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HRMS
AN UDP REPORT ON
HUMAN RESOURCEMANAGEMENT SYSTEM
By
RAHUL SURYAVANSHI(096380307049)AMIT GUPTA
(096380307062)
INTERNAL GUIDED BY UDP GUIDED BY
MS. DHARA DOSHI MRS. DHARA DHRUVEMS. SNEHA SHAH
PARUL INSTITUTE OF ENGINEERING & TECHNOLOGY
(DIPLOMA STUDIES)
P.O.LIMDA. Tal.WAGHODIA-391760
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CERTIFICATE
This is to certify that IDP/UDP Report entitled HUMAN RESOURCE
MANAGEMENT SYSTEM submitted byRahul Suryavanshi (096380307049), Amit
Gupta (096380307062), in the Computer Engineering of PARUL INSTITUTE OF
ENGINEERING & TECHNOLOGY (DIPLOMA STUDIES), LIMDA is the record
of work carried out by her/him under our supervision and guidance. The work
submitted has in our opinion reached a level required for being accepted for
examination.
Guide HOD PRINCIPAL
MS. DHARA DOSHI
Lecturer, Department of
Computer Eng.
PIET (DS), LIMDA.
MRS.DharaDhruve
Head of department of
ComputerEng.
PIET(DS),LIMDA
Prof. S.T.SHAH
PIET(DS)
LIMDA
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ACKNOWLEDGEMENT
This report is the result of the sincere effort of the present team of the authors with thehelp of all computer departments faculties withhope that it will help in motivatingencouraging the student and the teachers towards the study of this topic.
It can easilyunderstandable language core of the effort. Special attention has been paid forprovideillustrative figures.
Completing this report has only been possible of the spontaneous and continuoussupportof computer department faculty .We express our gratitude to MS.SNEHASHAH,MS.DHARA DOSHI with the task of preparing this report. MS.DHARADOSHI always
willing help to us in our every possible way.
Rahul Suryavanshi (096380307049)
Amit Gupta (096380307062)
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ABSTRACT
It comes standard with employee self-service access allowing employees to update theirpersonal information, request time off or input their daily timesheet entries. It also has rolebased access level control that is functionally based on whether a user is an employee, amanager or HR administrators. With HR center managers and HR administrator canmanage it.. The Project entitled HR Management System and admin developed gap
between user and HR manager. There is no any centralized database available in existingsystem you can access. The existing system is not user friendly because retrieval is veryslow and data is not maintained efficiently, we require more calculations to generate thereport so it is generated at the end of the session, existing system requires lot of paperwork. Reduced inconsistence, inventory, error in registration, Betterutilizations,Incereased customer satisfaction, Increased user satisfaction,This system is thefastest way to communicate. Eliminate unnecessary paperwork & improves tracking of
internal document needing .Fast & easy method to build records & verify data entry. Noneed of any extra manual effort,No fever of data lost.It is very easy to find the employees.Our system with Head to develop a software application that supports the applicationspecific to the HR automation in an intranet specific to a company there by allowing theintegration of all the employees pertaining to that organization.
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Index
Chap 1: Introduction............................................................................... 6
1.1 Project summary.. 6
1.2 Features.. 7
1.3 Software & Hardware Requirement.. 8
1.4 Disadvantages of current System 9
1.5 Advantages of Proposed System 10
Chap 2: Module of System.................................................................... 11
2.1 - Module Description. 12
Chap 3: Designing.. 15
3.1 - Flow Diagrams of System............................................ 15
3.2 -DFD diagrams of the System......................................... 17
3.3 - Screen Shorts................................................................ 20
Chap 4: Conclusion................................................................................ 23
Chap 5: References................................................................................. 24
Chap 1: Introduction
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1.1 PROJECT SUMMARY
The main objective of the application is tocomprehensive employee information database,work information, beneficiary information, and more for each employee or user.It role
based access level control that is functionally based on whether a user is an employee, a
manager or HR administrators. With HR center managers and HR administrator can
manage it. The Project entitled HR Management System and admindeveloped gap
between user and HR manager. It will standard with employee self-service access
allowing employees to update their personal information, request time off or input their
daily timesheet entries.The Administrator(s) can add, delete, and update users, price,
items, and new scheme News topic, etc.The Registered User can view, compile, order and
track details and other scheme wise details. he can also change password, gets special
offers/mails from the company which company offers to only registered users.
1.2 Features
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Efficient distribution of information
Smoother and faster process flow
Increased transparency and better control
Custom personnel information daily routine
Performance review process through review and correspondence Distribution of thousands of items to various suppliers.
1.3 Software and Hardware Requirement
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Front End: Microsoft Visual Studio 2010 ASP.Net 4.0 with C#.Net 2010
Back End:SQL Server 2008
Documentation Tools:MS Office Word 2007, MS Office Visio 2007
Reporting Tool: MS Office Excel 2007
Hardware Requirements: RAM: 512MB :: Hard Disk: 40GB :: Processor:P4or Higher
1.4 Disadvantage of Current System
i. No centralize system
Centralized database is not there by which you can access.
ii. Not User Friendly
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The existing system is not user friendly because the retrieval of data is very
slow and data is not maintained efficiently.
iii. Difficulty in report generating
We require more calculations to generate the report so it is generated at the
end of the session.
iv. Manual control
All calculations to generate report is done manually so there is greater
chance of errors.
v. Lots of paperwork
Existing system requires lot of paper work. Loss of even a single
Register/record led to difficult situation because all the papers are needed to
generate the reports.
vi. Time consuming
Every work is done manually so we cannot generate report in the middle of
the session or as per the requirement because it is very time consuming.
1.5 ADVANTAGES OF PROPOSED SYSTEM
Reduced inconsistence
Better utilisation of resources
Increased user satisfaction
This system is the fastest way to communicate.
Eliminate unnecessary paperwork & improves tracking of internal documentneeding.
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Fast & easy method to build records & verify data entry.
Everyone can access this site anytime, anywhere and get news.
i. User Friendly
The proposed system is user friendly because the retrieval and storingof data is fast and data is maintained efficiently. Moreover the graphical userinterface is provided in the proposed system, which provides user to deal withthe system very easily.
ii. Reports are easily generated
Reports can be easily generated in the proposed system so user cangenerate the report as per the requirement (monthly) or in the middle of thesession. User can give the notice to the students so he/she become regular.
iii. Very less paper work
The proposed system requires very less paper work. All the data is fetedinto the computer immediately and reports can be generated throughcomputers. Moreover work becomes very easy because there is no need to keepdata on papers.
iv. Computer operator controlComputer operator control will be there so no chance of errors. Moreoverstoring and retrieving of information is easy. So work can be done speedily andin time.
Chap 2- Modules of System
User Management
Employee Management
Internal Messaging
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Hr Module
Organization Structure
Recruitment Process
Skill Inventory and Training Management
Appraisals
Staff Management
Online Attendance
Payroll System
Reports as per user requirement
Alerts
Feedback
News & Events
2.1 Module Description
1) User Management System: In this, System includes the registration form of the user. Like costumer, employee. In this all information about company, employee, costumer all are include. In this module we can give the database access to the authorize user. In this suppose employee old employee left the company their account will be
close n information stored in database. Suppose new employee will come then detail of this employee will be stored in
database.
1) Employee Management System:
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In this System includes the registration form of the Employee .Like Worker. In this all information about company, seniors are including.
In this module we can give the database access to the authorize employee.
1) Internal Messaging
In this includes in which all management or human resource departmentscommunicatewith each other through good relations.
It includes message reports, through E-Mail in which contact with each other.
1) HR Module:
There are six sub module are present.
a) Organization Structure:
In this module the framework within a human resources department that dividesthe decision making functions within HR into specific groups with distinct job
functions.
Each division may have a manager or team leader depending on the size of the
organization to coordinate efforts and perform reporting tasks.
a) Recruitment Process:
In this module involves a systematic procedure from sourcing the candidates to
arranging and conducting the interviews and requires many resources and time.
The recruitment and selection is the major function of the human resource
department and recruitment process is the first step towards creating competitive
strength and the strategic advantage for the organizations.
The recruitment department of the company and the job seeker.
a) Skill Inventory & Training Management:
In this module give training to the workers for new project
Training specialists must be experienced trainers, but much more as well. They
must understand the business of the organization, including its strategic context,
and the implications that this has for human resources. They must have good
analytic skills.
a) Appraisals:
In this module calculated her salary, growth, attendance will include this.
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It is a review and discussion of an employee's performance of assigned duties and
responsibilities. The appraisal is based on results obtained by the employee in
his/her job, not on the employee's personality characteristics. The appraisal
measures skills and accomplishments with reasonable accuracy and uniformity.
a) Staff Management:
In this solution for registering and adding employees in common internal database.
The systems allow building a staff list to manage appointments, payments, etc.
They are intended for calculation of the salary and personnel records at the
company.
It also to organize registration of employees and promotions
a) Online Attendance:
Attendance will be calculated depends on reagularity,leave application
done by Administrator
a) Payroll System:
In this module can encompass all employee-related transactions as well as
integrate with financial department.
It refers to the amount paid to employees for services.
1) Reports as per requirement:
As per requirement reports are generated.
It specifies employee reports, Define selection criteria, Ability to save
custom reports, Assign reports to user groups, View employee reports,
Manage reports online, Print & export reports.
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1) Alerts:
Alerts will perform during safety company worker and organization.
Some instructions should be following.
Database and proactively distributes information to managers, supervisors.
1) Feed Back:
Users send feedback form to the company.
1) News and Events:
Admin edit & delete news and events.
Chap 3: Designing
3.1 Flow Diagram
Flow Chart: -
A flow chart is pictorial representation of the sequence of operations in the
system.
Flow-Charting is the most common method of describing procedures in
computers based system.
Symbols: -
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Terminal Input/output Processing
Decision Diamond Flow Lines
FLOW CHART OF LOGIN:
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3.2 DATA FLOW DIAGRAM
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The Data Flow Diagrams are pictorial or graphical representation of the outline of the
system. The Data Flow Diagram covers all the processes, which takes place during any
transaction in the system. The Data Flow Diagrams are functionally divided into context
level, first level, second level, third level data flow diagrams.
There are six basic processed in the Human Resource Management System and it is alsohaving some sub processes. All the processes can be clearly understood by understanding
if the Data Flow Diagram
Symbols used in DFDS:
(1) Process: Here flow of data is transformed e.g.registeringuser etc.
(2) External Entity: A source or destination of data which is external to the system.
E.g. .Admin etc.
(3) A Data Flow: It is packet of data. It may be in the form of document ,letter etc.
(4) Data store: Any store but with no reference to the physical method of storing.
DFD of context level:
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H u m a n R e s o u rc e
M a n a g e m e n t
S y s t e m
A D M I N
U S E R
H R D a ta b a s e fi leUpdat ion
V iew da ta
Regist rat ion
Re t r ieves Da ta
Get da ta
DFD LEVEL 0
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USER1.0
User Management
System
2.0
Recruitment
3.0
Appraisal
4.0
Payroll System
Login
Confirm
Login
Get Result
Register
Based On Requirement
Get status
Performance
Get Promotion
Tax Pay
Final Salary
User File
Requirement File
Appraisal File
Payroll Fi le
Get Result
Get Result
Salary
Get Result
Requirement data
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Screenshots:
Home Page:
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Login Form:
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Registration Form:
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Chap 4: Conclusion
This project concluded that all the forms are properly running and all the facilities
provided by programmed are really better than other system. This application is
HUMAN RESOURCE MANAGEMENT SYSTEM is used for full for our faster life.
This system is more beneficial than other system, because; it is easy for implementing,
easy for routine use in life and is for understanding. It also fulfills and satisfied for user.
The HR Management System with Business system is an application which is helpful to
any organization.
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Chap 5: References
Human Resource Management: Legge, Karen (2004. Rhetorics and
Realities (Anniversary Ed.).
Kochan, T. and Barocci, T. (1985) Human Resource Management Little
Brown