Information Technology Committee Report
ICAOS Annual Business MeetingSeptember 13, 2005
IT Committee Members
Harry Hageman Ohio Ron Hajime Hawaii Lei Tupou Alaska David Guntharp Arkansas Joe Kuebler Georgia Charles PlacekNorth Dakota (Ex Officio)
Technical Assistance
Rep Area
Charles Placek North Dakota
Dori Ege Arizona
JAD Group Reps from each region
Paul Brown Arkansas
Sheila Perry National Office
Goals
Develop a systematic and uniform way of transferring information for the purpose of accurately compiling statistics and supporting the rules passed by the Commission
Satisfy the requirement of the Compact enabling legislation to create an offender tracking system
Goals, cont. Improve accuracy of the data transferred
between states. Reduce the time required for communication
between states. Create a system that is capable of interfacing
with existing case management application. Provide a web-based application that can be
accessed ICAOS member states. Allow victims and other members of the public
to be able to search the database of active offenders and view a portion of the information.
What has been done?
JAD Session II Four regional IT representative meetings Harry Hageman conducted state
assessment for readiness Softscape conference calls IT Committee conference calls Weekly status meetings with Softscape
What has been done?
Daily correspondence between National Office and Softscape
Articles written and published Presentations to organizations and states Transitioned from contracted Project Manager to
staff member Sheila Perry Hired Xavier Donnelly as Commission staff
member
Website Stats
www.interstatecompact.org 181,550 hits in 4 month period Nearly 1500 per day Texas has 12% of hits Huntsville, TX Forms page receiving the most hits
NACIS Report
ICAOS Annual Business MeetingSeptember 13, 2005
NACIS Demo Log in / Queue Search for User / User Profile Find Offender / Offender Profile View Transfer Request / Signature Forms
Cases & Offenses Residence & Employment Attachments Save & Submit / Log off
Log in as Supervisor / View Queue
What Next ?
Phase Dates
User Acceptance Testing Through 11/15/2005
Revisions & Documentation Through 01/05/2006
Available for Training 01/06/2006
Estimated Production Date ?
Timelines
Testing completed1/5/2006 Train the trainer
Migrate legacy dataCreate user accounts
Train users
Implementation03/01/2006
Train the Trainer
Who will you send? How will they train other users? How much time is needed for end user
training? Self-learning application?
Legacy Data Transfer Process
Create user files and transmit to Softscape Receive unique user id file from Softscape Create legacy CSV files (3 of 16) Add unique user id Cleanse Transmit to Softscape Gap issues?
Decisions to be made?
Training dates ? Deadlines for submitting user data? Deadlines for submitting legacy data? System Integration? Production start date?
NACIS – Add User
Offender Group File NameNACIS System * UsersUsers[ST].csv (4)
Offender Group File NameOffender Demographics * OffenderDemo[ST].csv (6) Offender Aliases OffenderAlias[ST].csv Offender States and Ids OffenderStateIds[ST].csv Offender Green Card & Visa Info OffenderCountryIds[ST].csv
Transfer Request Group File NameTransfer Request Info * TransferRequests[ST].csv (9) Transfer Request Cases Info TransferRequestCases[ST].csv Transfer Request Offenses Info TransferOffenses[ST].csv Transfer Request Residence Info TransferReside[ST].csv Transfer Request Employer Info TransferEmployer[ST].csv Transfer Request Reply From Receiving St TRReply[ST].csv TR – Case Closure Notice TRCaseClosure[ST].csv TR – Notice of Departure / Arrival TRDepart[ST].csv TR – Violation Report TRViolation[ST].csv TR – Progress Report TRProgress[ST].csv TR – Action Request TRActionRequest[ST].csv
Legacy Files
Example: offenderDemo[OH}.csv
FirstName,LastName,DOB,Gender,Race,SSNNICHOLAS,KLINGLER,5/3/1980,m,w,297885979KEVIN,TRAPP,11/5/1968,f,b,221543918SHAWN,WYNN,4/19/1972,m,w,269738497IMAN,ALEXANDER,2/22/1981,f,b,271785809YUSEF,ALI,6/7/1979,m,w,172603614JOHN,KUSS,2/16/1959,f,b,274686703
Implementation
Process? Dates? Compliance? Help desk support?
Questions ?
Contact Interstate Commission for
Adult Offender SupervisionPO Box 11910Lexington KY 40578-1910(859) 244-8008 Phone(859) 244-8001 [email protected]
Commission Websitewww.interstatecompact.org