EPM
Extraordinary Project Management
5 Ts of Extraordinary Project Management
It ain’t what you do….. it’s the way that you do it
© Gold Heron Ltd 2018
Marion Thomas
EPM
Does it bother you that…..?
@ Gold Heron Ltd 2017 2
Ø Prince 2 exam taken every 4 minutesØ Over 1.2 million Prince 2 certificates have
been issued*Ø If laid end to end they stretch 272km, and Ø Cover 5,346 Olympic swimming poolsØ Agile is growing at 16,000 exams sat*AND YET………Ø We continue to see horrendous stats on
project failureØ We continue to come across project people
who couldn’t manage their way out of a paper bag
Ø Common sense seems very un-common *KnowledgeTrain.co.uk
© Gold Heron Ltd 2018
EPM
Are methodologies obsolete?
ØPragmatic PrinceØMethodologies provide
project discipline Ø Ignore them at your peril
BUT….ØBeing a slave to a
methodology will not guarantee success
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EPM
How do I know?.....I’m a project person
Ø ICI / Zeneca – business transformation / supply chain / SAPØ FTSE companies, Public SectorØ Contracting since 1996 - 97% utilisation
@ Gold Heron Ltd 2017 4© Gold Heron Ltd 2018
EPM
Who am I?
Ø Messy MumØ Bassoonist in 2 orchestrasØ Co-Active CoachØ Leadership graduateØ Learning (especially in
nice places)Ø Mary Poppins, eccentric,
fly-in, make a difference, depart, leave a legacy
Ø Get into overwhelm once in a while
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EPM
The 5Ts of Extraordinary Project Management
@ Gold Heron Ltd 2017 66
Target
TimeMastery
Tribe
TerrainTaking Care
Of Yourself(TCOY)
Frameworktohelpusthinkabout
thingsdifferently
© Gold Heron Ltd 2018
EPM
It ain’t what you do, it’s the way that you do it……
What
Project scope
Project plan
Project team
Time management
Stress management
How we do it at EPM
Target
Terrain
Tribe
Time Mastery
Taking Care Of Yourself
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EPM
Target – the ‘Why’ as well as the ‘What’
Ø Creating certaintyØ Building confidenceØ Enabling our team to move
forwardØ Underpins all decisions
99
Target
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EPM
“In business it doesn’t matter what you do it matters why
you do it.” Simon Sinek
The ‘Big Why’
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https://www.youtube.com/watch?v=u4ZoJKF_VuA
Target
© Gold Heron Ltd 2018
EPM
Terrain – the detail of the journey not just the plan
Ø Where are we going?Ø How are we going to get there?Ø Who is coming with us?Ø What obstacles will we face?Ø How do we cope with changes?
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Terrain
https://www.youtube.com/watch?v=16hxCB1Dvd4
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EPM
What could happen along the way…. where are the gremlins?
Ø PandemicØ PiratesØ VolcanoesØ Snowed in for a
fortnight
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Terrain
Would you have put all of these on a risk
register??
Which one materialised???
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EPM
Who is in your Tribe?
There’s a Tribe of people just waiting for you to connect them with each other and lead them where they want to go……..Seth Godin
Ø Choose carefullyØ Avoid ‘yes men’Ø Appreciate challengeØ Pursue varietyØ Focus on strengths
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Tribe https://www.youtube.com/watch?v=fW8amMCVAJQ
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EPM
The emperor may have no clothes…. be courageous and wise
Ø Empower your teamØ Welcome mistakesØ LearnØ Put things on the tableØ Keep asking questionsØ Listen
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Tribe
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EPM
Who is in your Tribe?
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Remember:Nooneonyourteamgoestoworktodoabadjob.
Ø Who do you need / have to have in your Tribe?
Ø Who are your allies?Ø How do you build connections with
people?
Which of your Tribe are:Ø AdvocatesØ AlliesØ AssociatesØ AdversariesØ Abdicators
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EPM
What’s the disposition of your Tribe members?
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Name
Advocate
Ally
Associate
Adversary
Abdicator
12345678910
• WhoareyourTribemembers?
• Whatistheirdisposition?
• Whomightsitinmorethanonebox
e.g.movingbetweenAlly/Adversary?
• Whichdoyouacceptandmonitor?
• Wheredoneedtotakeactionto
changetheirdisposition?
© Gold Heron Ltd 2018
EPM
Ø Being busy shows you are good at your job.Ø The amount of time you spend on something in
itself defines how important that thing is.Ø Time management tools are the answer - it’s just
you who struggles with them.Ø Multi-tasking is real.Ø Multi-tasking is a good thing.Ø The more time you spend on something the better
the output or outcome is.Ø ‘To Do’ lists are to be completedØ I have to answer or file every emailØ I get recognition for juggling lots of things.Ø I am amazing because I always say ‘Yes’ to
everything I am asked to do.Ø Working long hours means that you are really good
at work
Lets bust some Time myths
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You cannot manage Time, you can only
manage your use of it.Mclachlan & Meager, Time
Mastery
TimeMastery
© Gold Heron Ltd 2018
EPM
Time Mastery – more than managing a To Do list
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Ø Time Management tools help you consciously work out your priorities Efficiency
Ø Time Mastery allows you to become unconsciouslycompetent in using the time available to your best effectEffectiveness
Ø People spend their time resource on what they think is important
Ø Time Mastery requires you to become clear about what is important to you in the context of your Target, Tribe and Terrain.
TimeMastery
https://www.ted.com/talks/tim_urban_inside_the_mind_of_a_master_procrastinator
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EPM
Taking Care of Yourself (TCOY) – far more than just stress management
Ø Decision makingØ BoundariesØ Expectation
managementØ StakeholdersØ SupportersØ De-stressØ RelaxationØ Your career
2020
TCOY
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EPM
Support network
Ø Think about who you support and who supports you and write their names in the circles
Ø Draw an arrow using the thickness of the line to represent how much support they each person gives you
Ø Draw an arrow using the thickness of the line to represent how much support each person needs from you
Ø Is you support network in overall balanceØ Do you have enough support from the right
peopleØ What actions (if any) do you need to take in
order to balance your support network
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EPM
Support network template
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• Isyousupportnetworkinoverall
balance?
• Doyouhaveenoughsupportfrom
therightpeople?
• Whatactions(ifany)doyouneedto
takeinordertobalanceyoursupport
network?
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EPM
Remember that none of the 5Ts sit in isolation
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Frameworktohelpusthinkabout
thingsdifferently
© Gold Heron Ltd 2018
EPM
The ‘Big Why’
Ø “In business it doesn’t matter what you do it matters whyyou do it.” Simon Sinek
ØAt EPM we believe this matters as much for you personally as it does in business
ØFind out more about our courses and programmes at www.extraordinarypm.com
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EPM
Our ethos
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Ø We just want people who work on projects to be fulfilled and successful and make a great difference in this world
ØPlease go and be one of these and help make this happen
ØBe kind, see the good, lead, and inspireØPass it on.
Marion Thomas & Sarah WaltonDirectors www.ExtraordinaryPM.com
© Gold Heron Ltd 2018