Institutional RepositoriesIt’s not Just the Technology
New England Archivists
Boston College
March 11, 2006
Eliot WilczekUniversity Records Manager Tufts University
It’s Difficult to Preserve an Elephant
It’s Difficult to Preserve Digital Objects
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Application
Infrastructure
Data/Objects/Records
Policy
Institution & People
Application
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Digital Objects
Set of Services
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Infrastructure
Data/Objects/Records
Policy
Institution & People
Application
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Establish Repository
Institutional Needs
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Establish Repository
Repository Role
Collection Policy
Levels of Service
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Establish Repository
Responsibilities
Funding Model
Repository System
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Establish Repository
Articulate Decisions: Policies
Execute Decisions: Procedures
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Describing the Elephant
Sustain Repository
Maintain Political Viability
Monitor Changing Needs
Update Policies/Procedures
Eliot Wilczek Tufts UniversityMarch 11, 2006
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Collection Policy
Creator
Digital Object Function
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Collecting Policy
Format Type
Metadata
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Levels of Service
Preservation Activities
Dissemination
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Level A Format
Level B Format
Level C Format
Level 1 Metadata
A1 ServiceTop level searching and access
B1 Service C1 Service
Level 2 Metadata
A2 Service B2 Service C2 Service
Level 3 Metadata
A3 Service B3 Service C3 ServiceGood luck!
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Keep the Bits Safe
Digital Objects
Metadata
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Tools
Discovery
Delivery
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Digital Objects
Meaningful
Functional
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Manage
Access Rights
Use Rights
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Preservation Levels
Bit-Level
Functional
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Functional Preservation
Authenticity over Time
Understandable & Functional
Essential Elements
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Preservation Activities
Migration
Emulation
Manage
Accession
Maintain
Disseminate
Preserve
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Describing the Elephant
Commitment
Institutional
Long Term & Ongoing
Defined Responsibilities
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Institutional Repositories Really Difficult
Fedora and the Preservation of University Electronic
Records
Digital Collections and Archives Tufts University
Manuscripts and ArchivesYale University
NHPRC April 2006
Requirements for Trustworthy Recordkeeping and Preservation Systems
Ingest Guide
Maintain Guide
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Institutional Repositories Really Difficult
Requirements for Trustworthy
Recordkeeping and Preservation Systems
Ingest Guide
Maintain Guide
Negotiate Submission Agreement
Transfer and Validation
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Institutional Repositories Really Difficult
Establish Relationship
Define Project
Collect Information and Assess Value of Records
Assess Record Types
Assess Formats
Assess Identifier Rules
Assess Copyright
Assess Access Rights
Assess Recordkeeping Environment
Assess Feasibility
Finalize Submission Agreement
Negotiate Submission Agreement
Transfer and Validation
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Institutional Repositories Really Difficult
Create and Transfer SIP
Validate
Transform and Attach Metadata
Formulate AIPs
Assess AIPs
Formally Accession
Negotiate Submission Agreement
Transfer and Validation
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Institutional Repositories Really Difficult
Requirements for Trustworthy
Recordkeeping and Preservation Systems
Ingest Guide
Maintain GuideScheduled Event Types
Irregular Event Types
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Institutional Repositories Really Difficult
Incremental Backup of Administrative Metadata
Full Backup of Administrative Metadata
Full Backup of Records Components Store
Verify AIP Consistency
Verify Records Components
Check Access and Retention Status
Report on Media Life
Hardware Tests and Maintenance Window
Security Audit
Scheduled Event Types
Irregular Event Types
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Institutional Repositories Really Difficult
Digital Object Accession
Retrieval Request
Query Request
Metadata Update Request
Format Transform Request
Remove Record Component Request
Preservation Application Hardware Environment Replacement
New AIP Format and/or New Preservation Application
New Records Component Store
Scheduled Event Types
Irregular Event Types
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Institutional Repositories Really Difficult
Add Additional Representation Information
Change Standard Computing Platform
Refresh Records Components Media
Respond to Checksum Failure
Respond to Media Failure: Records Component Store
Respond to Data Loss: Record Component Store
Respond to AIP Consistency Failure
Scheduled Event Types
Irregular Event Types(cont.)
Institutional Repositories New England Archivist
Eliot Wilczek Tufts UniversityMarch 11, 2006
Institutional Repositories Really Difficult
Respond to Media Failure: Administrative
Metadata Store
Respond to Data Loss: Administrative Metadata Store
Respond to Unintentional Data Damage
Respond to Security Breach
Scheduled Event Types
Irregular Event Types(cont.)
Institutional RepositoriesIt’s not Just the Technology
New England Archivists
Boston College
March 11, 2006
Eliot WilczekUniversity Records Manager Tufts University
Thank You