Download - Kronos 8 training guide
![Page 1: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/1.jpg)
KRONOS 8
![Page 2: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/2.jpg)
Secure log into Kronos using GoWMU and your
BroncoNet ID & Password.
![Page 3: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/3.jpg)
Click on:
All Links,
Administrative
Applications,
Administrative
Resources,
Payroll,
then Kronos
![Page 4: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/4.jpg)
123456
123456
New Kronos Timekeeper Log On Screen.
![Page 5: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/5.jpg)
New Kronos Supervisor Log On Screen
![Page 6: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/6.jpg)
KRONOS TIMEKEEPER
![Page 7: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/7.jpg)
The screen is made up of 3 parts.The Timecard
Genies
Go
To
Links
![Page 8: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/8.jpg)
THE TIMECARD
123456
![Page 9: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/9.jpg)
Timecard includes an Employee List
123456
![Page 10: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/10.jpg)
Click the square button to
maximize or minimize the screens.
123456
![Page 11: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/11.jpg)
Pay Period Choices. Employee
group choices. Range of dates
choice.
![Page 12: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/12.jpg)
Timecard buttons include: Print Timecard, Refresh,
Save (when orange), Go To
![Page 13: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/13.jpg)
Timecard Totals-click on the button at the bottom of
the timecard to open for totals & leave balances
123456
![Page 14: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/14.jpg)
When you see these slashes in your
employee timecard totals it means
that KR does NOT know where to
charge these hours.
First verify that the date is not prior to the employee's
hire date or after their term date. Move hours to
another day if needed. If the hours are in an active
employment period you must complete a transfer so the
hours get charged to the appropriate department.
Transfer Slashes are gone
![Page 15: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/15.jpg)
Leave Balances-click on the button at the bottom of
the timecard to open for totals & leave balances (accruals).
![Page 16: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/16.jpg)
Use the Go To function in
the employee timecard if
you want individualized
employee information such
as reports, audits,
exceptions or schedule.
![Page 17: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/17.jpg)
Go To: Audits-tells who is touching
the employee’s timecard and what
they are adding/editing.
123456
![Page 18: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/18.jpg)
Go To: People
Editor-gives
information about
individual
employees such as
Primary Labor
Account (Home
Account), Pay Rule,
etc (employee type).
123456
![Page 19: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/19.jpg)
Exceptions
![Page 20: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/20.jpg)
Employee Schedules
Employee 5
![Page 21: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/21.jpg)
Reports
![Page 22: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/22.jpg)
3 ways to get employee
information.
Right click on the employee
name.
Use Go To People Editor
from employee timecard.
Click on the Search Genie.
![Page 23: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/23.jpg)
TIMECARD TRANSFERS
After entering hours or after swipes from the
timeclock appear in the timecard, click the drop down
box in the transfer column. Select Search.
Employee 5123456
![Page 24: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/24.jpg)
Click the plus (+) in front
of the cost center to open
job selection. Click the
radio button on the
appropriate job. Apply
Department – Forever
![Page 25: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/25.jpg)
The information appears in the transfer box. This
will not appear in the totals box until you hit Save.
123456
![Page 26: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/26.jpg)
After being saved, the transfer data
along with timecard totals appear.
123456
![Page 27: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/27.jpg)
Employee timecard missing a swipe
also known as an Exception.
123456
![Page 28: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/28.jpg)
Exceptions-timecard issues such as missing in
or out swipes, tardiness, etc.
Click on the symbol to
get the explanation.
Make corrections to
timecard as needed.
![Page 29: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/29.jpg)
If you enter hours for your employees by paycode, note: an
example would be to enter regular along with a total daily
hours, you may never need to use the “Exceptions Icons”.
Just in case you see these types of errors you know how to
fix them.
![Page 30: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/30.jpg)
GENIES
![Page 31: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/31.jpg)
Genies—Timekeeper defaults to QuickFind.
If you need to look at one employee’s
information. Enter their last name or
employee id number to the left of the
asterisk (*), then “search”.
![Page 32: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/32.jpg)
Other Genies Available
![Page 33: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/33.jpg)
Reconcile Timecard-another way to look
at individual timecards
![Page 34: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/34.jpg)
Pay Period Close-gives employee timecard
totals for the selected pay period.
![Page 35: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/35.jpg)
Approval by Managers-shows timecards
that have been approved
123456
78910
01287
654321
288963
852274
741852
452136
![Page 36: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/36.jpg)
Search Genie-details employee information
![Page 37: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/37.jpg)
GO TO LINKS
123456
![Page 38: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/38.jpg)
Go to Links—takes you
to all separate link
choices such as
department reports,
exceptions, schedules, etc.
![Page 39: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/39.jpg)
KRONOS SUPERVISOR
![Page 40: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/40.jpg)
New Kronos Supervisor Log On Screen
![Page 41: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/41.jpg)
The screen is made up of 3 parts.
Go
To
Links
The Approval
Wizard
Genies
![Page 42: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/42.jpg)
APPROVING YOUR KRONOS TIME
There is a new, easy way to approve your department’s time. Using the Approval Wizard,
Kronos will walk you through the approval process every pay period.
![Page 43: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/43.jpg)
APPROVAL WIZARD-SUPERVISOR ONLY FUNCTION.
![Page 44: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/44.jpg)
Approval Wizard-Step 1-Assign the proper pay
period and All Home and Transferred-in*. Click
Punch Issues (if none skip this step and click on
Approve Timecards or click Next)
Supervisors--time approved on Friday is in the
current pay period. Time approved Monday
morning by 9am is in the previous pay period.
![Page 45: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/45.jpg)
Approval Wizard-Step 2-Punch Issues.
If no exceptions skip to Step 3.
Click on View Details
![Page 46: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/46.jpg)
View Details gives exact punch issue and allows
you to correct the problem.
![Page 47: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/47.jpg)
You can enter the actual time for the missing out
swipe or you can click on the add punch button
to get the pop up screen when more information
such as transfer, is needed.
![Page 48: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/48.jpg)
Once corrected, the punch issue
(exception) no longer appears in the issue
log. Click next.
![Page 49: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/49.jpg)
Approval Wizard-Step 3-Approve Timecards
Select All Rows. Click Approval, then Approve
Timecard (Are you sure? Yes). Click Next.
123456
741321
852321
987654
6543216 4654321
963852
258369
![Page 50: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/50.jpg)
You are still able to select individual employees to approve
rather than Select all Rows. In the Approve Timecard step,
hold the control button and select the appropriate employees.
Then click Approval, then Approve Timecard. Are you sure?
Yes. Click Next. **If you have a lot of employees you will
want to maximize your screen.
123
456
![Page 51: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/51.jpg)
Approval Wizard-Step 4-Group Edit Results.
Click on the refresh button if necessary until you
see the completed status.
In the Results box, if your Success number does
not match your Total number, click on Details.
![Page 52: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/52.jpg)
If the error belongs to the Supervisor and states
“You cannot apply this action to yourself.”,
nothing further is needed. Any other errors must
be corrected and that employee’s timecard
reapproved
![Page 53: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/53.jpg)
The same process can be used to
remove the approval. Rather
than click Approve Timecard the
Supervisor selects Remove
Timecard Approval. Again, this
process can be for all employees
or an individual employee.
123456
456789
1234
4567
7654
987654
654321
![Page 54: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/54.jpg)
GENIES
![Page 55: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/55.jpg)
Genies—Supervisors default to Pay Period
Close. All Genies listed here are the same
genies as the timekeeper sees.
![Page 56: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/56.jpg)
GO TO LINKS
![Page 57: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/57.jpg)
Go to Links—takes you to all
individual links such as
department timecards, reports,
exceptions, group edit results,
etc.
![Page 58: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/58.jpg)
KRONOS REPORTS
![Page 59: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/59.jpg)
The four recommended Kronos reports are:
*Employee Transactions and Totals
*Time Detail
*Hours by Labor Account
*Timecard Sign-Off, Request and Approval
![Page 60: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/60.jpg)
Whether timekeeper or
supervisor, reports are
accessed the same way.
Use the Go to Link.
(Remember that
individual employee
reports are accessed
through the employee’s
timecard Go to Link.)
![Page 61: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/61.jpg)
Select the report.
All KR reports are
available for your use. Feel
free to experiment to see
which reports are most
useful for retrieving the
information you need. Click
the + in front of All.
![Page 62: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/62.jpg)
The Employee Transactions and Totals Report
provides individual employee pay code totals as well
as a grand total. This report allows you to pick and
choose which Pay Codes to include on your report.
![Page 63: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/63.jpg)
Use the arrow buttons <, <<, >, >>, to
move the Pay Codes from selected to
available and available to selected
boxes.
![Page 64: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/64.jpg)
Once you have chosen the appropriate Pay Codes,
select the People and Time Period.
Click Run Report.
![Page 65: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/65.jpg)
Check Report Status-if needed, click
on Refresh Status to update panel.
Running
CompleteClick on View Report
![Page 66: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/66.jpg)
Example
Employee
Transactions &
Totals Report.
![Page 67: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/67.jpg)
The Time Detail Report shows detailed data
about each employees time. Choose your time
period and people. Run report.
![Page 68: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/68.jpg)
When report status shows Complete, click on
View Report.
Supervisor
![Page 69: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/69.jpg)
Example Time
Detail Report
![Page 70: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/70.jpg)
Hours By Labor Account-displays hours for each
cost center. This report also allows you to choose the
paycodes you want included. Choose your people
and time period. Click Run Report.
![Page 71: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/71.jpg)
When report status shows complete, click on View
Report.
![Page 72: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/72.jpg)
Example
of Hours
by Labor
Account
Report.
Supervisor
![Page 73: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/73.jpg)
Timecard Sign-Off , Request and Approval Report-
displays audit information related to timecard
approvals. Select the appropriate people & pay
period.
Run Report.
![Page 74: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/74.jpg)
When report status shows complete, click on View
Report.
![Page 75: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/75.jpg)
Example of
Timecard
Signoff,
Request and
Approval
Audit Trail.
Supervisor
Supervisor
Supervisor
Supervisor
Supervisor
Supervisor
Supervisor
Supervisor
Supervisor
![Page 76: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/76.jpg)
Click on
Create
Favorite. Fill
in
appropriate
information.
Click Save
Favorite.
You are able to create your own favorite report list.
![Page 77: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/77.jpg)
Saved favorites appear at the top of the reports list.
![Page 78: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/78.jpg)
KR8 GO LIVE, JULY 30
![Page 79: Kronos 8 training guide](https://reader034.vdocuments.us/reader034/viewer/2022051200/586dfcb71a28ab04198ba950/html5/thumbnails/79.jpg)
REMEMBER THAT PAYROLL IS HERE TO HELP.
LET US ASSIST YOU WITH TIME SOLUTIONS.
Call us at 269-387-2935. Email us at [email protected]