
todo (10) working (4) qa (2) deploy (2) done
30494343
7654
1234
4325
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long term planning
project/week
w 20 w 21 w 22 w 23 w 24 w 25
prj A 0 0 10 10 0
prj B 5 5 5 5 0
prj C 0 0 5 0 0
prj D 10 5 5 0 5
tot pts 15 10 25 15 5
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our journey
1) early days2) growing 3) today4) tomorrow
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tomorrow
trello is not enoughdata duplication across systems
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Wrap up
wrap up
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Wrap up
flow based work is quite flexible
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Wrap up
x functional teams FTW!
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Wrap up
beware context switch
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Wrap up
things will change
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Wrap up
try / experiment
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that’s all folks!
Creditslightbuld http://www.flickr.com/photos/ful1toproduct: http://www.flickr.com/photos/ahmad-amirul/3243817815/equilibrist: http://www.flickr.com/photos/taniacataldo/5399392184/agile: http://blog.twg.ca/2009/04/selling-agile-are-estimates-the-new-spec/pair: http://www.flickr.com/photos/provoost/2246718091/net: http://www.flickr.com/photos/saintbob/165829023/xkcd condiments: http://www.cosc.canterbury.ac.nz/csfieldguide/student/_images/SE-xkcd-the-general-problem.pngpair: http://www.flickr.com/photos/improveit/1470213987context switch: http://www.personalkanban.com/pk/expert/context-switching-why-limit-your-wip-iver: http://www.flickr.com/photos/markcoggins/483973612/all icons: http://commons.wikimedia.org/wiki/Category:People_icons