LIGO-G040482-00-M
Management and Operation Plans/Budget
Stan Whitcomb
NSF Annual Review
8 November 2004 Caltech
NSF Annual Review 2LIGO-G040482-00-M
Overview
• Address remaining two items of charge
• Impact of management change (Gary Sanders)» Evolution of LIGO management
• Current planning for operating budget FY2007-2011» Not a detailed review of proposed budget
NSF Annual Review 3LIGO-G040482-00-M
Loss of Gary Sanders as Deputy Director
• Significant loss for LIGO» Strong leader
» Experienced manager
» Corporate knowledge
• Well-defined management structures and processes» Laboratory Executive Committee
» Change Control Board
» Other Laboratory committees
• Strong management team in place
• Management changes are underway, but not motivated by Gary’s departure
NSF Annual Review 4LIGO-G040482-00-M
Existing Relationship between LIGO Laboratory and LSC
• Weaknesses in Oversight» Oversight for LIGO Lab does
not include LSC
» None for LSC
• Separation of LSC and LIGO Laboratory» Difficulties sharing
responsibility/authorityfor Advanced LIGO
» Inequitable distribution of resources/responsibilities
NSF Annual Review 5LIGO-G040482-00-M
• Integrate LIGO Lab and LSC into single entity:LIGO
• Common review andreporting
• Broaden the LSCparticipation in LIGOLab activities (AdvLIGO)
Proposed New Org Chart
NSF Annual Review 6LIGO-G040482-00-M
Expanded Oversight Committee
• Expanded membership» Core membership appointed by Caltech and MIT administrations» Representatives from “major stakeholders” from LSC
– Example: foreign contributors to Advanced LIGO
» Technical advisors selected from the LSC and LIGO Lab
• Reports to Caltech, MIT administrations, » Plus LSC major stakeholder institutions, where appropriate
• Main responsibilities» Insure that management compatible with Caltech/MIT standards» Monitor progress of the scientific, financial and scheduling aspects
of all large-scale LIGO activities » Recommendations to insure that the project has adequate
institutional support
• Internal Caltech/MIT issues dealt with by subcommittee of Caltech/MIT appointees
NSF Annual Review 7LIGO-G040482-00-M
Integration of LIGO Laboratory and LSC
• LSC and LIGO Laboratory report to expanded Directorate » LIGO Director, Deputy Director, LSC Spokesperson
» Share responsibility for annual NSF reporting, organizing reviews, PAC, agreements with other Labs, major technical decisions, …
• LSC retains internal governance » Elected Spokesperson, governing council
» Working groups, data analysis groups
• Integrated Advanced LIGO project management» LSC members to take subsystem responsibility/authority within
project organization
• Coordinate LSC and LIGO Lab research activities to ensure similar review processes and levels
NSF Annual Review 8LIGO-G040482-00-M
Advanced LIGO Organization
• Advanced LIGO will have traditional project-type organizational structure» WBS linked to schedule and deliverables
» Task leaders with defined work packages
» Hierarchical reporting
• Many task leaders already identified» Will draw on LSC for some of these positions
» Integration enables LSC members to take responsibility/authority for project tasks
• Will coexist with Laboratory operating structure» Plan to have most individuals dedicated to one activity or another—
not shared between organizations
NSF Annual Review 9LIGO-G040482-00-M
Status of Restructuring
• Still a work in progress
• Our timescale for having restructuring in place is coincident with operations renewal proposal
• LIGO Laboratory management support the changes
• General outline accepted by Caltech and MIT administrations» Consistent with administrative practices elsewhere at Caltech
• Current oversight committee in broad agreement
• Ad hoc committee drafting a new LSC charter » Consistent with new relationship
NSF Annual Review 10LIGO-G040482-00-M
Advanced LIGO Proposed Funding
0
10
20
30
40
50
60
70
80
2002 2004 2006 2008 2010 2012
Operations
+ Ops Applied to AdvLIGO
+ MREFC
+ Foreign Contributions
• From original AdvLIGO proposal (FY2004 start)
• Assumed stable funding for LIGO Lab operations
NSF Annual Review 11LIGO-G040482-00-M
Initial Revision/Stretch-out
0
10
20
30
40
50
60
70
80
90
2002 2004 2006 2008 2010 2012
Operations
+ AdvLIGO R&D
+ Ops Applied to AdvLIGO
+ MREFC
+ Foreign Contribution
• Revised profile with FY2006 start• Differentiate Ops funds for AdvLIGO R&D and fab• Top level shift of schedule
• Not based on detailed program plan
NSF Annual Review 12LIGO-G040482-00-M
0
10
20
30
40
50
60
70
80
90
2002 2004 2006 2008 2010 2012
Operations
+ AdvLIGO R&D
+ Ops to AdvLIGO = 0
+ MREFC
+ Foreign Contribution
Current Planning
• Current estimate—FY2007 start• All AdvLIGO fabrication funds rolled into MREFC • Detailed program planning underway
• Also not based on detailed program plan
NSF Annual Review 13LIGO-G040482-00-M
Approximate breakdown of FY2005 Budget
• Approximate breakdown by “physics” functions as opposed to organizational units
• Budget sums to >$33M due to carry-forward
5.85.3
8.4
5.32.5
8.3
0.4
8.7
LHO Ops
LLO Ops
Campus Admin and OpsSupport
Data Analysis
Detector Upgrades
AdvLIGO R&D
Next Generation R&D
NSF Annual Review 14LIGO-G040482-00-M
Expected Ops Activities in FY2009
• Continue to operate interferometers until fabrication complete to minimize downtime» Site operations, data analysis continue at ~ same level
» Reduced campus ops support—staff shifted to MREFC
• AdvLIGO R&D ended» Increasing emphasis on next generation (20yr horizon) R&D
6.8
6.5
4.4
6.5
0.8
22
LHO Ops
LLO Ops
Campus Admin andOps Support
Data Analysis
Detector Upgrades
Next generation R&D
NSF Annual Review 15LIGO-G040482-00-M
Strawman FY2013 Budget
• Current ops budget escalated
• R&D and detector upgrades
• New scope
7.46.8
10.7
6.8
4.2 4.4
3.8
0.4
0.5
0.3
7.78.9
LHO Ops
LLO Ops
Campus Admin and Ops Supp
Data Analysis
Detector Upgrades
Nearterm R&D
Next Generation R&D
Visitor program
Outreach
LSC "Integration"
AdvLIGO Increases
NSF Annual Review 16LIGO-G040482-00-M
FY2013 R&D and Detector Upgrades
• AdvLIGO offers new flexibility» Narrow banding» Frequency agility
• Conversions from one configuration to another will take time and equipment» Detector upgrade budget allows full exploitation of new capabilities
• Near-term R&D also needed to take full advantage» Control law development, variable reflectivity mirror control, …
• Next generation R&D » Penn State workshop: 5-10% of total cost» QND tests, control schemes» Cryogenics, underground operation» Shaped beams, large-scale diffractive optics» High power optical components
NSF Annual Review 17LIGO-G040482-00-M
Increased Scope FY2013
• Advanced LIGO complexity ~ 2-3 times initial LIGO» Simple counting of servo systems, control requirements
• Data analysis extends toward lower frequencies» Increased data analysis computational needs
• Hardware maintenance costs increase by $5M/year ?» Not much experience with some components (lasers, etc)» Some increase in staff required to support
• Smaller amounts for new inclusions» Incorporate visitor program in operations budget (separate grant)» Increased staffing, maintenance for Outreach (separate grant)» Costs to integrate LSC with Lab
– Teaching relief for Spokesperson ?– Enhanced LIGO visitor program ?– Others?
NSF Annual Review 18LIGO-G040482-00-M
Summary
• Strong management team in place to take on the challenges of operations and AdvLIGO
• Organization is evolving» Recognize the importance of the LSC
» Optimize the use of community expertise
» Develop reporting lines that ensure good oversightbut don’t destroy the independence of the LSC
• Budgeting underway for FY2007-2011 operations» Challenge of integrating with the AdvLIGO MREFC
» Costs to support AdvLIGO operation are uncertain, but will require an increase over Initial LIGO level