L/O 1: Establish Project Aims, Objectives &
TimeframesIbrahim Sameer (MBA - Specialized in Finance,
B.Com – Specialized in Accounting & Marketing)
www.ibrahimsameer.wordpress.com
• Project Management
Project Management
What is your understanding about project?
What is a Project?
• According to the PMBOK (Project Management
Body of Knowledge) 3rd edition, A project is
defined as a “temporary endeavor with a
beginning and an end and it must be used to
create a unique product, service or result”.
What is a Project?
• Lets assume here is Mariyam.
What is a Project?
• Assume she is automobile designer and came up
with new design of a car.
What is a Project?
• Her team collaborate and come up with a plan.
What is a Project?
• And create a prototype of a car.
What is a Project?
• Creation of prototype car leads to
Project Management
Project Management Process
Initialization
• In short in this stage you determine what to do in
this project.
Initialization
• How do we know initialization stage is complete.
The deliverable at initialization stage is “Project
Charter” & this is produced by project manager.
Initialization
• Project charter is the bible to be used throughout
the project.
Initialization
• Also while specifying clear goals and scope of the
project; it will be mention how currently we do
things right now and in future how we will do
things.
Initialization
• Also in the project charter it will be mention who
are the key player which person will play which
role & responsibility that comes with that role &
how controls will be implemented.
Initialization
• As mention earlier this document is referred
throughout the project and this become the
reference material and also this document
represent the commitment from everybody.
Planning Stage
• This is the most time consuming stage.
Planning Stage
• How do we know planning stage is finished. We
will have a document called project plan on our
table, produced by project manager.
Planning Stage
• Following are the things that will list in project plan
document.
Planning Stage
• So the project manager will do following things as
well.
Executing Stage
• This is the most busy and costly stage in a project.
Executing Stage
• In this stage project team members carryout
actions that is define in project plan.
Executing Stage
• In this stage the role of project manager is
communication & coordination. He need to make
sure that all information is communicated to all
team members.
Executing Stage
• Since executing stage mark the most hectic stage;
it is usually start with kick of meeting. In this
meeting project manager ensure that everyone
know what is suppose to do.
Controlling Stage
• Since it is not perfect world making a project plan
and executing is not enough. You need to make
sure everyone work according to your plan.
Controlling Stage
• The deliverable of controlling stage is project
status report, produced by project manager.
Controlling Stage
• Project status report include following things:
Controlling Stage
• Periodic meeting will be heads by project
manager. Take update from team members and
communicate that to stakeholders.
Closing Stage
• Objective of this stage is:
Closing Stage
• This deliverable will be sign off by client and it
proof that client is happy with the work done.
Closing Stage
• Once you received sign off from client usually you
will be having exit meeting to get feedback.
Why Manage a Project?
• Here is statistics:
• 1 out 4 project enter into the market, 31% of IT
project cancel before completion & 42% large
organization is able to complete project.
Fail
Why do you think project Fail?
Why Do Projects Fail?
Why Do Projects Fail?
• Here is Ali; he has dream of construction beautiful
house home for himself. He start at young age.
Why Do Projects Fail?
• But does not plan correctly. Even after reaching
him, his old age due to improper time
management his dream house could not be
completed.
Why Do Projects Fail?
Why Do Projects Fail?
• Here is Suha wants to buy a beautiful dress for
upcoming party. She plans to go near by mall to
make purchase.
Why Do Projects Fail?
• Since she does not properly plan the cost involve
during shopping. She ends ups buying lots of other
things the money that she have.
Why Do Projects Fail?
Why Do Projects Fail?
• Here is Raheem want to buy a shiny convertible
car. So he and his wife can go into long drive.
Why Do Projects Fail?
• Less than a year they have a child. Now the
convertible car does not seems to correct choice
for the family.
Why Do Projects Fail?
Why Do Projects Fail?
• Here is Mohamed spend lots of money on buying a
big home.
Why Do Projects Fail?
• Since he did not check the quality of home before
making purchase. It collapse within few months of
his purchase.
Who Manages a Projects?
• Who rescue us from all these problems. Who is the
one who manage everything in a project.
Who Manages a Projects?
• The one person who save us all of this is:
What the Skills of a PM?
What the Skills of a PM?
Gantt Chart
• Do you get overwhelmed by large projects? Do
you wish you had a way to keep track of how the
project is coming along? Well, you have a way to
do just that! It's called a Gantt chart, and it is
super easy to create.
Gantt Chart
• What is Gantt Chart?
Gantt Chart
• So that it; allows the project manager to see the
status of the work as it is completed.
Gantt Chart
• Its name comes from its creator in the 1910, Henry
Gantt.
What the Gantt Chart Show?
• The specific activities for the project.
• The point in the process each activity should start.
• The length of time allotted for each activity.
Gantt Chart - Specimen
• Here is an example of a Gantt Chart
What else you want to know?
Questions & Answers
Thank You
Ibrahim SameerSeek knowledge from cradle to grave