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IMPLEMENTING VOTING TABULATION DISTRICTS
State Board of Elections Annual Training
March 19-20, 2008
VTD Transition Committee: Rosemary Blizzard, Karen Brinson, Laura Dell, Sallie Diener,
Brooks Garrett-Jones, & Amanda Penny
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Topic Outline
VTD: Background & Overview Transition Process: Changes to
SEIMS Reporting Process: Changes to
Voting System Precinct Changes & Procedures Wrap-up
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VTD: Background &
Overview
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What is a VTD?
Session Law 2007-291 established Voting Tabulation Districts (VTDs) Consistent geography for the next
redistricting/2010 census Based on precincts lines of January 1,
2008 Lines are frozen; all future election
results must be reported by VTD
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Precincts to VTDs Sample County,
NC: December 31, 2007 4 official precincts
Precinct 1
Precinct 3P
recin
ct
4
Pre
cin
ct
2
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Precincts to VTDs Sample County,
NC: January 1, 2008 Precincts lines
used to designate VTD
4 official Voting Tabulation Districts
VTD 1
VTD 3V
TD
4
VTD
2
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Results of Change
Consistent geography for apples-to-apples demographic comparisons over time
Integrates elections & voter information with census geography VTD boundaries = tabulation block
boundaries
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Results of Change Opportunity to improve the voting
process Precinct lines can be moved without
being bound to census block lines; no census redistricting process
Option to alter precinct lines may eliminate the scenario of a voter driving past one polling place to get to their polling place
Option to alter precinct lines should help reduce over-capacity polling places
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Transition Process: Changes to SEIMS
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Geocode Changes
SBE modifications to SEIMS Geocode Update released weekend of February 2 VTD data stored as another jurisdiction
field Automatically populated with official
SEIMS precinct name/code “Pseudo” precincts (two-polling places):
official precinct code now VTD
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Geocode Changes Reviewing accuracy
SBE working with Legislative Services to “clean up” the tabulation district lines before submitting final maps to Census
Counties will be asked this summer to submit a GIS map file of current precincts
Discrepancies resolved in 2005 during Precinct Cleanup Project
1999 Precinct Redistricting maps and 2000 Census maps are deciding factors for accuracy of boundary lines
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Changes to SEIMS Reports VTD added to all poll book reports
(2/19/08)
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Changes to SEIMS Reports Exports, for use with ATVs, have also
been updated to include VTDs
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Changes to Ballot Styles Shows VTD combinations for each
polling precinct
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Changes in VoterView Jurisdiction Tab – displays assigned VTD
jurisdiction that the voter resides in.
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Changes in VoterView Recording Voter
History – 2 Choices: SEIMS automatically
assigns the VTD based on the voter’s record information;
Override the voter record’s current VTD with a new VTD, in the event the voter moved and changes were not updated.
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Changes in VoterView Voter History Tab – Shows the voter’s
assigned precinct and VTD.
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Other Changes
SOSA and absentee applications will include VTD
A field for VTD will be added in the Provisional Voting Data Entry
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Reporting Process: Changes to Voting
System
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Coding Changes
Data export for district relations reports and coding included VTD
Since VTD = Precinct, conversion is unnoticeable
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Equipment Changes
As long as VTD = Precinct, no procedure change
M100: Manual sort if coded by ballot style, scanner processes if coded by precinct
iVo is well equipped to handle – coded by polling location
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ERM Changes
No significant impact Key: results must be read into
proper reporting groups for consistency of reporting
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Election Night Reporting
New ENR software, combined with ERM, can generate VTD reports and public displays
Public display on Election Night: reporting can be displayed where precinct = polling location
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Maintaining Voting Data
GS 163-132.5G requires county boards to maintain voting data by VTD, rather than by precinct
Reports by VTD must be completed within 60 days after the election
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Precinct Changes & Procedures
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Precinct Change: Scenario 1 Divide an existing precinct into smaller
precincts
Precinct 1
Precinct 3
Pre
cin
ct
4
Pre
cin
ct
2
Precinct 1
Precinct 3
Pre
cin
ct
4
Pre
cin
ct
2
Precinct 5
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Precinct Change: Scenario 1 VTDs are not altered; votes cast in Precinct 3
& 5 are combined to report votes cast in VTD 3
VTD 1
VTD 3
VTD
4
VTD
2
Precinct 1
Precinct 3
Pre
cin
ct
4
Pre
cin
ct
2
Precinct 5
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Precinct Change: Scenario 1
VTD is a single unit; multiple precincts can exist within the unit
Counties with a precinct that may have two polling places (GS 163-130.2) use this reporting method
VTD 1
Precinct 3
VTD
4
VTD
2
Precinct 5
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Precinct Change: Scenario 2 Votes must be reported by VTD not
the precinct polling location
Precinct 1
Precinct 3
Pre
cin
ct
4
Pre
cin
ct
2
Precinct 1
Precinct 2 3
(merged)
Pre
cin
ct
4
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Precinct Change: Scenario 2 Combine two or more existing precincts into
one large precinct; the VTDs remain stable
VTD 1
VTD 3
VTD
4
VTD
2
VTD 1
VTD
4
VTD 3
VTD
2
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Precinct Change: Scenario 2
Managing votes in this scenario is similar to managing votes cast during one-stop or when municipal precincts are combined into one voting location
VTD 1
VTD
4VTD 3
VTD
2
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Precinct Change Procedures
Requirement to only merge or split whole precincts no longer in effect (GS 163-132.3)
SBE will approve alterations based on a county’s capability to report votes by VTD
Legislative Services will no longer review or provide opinion on precinct changes
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Precinct Change Proposals SBE is still required to have on file all
official precincts throughout the state, therefore when changes are made the following must be submitted (SBE Memo 2008-04):
Cover letter in executive format Copy of signed CBE resolution Description of how county will comply with
GS 163-132.3 (record by VTD) New SEIMS precinct code name(s) and
SEIMS precinct description name(s) (GS 163-132-A)
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Precinct Change Proposals (cont.)
Proposal package contents continued: GIS compatible electronic map of proposed
precincts – countywide map; ArcGIS shape files preferred
Electronic images of proposed precinct(s); current & proposed boundaries and location of assigned polling site
Polling Place Accessibility Survey Polling site required pictures (electronic) Preclearance counties: copy of submission
letter & supporting documentation Copy of “Notification to Voters”
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Precinct Change Proposal Deadlines
No less than 105 days prior to the next election that the new precinct boundaries will be in effect
Emergency cases, no less than 75 days prior to the next election that the new precinct boundaries will be in effect
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Wrap-up Counties have successfully managed recording of
votes by precinct; VTD will require little to no alteration of procedures based on current precinct/VTD lines
CBEs will see less impact from federal and state redistricting processes: no realigning of precinct lines and census block lines; removes restrictions imposed on how CBEs can utilize their limited polling places
Modifications to SEIMS and voting system are in place and capable of handling the change to VTD
SBE now has greater responsibility in setting standards for precincts and reporting of votes