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HSE DIRECTIVE 11SAFE JOB ANALYSIS
FJERNES
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313HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011
1. GENERAL
Purpose
The purpose o the directive is to ensure that
aSafeJobAnalysisisusedwhenplanningcriticalworktasks
aSafeJobAnalysisiscarriedoutinasystematicmannerandin
accordance with standard practice on the Norwegian continental shel
Domain
ThedirectiveappliestoallBP-operatedandcontractedinstallationson
the Norwegian continental shel
OnshorefacilitiesorprojectswhereBPNorgehaveaparticular
responsibility and which are assessed being part o the petroleum
activities
Contractorsofcontractedinstallationswhohaveasystemthatsatises
the requirements in this directive, may use their own system provided
this has been claried upon implementation
Reerences
Activitiesregulations28
OMSRisk3.1RiskAssessmentandManagement
090CommonModelforSafeJobAnalysis
The Norwegian Oil Industry Associations guidelines
HSEDirectiveno.1-WorkPermits
Defnitions and abbreviations
A Work Permit (WP) is a written permission to carry out a dened job
at a specic place on an installation in a sae manner and under certain
conditions
The Department Manager is the manager o a specic department CCR(CentralControlRoom)
HSE unction (saety ocer) - HSE advisor
The Area Authority is head all activities within a certain area
The Area Technician has the operational responsibility or a specic
system or area
The Oshore Installation Manager (OIM) is the top manager o all
activities on the eld
A Sae Job Analysis(SJA) is a systematic and step-by-step reviewo all elements o risk carried out prior to a specic task or operatoin
so that measures can be taken to remove or control any elements o
risk identied during the preparation or or perormance o the said task
or operation.
The person responsible or the SJA is the person responsible or
the SJA, e.g. the supervisor, area authority or anyone else given teh
responsibility or the work to be perormed.
A CCR Technician is a person in the central control room who controlsand coordinates all production and other work on board.
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2. RESPONSIBILITY
Oshore Installation Manager (OIM)
is responsible or
ensuringthataSae Job Analysis (SJA)is carried out or critical
operations as described in the directive
ensuringthatSJAsare perormed in accordance with the directive andguidelines
ensuringthatallrelevantpersonnelhavetheknowledgenecessaryto
prepare a SJA, in line with their roles in connection with the
perormance o SJAs
Person responsible or the SJA
is responsible or
preparingandinvitingtotheSJAmeeting chairingtheSJAmeeting
ensuringthatanalyseswithparticipantsaredocumented
ensuringthatallidentiedmeasuresareimplemented
ensuringthatexperiencesaresummeduponcompletionofthework
Person responsible or perorming the work (Supervisor)
is responsible or
performingtheworkconcerned
ensuringthatconditionsandmeasuresidentiedintheSJA are satised
and implemented
Person responsible or measures
is responsible or
carryingoutmeasuresidentiedintheSJA
Department Manager
is responsible or lingallcompletedSJAsinhis/herdepartment
Area Authority
is responsible or
forapprovingtheSJA
Oshore Installation Manager (OIM)
is responsible or ensuringthataSafeJobAnalysis(SJA)iscarriedoutforcritical
operations as described in the directive
ensuringthatSJAsareperformedinaccordancewiththedirectiveand
guidelines
ensuringthatallrelevantpersonnelhavetheknowledgenecessaryto
prepare a SJA, in line with their roles in connection with the
perormance o SJAs
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315HEALTH, SAFETY & ENVIRONMENT HANDBOOK 2011
3. USE OF SAFE JOBANALYSES
Identiying the need or a SJA
ASae Job Analysis(SJA) shall be carried out or a work task when
o risk elements exist or may occur, and these are not suciently
considered and examined in procedures or work permits
o there is a requirement or this in procedures, directives or workprogrammes
Thefollowingmustbetakenintoaccountwhenconsideringtheneed
or a SJA:
1. Is the work task described in procedures/routines or does it require
deviations rom these?
2. Have all the elements o risk been considered and examined through
the work permit?
3. Do undesired incidents oten occur in this type o work?
4. Is the work risky, complex or does it involve more than one discipline
group?
5. Is new equipment or methods not covered by procedures or methods
used?
6. Do the personnel perorming the job have experience in the work
concerned?
Responsibility or identiying the need or a SJA
Everyoneinvolvedinplanning,approvingandperformingworkandwork
permits shall consider whether a SJA is required
AnewSJA shall be carried out or each job. It may nevertheless be
sensible to use lessons learnt rom previously perormed SJAs
WhentheneedforaSJA has been demonstrated, a person responsible
or the SJA shall be appointed
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4. PERFORMING SJAS
Preparation
InpreparationforanSJAmeeting,theperson responsibleor the SJA
shall
o collect data, drawings, previous experience and any available risk
assessments or the work in questiono prepare drat breakdown o the work into sub-tasks and showing
sequence o the work execution
o consider preconditions or the work
o dene participants to carry out the SJA (the SJA group)
o call an SJA meeting
TheSJAmeetingmustbecarriedoutasnearintimeaspractically
possible to start-up o the work
Participants in the SJA group
Everyone actively involved in the preparations or and perormance o the
job concerned will normally be part o the SJA group, and may include:
The person responsible or the SJA
The supervisor
The area authority
The area technician
The perorming personnel
Therelevantsafetydelegate(shallalwaysbeinvited)
Personnelwithrelevantdisciplineskillsfortheanalysis
Personnelaffectedbythework
HSEfunction
Perorming a SJA
The SJA Form shall be used or implementation.The Guidelines or using and lling in SJA orms can be used.
1. The person responsible or the SJA reviews the job to be done, with
preconditions and necessary basis or planning
2. The SJA group shall carry out an inspection o the work site
3. The SJA groupbreaks down the entire job into sub-tasks, which aredescribed briefy, clearly and action-oriented
4. The SJA groupidenties potential hazard elements or personnel, the
environment or nancial values or each sub task
5. The SJA groupconsiders the probability o hazard elements, and
consequences in the event that hazards arise, on the basis o their
experience and best judgement. A risk matrix can be used to acilitatethis process
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6. The SJA groupidenties primarily measures that can prevent hazardous
incidents rom occurring (probability reducing measures). The SJA
checklist is to be used to quality-assure that potential hazard elements,
consequences and measures are assessed.
7. The person responsibleor the SJA identies persons responsible or
the identied measures, and notes this inormation on the orm.
8. The SJA groupevaluates remaining risk and conducts a comprehensive
evaluation to determine whether the work can be / cannot be
implemented.
Documentation
TheSae Job Analysismust be documented in the SJA orm which
will be signed by the person responsibleor the SJA on behal o the
SJA group.
TheSJAchecklistandsignedListofParticipantsmustbeattachedto
the SJA orm
Approval
Thearea authorityand supervisorreview and approve the SJA orm
The daily inormation meeting will be inormed o, and coordinate the
planned SJA job
Perorming a job
Allpersonnelinvolvedwillgothroughthejobimmediatelybefore
starting to work. The job must be perormed in accordance with the SJA
and the work permit
Priortoandduringtheworkbeingperformed,thesupervisorshall
ensure that
o the preconditions or the work are ullledo all planned measures have been taken
The work must be stopped orthwith in the event o changes in the
preconditions or measures described in the SJA and may not be resumed
until a new SJA has been carried out.
Thesupervisormust make sure that any new perorming personnel go
through the SJA documentation thoroughly beore starting to work. Thismust be documented and signed or on the List o Participants
Experience transer
Oncompletionoftheworktheperson responsible or the SJA will
prepare a brie summary o the SJA-related lessons learnt rom the
work. The summary will be registered in the SJA orm
Thedepartment managerwill le the SJA orm w/appendices and the
lessons learnt or his/her department.
The SJA must be numbered so as to be easily retrievable.
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Attachment 1:
SJA - Form
Attachment 2:
InstructionsforCompletionandUseOfSJAforms
Attachment 3:
ChecklistforSJA
Attachment 4:
SJA participant list
Attachment 5:
Risk Matrix
HSE DIRECTIVE 11
SAFE JOB ANALYSIS
ATTACHMENTS
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ATTACHMENT 1: SJA-FORM
SJAtitle:
SJANo.:
Department/Discipline:
Personresponsiblefor
SJA:
Installation:
Descriptionofthework:
Area/Module/D
eck:
Tag/lineno.:
Requirements/Precondition
s:
WP/WOno.:
Numberofa
ttachments:
No
Basicsteps
Hazard/caus
e
Potentialconsequence
Measures
Personresponsiblefor
measures
Approval
Date/Sign
ature
ChecklistforSJAappliedtickoff
Isthetotalriskacceptable:
(Yes/No)?
PersonresponsibleforSJA
(Recom.)
Responsibleforexecution
(Recom.)
Area/Operationssupervisor
(Appro.)
Conclusion/comments:
Otherposition
(Appro.)
Summaryofex
perienceaftercompletionofthew
ork:
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ATTACHMENT 2: INSTRUCTIONS FOR
COMPLETION AND USE OF SJA FORMS
Top section to be completed by the person responsible or the SJAin preparation or the SJA meeting.
SJA Tittel Brie descriptive work title
SJA no. Serial number or the SJA based on the
ollowing system: SJA-U-04-01 where U
stands or Ula and 04-01 is the rst analysis
in 2004
Dept./discipline Name o the perorming department/
discipline
SJA ofcer Name o the person responsible or the SJA
Description o work Brie and precise description o the work
Installation Name o the platorm on which the work will
be carried out
Area/module/deck Name o the area, module or deck on which
the area is to be carried out
No. equipment/line The number o the equipment or pipeline on
which work is to be carried out
Prerequisites State any job prerequisites
WP/ WO no. Reerence to the work permit/work order
number
No. o appendices State the number o appendices
In addition, the SJA ofcer should do a preliminary break down o the
work into sub-tasks, see the mid-section o the orm.
Mid section to be completed during the SJA meeting
No Subtasks serial number
Subtask A brie description o each subtask, step by step
BreakdownthejobintologicalstepsGiveabriefandprecisedescriptionofwhat
needs to be done at each step(not how)
Describethesubtasksinnormal
consecutive order
Foreachstep,startwithanactionword
such as Open, Remove, Move
Avoidtoodetailed/extensivedescriptionsof
each step
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Elements o risk/
causeList all elements o risk and causes o
possible undesired incidents that may occur
Possible
consequence
List possible consequences o each risk/
cause
Measures List measures to be taken or each
consequence where this is considered
necessary
Responsible person State the person responsible or each o the
measures
Signature The signature o the person responsible or
carrying out the measure
Lower section to be completed at the end o the SJA meeting
Checklist studied
(yes/no)State whether the SJA checklist has been
used (yes or no)
Is the total risk level
acceptable (yes/no)
Indicate the teams conclusion (yes or no)
Conclusion/
comments
Briefy describe the conclusion o the analysis
made
SJA responsible SJAresponsiblessignatureonbehalfofthe
SJA team
Responsible or thejob perormance
Supervisor/perorming technicians approval
signature
Area/operating
authority
Area authoritys approval signature
Other position (not in use)
Lower, right part To be flled in by SJA responsible ater thework is completed
Experience summary
ater the job
Short description o the work according to
the SJA and incidents/ situations during the
work.
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ATTACHMENT 4: SJA PARTICIPANT LIST
SJAP
ARTICIPANTLIST
SJA
TITLE:
SJANO:
SJAM
eeting
Date:______T
ime:_______
Place:____
____
SJA-re
sponsible:
Signaturew
henchangingpersonneletc.
Name(Blockletters)
Dep
/Discipline
Date
Signa
ture
Name(Blockletters)
Dep/D
iscipline
Date
Signature
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ATTACHMENT 5: RISK MATRIX
Assessment o hazards probability and consequence
In some cases it may be appropriate or the SJA group to use a risk
matrix in the assessment o a hazard, i.e. assessing the probability o an
undesirable incident occurring, and its consequences. A risk evaluation o
this kind may help clariy the need and priority o measures to reduce therisk or its consequences.
The evaluation method is a rough qualitative approach, and high-risk
hazards may well be subjected to a more detailed evaluation later on.
Using the risk matrix
A risk matrix is used to assess/estimate risk by plotting the probability o
an undesirable incident along one axis and the degree o consequencesalong the other axis. This must be done or each subtask, c. the SJA orm.
I the combination o probability and consequence (c. the matrix) reaches
Medium or High, measures will be needed.
Degree o consequence/severity
High Fatal,seriousinjury,>1DayAwayFromWorkCase,
considerable damage to equipment or supplies,
considerable pollution or loss o production
Medium DayAwayFromWorkCaseorminorinjury,minor
damage to equipment or supplies, minor pollution or
loss o production
Low No injuries, minor/slight damage to equipment or
supplies, minor/slight pollution.
Probability:
High Probably, may happen several times
Medium Possible, may happen now and then
Low Not very realistic/likely, but conceivable
Probability
Low Medium High
L L M
L M H
M H H
Consequence
Low
Medium
High