Lessons Learned of a Constructive Action for Future Application:
An All Hazards Response Plan for Higher Education
Institutions and Neighboring Communities Thomas Carey, M.S.
Adjunct ProfessorMetropolitan College of New York
George Lamarre, MPAMetropolitan College of New York (Alumni)
Michael Agnew ,MPA
Assistant Director Safety and Security
New York Law School
Constructive Action
• Purpose 2: Identification of Organizational Disaster Needs/Field Experience (5 credits)
• Purpose 3: Initiating and Managing a Disaster Recovery Plan/Field Experience (5 credits)
• Purpose 4: Long Range Planning for Disaster Management/Field Experience (5 credits)
27/11/11 NYLS and MCNY Disaster Preparedness
Planning Teams
3
NYC VOAD Case Management Plan
7/11/11 NYLS and MCNY Disaster Preparedness
Emergency Management key documents
• Risk Analysis Report• Emergency Operations Plan• Continuity of Operations Plan• Pandemic Influenza Annex (and other Annexes)• Annual Report of Campus Security Policies and
Procedures• Jeanne Clery Disclosure of Campus Security Policy and
Campus Crime Statistics Act• Fire & Evacuation Plan• Disaster Recovery Plan
RISK ANALYSIS BRANCH TASK
oCreate a Hazard Risk Analysis Report for New York Law School (NYLS).
oCollaborative effort between both schools.
oMCNY Risk Analysis Branch and NYLS Disaster Planning Group
RISK ANALYSIS BRANCH MISSION
o Identify and prioritize 10 likely natural, systematic and man made hazards.
• All hazards approach
• Avoid laundry list
• Research
RISK ANALYSIS BRANCH GOAL
oProvide a basis for NYLS to prepare and mitigate all hazards that threaten the campus community.
oSet the conditions for an appropriate response and rapid recovery from a disastrous event
BAD THINGS HAPPEN TO UNIVERSITIES AND COMMUNITIES
Previous Hazards and Emergencies affecting NYLS
• Fires – 1992 & 2001• Bomb Threats – 1998 & 2008• 1999 Transit Strike• 1999 Partial Power Outage• September 11, 2001• 2002 Data / Telecom Outage•2003 New York City Blackout• Water Main Breaks – 2003, 2004 & 2011• 2009 Speaker Protest• Medical Emergencies• Weather Emergencies
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METHODOLOGY EXPLAINED
oKey Points: • Methodology is currently in use• Utilized to assess hazards in 110
California Community Colleges.
METHODOLOGY EXPLAINED
o Self calculating Risk and Vulnerability Assessment.
o Excel Matrix format tool that constitutes a “living document”.– Key points
― Asks questions and rates hazards based on responses.
― Can be easily modified to mitigate and prepare for the latest threat.
― Setting the conditions for an appropriate response and rapid recovery.
• HAZARDS-NY (HAZ-NY) Matrix
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Emergency Planning Process
• Identify Hazards and Conduct Risk Assessment• Develop the Emergency Operations Plan• Adopt, Implement, Test, and Train to the Emergency
Operations Plan• Maintain and Update the Emergency Operations Plan
Emergency Operations Plan Branch
Mission• Emphasize advance preparation and
teamwork
• Establish and maintain effective communication channels
• Foster an environment of continuous improvement through leadership
Emergency Operations Plan Branch Purpose
• Provide general guidance and specific direction
• Preparedness
• Response
• Communication disciplines
Emergency Operations Plan Branch Scope
• The Emergency Operations Plan is an all-hazards plan. It identifies responsible individuals and guides response and recovery actions. The Emergency Operations Plan is designed for all Law School buildings. It applies to a broad range of incidents and may also be utilized during major incidents that occur adjacent to the Law School, but do not directly impact the physical facilities. In this scenario, New York Law School would coordinate emergency information and provide support services.
Emergency Operations Plan BranchBasic plan
• Section 1: Plan Fundamentals • Section 2: Command, Control and Coordination • Section 3: Phases of Emergency Management • Section 4: Emergency Operations Plan • Section 5: Emergency Management Programs • Section 6: Training and Exercises • Section 7: Plan Maintenance and Distribution • Section 8: Functional Annexes • Section 9: Hazard Specific Appendices
Unified Command
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Incident Type Primary Department Potential Primary Department / Subject Matter Experts
Con Edison Substation Incident Security, Maintenance
Fire Security, Maintenance
Terrorism Security, Maintenance Marketing
Disease Outbreak and Pandemic Security, Student Life, IT Student Life, Registrar, Academic Affairs
Coastal Storm and Hurricane Security, Maintenance Marketing, Registrar, Student Life, Academic Affairs
Flood Security, Maintenance
Active Shooter Incident Security, Student Life Academic Affairs, Human Resources, Marketing
Power Outage Security, Maintenance, IT
Winter Storm Security, Maintenance Marketing, Registrar, Student Life, Academic Affairs
Bomb Threat Security Marketing, Registrar, Student Life, Academic Affairs
Chemical Release Security, Maintenance
Continuity of Operations Plan Branch Task
o Develop a plan that delineates the plan to continue the essential functions.
o Create a pandemic influenza annex for NYLS.
o Identify essential functions and key personnel.
o Identify existing continuity efforts.
o Collaborate with NYLS Disaster Planning Group.
Continuity of Operations Plan Branch Mission
o Continue the following essential
functions in emergencies:
Priority 1 Life Safety
Priority 2 Preservation of Property
Priority 3 Communications
Priority 4 Academic and General Operations
Continuity of Operations Plan Branch Goal
oProvide a framework and a strategy:
• Flexible
• Scalable
• Adjusted based on severity of event, personnel affected
Continuity of Operations Plan
Propst, R. (2006). Enhancing Disaster Management Through an All-Hazards Continuity-of-Operations Continuum. Retrieved on November 27, 2011 from http://www.homelandsecurity.org/newjournal/articles/propst_continuum.htm
Plan Levels
Level 1Full Activation
Major disruption involving campus-wide participation
Level 2Partial
Activation
Major disruption to a sizable portion of campus
Level 3Alert
Minor local incident managed with campus resources – no plan activation
Recommended Test Schedule
oAll season testing of notification systems
oIncluding text, email and alarm systems
oEvaluate timeliness of notification system(s)
oEvaluate effectiveness of notification system(s)
oEvaluate clarity of alarm and announcements
Training Schedule
oNew employees
oOrientation and training provided within 30 days of appointment
oAll departmental leaders to schedule staff participation in trainings and exercises
oAnnual in-service refresher training
Annual Exercise Plan
oConduct internal exercisesoCoordinate with local and State authorities
oParticipate and support interagency exercise efforts in New York City
COOP Plan Maintenance
oAssistant Director of Safety and SecurityoManages and maintains plan
oReviews plan for accuracy
oDepartmental update required yearlyoOr upon implementation/exercise of plan
Pandemic Influenza Annex
oCovers pandemic influenza planning affecting the New York Law School’s campus.oIntended as a tool to assist in planning efforts for an influenza outbreak
Pandemic Influenza Annex Goal
• Provide a plan as part of a continuous process that seeks to prevent, mitigate, and prepare for pandemic and other health emergencies
Lessons Learned
Specific points of view:• Professor/Project Manager• Student/Branch Chief• Client/NYLSFuture Applications of the CA:• NYLS • MCNY
The Clery ActThe Jeanne Clery Disclosure of Campus Security Policy and
Campus Crime Statistics Act• Title IV Institutions• Have and Disclose
Emergency Response and Evacuation Procedures
• In Response to Significant Emergency or Dangerous Threat
• Immediate Threat to Health or Safety
• Students and Employees on Campus
• Preparedness for emergencies
IHEs Sanctions & ViolationsInstitute of Higher Education
• U.S. Department of Education fines
• VA Tech fined $55,000
• University of Vermont
• University of Northern Iowa
Other Standards Being Applied
The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 100-107) as amended, and Related Authorities as of June 2007 The Disaster Mitigation Act (DMA) of 2000 (Public Law 106-390, as amended)
Post-Katrina Emergency Management Reform Act of 2006
Resources
• Federal Emergency Management Agency (FEMA), Mitigation Resources for Success, FEMA 372.
• FEMA, Getting Started, Building Support for Mitigation Planning, FEMA 386-1, FEMA 386- 1CD.
• FEMA, Understanding Your Risks, Identifying Hazards and Estimating Losses, FEMA 386-2, FEMA 386-2CD.
• FEMA, Developing the Mitigation Plan, Identifying Mitigation Actions and Implementation Strategies, FEMA 386-3, FEMA 386-3CD.
• FEMA, Bringing the Plan to Life, Assuring the Success of the Hazard Mitigation Plan, FEMA 386-4, FEMA 386-4CD.
• National Oceanic and Atmospheric Administration, Community Vulnerability Assessment Tool, www.csc.noaa.gov/products.
• University of California, Berkeley, Economic Benefits of a Disaster-resistant University: Earthquake Loss Estimation for UC Berkeley, www.iurd.ced.berkeley.edu/pub/WP-2000-02.pdf
• University of California, Berkeley, Seismic Protection of Laboratory Contents, www.iurd.ced.berkeley.edu/pub/WP-2003-02.pdf