Download - How LinkedIn Execs Run Meetings
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9 Tips for Meetings that are Faster, More Fun, and More Focused
How LinkedIn Execs Run Meetings
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Have you ever felt
frustrated during a
meeting?
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The more senior you become, the more time
you’ll spend in meetings. cc: Thomas Hawk -‐ h-ps://www.flickr.com/photos/51035555243@N01
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Focused attention = manager’s most important resource
Improving meetings =
massive opportunity to boost productivity
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Great meetings include:
Thoughtful preparation and balanced discussion,
leading to a decision and commitment to action,
followed by execution thereafter.
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Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING cc: hjl -‐ h-ps://www.flickr.com/photos/92605333@N00
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Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING cc: hjl -‐ h-ps://www.flickr.com/photos/92605333@N00
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1. Define the meeting success criteria
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"This meeting will be a success if..."
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Example cover slide with meeting success criteria
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Review the success criteria to start and end every
meeting cc: clagnut -‐ h-ps://www.flickr.com/photos/27616775@N00
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2. Apply the RAPID framework to focus on the right people
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The RAPID framework
Decide
Make the decision – Commit the organization
Agree Input
Recommend
Perform
Provide input to a recommendation
– views may or may not be reflected in
final proposal
Formally agrees to a decision
– views must be reflected in final proposal
Recommends a decision or action
Accountable for performing a decision once made
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At a minimum, invite the “R” (Recommender) and the “D” (Decision-maker).
In most cases it makes sense to invite the “A” (Agrees with recommendation) and the “P” (Performer who executes the decision) as well.
The “I” (offers Input) is generally optional.
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3. Send pre-read materials the day before.
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Three benefits to sending materials in advance: 1. Optimize meeting time for discussion (vs. reading)
2. Surface questions/issues before the meeting
3. Prevents all-nighters for the presenters :)
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Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING cc: hjl -‐ h-ps://www.flickr.com/photos/92605333@N00
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4. Begin with a silent read-through — never present.
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Most execs can read faster than you can voice over the slides
Reserve first 5-10 mins. of meeting for read-through
Call out 2-3 important slides if needed
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5. Rely on as few slides as possible, and use the whiteboard wisely.
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For a one-hour meeting:
20 slides is max
(10-15 ideal)
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The more slides you have, the lower the likelihood that
any single slide is fully understood
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Use the whiteboard
The energy shifts from people talking at each other… To brainstorming collectively toward a common goal on the whiteboard.
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6. Poll the room using a go-around.
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Create balanced
discussion
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How the "go-around" works
1. Facilitator asks a basic question (e.g., 0-10 scale of how people are feeling, plus/minus feedback on project) 2. One-by-one, each person provides input 3. Keep it focused on the go-around (no sidebar conversations) and keep discussion tight (~1-2 min. per person) 4. Ensure everyone has a chance to participate and feels heard
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Have fun with the question and the go-around!
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Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING cc: hjl -‐ h-ps://www.flickr.com/photos/92605333@N00
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7. Distribute action items and notes.
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Distribute action items and notes
• Notes: Keep it concise; not a play-by-play, but rather a summary of key discussion points • Action items: Specify owner of each, and ensure deadlines to complete are clearly stated • Ideal to send as soon as possible after meeting to avoid staleness and ensure speed of action
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8. Cascade relevant information to teams.
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As a leader, you're representing your team at
the meeting
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Give your team context on the outcome and next steps from the meeting, as soon as possible -- it will help them do their jobs better! cc: IntelFreePress -‐ h-ps://www.flickr.com/photos/54450095@N05
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9. Follow up (keep your word).
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Meetings are only as great as the commitment they create and the action they generate
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So keep your word after the meeting, and let the note-taker know you’ve completed your action items to close the feedback loop and help ensure accountability.
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In summary...
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BEFORE THE MEETING
1. Define the meeting success criteria
2. Apply the RAPID framework to focus on the right people
3. Send pre-read materials the day before
DURING THE MEETING
4. Begin with a silent read-through — never present
5. Rely on as few slides as possible, and use the whiteboard wisely
6. Poll the room using a go-around
AFTER THE MEETING
7. Distribute action items and notes
8. Cascade relevant information to teams
9. Follow up (keep your word)
Tips for Great Meetings
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Want more? Read my LinkedIn post!
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Enjoy this presentation? Share it with your network...
or better yet, during your next meeting!
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