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Copyright Winshuttle 2016
Lean Data
Management
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Your Speakers Today
Evan Schulz – Sales Director UKI
Achint Varia - Solution Engineer
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Agenda
Winshuttle Lean Data Management (10)
Demonstration (35)
Customer Case Studies (5)
Summary and Q&A (10)
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Lean Data ManagementThe right data in the right place at the right time
• Streamline processes
• Reduce cost
• Continuous Improvement
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Apply Lean to your ERP
Decision Support
SAP
Run Business Better
Data
SAP Data Management
User Productivity
Process Automation Winshuttle
StudioWinshuttle Foundation
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ConocoPhillips
• Background:
– 3rd Parties Interacting with SAP Data
– Data quality impacting operations
– Volumes increasing
– Demand increasing
• Goal:
– Needed to do MORE with LESS and BETTER
• Solution:
– Implemented Winshuttle in 2011
– 9 Winshuttle scripts (Prioritised Value vs Effort)
• Results:
– Team of 5 increased output by 7 times
– Errors reduced (validation)
– Achieving MORE with LESS and BETTER
– NOT Cutting COSTS but ADDING VALUE through REMOVING WASTE
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ConocoPhillips• Phase 2:
– Over time they solved the mass data maintenance
and creation problem
– BUT
– Errors persisted in the system
– Low volume requests increasing in the business
o Adding people GUARANTEES errors and
delays
– Automating to data collection and simplifying for the
data owners was the next step
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• Reduced Material Master Creation
process from 28 days to 14
• $1M annual savings
• Many more millions incremental revenue
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Reduce the Data Management Tax
Quality
Avoid costly business
interruptions
Speed
Don’t delay critical
business activities
Flexibility
Make continuous
improvements
Data Collection Data Validation Data Movement
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Business Problem Classification
Record-to-ReportHire-to-RetireOrder-to-Cash
Master Data
ManagementProcure-to-Pay
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SAP ECC Modules
FI CO SD MM PM
AM PS PP QM HR
Financial
Accounting
Controlling Sales &
DistributionMaterials
Management
Plant
Maintenance
Asset
ManagementProject
Systems
Production
PlanningQuality
Management
Human
Resources
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Copyright Winshuttle 2016
Winshuttle Data
Management PlatformDemo
Achint Varia
Solution Engineer
May 26, 2016
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https://ideas.darden.virginia.edu/2014/06/living-lean-how-to-save-time-and-money-by-using-principles-of-lean-thinking-in-everyday-situations-2/
Over Production
Over processingWaiting
Defects
Motion
Stock
Transportation
Value Added, 5%
Need for automation tools and workflow to manage your data
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A platform for Enterprise Data
Management
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Systems of
Engagement
Office SharePoint
MobileWeb
ERP Upload
Forms Workflow
Governance
AnalyticsERP Extract
ERP CRM
Systems of Record
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Agenda
• User Efficiency (Excel SAP)– Material master
– Price Update
– Journal Entry
• Process Efficiency (Web form and Workflow)– Customer Create
• Solution Creation – Vendor Master
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End-User Experience: Demo
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Dashboard
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Winshuttle Platform – Key benefits
Excel SAP, Workflow, Business Led
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Developer Experience Demo
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Winshuttle Script Development
Record
MapRun
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Form & Workflow Development
Create the Form
Record the Scripts
Publish to SharePointStart the Process
Create the Workflow Process
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Positioning Resource Requirements
Technical
IT Professionals
Non-Technical
Business Users
SAP Basis Administrator
Web Dynpro ABAP Developer
SAP Workflow Developer
SAP BRF Developer
Windows Server Administrator
Web Form User
Excel User
Winshuttle Runner User
Winshuttle Transaction/Query Author
Winshuttle Composer Author
= Only required at initial deployment
= Required when building or changing a Winshuttle solution
= Winshuttle end users
= Not required for a Winshuttle solution
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Developer Experience - Fundamental Values
Business Led, Agility & Flexibility, Secure
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DG Scorecards
Re-Active DG
Report what’s
wrong
DQ
Report Fix it
Data Quality
Firewall
Use DQ Rules and other
needs to establish Rule
Edits in data entry forms
Identify what isn’t
working and do
something about itData Quality Circle
This is a method to better
define front-end or back-
end approaches to Data
Quality
Data Quality Circle
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Business Problem Classification
Record-to-ReportHire-to-RetireOrder-to-Cash
Master Data
ManagementProcure-to-Pay
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Customer Use Cases
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Breaking the Status Quo
Before Now
185,000 employees - Revenue: $52.5 billion
Use template to
update in-service
date for each project
Submit template
Review and post to
SAP
If not approved
resubmission is
required
90% time savings
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Eliminating compliance risk
Before Now
Smith & Nephew - Medical equipment manufacturing - 11,000 employees - Revenue: $4.6 billion
SAP
New
Vendors &
Customers
Compliance Team
SAP
New
Vendors &
Customers
Compliance Team
Delays
Errors
Compliance
risk
Cost savings
Improved data quality
Compliance
risk removed
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Agile Manufacturing through Lean Data
Management
Before Now
Dorman – Automotive supplier – Private company
5 Days 5 Hours
Inefficient production
Impacting customer’s schedule
Holistic data management
Seamless delivery to customers
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“Master the Now”
Before Now
Home Meridian International – Furniture design and marketing – Private company
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The Winshuttle AdvantageThe right data in the right place at the right time• Skillsets required
– SAP Functional knowledge
– Business Process knowledge
• Agile Development– Simple workflow development
– Short development cycle
• Empower business users– Simplified user experience
– Improved data validation
• Process visibility & governance
• Easy to adapt to changing business needs– Fast & flexible process improvement
– Supports iterative change
• Faster Time to Solution
• Faster Time to Value
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Standardised
and automated
processes
Limited automated
processes and
manual data
maintenance
Data
Man
agem
en
t M
atu
rity
Organizational focus on Data
Studio Eliminate manual data entry
and free up valuable
resources
Capabilities
• Mass maintenance in Excel
• Ad-hoc queries to Excel or
Access
GovernanceBroader rollout to the
business without
compromising governance
Capabilities
• All Standalone capabilities
• Basic workflows on Excel
files
• Usage governance and
administration
Workflow EnabledFull automation of end-to-end
processes for data creation
and modification
Capabilities
• All Governed capabilities
• Web forms
• Custom workflows for
web forms and Excel files
• Server-based execution
• Process analytics
Winshuttle Deployment Options
StrategicTactical
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About Winshuttle
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Our customersWinshuttle has thousands of enterprise customers in more
than 60 countries and in almost every industry.
Apparel & Footwear
Oil & Gas
Food & Beverage
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Our customersWinshuttle has thousands of enterprise customers in more
than 60 countries and in almost every industry.
Pharmaceuticals
Telecommunications
Retail
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Staying Current with Winshuttle
Winshuttle Website:
www.winshuttle.com
Winshuttle TV:
www.youtube.com/user/WinshuttleTV
Connect with us on:
www.facebook.com/winshuttle
www.twitter.com/winshuttle
www.linkedin.com/groups/Winshuttle-955267
Winshuttle Blog:
www.winshuttle.com/blog
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Upcoming events- Workshops
• UK workshops: Lean Data Management for SAP
– Bristol, 14th June 2016
– Manchester, 15th June 2016
– London, 16th June 2016
To find out more & register:
http://more.winshuttle.com/16Q2_UKI_Workshops_Reg-
Page.html
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Thank You / Q&A
Recording and Q&A to be mailed