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HR User Group 4 March 2010
Recording absence from UCL and keeping in contact with staff – practical application
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Drivers for a standard approach
• Compliance with new regulations on annual leave and sick leave
• Ability to contact staff (and their emergency contact) out of hours in exceptional circumstances
• Knowing who is expected at work on any day & where staff are, if working off site
• Addressing unauthorised absences• Treating everyone fairly
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Management responsibilities
• Departments must keep a comprehensive record of annual, sick & special leave
• From October 2010 all annual and special leave (as well as sick leave) will be input to MyView
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HR Division responsibilities
• Follow up with those who have not provided home addresses
• Support use of MyView – Helpdesk, briefings etc.• Advise on policy and cases of sick leave or
unauthorised absence• Deal with UK Border Agency as necessary• Ensure equality of treatment
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Implementation Matters
Current Situation• Only 15% of UCL staff have a MyView annual leave
record.
• All departments at UCL are recording sickness absence when known
Next Steps to Ensure Infrastructure in Place for October 2010• Prepare a roll out schedule
• Add the leave module to all UCL MyView profiles
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Next Steps to Ensure Infrastructure in Place for October 2010
Work with departments to
• Ensure the best possible post to post reporting structure is in place
• Ensure that part timers’ work patterns are captured
• Implement an easy way to report on leave from MyView
• Address MyView performance issues
• Produce quick start guides for– leave booking/recording– sickness recording
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Questions and Ideas from the HR User Group to Help Ensure Successful Implementation