Redbook: 13/14 Findings
KDE Finance Officer Workshop 2015
KDE: Division of District Support• 173 Districts–AFR–Annual Audit Report
Audit Reviews
Management Letter Points/Comments
• We find many extremes as far as auditor scrutiny:– Some districts had 0 Redbook findings/comments– I reviewed one district who had 120 Redbook findings!
Find a Balance
• Nobody is perfect– Always room for improvement
• Can be a teaching moment for those with issues
2013/2014 Findings• Invoices dated before PO date• Bookstores not using the inventory control
sheet• Students not signing the MRF• Gift cards being purchased• Teachers/sponsors not turning in money
collected in a timely manner
• Not obtaining liability insurance• Not submitting an annual financial report and/or budget as
required by the Redbook– Annual Financial Report due to the principal by July 15 for the
previous year ended– Budget Worksheet due to the principal within first thirty days of the
school year or within thirty days of the first transaction of the group
External Support/Booster Organizations
Purchasing Operational Items• Installing mailboxes• Resealing the gym floor• Gas to mow the lawn• New baseball fence• Lighting in the auditorium• Software for curriculum• Two-way radios
Cash Advances
• No receipts attached• Receipts plus change
not adding up to theadvance amount
Staff Accounts
• Staff purchasing food with student generated funds
Transfers• Transfer forms not signed by appropriate
sponsor of the activity fund• Transfer forms not containing an explanation
describing the purpose of the transfer
Signatures• Dual signatures not found on cancelled checks• Vendor invoice missing a confirmation
signature of person receiving the goods or service before payment is made
• Principal not signing bank statement before giving to bookkeeper
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