Download - HOA Annual Meeting 2012 April 19 2012
HOA Annual Meeting 2012
April 19 2012
Finances o Current Budgeto Current Financial Status
Dead Trees & Pond Fencing Communication Landscaping
o Bidso Entranceway Beautificationo Curbing
By-Law Changes Other Topics Questions and Answers
2012 BudgetGo to
http://groups.yahoo.com/group/valleyhighestates/files/Meetings/
Select VHE_2012_AnnualComplete.ppt to see complete charts with Financial information Several thoughts about how to fund upcoming
exciting projects
2011 FinancialsGo to
http://groups.yahoo.com/group/valleyhighestates/files/Meetings/
Select VHE_2012_AnnualComplete.ppt to see complete charts with Financial information
2012 FinancialsGo to
http://groups.yahoo.com/group/valleyhighestates/files/Meetings/
Select VHE_2012_AnnualComplete.ppt to see complete charts with Financial information
New Budget Item: Replace 5 dead trees per year Approximate cost per year: $1,000 Board has already spent time in identifying all the
dead trees through out the HOA. 5 trees have already been replaced.
Priority for replacement of dead treeso Hi-Vue road takes priorityo Inside streets will be nexto Dead trees behind houses will be replaced
after thato Board may even replace bad looking trees with
better ones (especially near the entrance)
3 different paths Tough to get to from any paths Dangerous terrain surrounding pond, including a
steep dropoff inland as well
Township Letter states Fence not required Fencing the pond is a complex project Discussed our options with Attorney Recommendation – Signs
Website: www.valleyhighestates.org Yahoo group:
http://groups.yahoo.com/group/valleyhighestates/ Encourage residents to Join the group Seasonal Newsletter
Previous proposals and expenditureo Entranceway Beautification Projecto Moyer Buffer
• More than half dead trees• Board has assigned lowest priority for replacement of those
dead trees• Dead trees did not carry sufficient warranty
Look into other Landscapers based on community request
HOA Board came up with a check list of Items Invited many Landscapers for the bids Walked them around the community Stayed with them for hours while they measured
so as to ensure that they don’t take anything from backyards
Called their references Visited the sites they maintain
Narrowed to 5 Landscaperso 1 Landscaper out of that backed out stating we are not
fair to outside vendors
3 Bids came in less than Turning Leaf
Discussed options with Turning Leafo Cancel current contracto Negotiate a new price
Turning Leaf has serious concerns about the ability of these vendors to maintain our neighborhood well at these prices
Unable to get out of the 3 year contract
Unable to realize savings from landscaping maintenance for beautification
Scaled down the entranceway beautification projecto Clean up existing signso Power wash and painto Big impact with less cost: Change some plant, trees and
shrubso Curbs
Working with Township for past 8 months Limited Curbs at both entranceways – Township
Approved permits Curbs through out the community – One step
closero Waiting on Solicitor’s letter
Several options available. Can be done over several years.o Entrancewayso Corners of Hi-Vueo Corners of all the streets in the communityo Main streets starting from Hi-Vue
Curbs at Entranceways
Proposed Changes• Any new business deal that is greater than $3000 and is
not in the budget will need 67% approval and an open and fair bidding process. Board must not disclose the bidder names or bids to anyone until deal is finalized.
• All deals must contain a cancelation/out clause.• Any new business deal that is greater than $5000 and is
with a Valley High Estates homeowner needs 67% approval. This includes items that are in the budget.
• Changes of 10% or more to any budget item that is greater than $3000 must be communicated to the residents
• Any changes to Board members must be communicated to the residents
Proposed Changes – Contd..• The Board must get 67% approval before charging any
special assessment• The Board must provide at least a 2 week input period from
the community before making any changes to the Declaration, By-laws, and Rules and Regulations.
• The approval process shall be that the Board allows 30 days for the community to vote. Once 67% approval or 34% disapproval has been reached, the decision is made. If neither approval or disapproval has been reached after 30 days, the Board makes the decision.
HOA has limited amount of money. Currently spending almost as much as we take in
Future HOA Dues:o Current fiscal path requires increase in HOA
dues or use of money from savings Financing for new projects:
o Could use some from savingso Could charge a special assessmento Wait until we can reduce our Landscaping
costs
By-Law Changes Scaled down Entranceway Beautification Entranceway Curbs Limited Neighborhood Curbs Pond signs
PS: We are operating on a very limited budget
Snow Removal Cul-De-Sac Parking Community Day
Questions