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PYP002 Preparatory Computer Science MS PowerPoint Presentation 1
Microsoft PowerPoint
Lab 10:Creating a Presentation
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PYP002 Preparatory Computer Science MS PowerPoint Presentation 2
ObjectivesThe students should understand and have hands on experience in
Creating an effective presentationEnhancing a presentation with graphics and charts
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OutlineIntroduction to PowerPoint PresentationCreating a presentationInserting presentation components
SlidesBullet listsGraphicsChartsTables
Viewing a slide show
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PYP002 Preparatory Computer Science MS PowerPoint Presentation 4
Introduction to PowerPoint Presentation
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PowerPoint PresentationA PowerPoint presentation consists of a number of slides. It begins with a title slide and is followed by other slides. Each slide contains objects like
TitleBulleted listGraphics
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PowerPoint PresentationMS PowerPoint can be used to
Create a slide show for a presentationPrint slides on transparenciesCreate handouts Convert a presentation to HTML to be viewed though a Web browser
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PYP002 Preparatory Computer Science MS PowerPoint Presentation 7
PowerPoint PresentationIn order to prepare a PowerPoint presentation
Have a good idea about what you plan to present. Normally
Bulleted lists can be used to present key conceptsNumbered lists can be used to present steps in a processTables can be used to present numerical or statistical dataNumerical data can be presented as charts or graphs
All slides in a presentation should have a similar “look” or designAvoid clutter and unnecessary graphical elementsUnnecessary animations can be annoying rather than pleasing
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MS PowerPoint ApplicationTo start PowerPoint
One way to run MS PowerPoint Program isStart | All Programs | Microsoft PowerPoint
Microsoft PowerPoint Application window as shown in the next slide will open
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PYP002 Preparatory Computer Science MS PowerPoint Presentation 9
MS PowerPoint Application Window
Speaker Notes
ViewButtons
Slides andOutline Tabs
Slide’sThumbnail
Formatting Toolbars
TasksPane
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PYP002 Preparatory Computer Science MS PowerPoint Presentation 10
MS PowerPoint ApplicationTwo basic features of MS PowerPoint that allow users to prepare attractive and consistent presentations are
1. Slide DesignBy default, a slide will be black-and-white without any design A design template inserts a background color or image, chooses fonts and text colors.
2. Slide layoutA slide layout defines what can be placed on the slideMS PowerPoint offers more than 20 slide layouts
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Slide DesignClick on “Design” tool From Formatting toolbar, the Slide Design Task pane will appear.
Click on “Design template”Thumbnail to select an Appropriate Design.
Use thisslider toselect moreavailabledesign templates
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Slide DesignThis in an example of selecting “Mountain Top”design to the slide.
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Thumbnail with Associated MenuSlide design can be applied to all slides or to selected slides in the presentation
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Slide LayoutsClick on the top of Task pane to displayList of other task panes.
Select “SlideLayout” toActivate theSlide LayoutTask Pane.
Title Only
Title and Text Title and 2-Column Text
Blank Content
Title and Content Title and 2 Content
Click on “SlideLayout” Thumbnailto select an Appropriate SlideLayout.
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Slide LayoutThis in an example of selecting “Title Slide”Layout.
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Creating a Presentation
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Creating a PresentationA presentation is created by inserting one slide at a time
The first inserted slide will be “title” slideSubsequent slides will be inserted one by one by choosing appropriate slide layout for each slide. Normally we choose1. Title and Text layout for normal slides2. Title Only layout for a slide that will contain a title and a picture3. Blank layout for a slide that will contain picture or graphics only
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PYP002 Preparatory Computer Science MS PowerPoint Presentation 18
Initiating a New Blank PresentationNew Presentation can be initiated from the File menuFile | New…OrBy pressing keys CTRL + Nand choose “Blank presentation” option.
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Blank Presentation Title Slide Layout
This is a “Text Placeholder” whereText can be Inserted.
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A New Presentation WindowIn the new presentation window
Type title of presentationType subtitle
Then insert a new slide.
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Insert a new slideClick on “New Slide” tool From Formatting toolbar, The new slide will be inserted.
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Insert a new slideAfter clicking “New Slide”tool, a new slide will be inserted.
Repeat this step until slides are completed.
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Creating presentation form Design TemplateA Design Template is a collection of professionally selected slide color schemes, fonts, graphic accents, and background colors.
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Inserting a bulleted listUse one of the following slide layouts:• Title and text• Title and 2-column text• Title and text over content
To use numbered list, click on “numbering” button
To create sub-bullets, click on “Increase indent” button
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Adding Clip Art and PhotographsChoose Insert PictureChoose Insert Clip Art button from the drawing toolbarOnce inserted the graphics can be moved or resized.
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Insert Chart
Insert Clip Art
Insert Media Clip
Insert Diagram or Organization Chart
Insert Table
Insert Picture
Adding Other Components
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Drawing and Manipulating shapes and linesThe shapes and lines can be drawn and formatted with the drawing toolbar.
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Applying Fills and Outlines
You can get the fill effects dialog box by clicking the down arrow of fill color icon in the drawing tool bar.
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Typing Text Inside ShapesDraw a shape you want and place a text box over the shape to fill it with text.
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Grouping and Ordering Graphic Objects
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PYP002 Preparatory Computer Science MS PowerPoint Presentation 31
Creating a PowerPoint chart
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Formatting the Chart: Chart TypeWhile the created chart selected, choose “Chart” “Chart Type…”
The Chart Type window will appear.
Then select an appropriate chart type.
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Formatting the Chart: Chart OptionWhile the created chart selected, choose “Chart”“Chart Options…”
The Chart Options window will appear.
Then fill and select appropriate chart options.
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Building an Organizational ChartClick on “Insert Diagram or Organization chart”button, in the content layout.Select “Organization Chart” on Diagram Gallery
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Building an Organizational ChartTo add a new shape select “Insert Shape”, then choose one of :
Subordinate: insert shape below the current one.Coworker: insert shape in the same level as the current one.Assistant: insert shape below the current one with an elbow connector.
To delete a shape, select the shape and press DELETE
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PYP002 Preparatory Computer Science MS PowerPoint Presentation 36
Inserting a Table
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Slide ShowSlide Show meansshow slides from the presentation through a projector onto a screenDifferent ways to start a slide show are
1. View | Slide Show2. Right click menu3. Slide Show button at the
left bottom corner of the PowerPoint Window
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Slide ShowRight-Click Menu
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Slide ShowNavigation during a slide show
Go To Slide List
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PYP002 Preparatory Computer Science MS PowerPoint Presentation 40
Slide ShowNavigation during a slide show
Slide Navigator Box