Dheeraj Gupta [email protected]
+91- 9725244799
Logistics- L&T, Vadodara
Dheeraj Gupta - [email protected] +91-9725244799
Logistics in Proposal CO-ORDINATION WITH PROPOSAL TEAM FOR TRANSPORTATION COSTING
• Data Collection Supplier Location, Shipping Dimension, Weight, Dispatch schedule, Type of cargo, Urgency.
• Site Survey
Weather, Site Approach Road, Road & Rail network , Nearest Air/Sea port facilities, Custom requirements, Route inside site, warehouse planning.
• Transportation Feasibility Study/ Route Survey
Learning: 1. Availability of Shipping data is essential for effective costing & Planning. 2. Fluctuation in Oil Price, Currency affects Transportation cost. 3. LSP’s Cold responses on Proposals affects costing.
Achievement : Worked in 25 Nos. of Proposals .15 Domestics & 10 Internationals, 12 Projects awarded .
Dheeraj Gupta - [email protected] +91-9725244799
WORK – ORDERING : RFQ PREPARATION AND FOLLOW-UP WITH VENDOR FOR COSTING
Types of RFQs to be sent to LSP: • Ocean & Air Transport for Import Shipments • Indigenous General Cargo Transportation • Indigenous ODC Transportation • Custom Clearance The following documents shall be obtained from the LSP along with the Offer: • Proposed Execution Plan (Method Statement) • Proposed Organisation Chart • Project Execution Experience of Last 3 Years • Office Network • Client List & References • Last 3 years Financial Statements • Commercial Offer • Validity of Offer Dheeraj Gupta - [email protected]
+91-9725244799
WORK – ORDERING : Appointment of LSP/ Award of Contracts
LSP Evaluation Criteria :
• Company Set-up & Network in Project Country & worldwide.
• Effective Execution Team & IT Strength
• Experience in Handling Turn Key Projects
• Client List & Projects Handled
• Proven Track Record (PTR) with L&T and other companies.
• ODC/ Heavy Lift Transportation Experience
Learning: 1. Rigidness of LSP’s T&C. 2. Nos. of LSP for a project should be as minimum as possible. 3. Timely Close out of Order is required for delivering material on time. 4. Different LSP have different T&C, bringing them on same platform is difficult.
Achievement : •Online order closing through e-Sourcing ARIBA portal by various type of eAuctions. •Worked with more than 50 Nos. of LSP/ FF.
COORDINATION IN LOGISTICS : COORDINATION WITH SUPPLIER , HQ, SITE, LSP FOR MOVEMENT AS PER PROJECT SCHEDULE
Learning: 1. Lack of coordination cost demurrage and detention. 2.Effective Reporting system is must. 3. Conflict arise when if decision is pending from higher authorities. 4. Availability of resource at Site/ Supplier works must be noted. 5. Real info on urgency of Shipment. 6. Problem in getting vehicle Month end, year end & festive season, .
Project Procedure Following documents shall be prepared: •Project Shipping Procedure •Packing, Marking & Shipping Instructions •Feasibility study report for ODC transportation •Reporting System Coordination with Supplier •Readiness of Shipments •Custom Clearance Status of Foreign Vendor •Plan according to INCOTERMS Coordination with LSP •Airline/ Carrier name •Expected Arrival at Airport, Port or Consolidation Point • Expected Loading Date • Shipping Schedule • Expected Date of Arrival at Port of Destination • Transhipment details Coordination at Site •Availability of Unloading Resources, Space, Warehousing. •Informing Site for ETA, Upcoming Shipments
Achievement : Worked in coordination with more than 300 Suppliers all over the world.
Dheeraj Gupta - [email protected] +91-9725244799
Dispatch Planning DISPATCH PLANNING AS PER SCHEDULE AFTER COORDINATING HQ AND FACTORY
• General & ODC Shipments
• Packing List
• Preliminary Site Survey
• Transportation Feasibility
• Mode of Transport
• Dispatch Instructions
• Cargo Booking & Collection
• Special Cargo Requirement
• Transit and Arrival of cargo
• Unloading & Storing arrangements at Site
Learning : 1. Ensure to have Proper Dispatch Schedule in Advance 2.Timely nomination of LSP is must. 3.Resources availability at site to be checked. 4. Route to be identify along with alternatives. 5. Supplier & LSP must be educated with Dispatch Instructions. 6. Proper packing/ support for critical shipments.
Achievement : Worked in coordination with more than 300 Suppliers all over the world & 70 Buyers/ Lead Buyers of Dept.
Dheeraj Gupta - [email protected] +91-9725244799
Payment to LSP CHECKING THE INVOICE OF LOGISTICS SERVICE PROVIDER AND CLEAR AS PER CONTRACT AND WORK
Learning: 1. Proper record updating is needed for minimizing Double Billing. 2. Work-order should clear on each commercial point. 3. LSP to be educated of correct taxation. 4. All supporting documents to be thoroughly check for ODC/ Detention charges cross verification
Points to be checked : •Site Acknowledgement on LR is in place (with no qualifying remarks such as shortage, damage etc.) • Extra ODC Charges are applied as per P.O. terms • Extra Weight claim is supported by weigh slip • Enroute Charges are supported with challans & vouchers • Port charges are supported with receipts • Demurrage / detention charges are supported with Proof • Correctness of Surcharges • Correctness of Transit time for calculating penalty/ bonus • Correctness of charges applied on account of fuel price increase
Achievement : More than 1000 Nos of Purchase Order made for more than 50 Nos LSPs. Dheeraj Gupta - [email protected]
+91-9725244799
Custom Clearance CHECKING OF IMPORT DOCUMENTS FOR IMPORTED CARGO AND COORDINATE WITH SERVICE PROVIDER TO CLEARED
FROM CUSTOM WITHOUT ANY DETENTION AND DEMURRAGE CHARGES
Learning : 1. Documents should be scrutinized thoroughly. 2. If License is involved than all Licn requirements must be fulfilled. 3. Ensure to submit Documents to customs prior to 4 days before shipment arrives .
Documentation For customs clearance the following documentations are required 10 days before:
• Ocean Bill of lading or Air way Bill • Commercial Invoice • Packing List • Certificate of Origin • Insurance Policies / Cover Note • Test Certificates • Catalogues/ Technical Write up • Cargo Arrival Notice • P.O. • Importer’s GATT Declaration • Importer Declaration • Custom Duty Exemption Licence if any • Octroi Forms if applicable
Achievement : •Cleared more than 1000 imported shipments. •Worked with 8 nos. of clearing house agencies.
Dheeraj Gupta - [email protected] +91-9725244799
Shipping Movement Report PREPARATION OF WEEKLY REPORT FOR PROJECT TRANSPORTATION AND DISTRIBUTE TO ALL CONCERNED.
• Maintain DMR (Daily Movement Report) for Pre-Dispatch, In-Transit, Delivered Shipments and circulate / Share with all concerned on Daily Basis .
• Update Online Tracking portal
• Obtain & Send DMR twice or thrice a day for Critical / Urgent Shipments.
Learning : 1. Not getting updates from Small Transporters. 2. Inaccurate ETA. 3. Critical constraints should be highlighted in DMR.
Achievements: •Marinating & Sharing DMR’s of all ongoing projects on daily basis highlighting Area Of Concern. •Developed easyTrack intranet portal for issuing online dispatch note, online tracking of material & LSP Payment for sharing Info with all Project Team members. Got ICONS award for the same. Dheeraj Gupta - [email protected]
+91-9725244799
Logistics Partners • Containerized:
– SCI, APL, ZIM, CMA-CGM, Maersk, Hapag Llyod, Rickmers, Chipolbroke,etc
• Break Bulk: – OXL, Danmar-Lines, Hyundai, K-Line, SAL, Jumbo, COSCO, Combi Lift, Big Lift,
Rickmers
• Airlines:
– Jet,Emirates, Lufthansa, Oman air, Ethiaad etc,
• Freight Forwarders:
– Lords, Savino, JAS, Transworld, Atlas, Express Global , Flyjac, DHL, Deugro, Panalpina, Ceva, Rhenus, Prolog, Aquatic, Boxco, Align Global, Wll loesch, Khimji Poonja, AFL, Freights Online, Haiko, Links, Agility, DSV, Transglobal, Phoenix
• Domestic Transporters:
• PRC, Speed, PRL, Premier, Prashar, Adarsh,JHP,
ATC, J M Baxi, Lift & Shift, Bal, Big Cargo
Dheeraj Gupta - [email protected] +91-9725244799
Changes bought
• Sending DMR
• Direct coordination with centralized source
• Packing Procedure for Critical & Fragile Cargo
• Geographically clubbing of shipments
• Developed Online Easytrack module
• Use of exclusive dedicate agency for Delicate cargo
• Maximize use of Rail for economic transportation
• Conduct Knowledge Sharing Session
Dheeraj Gupta - [email protected] +91-9725244799
Description L
(mtrs)
W
(mtrs)
H
(mtrs)
Weight
(MT)
Reactor- Bottom 22.0 13.5 14.6 333
Regenerator - Bottom 16.4 16.3 22.1 833
Reactor- Top Sec 12.6 12.8 19.7 477
Regenerator - Top 17.8 16.3 19.8 773
RCSP Hopper 16.1 6.4 5.3 130
Coastal Movement of 5 Nos ODCs
from L&T Hazira to RR Package, IOCL Paradip
Vessel : Tongbao World
Self Propelled Deck Carrier (Deck Size: 72m long x 28m wide)
Dheeraj Gupta - [email protected] +91-9725244799
Dheeraj Gupta - [email protected] +91-9725244799
Sr. Description Max. Dia
(mtrs)
Length
(mtrs)
Weight
(MT)
1 Toluene Column 6.1 61.0 346
2 Raffinate Column 8.5 66.7 590
3 Xylene Column- Top 8.7 31.0 403
4 Xylene Column- Bottom 9.6 51.7 777
5 Absorbent Chamber-1 8.0 31.3 635
6 Absorbent Chamber-2 8.0 31.3 635
Multi-modal Transportation of 6 Nos ODCs
from Ulsan Port S. Korea to OMPL Mangalore
Vessel : MV Svenja
Crane : 2 x 1000MT SWL Dheeraj Gupta - [email protected]
+91-9725244799
Multi-modal Transportation of 6 Nos ODCs
from Ulsan Port S. Korea to OMPL Mangalore
Loading of ODCs at Ulsan Port
(S. Korea) on Vessel MV Svenja
2 x 1000MT Gear
Discharge of ODCs at
Mangalore Port (India) from
Vessel MV Svenja 2 x 1000MT
Gear
Road Transportation of Raffinate
Column from Mangalore Port to OMPL
Site
Absorbent Chamber Stored at Mangalore Port for
Custom Clearance
Dheeraj Gupta - [email protected] +91-9725244799
Multi-modal Transportation of 6 Nos ODCs
from Ulsan Port S. Korea to RR Package, IOCL Paradip
Sr. Description Max. Dia
(mtrs)
Length
(mtrs)
Weight
(MT)
1 MFC - Top 11.8 34.9 658
2 MFC - Bottom 15.7 35.4 819
3 E-Cat Hopper 9.6 47.2 845
4 Indmax Hopper-1 5.0 33.8 155
5 FCC Cat Hopper 5.0 33.8 155
6 Indmax Hopper-2 4.0 25.5 80
Vessel : Dongbang Giant-II
Self Propelled Deck Carrier (Deck Size: 140m long x 38m wide)
Dheeraj Gupta - [email protected] +91-9725244799
Dheeraj Gupta - [email protected] +91-9725244799
Multi-modal Transportation of
23 Nos ODCs
from Ulsan Port S. Korea
to OMPL Mangalore