Trusted procurement for better buildings and homes LHC.GOV.UK
FRAMEWORK AGREEMENT GUIDEFor schools and community buildings
WHY WORK WITH LHC?
These are the key reasons to work with LHC
whether you’re a public sector organisation
looking for procurement solutions or a supplier
with products or services to provide.
Knowledge and experience of procurement Our organisation began half a century ago and over five decades we’ve developed and shaped our service to meet the evolving needs of our clients.
Recognised technical expertise Our technical expertise is built on continuous research by our team of technical specialists who consult with clients on the outcomes they need and suppliers on the range of available solutions.
Commitment to better buildings and homes Our ultimate goal is helping our clients deliver better environments for the communities they serve, a goal we support through our frameworks, that address every aspect of quality, and our selection of the most appropriate suppliers.
Fast and efficient procurement Once LHC Appointed Companies are established for a framework, the process of calling off projects and commissioning work is very efficient. Terms and rates have been agreed and even when a mini competition is required, the majority of contractual arrangements have already been finalised. Project work can start quickly.
Financial gains Working with LHC frameworks gives suppliers access to construction, refurbishment and maintenance projects of over £200m each financial year. Clients who spend more than £200,000 on two or more frameworks in a year will benefit from a share in the LHC operating surplus we return to Members.
Please read this guide in conjunction with the LHC guide to understanding and using pre-tendered frameworks, available on our website.
WWW.LHC.GOV.UK/MEMBERSHIP
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This framework agreement has been established in strict compliance with UK Public Sector procurement rules for use by public sector bodies in the UK as detailed in the LHC buyer profile (www.lhc.gov.uk/buyerprofile) and as specified in the Contract Notice:
-- 2012/S 95-156442
Published in OJEU in May 2012 with 13 successful tenderers appointed in November 2013.
Fully OJEU compliant, it is divided into two workstreams providing a full range of design and build and general refurbishment works.
The LHC Framework Agreement for schools and community
buildings is available to all local authorities, housing associations
and other public sector bodies in England, Wales and Scotland.
About this framework agreement
LHC.GOV.UK
About a tender
Interested companies were invited to complete a Pre-Qualification
Questionnaire (PQQ), which sought detailed information on
several criteria, prepared and formatted in accordance with
PAS 91:2013 ‘Construction pre-qualification questionnaires’,
before inviting selected companies to complete an ITT
and Offer Document.
PAS 91:2013 was published by the British Standards Institution and sponsored by the Department for Business, Innovation and Skills (BIS) to provide a consistent set of pre-qualification questions to be used throughout construction procurement.
Stage 1: Selection criteria Stage 2: Invitation to tender
-- Financial standing
-- Compliance with EU/UK legislation
-- Applicant’s organisation
-- Quality management
-- Sustainability and social inclusion
-- Equal opportunities and diversity
-- Health and safety
-- Financial status and insurances
-- Responses to questions using case studies to demonstrate capability, skills, experience and resources to deliver and maintain the high level of quality required by LHC for the delivery of works and installations
The companies that scored sufficient marks in the PQQ were invited to complete an offer document (invitation to tender).
The offer document provided detailed service and product specifications and sought a response from companies on their conformity to these requirements.
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The diagram below shows the process a supplier completes to become
an LHC Appointed Company and to be awarded a contract (or “call-off”).
It also highlights the support LHC provides once a project is live.
From pre-qualification to call-off contract
When buyers are ready to choose a supplier for an individual project
they should start the process by talking to LHC. LHC will coordinate
either a direct award, if there is a single supplier on a framework,
or a mini-competition if there are several.
-- A mini-competition involves all capable LHC Appointed Companies
-- A direct award is made to a single company, with justifiable
reasoning, without reopening competition
Awarding contracts “Call-offs”
LHC provides support and technical assistance throughout
the life of a project, as required:
-- To ensure high quality standards are maintained
-- Service levels are fulfilled
-- Delivery periods are met
LHC also welcomes discussion and feedback on completion of projects
Works commence/complete
Pre-qualification questionnaire
Our aim is giving LHC clients and Members a choice of Appointed
Companies to work with. Numbers vary per framework in line with
anticipated demand and subject to the number of qualifying suppliers.
-- All suppliers are notified of the results and the unsuccessful
tenderers can choose to have a debriefing to help improve future offers
-- Contract Award Notices are published in the Official Journal of the
European Union (QJEU) and on the LHC website
Appointing companies
Selected suppliers submit offer documents covering:
-- Specification for products and services
-- Testing and certification
-- Service capability
-- Pricing
Scores are then awarded to each supplier in respect of
each evaluation criteria.
A detailed evaluation report is prepared which shows
for each tenderer a:
-- Weighted score under each heading
-- Value for money index
-- Company or companies recommended for appointment
Offer documents and evaluation
Suppliers complete a pre-qualification questionnaire accessing:
-- Company standing
-- Financial standing, employment practices, environmental
awareness, capacity and geographical range
-- Installation capability
-- Technical capability
-- Quality systems management capability
-- Experience of supply to the public sector
-- Sustainability and social value
Pre-qualification questionnaire
LHC.GOV.UK
Award weighting criteria
20%Pricing (price models)
Prices were tendered on
the basis of indicative
elemental costs, covering:
-- Preliminaries
-- Site establishment and
management costs
These were fed into six
price models covering
various different project
types and values for each
workstream.
Award weighting criteria are established on each individual framework and can be flexed to a buyer’s individual needs.
Public sector officers can obtain a copy of the full LHC evaluation report on request.
40%Tenderer’s written responses to the technical quality questions
Evaluation of responses to
questions and of declarations
of compliance, covering:
-- The provision of a
comprehensive service
for the execution of
works, regarding delivery
issues, call-off processes,
health and safety, quality
management assurance
and control procedures
across the lot appointed to
-- The satisfactory evaluation
of experience, skills and
competency of the design
team and their management
-- Full details of approach to
delivering a scenario project
and sustainability
40%Structured interview session
Evaluation of tenderers’ responses to questions covering:
-- Risk management, including the effectiveness and use of risk
registers and responses to specific health and safety and financial
hazards
-- Design and management expertise, including specific responses
to CDM co-ordinator, health and safety file and programming
issues
-- Carrying out the works under a design and build contract,
including supply chain, statutory requirements and development
control issues
Workstream 1
New build extensions and associated works
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20%Pricing (price models)
Prices were tendered
on the basis of indicative
elemental costs, covering:
-- Preliminaries
-- Site establishment
and management costs
These were fed into six
price models covering
various different project
types and values for each
workstream.
40%Tenderer’s written responses to the technical quality questions
Evaluation of responses to
questions and of declarations
of compliance, covering:
-- Undertaking a contract
covering flat roof
replacement and internal
refurbishment and
alteration works
-- Undertaking a contract
covering landscaping
works to an educational
establishment, including
renewing a multi-use games
area complete with external
lighting and fencing and
associated drainage works
-- Supply chain arrangements
and management
40%Structured interview session
Evaluation of tenderers’ responses to questions covering:
-- Communication, including compliance with communication
strategies
-- Quality management, including quality assurance, control
and training
-- Supply chain management and control
Workstream 2
General refurbishment
LHC.GOV.UK
The framework in action
As well as providing compliance, quality and best value to clients, the LHC Framework for schools and community buildings supports a streamlined process from the award of a contract (call-off) to completion of a project.
Confirmed competitive market prices Prices in place at call-off stage maintaining best value as established in the PQQ stage.
Quick and efficient procurement Speedy access to LHC Appointed Companies and the options of a mini-competition or direct award to enable the final selection of a supplier or supplier(s) for a project.
Instant access to project data Continuous access to information throughout the procurement process through the suppliers’ on-line portal.
High quality standards Standards of quality maintained throughout project through monitoring in accordance with ISO 9001 Quality Management System.
Service levels guarantee Guaranteed service levels from inquiry to supply providing peace of mind that services and works will be conducted effectively.
Quick project starts Enabled by pre-tendered procurement that reduces the cost and time input by public sector organisations and speeds up their access to companies.
Advice on design and regulatory compliance Guidance on interpretation and conformity to statutory regulations and planning requirements.
Delivery periods guarantee Guaranteed delivery periods that ensure services and works are delivered to meet work schedules.
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Details of each workstream
Workstream 1 addresses works relating to new build extensions
and workstream 2 covers general refurbishment projects and
the supporting design service.
Workstream 1: New build extensions and associated works
-- Full scope design service, including but not limited to architectural services, mechanical and electrical services design, and structural and civil engineering design
-- Design services can be provided by the LHC Appointed Company’s in-house design team, a consultant employed by the Appointed Company or a client nominated consultant
-- Traditional design and build call-off projects set by the member or nominated consultant
-- Bespoke modified design and build call-off projects inclusive of design to cost methodology
External refurbishment works, including:
-- Replacement of flat and pitched roof coverings
-- Replacement windows and doors
-- External cladding and insulation works
-- External landscaping works including resurfacing of car parks and playgrounds
-- Multi-use games areas and other types of sports facilities including groundworks, drainage, fencing and associated electrical works
-- Dedicated design service available from all Appointed Companies, if required
Internal refurbishment works, including:
-- Refurbishment of science labs and home economics and other education learning environments
-- Refurbishment of sanitary facilities, sports changing facilities with associated electrical and mechanical works with a supported design service
-- Internal refurbishment and remodelling of community buildings with all associated works and electrical and mechanical services works
-- Dedicated design service available from all Appointed Companies, if required
Additional services provided by LHC Appointed Companies across both workstreams include:
-- The provision of a dedicated project manager at each LHC Appointed Company to maintain high quality communication and service at all times
-- The provision of insurance warranties, collateral warranties, bond or parent company guarantee and guarantees for workmanship and materials
-- The provision of detailed monthly reports of actual costs and forecasts for out-turn costs for all contracts, broken down to various parts of the works in accordance with customer’s requirements
-- The availability of other LHC EU compliant framework agreements, including for flat roofing and PVC-U, aluminium and timber windows and doors.
Workstream 2: General refurbishment
LHC.GOV.UK
Appointed companies
Farrans Construction (Trading as Northstone (NI) Ltd)
Appointed for areas:
A
B
C
D
M1
M2
For contact details visit: lhc.gov.uk/farrans
farrans.com
Galliford Try Ltd (Trading in Scotland as Morrison Construction)
Appointed for areas:
E
F
G
H
I
J1
J2
J3
M1
M2
For contact details visit: lhc.gov.uk/gallifordtry
gallifordtry.co.uk
Kier Construction
Appointed for areas:
A
B
C
D
E
F
G
H
I
J1
J2
J3
M1
M2
For contact details visit: lhc.gov.uk/kier
kier.co.uk
Morgan Sindall plc
Appointed for areas:
A
B
C
D
E
F
G
H
I
J1
J2
J3
M1
M2
For contact details visit: lhc.gov.uk/morgan
morgansindall.com
Regional lots
A London
B
South East England
C South West England
D East of England
E
East Midlands
F
West Midlands
G
Yorkshire & Humber
H
North West England
I North East England
J1 South Wales
J2 Mid Wales
J3 North Wales
M1 South Scotland
M2 North Scotland
A
BC
D
E
F
G
I
H
J1
J2
J3
M1
M2
Workstream 1
New Build Extensions
Willmott Dixon Construction Ltd
Appointed for areas:
A
B
C
D
E
F
G
H
I
J1
J2
J3
For contact details visit: lhc.gov.uk/willmottdixoncons
willmottdixongroup.co.uk
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LHC.GOV.UK
GHI Contracts Ltd
Appointed for areas:
M1
M2
For contact details visit: lhc.gov.uk/ghi
ghicontracts.co.uk
Shaylor Group plc
Appointed for areas:
A
B
C
D
E
F
G
H
I
J1
J2
J3
For contact details visit: lhc.gov.uk/shaylor
shaylorgroup.com
Styles & Wood Limited
Appointed for areas:
M1
M2
For contact details visit: lhc.gov.uk/styles
stylesandwood.co.uk
Ogilvie Construction Ltd
Appointed for areas:
M1
M2
For contact details visit: lhc.gov.uk/ogilvie
ogilvie.co.uk
Willmott Dixon Construction Ltd
Appointed for areas:
A
B
C
D
E
F
G
H
I
J1
J2
J3
For contact details visit: lhc.gov.uk/willmottdixoncons
willmottdixon.co.uk
Balfour Beatty Regional Construction Ltd
Appointed for areas:
M1
M2
For contact details visit: lhc.gov.uk/mansell
balfourbeattycsuk.com
Morgan Sindall plc
Appointed for areas:
A
B
C
D
E
F
G
H
I
J1
J2
J3
M1
M2
For contact details visit: lhc.gov.uk/morgan
morgansindall.com
Kier Construction
Appointed for areas:
A
B
C
D
E
F
G
H
I
J1
J2
J3
M1
M2
For contact details visit: lhc.gov.uk/kier
kier.co.uk
Workstream 2
General Refurbishment
Framework agreement for
schools and community buildings
New build extensions and associated works:
Full scope design service
Design and build (traditional)
Design and build (modified)
General refurbishment with a supported design service:
External refurbishment works
Internal refurbishment works
The schools and community buildings framework agreement for England, Wales and Scotland is effective from 1st July 2013 until 30th June 2017.
England and Wales enquiries: 01895 274850
Scotland enquiries: 0131 306 0176
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